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2024-09-30-accounts

SCOTTISH CHARITY No SC000966

Holy Trinity Church MELROSE

Annual Report and Accounts for the year ended 30th September 2024

Contents Page
Introduction and Vestry 2
PVG Annual Safeguarding Report 3, 4
Diocesan Synod Report 5
Annual Accounts
Financial Review 6
Receipts and Payments 7
Receipts 8
Payments 9
Statement of Balances 10
Independent Examiner’s Report 11, 12

1

Holy Trinity Melrose SC000966

Introduction

Holy Trinity Church Melrose is a charity governed by a constitution dated 9th June 2021. The Church is a member congregation of the Diocese of Edinburgh under the pastoral oversight of the Bishop of Edinburgh and is subject to the Canon Law of the Scottish Episcopal Church.

Holy Trinity Church was established for the advancement of religion and to provide public benefit. It is registered as a Scottish charity - Charity Number SC000966

In accordance with the terms of the Constitution and its requirements as a charity, an annual general meeting (AGM) of the constituent members of the congregation is held each year at which the Vestry, as its charitable trustees, submits an annual report and accounts for the preceding year.

The Vestry

Vestry duties and objectives

The management of the financial and temporal affairs of the Church is conducted by the Vestry, which met seven times between October 2023 and September 2024, Additionally Vestry met with the congregation on 26th November 2024 for the 2023/2024 AGM.

Vestry has continued using sub-committees to make progress and agree on any regular tasks. Each of the subcommittees has its own terms of reference and remit, along with a convenor, secretary and members. A representative of Vestry sits on sub-committees where appropriate. The Vestry receives reports and minutes from sub-committees at its meetings.

In addition to the duties defined in the Constitution, the Vestry assists the Rector in all matters affecting the spiritual welfare of the congregation. It also oversees a number of committees and working groups set up to ensure the smooth running of the Church and the pastoral care of all age groups within the congregation and wider community, having particular regard to the Protection of Vulnerable Groups (Scotland) Act 2007.

Through its representatives, Vestry continues to play an active part in the work of the Churches’ Borders Area Council, the Diocesan Synod and the Eco-congregation churches’ network. The Vestry appreciates the work of a number of people who give freely of their time - to keep the church clean and tidy, provide floral decorations and work in the church grounds, cater and provide refreshments, undertake pastoral work and participate in many ways during services, while also reaching out to the community and welcoming and supporting one another. All these people are essential to allow the church to function and meet its aims and objectives.

Composition of the Vestry October 2023 to September 2024

2

Holy Trinity Melrose SC000966

PVG Annual Safeguarding Report

3

Holy Trinity Melrose SC000966

Has the Vestry identified a 'Regulated Work Employer,? Has the Vestry compiled a register 'of 'Regulated Work Positions and Yes l ￿tor Yes Pastoral group SAFE RECRUITMENT AND MANAGEMENT OF VOLUNTEERs/sTAFF Details Who undertakes the recruiting process for regulated work positions and positions of trust within, Are regulated work Positions and positions of Are job descriptions available for all volunteer Are people interviewed for | these roles and who Are references taken up for volunteer and paid staff Are PVG applications submitted and the approval of the Provincial Officer received BEFORE the Do all volunteers and paid staff have an identified Have all volunteers and staff undertaking a regulated work role been issued with a pocket card of good Have the volunteers or staff (including the PVG coordinators) received or Are records maintained for safeguarding training. Name of Person Completing this return: Yes ,'Only paid posts Available for pasloral Ca￿ group .Not ￿1t￿V￿wed, infomThlty assessed Only p￿d ptssts Yes ,.Pastoral Ca￿ group rewt to Rector Yes Yes 2019 was the last lime tranirKJ was ' wovided Yes Position in Church: PVG Co-ordinator Date: December 18 2024 Hol Trini Melrose SC000966

Diocesan Synod Report for 2024

Holy Trinity Lay Representative

5

Holy Trinity Melrose SC000966

FINANCIAL REVIEW Financial position at 31hh September 2024 The church's income continues to derive predominandy from congregational giving (receipts 2023-24 £85.140, 2022-23 £77,357). This was enhanced for the third year by the onlin¢ Just Giving system (2023-24 £41M), ?022-23 £2.162, 2021-22 £245) and an additional source of income was the Tenting out of the r¢¢tory from May 2023 onwards at a rent of£800 per month. The church continues to undertake raising for general church putposes (20234 £932.48, 2022-23 £2.058. 2021-22 £952) and this was augmenied by donations from the S(Kial Committee and other Ghurch groups amounting to £448. The major item of expenditure remains that of paying stipend and pension for a fuIl time stip¢ndiary priest (2023-24 £44.054. 2022-23 £39.347). Due to uncertainty over the way fon¥ard with the iectory and church stone-work repair5, expenditure on repairs and maintenance was relatively modest (2023_24 £I1.586, 2022_23 £19.959. 2021-22 £17,892) bul as a result of the church taking on the buiden of the Trinity Centre energy costs these as an item of expenditure continued to rise (2023-24 £20,586, 2022-23 £16,591. 2021-22 £11.08]) Despite this the deficit at -£2,817 was less than budgete￿ -£6088.45). The planned stewardship campaign t(x)k place in the spring of 2024 and helps explain the hea]thy rise in congregational giving. Reseryes A¢cordin8 to reserve policy at least six months nmning costs based on average expenditure over the p&st five years has to be held in resetve to guard against any unexpected shortfalls or cost of living incteases. This year that amounts to £45,203. Given total assets of £82.572 this allows for a totsl spend of £37,369. As this is learly inadequate to cover basic costs a major fund raising ¢ampaign combined with a systematic search for grant money for building maintenance will be required in the coming years. The church relies on the ntribution of many unpaid volunteers to med certain pastoial, Community and stewardship needs. The Vesty particularly thank those individuals who have organised fund taisirkg events this yeaF. In conclusion Vestry also thanks the various indivaduals and ￿0up$ who all contribute to the smooth running of the church, its appearance and services and the many members of the Congregation who willingly give time to assist with th¢ running of the Church. Without them nothing would be possible. B Y OIiDL,R OF TIIE VF..STRY Hol Trini Melrose SC000966

Holy Trinity Church, Melrose

Receipts and Payments Account

For the year ending September 2024

RECEIPTS
(see attached schedule)
Donations and grants
Congregational Giving
Gift aid on congregational giving/donations
Donations & Legacies
Grants & Trusts
Charitable Activities for Generating Funds
Use of Church and grounds
Concerts
Fayres, coffee mornings etc.
Sundry
Investment Income
Investment Income
Interest
Other income
Miscellaneous
Other Incoming Resources
PAYMENTS
(see attached schedule)
Charitable Activities
Clergy and Ministry Costs
Worship Costs
Fabric Costs
Quota (diocesan dues)
Donations to other charities
Difference Between Receipts and Payments
Opening Fund Balances
Transfers between Unrestricted and Restricted
Fund Balances carried forward		 Unrestricted
Funds
55,392.24
14,986.09
14,762.35
1,930.00
87,070.68
11,535.00
0.00
1,040.28
12,575.28
1,649.52
288.98
1,938.50
1,034.00
0.00
102,618.46
47,668.19
9,343.32
38,646.85
8,459.40
2,303.00
106,420.76
-3,802.31
40,430.55
0.00
36,628.25		 Restricted
Funds
0.00
0.00
0.00
96.32
96.32
0.00
96.32
0.00
0.00
96.32
6,709.64
0.00
6,805.96		 Total
2024
55,392.24
14,986.09
14,762.35
1,930.00
87,070.68
11,535.00
0.00
1,040.28
0.00
12,575.28
1,649.52
385.30
2,034.82
1,034.00
0.00
0.00
0.00
102,714.78
47,668.19
9,343.32
38,646.85
8,459.40
2,303.00
106,420.76
-3,705.98
47,140.19
43,434.21		 Total
2023
50,235.80
12,735.60
15,429.24
2,429.44
80,830.08
11,168.74
0.00
707.85
0.00
11,876.59
786.84
422.22
1,209.06
0.00
0.00
0.00
0.00
93,915.73
44,742.01
7,730.94
51,661.66
7,400.20
1,294.00
112,828.81
-18,913.08
47,140.19
28,227.11		 Total
2023
50,235.80
12,735.60
15,429.24
2,429.44
80,830.08
11,168.74
0.00
707.85
0.00
11,876.59
786.84
422.22
1,209.06
0.00
0.00
0.00
0.00
93,915.73

7

Holy Trinity Melrose SC000966

Holy Trinity Church, Melrose

Receipts for the year ending 2024

2024 2023
Receipts £ £ £ £
Congregational Giving
Regular giving 46340.00 41420.00
Tax Reclaimed 14986.09 12735.60
Free Will Offering (FWO) 2928.13 3199.25
Ordinary Collections 6124.11 5616.55
Donations 14762.35 15429.24
85140.68 78400.64
Grants Investments & Trusts
Diocesan Grants 160.00 0.00
Investment Income 1649.52 786.84
Trusts 1770.00 2429.44
Interest 385.30 422.22
3964.82 3638.50
Fund Raising Activities
Fayres 1040.28 707.85
Concerts 0.00 0.00
Other
1040.28 707.85
Sundry Income
Use of Church 11535.00 11168.74
Church Yard 1034.00 0.00
Miscellaneous 0.00 0.00
12569.00 11168.74
102714.78 93915.73

8

Holy Trinity Melrose SC000966

Holy Trinity Church, Melrose

for the year ending 30th September 2024

Note 2024 2023
£ £ £ £
Stipend (Including National Insurance) 33624.45 31382.54
Pension Contributions 10429.92 7964.70
44054.37 39347.24
Council Tax 3421.28 4193.46
Travel 0.00 0.00
Telephone
Office Costs 192.54 601.31
Conferences & Travel 0.00 600.00
3613.82 5394.77
Quota 8459.40 8459.40 7400.20 7400.20
Premises costs
- Heat & Light 20586.00 16591.68
- Insurance 5273.49 5137.58
- Premises
25859.49 21729.26
Repairs and Maintenance
Church and churchyard 9235.83 14661.10
Church Hall 0.00 0.00
Rectory 2350.66 5298.55
Sundry
11586.49 19959.65
Sundry Expenses
Altar 1405.68 447.63
Church Yard / Grounds 200.87 9972.75
Youth support 0.00 0.00
Music & Choir 7126.98 6247.67
Locum Fees 0.00 0.00
Pilgrimages and labyrinth
Communications 660.66 586.26
Service sheets
Miscellaneous 150.00 449.38
9544.19 17703.69
Charitable Donations 2303.00 2303.00 1294.00 1294.00

105420.76 112828.81

9

Holy Trinity Melrose SC000966

----- Start of picture text -----
|||||||| |---|---|---|---|---|---|---| |Holy Trinity Church, Melrose| |Diocese|of|Edinburgh|Receipts for the year ending 2024| |Holy Trinity,|Melrose| |Balance|Sheet| |To|Date|2024|2023| |Receipts|30/09/2024|£|£|Sept|£|£| |2024| |Congregational Giving| |Regular giving|46340.00|41420.00| |Investments|Tax Reclaimed|14986.09|£57|12735.60|838.81| |Free Will Offering (FWO)|2928.13|3199.25| |Ordinary Collections|6124.11|5616.55| |Current|Assets| |Donations|14762.35|15429.24| |85140.68|78400.64| |Cash|at|Bank:|General|£23,707.56| |HT|cash|within|TC|Intere:|£0.00| |Grants Investments & Trusts| |Diocesan Grants|Trinity Centre Account|(Re|160.00|£3,155.00|0.00| |Investment Income|1649.52|786.84| |Trusts|1770.00|£26,862.56|2429.44| |Interest|385.30|422.22| |3964.82|3638.50| |Less:|Credits|and|Liabilities|to|Month|end| |Uncashed|Fund Raising Activities|Cheques to|Date|£1,385.66| |Net|Fayres|Current Cash Assets|1040.28|£28|248.22|707.85| |Concerts|0.00|0.00| |Other| |Net Assets|1040.28|£86 ,087.03|707.85| |Sundry Income| |Represented|By| |Use of Church|11535.00|11168.74| |Church Yard|General|Funds|1034.00|£78,006.75|0.00| |Fabric|Miscellaneous|Restricted|Funds|0.00|£4 ,925.28|0.00| |Trinity Centre|Restricted|Fund|£3,155.00| |12569.00|11168.74| |£86,087.03| |Notes:|102714.78|93915.73|

----- End of picture text -----

10

Holy Trinity Melrose

SC000966

Independent Examiner’s Report To the Vestry of Holy Trinity Church Melrose

I report on the accounts of Holy Trinity Church Melrose for the year ended 30th September 2024, on pages 6-9.

Respective responsibilities of trustees and examiner

The charity’s trustees are responsible for the preparation of accounts in accordance with the terms of the Charities and Trustees Investment (Scotland) Act 2005 and the Charities (Scotland) Regulations 2006. The charity trustees consider that the audit requirement go Regulation 10 (1) (a) to (c) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44 (1) (c) of the Act and to state whether particular matters have come to my attention.

Basis of independent examiner’s statement

My examination is carried out in accordance with Regulation 11 of the Charities Accounts (Scotland) Regulations 2006 (as amended). An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented in those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and , consequently, I do not express an opinion on the view given by the accounts.

Independent examiner’s statement

In the course of my examination no matter has come to my attention

Name:

Address:

Date: 8th November 2024

11

Holy Trinity Melrose SC000966

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