## **St Ninian’s Episcopal Church, Prestwick** St Ninian’‘ss s ij Walking together, following Sesits. Trustees Annual Report & Accounts for year ending 30th June 2024 ## **Charity Number (OSCR) SC001486** 1 ## **ST NINIAN’S EPISCOPAL CHURCH - PRESTWICK** **CHARITY NUMBER – SC001486** ## **CHARITY TRUSTEES – Members of the Vestry** **Trustees as at 30[th] June 2024** ## **INDEPENDENT EXAMINER** W.G. Dickson & Co 152a High Street Irvine KA12 8AN ## **BANKERS** Clydesdale Bank 43 Alloway Street Ayr KA7 1SP ## **CHURCH ADDRESS (charity principal address)** St Ninian’s Episcopal Church Maryborough Road Prestwick KA9 1SD 2 ## **ST NINIAN’S EPISCOPAL CHURCH PRESTWICK** ## **Annual Report of the Trustees / Members of the Vestry** The members of the Vestry present their annual report together with the financial statements for the year ended 30 June 2024. ## **Structure and Governance** In terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006, the Vestry reports to the congregation as follows. 1. St Ninian's Episcopal Church, Prestwick, is a registered Scottish Charity (SC001486). 2. It is a member of the Diocese of Glasgow and Galloway of the Scottish Episcopal Church and is in full communion with the Anglican Church 3. The superior authority is the Bishop of Glasgow and Galloway 4. All of its affairs are governed by the Vestry. ## **Appointment of Vestry Members** Vestry members are elected or appointed by Annual General Meeting established by constitution and under Canon Law of the Scottish Episcopal Church. An induction process exists for new members including a declaration of charity trustee eligibility, meanwhile ongoing guidance is given to ensure that Vestry members are familiar with the Church's values, aims and responsibilities as the designated trustees of a charity. The induction process includes issuing new members with a copy of the church’s constitution and documents from provincial website of the Scottish Episcopal Church on both Responsibilities of the Vestry and Guidance for Vestries. New members also sign a declaration of their eligibility to act as charity trustee ## **Administrative Structure** It is the duty of the Vestry to manage the temporal affairs of the congregation with responsibility to keep the fabric and property of the church and other buildings in good working order and to look after the finances of the church. ## **Statement of Risk** The Vestry keeps under review the major risks to which the Church is exposed and has established procedures to mitigate any risks identified. The Vestry has insurance policies in place for the Church buildings. ## **Charitable Objectives and Activities** The Church's principal activities include public worship in sacrament and prayer, Christian education, charitable work and fund raising for local, national and international needs, social meetings, predominantly of the youth, the elderly and many community groups of all ages. The mission of the church is "To know God and to make God known"; "To listen, love and pray". ## **Volunteers** The Vestry is grateful for the time freely given by a large number of volunteers, without whom many of the activities would be unable to operate. ## **Achievements and performance** The Church continues to make its facilities available for use and provide worship for the whole community. 3 ## **Cont. Annual Report of the Trustees / Members of the Vestry** ## **Financial Review & Commentary** ## **Overall** An overall deficit of £4,941 arose for the financial year compared to a surplus of £6,305 in prior year. A deficit of £4,941 arose for ordinary activity, reflecting: - Regular giving slightly decreased by £975 - Decreased receipts from Hall Lets by £795 - Receipts of £3,250 for non-recurring Grants & Legacies / In-Memoria – reduction of £6,010 compared to previous year. - Increase of £3,639 in cost for Clergy Stipend and Pension. Two grants were received during the year: - £1,650 from Diocese of Scottish Episcopal Church for transitional support for increased Stipend. - £1,100 from Prestwick & Villages Locality Partnership to support provision of Community Activities The Trustees regularly review the financial position and seek to minimize expenditure while increasing receipts from regular giving, Hall Lets and Grants. ## **Commentary on Receipts** Total receipts, including Grants, were £60,075 – decrease on prior year £67,851 - Regular donations, decreased slightly to £42,942 versus £43,550. - Gift-Aid rebates were £9,266 versus £9,633 commensurate with slightly reduced donations. - Hall Lets decreased to £3,569 versus £4,364, reflecting the cessation of a recurring let. - Legacy of £500 - Two grants totalling £2,750 were received during the year as detailed above. ## **Commentary on Expenditure** Total expenditure increased to £65,016 versus prior year £61,546 - reflecting: - Stipend expense increased by £3,639 reflecting general inflation in 2023 applied to 2024 pay. - Utility costs decreased slightly to £5,060 – reflecting the final bill for ridiculously expensive EDF supply and initial deposit for new contract with Octopus Business. - As a Charity, we continue to receive 100% exemption from Non-Domestic & Water Rates for our Church and Hall. - Council Tax is paid for the Rectory provided to our Rector. - The Church continues to make a contribution (Quota), to the Diocese of Glasgow and Galloway, the amount £5,456 was similar to prior year. 4 ## **Closing Balances** - The total closing balances of accounts are £13,211. - As at 30[th] June 2024, the balance of £13,211 comprises: - £ 7,339 in church bank account; - Receipts pending of £11,301 comprising: - £ 9,219 of receipts due from HRMC for Gift Aid; - £ 1,100 of Hall Lets due - £ 982 of free-will offering pending bank credit on 1[st] July - Payments pending of £ 5,429 comprising: - £ 3,087 of Stipend and Pension pending bank credit on 1[st] July - £ 1,641 of PAYE deductions due to HMRC - £ 701 of payments due Church, Hall and Parish expenses incurred 5 ## **Cont. Annual Report of the Trustees / Members of the Vestry** ## **Plans for future periods** The Vestry will continue its range of present activities in the foreseeable future. The Trustees regularly review the financial position and seek to minimize expenditure while increasing receipts from regular giving, Hall Lets and Grants. ## **Reserves** The Vestry has adopted a policy of trying to maintain a level of unrestricted reserves such that, in the event of a significant drop in income, the church would be able to maintain its current level of activities for a reasonable period until replacement funding is obtained. The Vestry previously established the Building Fund to encourage ad-hoc gifting to fund significant building renovations and repairs and to have ‘match’ funding available for grant funding. Donations to the Building Fund are considered Designated donations unless donors make specific Restrictions.. ## **Statement of the Vestry Member's Responsibilities** The members of the Vestry must prepare financial statements which give sufficient detail to enable an appreciation of the transactions of the Church during the financial year. The members of the Vestry are responsible for keeping proper accounting records which, on request, must reflect the current financial position of the Church at that time. This must be done to ensure that the financial statements comply with the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006. They are also responsible for safeguarding the assets of the Church and must take reasonable steps for the prevention and/or detection of fraud and other irregularities. On behalf of the Vestry 6 Inde ndent Exarninees Re of St Plinian's E is al Church Prestwlck I repc*rt on th8 accryjnts of the charty for the year ended 30 June 2024 which ar• sat out C￿ th• following p4¢8. R•sp•ctlv• rnspon$lbllttl•s of V•sty Mèm￿￿% and •xamln•r The Vestry memb8r5 are respw6ibb fcy the PTrpafat￿D of the accounls m accordance wrth the ternis ol th& Chanlies and Trustee Investrnent IScolLqndl Act 21]05 and Charit￿ Accounts Iscouandl Regulatons 2006. The Vestry members con8Kler that the 8udit requirement of ReguL8tv)n 10111 lal to Icl of the 20C6 Accounts Regulations (h)ès not app￿. It ps my r•spxJnsibilty to èxami￿ thè *c￿nts as raqvw•d und•r 44111 1¢) of Ihe Ac# and to stBte wh•thèr particular mattèrs have comè lo my att•ntion. 8a•l• of Ind•p•nd•nt •xamln•rf• •t•t•m•nt My exarnination Is carried out in 8ctsrd8n¢e wrth Regulat*)n 11 of the 20(6 AccKwJnts Regulation8. An examinalion include$ 8 reviw of the 8e¢ounting recor¢J$ kept by th¢ eh¥nty •nd ¥ ¢ompwtson cl thtr 8¢¢ounts presented with those records. 11 a150 indudes cons￿e￿at￿)n ¢1 any unusu¥l rtem$ or dJsdosure8 in Ihe accounts, 8ncJ seeks axpkqnations from Ihg IN$lees conceming ony such matters. The prc¢edures undertaken do not provide 811 the evid8nce that would bè raquiréd in an audrt. AThJ eortsèqu•nty I do ntrt $n audrt opinion ￿ the vw gwen the accounts. Ind•p•nd•nt •M•mtn•rf• •tst•m•nt In the course of my •xaminat￿n, no m•tter has cc*710 lo my attent￿￿. 1. Which gives rne reasonable cause lo beli•ve that in any material r&sp￿t th* rèquir•m•nts." lo keep 8ccounling records In ￿trdanc8 wrth Section 44111 lal of 200S Act and R•gUlat￿)n 4 Of Ihe 20(6 ArLounts Regulations. an(J to pr•p8re accounts whth accord wrth th• •ccounb"ng r•tsJrd8 0)mpty ￿ R8gul8titin 9 of thé 20C Accounts Regulatuis have not been rrnt. or 2. To which, In my OpIn￿￿, att*nlK*) •hO￿ ba drawn In ortler to en*le a proper undorsianding (* the acccunt8 to Financial Statements Statement of Recei ts&Pa ments for Year Ended 30th June 2024 Accounts Delails for Year Ending 30 Jun8 2024 2024 2023 REGULAR GIVING 62.208 63.183 Plodgod GiMrvJ & Opon Plat& Gift-Aid (ir￿1 GAStxsi 42.942 43.550 9.633 HALL & CHURCH LErs MISCELLANEOUS SPECIAL COLLECTIONS l•xcl Glft Aldl 1.NJ6 Pr(tyocls - Buil¢JiThJs Other I.(￿5 1,044 LEGACIES Ilncl 8ulldlng¥ Fund) 600 s,000 GRANTS 2,750 4,260 TOTAL- RECEIPTS 60.076 67,851 EXPENSE 2024 2023 CLERGY 38,390 CHURCH & HALL 10.909 11.846 RECTORY 4070 PARISH 2,049 1.609 QUOTA, DONATION & MISSION 5,531 5,630 Diocesan Quota Missi Spe¢i81 Collectior 5.456 75 5,630 TOTAL - EXPENSE 65,01fj 01.546 SURPLUS I IDEFICIT> 14.9411 6.305 **Cont - Financial Statements** ## **Statement of Balances – As at 30[th] June 2024** **----- Start of picture text -----**
STATEMENT OF BALANCES 2024 2023
Balances at Start of Year
- Bank Opening Balance 9,239 5,372
- Receipts Due c/fwd 11,597 8,860
- Disbursements pending c/fwd (2,684) (2,385)
Opening Balances 18,152 11,847
Surplus / (Deficit) for Period (4,941) 6,305
Balances at End of Year
- Bank Closing Balance 7,339 9,239
- Receipts Due 11,301 11,597
- Disbursements pending (5,429) (2,684)
Closing Balances 13,211 18,152
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## **Signed on Behalf of all the Trustees:** 10 **Cont - Financial Statements** ## **Notes to the Accounts - Accounting Policies** ## **Basis of Preparation** The accounts have been prepared on a receipts and payments basis. They consist of a summary of all monies received and paid via the bank and in cash by the church during the financial year, along with a statement of balances. Adjustments have been made for known, and material, Receipts or Payments which are due or incurred at year end but not yet settled or received via bank or in cash. Such adjustments are included to enable both a year-on-year comparison of the charity’s financial situation and also an accurate position of available financial resources. ## **Nature and Purpose of Funds** At end of June 2024, there are unrestricted funds of £13,211 to support all ongoing operations. As explained elsewhere in this report, the Building Fund includes funds within the overall balances but designated for renovation and improvements to church fabric. Amount of these designated funds is £647 at end of year. ## **Church & Rectory Buildings.** The Church, Hall & Rectory are not shown in the statement of balances. These building are used entirely for the continuing activities of the Charity; hence the Vestry believes it is neither possible or appropriate to place a market value on them. The Vestry has appropriate insurance policies in place for all the church buildings. ## **Remuneration and Expenses paid to Vestry Members** None of the vestry members received any remuneration or expenses relating to their position as Vestry members. However, commensurate with their post, the Rector received the following: - A stipend and contributions to a pension fund, in accordance with, for the post of Rector, the stipendiary amounts as directed and approved by the Scottish Episcopal Church (SEC). - As is customary, the Rector occupies the Rectory, on a rent-free basis. - As is customary, the council tax on the Rectory is also paid for by the charity. 11 Cont - Financial Statements Notes to the Accounts- Delalled Flnanclal Stalements - Recel ts 2024 2023 REGULAR GIVING 52,208 42,942 9,266 53,183 43,550 9,633 Pl8dg8d Gimrvj & Open Plata Gnl-Aid (incl GASDSI HALL & CHURCH LErs MISCELLANEOUS SPECIAL COLLECTIONS (excl Glft Aldl Projocls - Buildirys Other 1,005 1.CQS LEGACIES lex¢l Bulldlngs Fund) 500 5,000 GRANTS 2,750 4,260 Projects - BuildiryJs TOTAL- RECEIPTS 00,075 67,851 12 Cont- Financial Statements Notes to the Accounts- Delailed Financial Stalements - Ex ses 2024 2023 CLERGY 42,029 31.791 10,238 38,390 29.030 9,361 stipend Pèns Nl lèmpby Trainlr CHURCH & HALL 10,989 Healing Eleclrlcrty Cl¢anlrrfJ Insur￿¢9 Altar Swles Repalrs GI￿r*I$ E¢wlpm8nt 4.275 1.150 1,248 1,410 172 2.4S6 1.454 1,631 2.171 49 249 RÉCTOW 4,417 3.097 4,070 2.889 c￿n¢11 Tax Insur￿¢# Rep*rs Rèctixy - wJrading PARISH 1,321 1,182 1,609 254 225 174 459 56 332 110 Dlgltal 8 Modla Telecoms & Mall Cw Mll•a Bo)k$ & Mu$l¢ Slatiwy & B•nws CensumaN G￿$t Speakers GthemarKe 369 391 145 160 DONATION & MISSION 5.531 5,630 iocesan Misslon SFe¢iJ Cc4le¢tity Dc4)atlc 75 TOTAL PAYMÉNTS 6*016 61,546 SURPLUS I (DEFICIT) 14,9411 0,305 13 Cont- Financial Statements Notes to the Accounts- Desl Closln Balances nated Funds-"The Bulldln Fund" . Recel Is Ex endlture & St Ninian's Church- Designated Funds-"The Building Fund" 0￿gnated Funds ar Sran of Ye 261 Recelpts Donatknjs 1(￿j rxxtrs￿crfc (￿lh gffl e4dl (￿r¢h reslcTrlic Grft-AKI A￿￿1M rrfrn8n Grants Total- Grants & Don•kns Incl Glft.Ald 1.211 ExpendftuTe Total Ex￿dIn￿e Deslgnared Funds at End of Year 14 **Cont - Financial Statements** ## **Notes to the Accounts – Closing Balances** **----- Start of picture text -----**
Closing Balance Sheet at 30th June 2024
Bank Statement at 30 June 2024 7,339
Receipts Due 11,301
Gift Aid Reclaim (incl GASDS) due thru Jun '24 9,219
Free-Will Offering June (bank credit on 1st July) 982
Other Hall Lets 60
Weigth Watchers Hall Lets 1,040
Payments In-Process (5,429)
Utilities (149)
Stipend (2,202)
Pension (885)
HMRC - PAYE deductions (1,641)
Church & Hall & Parish (cheques pending) (552)
Closing Balances at 30th June 2024 13,211
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