## **1st Greyabbey Scout Group 5 April 2025 Barry Mitchell**
In accordance with the Commission's Directions, the following independent examination of 1st Greyabbey Scout Group for the period ended 5 April 2025 was completed:
||**Record of work done**|**Matters arising**|
|---|---|---|
|**Direction 1:**
**Examination and**
**accounting thresholds**|Section 65(3) of the Charities Act (Northern Ireland) 2008 (the Act) outlines that charity trustees may elect to have
an independent examination, as opposed to a statutory audit, if their gross income in that year is less than
£500,000.
Section 64(3) of the Act outlines that where gross income in that year is less than £250,000, the charity trustees may
prepare:
- a receipts and payments account, and
- a statement of assets and liabilities,
instead of a statement of accounts as prescribed by regulations made by the Department (e.g. an accruals account).
For 2025 the Scout Group treasurer and secretary have:
- elected to have an independent examination rather than an audit; and
- prepared receipts and payments accounts.
This is appropriate on the basis that:
- gross income for 2024-25 was £6,095. This has been confirmed through review of bank statements and general
ledger activity; and
- there is nothing in the group's governing document which requires any form of professional audit.|
No matters for
attention.
Conditions for
independent
examination, and
receipts and
payments accounts
have been met.|
|**Direction 2:**
**Independence**|There are no actual or perceived conflicts of interest that prevent me as examiner from carrying out an independent
examination of the Scout Group's accounts.
I confirm that:
- I am not a trustee of the group;
- I have no financial or commercial relationship with the group;
- I have no control or influence over a major donor to the group; and
-I have no close personal relationships with the Scout Group trustees.|No matters for
attention. I am
independent of the
Scout Group.|
|---|---|---|
|**Direction 3:**
**Documentation**|
This record, along with supporting working papers where relevant, will document the examination procedures
carried out to address each of the Commission's Directions.|No matters for
attention.
Appropriate
arrangements have
been put in place to
document
examination
procedures.|
|**Direction 4:**
**Understanding the**
**charity**|The charity is a Scout Group. It exists to actively engage and support young people in their personal development,
empowering them to make a positive contribution to society. The trustees are made up of volunteer leaders.
Receipts are generated membership fees and grants. These receipts are then applied to scout group activity and
governance costs. Review of accounting records, constitution and minutes has confirmed my understanding of the
aims and objectives of the Scout Group.|No matters for
attention. An
understanding of the
Scout Group has
been obtained in
order to plan
specific examination
procedures.|
|**Direction 5: Check that**
**accounting records are**
**kept and not materially**
**misstated**|Accounting records have been maintained for transactions during the year. I have been able to agree general ledger
transactions to the bank statement and supporting documentation. See the 'Analytical_Review_&_Testing' tab for
further details.
While the Scout Group has largely gone cashless, it is recommended that controls are established for the counting,
storage and lodgement of any subsequent cash received.|Complete
accounting records
have been kept for
the transactions
included in the
financial statements.
Controls for cash
counting, storage
and lodgements to
be established.|
|---|---|---|
|**Direction 6: Check that**
**the charity accounts are**
**consistent with the**
**accounting records**|Accounts are consistent with accounting records.|See above|
|
**Direction 7: Check that**
**any identified conflicts**
**of interest or related**
**party transactions were**
**properly authorised and**
**appropriately disclosed.**|No conflicts of interest or related party transactions have been identified from a review of accounting records and
supporting documentation. No private benefit to a trustee identified from the Scout Group activities during 2024-
25.|No matters for
attention. No
conflicts of interest
or related party
transactions
identified.|
|**Direction 8: Analytical**
**Review**|N/A - 2024-25 is the first year of activity, therefore an analytical review is not possible.|No matters for
attention.|
|**Direction 9: Check the**
**form and content of**
**accounts**|Form and content of the accounts confirmed in the record of work done above as follows:
- Direction 1 - confirmed that it is appropriate for the Scout Group to produce receipts and payments accounts.
- Direction 6 - confirmed that the required statements have been prepared and agree to supporting records. In
addition, appropriate funds have been identified and presented in the accounts.
Accounts prepared are in accordance with Commission pro-forma.|No matters for
attention.
Appropriate
accounts have been
prepared and
presented.|
|---|---|---|
|**Direction 11: Compare**
**the trustee' annual**
**report with the**
**accounts for consistency**|Trustee annual report not yet provided, but AGM reports have been reviewed and are consistent with the accounts.|AGM report
obtained and agreed
to the accounts for
consistency.|