Northern Ireland Civil Service Sports Association Limited Financial Statements Year Ended 31 December 2023 Company registration number.. IP000088 Charily Regislration Number.. NIC108854
Northern Ireland Civil Serrfice Sports Association Limited Financial Statements Year Ended 31 December 2023 Contents Page Company Information Trustees, Report Independent Auditor's Report Statement of Financial Activities Summary Income and Expenditure Account Balance Sheet 12 13 Statement of cash flows 14 Notes to the Financial Statements 15-25 Management information 26-31
Northern Ireland Civil Service Sports Association Limited Company Information Year Ended 31 December 2023 Company registration number IP000088 Charity registration number NIC108854 Trustees D Ferguson (Chairperson) M Carson (Treasurer} R Ellison T Kennedy C Alexander Secretary G Kelly Registered office The Pavilion Complex Stormont Estate Upper Newlownards Road Belfast BT4 3TA Auditors PGM Chartered Accountants 405 Lisburn Road Belfast BT9 7EW Bankers Bank of Ireland 1 Donegall Square South Belfast BT15LR
Northern Ireland Civil Service Sports Association Limited Trustees, Report Year Ended 31 December 2023 The Trustee's (also known as the Association's Council) present their report and the audited financial statements for the year ended 31 December 2023. The Trustees have adopted the provisions of the Statement of Recommended Practice (SORPI "Accounting and Reporting by Charities" in preparing the annual report and financial statements of the charity. Trustees of the charity The Trustees who have served during the year and since the year end were as follows.. D Ferguson (Chairperson) M Carson (Treasurer) R Ellison T Kennedy C Alexander Objectives and activRties The Association has the following objectives.. To promote amateur sport through the provision and development of sports facilities, events, activities and resources and by the provision of support to amateur sporting groups lo assist them to deliver their charitable purposes for the wider public benefit. To advance community development through building partnerships with Ihe local and wider community including community groups, youth organisations, charities, schools and sports and recreation organisations to promote communily engagement in amateur sports and build relationships To improve health and wellbeing by promoting and encouraging individual and community use of our facilities and resources for amateur sports and recreation. To promote the efficiency and effectiveness of charities and the effective use of charitable resources by the provision of facilities and resources to other charities, including rooms for events and meetings and information and advice. Public benefit statement NICSSA'S vision is to make a positive difference to the lives of others by promoting community development and citizenship, by supporting participation in all forms of sport and physical activity for all ages and all levels of ability. It is committed to promoting community engagement and relationship building through collaborative working and partnerships with the local and wider community, and reducing the financial burden of clubs, organisations and individuals through the provision of improved and affordable facilities. Achievements and performance {including principal risks and uncertainties, development and performance and key performance indicators} Achieved a NICSSA membership of 7,094 individuals across Nl, with age breakdown as follows.. 6.5 % between aged between 16-18 years; 86.50/0 between 18 and retirement age., and 7 % over retirement age. 32 active workplace clubs with 2,879 members affiliated to these clubs. Secured charitable status to align with our organisational objectives and more clearly reflect the work that we do as part of the community. Delivered an enhanced programme of activities and events to 1,400 members across thirly-two regional clubs ranging from yoga on the beach, laste and tour events lo family fun and Christmas pantomimes. Continued to work closely with the NICS in the management of the WELL Programme and delivered 431 events during the year to 8,000 NICS employees as part of the drive to promote their health and wellbeing.
Northern Ireland Civil Service Sports Association Limited Trustees, Report Year Ended 31 December 2023 Further developed our health and wellbeing offering through the Findout Training with an enhanced resilience programme which incorporates a physical health assessment and a one-day resilience course. The success of the programme was reflected in participation figures with 115 health assessments and 30 one day courses delivered in the year to over 500 NICS and Health Trust staff. Further developed our membership benefits scheme to provide an even a greater number and range of offers and discounts in outlets across the island of I reland. Continued lo play a key role in supporting local and wider community objectives by hosting several local events al The Pavilion, Stormont, including cricket finals at all levels, football tournaments involving local business and community groups and a number of high-profile Irish hockey finals. All these events were successful in raising our profile around event management and in highlighting and promoting the facilities at the Pavilion to a local and wider community audience. ContinLfed to play host lo local community and charitable initiatives, including multi-cultural sports events, football and rugby academies, children's summer schemes and several local and UK fundraising activities whioh helped raise over £300,000 to support the work of several looal and UK based charities. Continued to further our ambitions to develop the facilities at the Pavilion Complex with the submission of a Peace Plus application to support the implementation of phase one of the capital development project to develop an indoor sports hall, covered tennis courts and a multi-sports 3G pitch on the site. Financial review (including reserves policy) NICSSA'S reserves policy was reviewed and updated during April 2024. The trustees have set a level equivalent of up to three months total operating costs for the charily as a desired level of reserve. This fund is a contingency in the event of a sudden reduction in income, in order to protect the future operation of the organisation from the effects of any unforeseen variations in its income and expenditure. It also provides a cash flow for grants and contracts that are paid in arrears. The trustees have designated reserves where there are planned commitments that cannot be met by anticipated future income alone. The reserves policy and the levels of reserves required are reviewed yearly as parl of the annual budgetary process. Plans for future periods NICSSA'S Board in consunction with its key strategic partners, covering cross border governing bodies representing Cricket, Hockey, Rugby, Tennis and Gaelic games., and in consullalion with its extensive base of community users, have developed a capital Strategic Programme, which aims to deliver a large-scale signature, multi-sport capital development programme, over the next 3-7 years. The Strategic Programme would see the creation of a centre of excellence for sport and physical activity, capable of hosting a range of sports and recreational activity from grassroots to professional level. It will be a lop-class destination for sport and physical recreation, with indoor and outdoor facilities to host 16 different sports at all levels, including rugby, football, cricket, tennis, hockey, bowls and Gaelic games. These will be complemented by indoor ancillary facilities and services, including a health club, conference facilities and a multi-sporls hall to host netball, archery, futsal, indoor hockey, cricket, basketbal5, fencing, badminton, volleyball, table tennis and Special Olympics. When complete, the final Strategic Programme will include.. 22 outdoor sports pitches, catering for sports including Rugby, Football, Cricket, Hockey, Tennis, Bowls and Gaelic Games. 1 full size international covered artificial indoor multi-sporl pitch and 1 half-size indoor covered pitch. A redeveloped main building, providing enhanced facilities, as well as an indoor sports hall, a training centre and new conferencinglhospilality spaces. New media boxes and groundskeeping facilities, providing enhanced infrastructure to support grassroots and professional sport at Stormont.
Northern Ireland Civil Service Sports Association Limited Trustees, Report Year Ended 31 December 2023 Due to ils size and budget availability, the Strategic Programme will be separated into 3 individual phases, all of which can be standalone projects. As noted above Phase 1 of this Strategic Plan relates to NICSSA'S application to the Special European Programming Body (SEUPB} to deliver a range of peace and reconciliation programmes and events through the investment in an indoor sports hall, covered tennis courts and a multi-sports 3G pitch on the Pavilion site. structure, governance and management The business of the NICSSA Charity is managed by a Board of Trustees. This Board comprises the Association's Chairman, Vice Chairman and Treasurer and up to five other members. Members of the Board shall hold office for a period of three years from appointment and shall be eligible for re-appointment and they shall be the trustees of the Association for the duration of their appointment.
Northern Ireland Civil Seniice Sports Association Limited Trustees, Report Year Ended 31 December 2023 Statement of Trustees, responsibilities The Trustees (who are also directors of Northern Ireland Civil Service Sports Association Limited for the purposes of company lawl are responsible for preparing the Trustees, Annual Report and the financial statements in accordance with applicable law and Uniled Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company law requires the Trustees to prepare financial statements for each financial year. Under company law the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, ofthe charitable company for that period. In preparing these financial statements, the Trustees are required to.. select suitable accounting policies and then apply them consistently; observe the methods and principles in the Charities SORP 2019 (FRS 102)., make judgements and estimates that are reasonable and prudent., state whether applicable UK Accounting Standards have been followed., prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation. The Truslees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Charities Act (Northern Ireland) 2008. They are also responsible for safeguarding Ihe assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. In so far as the Trustees are aware.. there is no relevant audit information of which the charitable company's auditor is unaware., and the Trustees have taken all steps that they ought to have taken to make themselves aware of any relevant audit information and to establish that the auditor is aware of that information. The Trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions. Statement of disclosure to the auditors We, the Trustees of the charitable company who held office at the date of approval of these Financial Statements as sel out above each confirm, so far as we are aware, that.. there is no relevant audit information ofwhich the charitable company's auditors are unaware., and we have taken all the steps that we ought to have taken as Trustees in order to make ourselves aware of any relevant audit information and to establish that the company's auditors are aware of that information. On behalf of the Trustees Trustee 24 April 2024
Northern Ireland Civil Service Sports Association Limited Independent Auditor's Report Year Ended 31 December 2023 Opinion We have audited the financial statements of Northern Ireland Civil Service Sports Association Limited {the 'charitable company'} for the year ended 31 December 2023 which comprise of the income and expenditure account, the balance sheet and the relevant notes to the financial statements, including significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice). In our opinion the financial statements.. give a true and fair view of the state of the charitable company's affairs as at 31 December 2023 and of its income and expenditure for the year then ended., have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice., and have been prepared in accordance with the requirements of the Charities Act (Northern Ireland) 2008. Basis for opinion We conducted our audit in accordance with International Standards on Auditing (UK) {ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the auditor responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC'S Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion. Conclusions relating to going concern In auditing the financial statements, we have concluded that the Trustees use of the going concern basis of accounting in the preparation of the financial statements is appropriate. Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the association's ability lo continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue. Our responsibilities and the responsibilities of the Trustees with respect to going concern are described in the relevant sections of this report. Other Information The other information comprises the information included in the Trustees, annual report, other than the financial statements and our auditor's report thereon. The Trustees are responsible for the other information contained in the Trustees, Report. Our opinion on the financial statements does not cover the other information and, excepl to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon. Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misslaled. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information., we are required to report that fact. We have nothing to report in this regard.
Northern Ireland Civil Service Sports Association Limited Independent Auditor's Report Year Ended 31 December 2023 Opinions on other matters In our opinion, based on the work undertaken in the course of our audit.. the information given in the Trustees, report for the financial year for which the financial statements are prepared is consistent with the financial statements., and the Trustees, report has been prepared in accordance with applicable legal requirements. Matters on which we are required to report by exception We have nothing to report in respect of the following matters in relation to which the Charities (Accounts and Reports) Regulations (Northern Ireland) 2015 require us to report to you if, in our opinion.. the information given in the Trustees, report is inconsistent in any material respect with the financial statements., or sufficient accounting records have not been kept., or the financial statements are not in agreement with the accounting records., or we have not obtained all the information and explanations necessary for the purpose of our audit. Responsibilities of Trustees As explained more fully in the Trustees, report set out on page 4, Trustees are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the Trustees determine is necessary to enable the preparation of financial slatements that are free from material misstatement, whether due to fraud and error. In preparing the financial statements, the Trustees are responsible for assessing the charitable company's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the Trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so. Auditor's responsibilities for the audit of the financial statements Our objectives are to obtain reasonable assurance about whether the association's financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance, but it is not a guarantee that an audit conducted in accordance with ISAS (UK} will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misslalements in respect of irregularities, including fraud. The exlenl lo which our procedures are capable of detecting irregularities, including fraud is detailed below.. Our approach to identifying and assessing the risks of material misstatement in respect of irregularities, including fraud and non-compliance with laws and regulations, was as follows.. the engagement partner ensured that the engagement team collectively had the appropriate competence, capabilities and skills to identify or recognise non-compliance with applicable laws and regulations., we identified the laws and regulations applicable to the association through discussions with Trustees and other management, and from our commercial knowledge and experience of the sector., we focused on specific laws and regulations which we considered may have a direct material effect on the financial statements or the operations of the company, such as the Charities (Accounts and Reports) Regulations (Northern Ireland} 2015., we assessed the extent of compliance with the laws and regulations identified above through making enquiries of management., and identified laws and regulations were communicated within the audit team regularly and the team remained alert to instances of non-compliance throughout the audit.
Northern Ireland Civil Service Sports Association Limited Independent Auditor's Report Year Ended 31 December 2023 We assessed the susceptibility of the charitable company's financial statements to material misstatement, including obtaining an understanding of how fraud might occur, by.. making enquiries of management as to where they considered there was susceptibility to fraud, their knowledge of actual, suspected and alleged fraud., considering the internal controls in place to mitigate risks of fraud and non-compliance with laws and regulations. To address the risk of fraud through management bias and override of controls, we.. performed analytical procedures to identify any unusual or unexpected relationships., tested journal entries to identify unusual transactions. In response to the risk of irregularities and non-compliance with laws and regulations, we designed procedures which included, but were not limited to.. agreeing financial statement disclosures to underlying supporting documentation., reading the minutes of meetings of those charged with governance., enquiring of management as to actual and potential litigation and claims. Because of the inherent limitations of an audit, there is a risk that we will not detect all irregularities, including those leading to a material misstatement in the financial statements or non-compliance with regulation. This risk increases the more that compliance with a law or regulation is removed from the events and transactions reflected in the financial statements, as we will be less likely to become aware of instances of non-compliance. The risk is also greater regarding irregularities occurring due to fraud rather than error, as fraud involves intentional concealment, forgery, collusion, omission or misrepresentation. A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council's website at.. http'.Ilwww.frc.org.uklauditorsresponsibilities. This description forms part of our auditor's report. Purpose of our audit work and to whom we owe our responsibilities This report is made solely to the charitable company's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports} Regulations (Northern Ireland) 2015. Our audit work has been undertaken so that we might state to the charitable company's Trustees those matters we are required to slate lo them in an auditor's report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and the charitable company's Trustees as a body, for our audit work, for this report, or for the opinions we have formed. Paul G. McAreavey (Senior Statutory Auditor) For and on behalf of PGM Chartered Accountants, Statutory Auditors 405 Lisburn Road Belfast BT9 7EW Date: 24 April 2024 PGM Chartered Accountants is eligible for appointment as auditor of the charity by virtue of its eligibility for appointment as auditor of a con7pany under section 1212 of the Companies Act 2006. 10
Northern Ireland Civil Service Sports Association Limited Statement of Financial Activities Year Ended 31 December 2023 2023 2022 As restated Uns1cle Reslricled funds funds Total Total Nole Income and endowments from: Donations and legacies Charitable activities Investments 158,714 158,714 961,579 1,577 288,522 939,227 122 961,579 1,577 Total income and endowments 963,156 158,714 1,121,870 1,227,871 Expenditure on: Raising funds Charitable activities 6,645 920,363 6,645 200,339 1,120,702 9,833 1,141,735 Total expenditure 927,008 200,339 1,127,347 1,151,568 Net income l (expenditurel 36,146 {41,625} 15,477) 76,303 Other recognised gains / (losses).. Other gains movements 17 19 19 19 Net movement in funds 36,167 (41,6251 15,458) 76,322 Reconciliation of funds: Total funds brought fonmard as previously stated Prior year adjustment in funds for transition to charity 1,147,124 15,16 694,768 Total funds brought forward as restated 1,291,773 626,441 1,918,214 1,841,892 Total funds carried forward 17,19 1,327,940 584,816 1,912,756 1,918,214
Northern Ireland Civil Service Sports Association Limited Summary Income and Expenditure Account Year Ended 31 December 2023 2023 2022 As restated Note Turnover 1,120,293 1,227,749 Administrative expenses Interest received Interest payable and similar expenses (1,122,849 1,577 {4,4981 11,148,055) 122 {3,490} (Deficit) I surplus for the year before taxation {5,477) 76,326 Taxation (23} (Deficit) I Surplus for the year 15,4771 76,303 12
Northern Ireland Civil Seniice Sports Association Limited Balance Sheet Year Ended 31 December 2023 2023 2022 As restated Note Fixed assets Intangible assets Tangible assets 10 11 3,679 1,946,125 5,519 1,834,918 1,949,804 1,840,435 Current assets Debtors Cash al bank and in hand 12 q04,132 100,383 103,205 355,251 204,515 458,456 Creditors: amounts falling due within one year 13 (218,289) 1304,6481 Net current assets l (liabilities) (13,774) 153,808 Total assets less current liabilities 1,936,030 1,994,243 Creditors: amounts falling due after more than one year 14 (23,274) 176,029) Net assets 1,912,756 1,918,214 Capital and reserves Restricted funds Unrestricted funds 17a 17 584,816 1,327,940 626,441 1,291,773 Total reserves 1,912,756 1,918,214 The financial statements were approved and authorised for issue by the Trustees on 24 April 2024. Signed on behalf of the Trustees.. D Ferguson Chairperson M Carson Treasurer Secretary The notes on pages 15 to 25 form part of these financial statements. Company registration number.. IP000088
Northern Ireland Civil Seplice Sports Association Limited Statement of cash flows Year Ended 31 December 2023 2023 2022 As restated Note Cash flow from operating activities 20 5,984 346,671 Cash flow from investing activities Payments to acquire tangible fixed assets Interest received {215,378) 1,577 {142,088} 122 Net cash flow from investing activities (213,801) (141,966) Cash flow from financing activities Repayment of long term loans Interest paid Movement in share capital 142,572) (4,498) 19 (41,5281 13,490) 19 Net cash flow from financing activities {47,051) 144,999) Net (decrease) l increase in cash and cash equivalents {254,868) 159,706 Cash and cash equivalents at 1 January 2023 355,251 195,545 Cash and cash equivalents at 31 December 2023 100,383 355,251 Cash and cash equivalents consists of: Cash at bank and in hand Short term deposits 100,383 355,251 Cash and cash equivalents at 31 December 2023 100,383 355,251 14
Northern Ireland Civil Service Sports Association Limited Notes to the Financial Statements Year Ended 31 December 2023 Summary of significant accounting policies (al General information and basis of preparation Northern Ireland Civil Service Sports Association Limited is established under the Co-operative and Community Benefit Societies Act {Norlhern Ireland) 1969. The Association is registered as a mutual society with the Financial Conduct Authority and as a charity from the 24th November 2022 with the Charity Commission for Northern Ireland. The address of the registered office is given in the company information on page 3 of these financial statements. The share capital of the Association consists of shares with a value of 5p, with members of the Association holding up to a maximum of 5 shares each. On ceasing lo hold membership, the shares are forfeited and the value of the shares is transferred to a capital reserve (notes 17) The financial statements are presented in sterling which is the functional currency of the association. The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the U K and Republic of Ireland issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act (Northern Ireland) 2008 and UK Generally Accepted Accounting Practice. The financial statements are prepared on a going concern basis under the historical cost convention. The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest £1. The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless olhetwise stated. Ibl Funds Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes. Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each reslricled fund is sel out in the notes to the financial statements. {c> Income recognition All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably and it is probable thal the income will be received. For donations to be recognised the charity will have been notified of the amounts and the seltlement date in writing. If there are conditions attached to the donation and this requires a level of performance before entitlement can be obtained then income is deferred until those conditions are fully met or the fulfilment of those conditions is within the control of the charity and it is probable that they will be fulfilled. Donated facilities and donated professional services are recognised in income al their fair value when their economic benefit is probable, it can be measured reliably and the charity has control over the item. Fair value is determined on the basis of the value of the gift to the charity. For example, the amount the charity would be willing to pay in the open market for such facilities and services. A corresponding amount is recognised in expenditure.
Northern Ire5and Civil Service Sports Association Limited Notes to the Financial Statements Year Ended 31 December 2023 (c) Income recognition (continued) No amount is included in the financial statements for volunteer time in line with the SORP. Further detail is given in the Trustees, Annual Report. Where practicable, gifts in kind donated for distribution to the beneficiaries of the charity are included in stock and donations in the financial statements upon receipt. If it is impracticable to assess the fair value al receipt or if the costs to undertake such a valuation outweigh any benefits, then the fair value is recognised as a component of donations when it is distributed and an equivalent amount recognised as charitable expenditure. I ncome from trading activities includes income earned from fundraising events and trading activities to raise funds for the charity. Income is received in exchange for supplying goods and services in order to raise funds and is recognised when entitlement has occurred. The charity receives government grants in respect of projects. Income from government and other grants are recognised at fair value when the charity has entitlement after any performance conditions have been met, it is probable that the income will be received and the amount can be measured reliably. If entitlement is not met then these amounts are deferred. (d) Expenditure recognition All expenditure is accounted for on an accruals basis and has been classified under headings that aggregale all costs related to the category. Expenditure is recognised where there is a legal or constructive obligation to make payments to third parties, it is probable that the settlement will be required and the amount of the obligation can be measured reliably. It is categorised under the following headings.. Costs of raising funds includes the cost of wages and Expenditure on charitable activities includes direct project costs.. and Other expenditure represents those items not falling into the categories above. Irrecoverable VAT is charged as an expense against the activity for which expenditure arose. Grants payable to third parties are within the charitable objectives. Where unconditional grants are offered, this is accrued as soon as the recipient is notified of the grant, as this gives rise to a reasonable expectation that the recipient will receive the grants. Vvhere grants are conditional relating to performance then the grant is only accrued when any unfulfilled conditions are outside of the control of the charity. (e) Support costs allocation Support costs are those that assist the work of the charity but do not directly represent charitable activities and include office costs, governance costs, administrative payroll costs. They are incurred directly in support of expenditure on the objects of the charity and include project management carried out at Headquarters. Where support costs cannot be directly attributed to particular headings they have been allocated to cost of raising funds and expenditure on charitable activities on a basis consistent with use of the resources. Premises overheads have been allocated on an apportioned area basis and other overheads have been allocated on a time spent basis. Fund-raising costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating information in support of the charitable activities. The analysis of these costs is included in note 7. 16
Northern Ireland Civil Service Sports Association Limited Notes to the Financial Statements Year Ended 31 December 2023 (f) Intangible assets Intangible assets acquired separately from a business are capitalised al cost. Intangible assets acquired on business combinations are capitalised separately from goodwill if the fair value can be measured reliably on initial recognition. Research expenditure is written off against profits in the year in which it is incurred. Identifiable development expenditure is capitalised to the extent that the technical, commercial and financial feasibility can be demonstrated. Intangible assets are amorlised on a straight line basis over their useful lives. The useful lives of intangible assets are as follows-. Intangible type Useful life Find Out Brand 10 years Provision is made for any impairment. {g} Tangible fixed assets Tangible fixed assets are slated at cost {or deemed cost) less accumulated depreciation and accumulated impairment losses. Cost includes costs directly attributable to making the asset capable of operating as intended. Depreciation is provided on all tangible fixed assets, at rates calculated to write off the cost, less estimated residual value, of each asset on a systematic basis over its expected useful life as follows.. Land and buildings Plant and equipment Websites and booking systems. Remaining licence term to July 2051 5- 12.5 years 3-10years The useful life of property and structural improvements was reviewed from 1 January 2023, with depreciation rates amended at that time to the remaining lease term of 27.5 years to July 2051. (h) Debtors and creditors receivable I payable within one year Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure. li) Loans and borrowings Loans and borrowings are initially recognised at the transaction price including transaction costs. Subsequently, they are measured al amortised cost using the effective interest rale method, less impairment. If an arrangement constitutes a finance transaction it is measured al present value. (j} Impairment Assets not measured at fair value are reviewed for any indication that the asset may be impaired at each balance sheet date. If such indication exists, the recoverable amount of the asset, or the asset's cash generating unit, is estimated and compared to the carrying amount. Where the carrying amount exceeds its recoverable amount, an impairment Soss is recognised in profit or loss unless the asset is carried at a revalued amount where the impairment loss is a revaluation decrease.
Northern Ireland Civil Service Sports Association Limited Notes to the Financial Statements Year Ended 31 December 2023 (kl Provisions Provisions are recognised when the company has an obligation at the balance sheet date as a result of a past event, it is probable that an outflow of economic benefits will be required in settlement and the amount can be reliably estimated. (l) Tax The charity is an exempt charity within the meaning of schedule 3 of the Charities Act 2011 and is considered to pass the tests set out in Paragraph 1 Schedule 6 Finance Act 2010 and therefore it meets Ihe definition of a charitable company for UK corporation tax purposes. (m) Employee benefits When employees have rendered service to the company, short-term employee benefits to which the employees are entitled are recognised at the undiscounted amount expected lo be paid in exchange for that service. The company operates a defined contribution plan for the benefit of its employees. Contributions are expensed as they become payable. {n) Going concern The financial statements have been prepared on a going concern basis as the Trustees believe that no material uncertainties exist. The Trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern. (o) Key accounting estimates and judgements In the application of the Association's accounting policies, the Trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revision to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
Northern Ireland Civil Service Sports Association Limited Notes to the Financial Statements Year Ended 31 December 2023 Staff costs and employee benefits The average monthly number of employees during the year was as follows.. 2023 Number 2022 Number Raising funds Charitable activities Governance 21 20 23 22 The total staff costs and employee benefits were as follows.. 2023 2023 Unrestricted Restricted 2023 Total 2022 Total Wages and salaries Social security Defined contribution pension costs 415,982 38,597 32,273 131,288 547,270 11,465 50,062 4,741 37,014 516,229 48,676 32,867 486,852 147,494 634,346 597,772 The number of employees who received total employee benefits (excluding employer pension costs of more than £60,000 is as follows.. 2023 Number 2022 Number £60,001- £70,000 £70,001- £80,000 £80,001- £90,000 Trustees. and key management personnel remuneration and expenses The Trustees neither received nor waived any remuneration during the year (2022.. £Nil). The total amount of employee benefits received by key management personnel is £212,292 (2022 - £196,034). The Trust considers its key management personnel comprise the senior management team. No Trustees are accruing pension arrangements12022 - None). The Trustees did not have any expenses reimbursed during the year (2022 £Nil).
Northern Ireland Civil Service Sports Association Limited Notes to the Financial Statements Year Ended 31 December 2023 Income from donations and legacies 2023 2023 Unrestricted Restricted 2023 2022 Sport Nl grant DOF Grants Job start grant WELL grant 32,219 32,219 19,119 19,119 5,376 5,376 102,000 102,000 177,841 8,681 102,000 158,714 158,714 288,522 Income from charitable activities 2023 2023 Unrestricted Restricted 2023 2022 NICSSA Subscriptions Activ subscriptions Activ classes WELL courses Facilities charges Sundry income Findout income Play ball income 387,884 48,766 2,997 90,500 93,471 14,963 59,333 263,665 387,884 48,766 2,997 90,500 93,471 14,963 59,333 263,665 374,640 59,949 3,173 116,075 84,179 10,863 45,370 244,978 961,579 961,579 939,227 Income from investments 2023 2023 Unrestricted Restricted 2023 2022 Interest - deposits 1,577 1,577 122 1,577 1,577 122 20
Northern Ireland Civil Service Sports Association Limited Notes to the Financial Statements Year Ended 31 December 2023 Analysis of expenditure on charitable activities 2023 2023 Unrestricted Restricted 2023 2022 staff costs (note 2) Direct project costs Rent & Rates Heat, Light & Power Repairs & Maintenance Room Hire Travel & hospitality Staff training Printing postage & stationery Telephone & IT costs Professional fees Bank & card fees Insurance Sundry expenses Irrecoverable input VAT 486,852 106,729 7,213 58,545 72,074 10,000 2,803 4,648 3,883 10,106 13,499 8,269 25,849 3,089 10,879 147,494 27,263 634,346 133,992 7,213 58,545 72,074 10,000 2,803 4,648 3,883 10,106 13,499 8,269 25,849 3,089 10,879 597,772 131,803 3,247 92,521 63,170 10,000 2,693 1,408 8,326 4,597 7,587 24,419 3,918 19,279 824,438 174,757 999,195 970,738 7a Allocation of support costs 2023 2023 Unrestricted Restricted 2023 2022 Audit & Accountancy fees Depreciation & amorlisalion Loan interest payable 11,000 80,427 4,498 11,000 106,009 4,498 8,500 159,007 3,490 25,582 121,507 170,997 Total charitable activity costs 920,363 200,339 1,120,702 1,141,735 Interest payable and similar expenses 2023 2022 Bank loans and overdrafts 4,498 3,490 4,498 3,490 Auditor's remuneration The auditor's remuneration amounts to an audit fee of £6,00012022 £ 4,000} and accountancy services of £5,000 (2022 - £4,500). 21
Northern Ireland Civil Service Sports Association Limited Notes to the Financial Statements Year Ended 31 December 2023 10 Intangible fixed assets Find Out Brand Cost: At 1 January 2023 Additions At 31 December 2023 18,399 18,399 Amortisation: Al 1 January 2023 Charge for the year At 31 December 2023 12,880 1,840 14,720 Net book value: At 31 December 2023 3,679 At 31 December 2022 5,519 11 Tangible fixed assets Pavilion development Outdoor surfaces and equTpment other equipment & website costs Total Cost or valuation: Al 1 January 2023 Additions Disposals At 31 December 2023 2,620,941 196,425 2,145,518 8,487 193,110 10,466 4,959,569 215,378 2,817,366 2,154,005 203,576 5,174,947 Depreciation.. At 1 January 2023 Charge for the year On disposals Al 31 December 2023 1,469,288 36,720 1,499,423 52,059 155,942 15,390 3,124,653 104,169 1,506,008 1,551,482 171,332 3,228,822 Net book value.. At 31 December 2023 1,311,358 602,523 32,244 1,946,125 At 31 December 2022 1,151,653 646,095 37,168 1,834,916 12 Debtors 2023 2022 As restated Trade debtors NICS Social Club share of bounce-back loan Prepayments and accrued income 44,545 16,603 42,984 67,047 21,446 14,712 104,132 103,205 22
Northern Ireland Civil Service Sports Association Limited Notes to the Financial Statements Year Ended 31 December 2023 13 Creditors: amounts falling due within one year 2023 2022 As restated Bank loans and overdrafts Trade creditors Amounts owed to NICS Social Club Corporation tax Other tax and social security Accruals 48,771 103,569 8,303 165 20,959 36,522 38,587 178,158 6,994 165 22,843 57,901 218,289 304,648 14 Creditors: amounts falling due after more than one year 2023 2022 As restated Bank loans and overdrafts 23,274 76,029 23,274 76,029 15 Restatement of 2022 Funds Unrestricted 2022 Restricted 2022 2022 Total As restated At 1 January 2022 (as originally stated) Restated movement in funds Restatement for transition to a charity for 2023 year (note 16) 1,147,124 76,322 1,147,124 76,322 68,327 626,441 694,768 Al 31 December 2022 1,291,773 626,441 1,918,214 16 Prior year adjustment As noted in the Trustee's Report the Association gained charitable status on the 241h November 2022. The year ended 31 December 2023 is the first year the charitable company is required to produce accounts in the "Charities SORP 2019" format. The 2022 figures have been restated to reflect the change to the new accounting framework. A prior year adjustment to funds brought forward is also required to align the treatment of historic deferred capital grants in accordance with the new accounting framework. As part of the restatement to Charity format, income that had previously been treated as deferred income was re-allocated to reserves. 23
Northern Ireland Civil Service Sports Association Limited Notes to the Financial Statements Year Ended 31 December 2023 17 Fund reconci5iation Unrestricted funds Balance at 1 Jan 2023 As restated Gains / Balance at Expenditure Ilossesl 31 Dec 2023 Income Share capital (note 17a) Capital reserve (note 17b) General unrestricted funds 1,395 3,303 1,287,075 (291 29 1927,008) 19 1,385 3,332 1,323,223 963,156 1,291,773 963,156 1927,008) 19 1,327,940 Restricted funds Balance at 1 Jan 2023 As restated Gains I Balance at Expenditure {losses) 31 Dec 2023 Income Pitches grant funding Future development Job Start WELL Grant 399,230 227,211 (25,582) 167,381} (5,3761 (102,000) 373,648 211,168 51,338 5,376 102,000 626,441 158,714 1200,339) 584,816 17a Share Capital 2023 2022 Shares in issue at 1 January 2023 Issued during the year Forfeited during the year 1,395 19 (29) 1,409 (33) 1,385 1,395 When an individual becomes a member they receive a 5p share. When the individual resigns their membership the share is taken from them and is transferred to the Capital Reserve. 17b Capital reserve 2023 2022 At 1 January 2023 Shares forfeited in year 3,303 29 3,270 33 At 31 December 2023 3,332 3,303 18 Fund descriptions a) Unrestricted funds General funds of the charity for use at the Trustees discretion bl Restricted funds Pitches grant funding - Grants given for the development of the pitches (restricted until 2030) Future development- Funds received for the future development of the association. WELL Grant- To provide the WELL programme to beneficiaries Job start- To subsidise the wages costs of those on the Job Start scheme 24
Northern Ireland Civil Service Sports Association Limited Notes to the Financial Statements Year Ended 31 December 2023 19 Analysis of net assets between funds Unrestricted funds 2023 Restricted funds 2023 Total 2023 Fixed assets Other current assets Cash and bank Current liabilities Creditors more than one year 1,576,156 104,132 1110,785) 1218,289> (23,274) 373,648 1,949,804 104,132 100,383 {218,289) (23,274) 211,168 Total 1,327,940 584,816 1,912,756 20 Reconciliation of net (expenditure) lincome to net cash flow from operating activities 2023 2022 As restated Net (expenditure) l income for year {5,477) 76.303 Interest receivable Interest payable Depreciation and impairment of tangible fixed assets Amortisation and impairment of intangible fixed assets (Increase) in debtors (Decrease) l increase in creditors (1,577) 4,498 104,169 1,840 (927) (96,542) (122) 3,490 157,167 1,840 {35,9161 143,909 Nel cash flow from operatirlg activities 5,984 346,671 21 Related Party Transactions The Northern Ireland Civil Service Sports Association Limited INICSSA} is a related party of Northern Ireland Civil Service Social Club (NICSSC) due lo their shared membership and the influence of the Association on the running of the Club. At the year-end NICSSA owed the Club £8,303 {2022.' £6,994). Included in trade debtors is an amount of £9,076 (2022.. £8,610) owed to NICSSA by the club. Included in other debtors is an amount of £16,603 (2022.. £21,446) loan lo the club from NICSSA. Included in trade creditors is an amount of £0 (2022.. £149) owed by NICSSA to the club. NICSSA receives subscription income paid through the members payroll deductions for both NICSSA and the Club. NICSSA then pays over the Club's share. NICSSA also receives subscriptions from members of affiliated Clubs and gym members that include Club membership which NICSSA pays over to the club. NICSSA received £37,265 (2022.. £35,779) of subscriptions on behalf of the Club from these sources during the year. NICSSA pays monthly room hire to the Club amounting to £833 {2022.' £8331 per month. The Club pays NICSSA monthly for facilities charges and the Club's share of the pavilion running costs of£5,349 (2022". £5,349) per month. 25
Northern Ireland Civil Service Sports Association Limited Management Information Year Ended 31 December 2023 These pages do not form part of the statutory financial statements 26
Northern Ireland Civil Service Sports Association Limited Management Information Year Ended 31 December 2023 Detailed Income and Expenditure Account 2023 2022 As restated Turnover Subscriptions Heallhworks (including WELL grant) Find Out PlayBall (pitch hire, summer scheme, advertising) Activ Gym Facilities charges Other Income Capital grants 387,866 192,500 59,333 263,665 51,762 93,471 20,340 51,338 374,640 218,075 45,370 244,978 63,122 84,179 29,544 167,840 1,120,275 1,227,748 Interest receivable I nterest on deposits 1,577 122 1,121,852 1,227,870 Expenditure AdminÉstrative expenses Staff costs Healthworks PlayBall Activ Gym Find Out Grants lo Clubs Membership benefits Competitions - Civil Service Sports Council Competitions - NICS Sports Association Competitions - Regional activities Business support costs Pavilion complex costs Depreciation 634,346 27,263 5,771 8,631 1,825 53,861 25,639 190 597,772 25,250 11,966 8,763 7,167 45,609 25,648 1,045 270 6,085 90,535 168,937 159,007 10,812 100,652 147,832 106,009 1,122,831 1,148,054 Interest payable Loan interest 4,498 3,490 Taxation 23 Total expenditure 1,127,329 1,151,567 {Deficit} I surplus for the year {5,4771 76,303 These pages do not form parl of the statutory financial statements 27
Northern Ireland Civil Service Sports Association Limited Management Information Year Ended 31 December 2023 Schedule of Income 2023 2022 As restated Income Other income Grants- Job Slarl, Covid Omicron grant Donations Charge for damaged cables Sundry receipts 5,376 18,682 5,000 8,683 6,281 5,862 20,340 29,544 Facilities charges Pavilion facilities charges Hire of sports facilities 71,401 22,070 61,128 23,051 93,471 84,179 These pages do not form part of the stalutory financial statements 28
Northern Ireland Civil Service Sports Association Limited Management Information Year Ended 31 December 2023 Schedule of Expenditure 2023 2022 As restated Staff costs Chief executive officer Business change manager Operations and facilities director Membership and customer services Treasurer's honorarium Health promotion Grounds staff Activ Gym staff Maintenance and cleaning staff Finance 99,754 67,381 66,150 174,256 400 62,106 87,012 29,380 13,311 34,596 95,061 61,511 63,372 152,860 400 64,780 85,868 28,693 12,481 32,746 634,346 597,772 These pages do not form part of the slalutory financial statements 29
Northern Ireland Civil Service Sports Association Limited Management Information Year Ended 31 December 2023 Schedule of Expenditure - continued 2023 2022 As restated Business support costs Insurance Office equipment, printing and stationery Marketing and advertising (raising funds) Telephone Computer expenses Training and recruitment costs Travelling expenses Hospitality expenses Consultancy fees Accountancy Audit fees Bank fees Credit card charges Sundry expenses Bad debts provision Input VAT payable 25,849 3,883 6,645 2,139 7,967 4,711 2,311 491 13,499 6,000 5,000 3,094 5,175 3,009 24,419 1,408 9,833 1,732 6,595 1,842 851 4,597 4,500 4,000 2,615 4,972 3,406 486 19,279 10,879 100,652 90,535 Pavilion complex expenses Pavilion rates and ground rent Light and heat Cleaning Grounds repairs and maintenance Pavilion repairs and maintenance Room hire charges affiliated Clubs 7,213 58,545 15,150 47,516 9,408 10,000 3,247 92,521 15,567 36,587 11,015 10,000 147,832 168,937 Depreciation Pavilion redevelopment Outdoor surfaces and equipment Fitness equipment Computers, equipment and furniture Intangible asset amorlisalion 36,720 52,059 7,409 7,981 1,840 61,913 75,694 12,746 6,814 1,840 106,009 159,007 These pages do not form parl of the statutory financial statements 30
Northern Ireland Civil Service Sports Association Limited Management Information Year Ended 31 December 2023 Schedule of Expenditure - continued 2023 2022 As restated Grants to Clubs Archery Club Athletics Club Balmoral Road Ballykelly Ballymena Bruce Street refund Carlisle House Castle Court Causeway House Clare House Clarence Court (Acctiv81 CRU Dungannon Erne Foyle Game l Osprey Club Golf Club Great Northern Tower Hole in Wall Gang HSENI Hydebank James House Lisburn JBO Lanyon Plaza Sports & Social Club Marlborough House Nelherleigh Newforge Lane Newry Nl Audit Office NIEA Nl Water Omagh Orchard House The Plaza Sport Police Ombudsman Rambling Club Rathgael Sports & Leisure Square One Utility Regulator Waterside House WateNays Ireland 624 1,514 507 210 2,080 1,365 2,178 850 (415) 740 1,300 2,300 1,220 5,980 500 975 300 600 532 2,236 2,430 3,471 550 1,780 584 2,650 2,000 780 5,560 720 1,027 140 400 633 2,158 2,870 3,770 1,963 40 950 3,990 4,420 950 1,300 3,650 50 1,575 325 2,734 950 2,380 300 1,400 60 300 1,400 1,035 546 1,069 2,750 338 200 559 1,143 3,150 400 640 1,400 384 53,861 45,609 These pages do not form part of the slatulory financial statements 31