THE BALLYCLARE HIGH SCHOOL FOUNDATION LTD (A company limited by guarantee) Annual Report and Financial Statements for the year ended 30 September 2023 Company Limited by Guarantee Northern Ireland (N1685284) Registered Charity in Northem Ireland (NIC108744)
THE BALLYCLARE HIGH SCHOOL FOUNDATION LTD TRUSTEES, ANNUAL REPORT The trustees, who are directors for the purposes of company law, present the annual report together with the financial statements of the charitable company forthe year ended 30 September 2023. REFERENCE AND ADMINisfRATIVE DETAILS The Ballyclare High School Foundation Ltd 31 Rashee Road Ballyclare BT39 9HJ Company Registered by Guarantee Northern Ireland (N1685284) Registered Charity in Northern Ireland (NIC108744) DIRECTORS The Directors who served during the year or who were directors at the date of this report were: Mr Aran Blackbourne Miss Margaret Gray Mr Wilbert Hollinger Mr Steven Lowry Mrs Emma Matebalavu Mr Michael McKinstry Dr Michelle Rainey INDEPENDENT EXAMINER Simon Hopper FCA Hopper & Co 6 Doagh Road Ballyclare BT39 9BG BANKERS Danske Bank Limited 18 The Square Ballyclare BT39 9BB
THE BALLYCLARE HIGH SCHOOL FOUNDATION LTD TRUSTEES, ANNUAL REPORT {conVd) DESCRIPTION AND PURPOSE The purpose of The Ballyclare High School Foundation Ltd. ( BHSF") is to advance the education of the pupils attending Ballyclare High School (BHS) through enhancing their opportunities, educational outcomes and life chances in line with the school's wider vision of 'developing lifelong learners in caring creative communitv. The BHSF aims to create an environment in which relationships with alumni and friend5 of BHS can be developed and cultivated on a mutually beneficial basis and in so doing engender opportunities to support and advance the education of the pupils attending BHS. BHS ('the school'} is a co-educational non-denominational grammar school located in Ballyclare, Northern Ireland. It is a controlled school operating under the management of a suitably appointed Board of Governors which includes representatives from Department for Education INI), the Education Authority, parents and teachers. There are cl,250 pupils attending the school and The Education Authority for Northern Ireland is the employing authority. STRucfuRE AND MANAGEMENT "BHSF" has been established as a company limited by guarantee (N1685284) and as a registered charity with Charity Commission for Northern Ireland {NIC108774). Whilst BHSF operates as a separate legal entity from the school, its sole object is the advancement of the education of the pupils attending BHS. BHSF has a strong governance framework in place over its purpose and operation including the appointment of a board of directors, all of whom are passionate about and have long-seated connections with BHS. Each of the directors is highly committed to the aims of the Foundation and bring a wealth of experience and professionalism to the role. VISION & STRATEGY The Board of Governors of the school has recently developed a strategy for the development of connections with alumni and friends of the school with the vision of maintaining rnutually beneficial lifelong relationships with past pupils, parents and friends. The creation of the BHSF is a key aspect of this strategy establishing a vehicle to create opportunities to enhance engagement and involvement with alumni, parents and friends in both school activities and through fundraising initiatives.
THE BALLYCLARE HIGH SCHOOL FOUNDATION LTD TRUSTEES. ANNUAL REPORT (convd) ACTIVITIES AN D OBJ EcfivES BHSF was registered as a company limited by guarantee on 25th January 2023 and as a charity with the Charity Commission for Northern Ireland on 17th August 2023. The Company was dormant at the 30 September 2023 hence these accounts represent the l year of its operation. Launch Campaign Following on from its registration, the company was formally launched in October 2023 with the announcement of the Bright Futures Campaign as its launch fund. The Bright Futures Campaign aims to raise £300,000 by the end of 2025 to support two overarching areas of need: £150,000 towards an Opportunities Fund aimed at improving educational, physical and creative opportunities at the school through the investment in learning resources, sport and active recreation, music and the arts. £150,000 towards a Support Fund aimed at enhancing support towards health and wellbeing services and in providing spaces in which pupils can grow and thrive. Support for the Foundatlon The Foundation has established various ways in which 5UPPOrt can be provided- by becoming a 'Founding Member, and making a large donation over the course of the launch period; through the making of regular or one-off donations to the launch fund or other purpose as specified. or through organising or supporting specific fundraising activities as these are developed. The Foundation was delighted to organise its inaugural alumni event in March 2023, being a Celebration of Rugby Gala Ball, commemorating the 50th anniversary of winning The Schools, Cup and the love and passion that rugby over the years has engendered within the school family. This event was a wonderful example of the benefits of the Foundation in practice, providing opportunities to celebrate, engage with friends and alumni and in so doing create opportunities to support the school and its pupils today through the fundraising activity which ran alongside the event. Public Beneftt The BHSF has been established to help raise funds, encourage a culture of philanthropy in the school community and issue grants to advance the education of the pupils attending BHS.
THE BALLYCLARE HIGH SCHOOL FOUNDATION LTD TRUSTEES. ANNUAL REPORT (cont'd) The direct benefits which flow from the organisation's purpose include enhanced educational opportunities and improved life chances for pupils attending BHS. These benefits can be demonstrated through improved educational outcomes and opportunities. There is no harm arising from the Foundation's purpose. The beneficiaries are pupils attending BHS. There is no private benefit flowing from the Foundation's purpose. The trustees confirm that they have complied with the requirements of section 4 of the Charities Act 2008 to have due regard to the public benefit guidance published by The Charity Commission for Northern Ireland. ACHIEVEMENTS AND PERFORMANCE/FINANCIAL REVIEW th Total Income of the Foundation for the initial perlod since its launch until the 30 September 2023 was £202,138 with expenditure during that period arnounting to £19,055. Achievements during this period include securing a number of higher-level donations from supporters who will be recognised as 'Founding Members, and recurring monthly gifts from regular donors. hosting a successful Celebration of Rugby at BHS Gala Ball event in the Titanic Belfast. and securing donations from parents towards the School Fund which are now eligible for Gift Aid. Parental contributions to the School Fund have subsequently been forwarded to the school to be used to support areas of need identified by the school leadership team with any Gift Aid applicable being released in due course once the annual claim to Inland Revenue has been made. RESERVES POLICY The policy of the trustees is not to accumulate reserves but to use reserves in the promotion of the charity's objertives. With regard to the Bright Futures Campaign the trustees have targeted an initial 3- year fundraising period with funds being released once suitable applications have been received by the school in line with Award Policy agreed by the Trustees. Therefore it would be expected that reserves will build up across the initial period with awards being made level of funds raised is better known and therefore projerts can be prioritised appropriately. With regard to other funds received such as donations to the school fund and other specific donations made by donors, these will be released to the school in a timely manner in order to serve the manner in which they were made.
THE BALLYCLARE HIGH SCHOOL FOUNDATION LTD TRUSTEES, ANNUAL REPORT (convd) FUTURE PLANS The Foundation will continue to focus on development of links with alumni and friends of the school through events and other ventures in order to fulfil its purpose of advancing the education of the pupils attending BHS, In the forthcoming year it is hoped to develop new networking opportunities with alumni, embrace any specific opportunities to support the school brought forward by donors and to continue fundraising activity associated to Bright Futures Campaign and commence awarding of grants to the school in line with the aim of this campaign. STATEMENT OF TRUSTEE RESPONSIBILITIES The Trustees are responsible for preparing the annual report and the financial statements of the Foundation in accordance with applicable law and generally accepted accounting practice. The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Foundation's transactions and disclose with reasonable accuracy at any time its financial position. They are also responsible for safeguarding the assets of the Foundation and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. half by: Approved by the directors at a meeting on 19th June 2024 and signed on i Nam Michelle Rainey Narne: Michael McKinstry Director & Trustee Director & Trustee Date: 19th June 2024 th Date: 19 June 2024
INDEPENDENT EXAMINERS REPORT TO THE DIRECTORS OF THE BALLYCLARE HIGH SCHOOL FOUNDATION LTD I report on the financial statements of The Ballyclare High School Foundation Ltd for the year ended 30 September 2023 which are contained within the Report. Respectlve responsibilities of trustees and independent examiner The Ballyclare High School Foundation's directors re responsible for the preparation of the financial statements in accordance with the terms of the [Charities Act (Northern Ireland) 2C()8]. The Ballyclare High School Foundation's directors consider that an audit is not required under section 65{2) (audit) of the Charitie5 Act (Northern Ireland) 2008 for the year and that an independent examination under section 64{11 of the Charities Att (Northern Ireland) 2008 is required. It is my responsibility to.. examine the accounts to state whether particular matters have come to my attention. Basis of independent examiner's report My examination was carried out under Section 65 of the Charities Act (Northern Ireland) 2008. An examination includes 3 review of the accounting records kept by the Foundation and a comparison of the financial statements presented with those records. It 3150 includes consideration of any unusual items or disclosures in the f inancial statements, and seeking explanations from the trustees concerning any such matters. The procedures do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the financial statements. Independent examiner's Statement In the course of my examination, no matter has come to my attention: {1) which gives me reasonable cause to believe that in any material respect the requirements". to keep proper accounting records in accordance with Section 63 of the charities Act (Northern Ireland) 2008, and to prepare financial statements which accord with the accounting records in accordance with Section 64 of the Charities Act (Northern Ireland) 2008 have not been met; or (2} to which, in my opinion, attention should be drawn in order to enable a proper understanding of the financial state nts to be reached. S Hopper FCA Partner Hopper & Co XX June 2024
THE BALLYCLARE HIGH SCHOOL FOUNDATION LTD STATEMENT OF FINANCIAL ACTIVETY (INCLUDING INCOME AND EXPENDITURE ACCOUNn for the year ended 30 September 2023 Note Unrestricted Funds Restricted Funds Total 2023 Income from: Donations and legacies Charita ble Activities 108,083 37,712 56,343 164,426 37,712 Total Income 145,795 56,343 202,138 Expendlture on: Cha ritable activities 19,055 19,055 Total Expenditure 19,055 19,055 Net Income 126,740 56,343 183,083 Net movement in funds Funds brought forward 126,740 56,343 183,083 Funds carried forward 10 126,740 56,343 183,083 All income and expenditure derive from continuing activities. The statement of financial activities includes all gains and losses recognised during the year.
THE BALLYCLARE HIGH SCHOOL FOUNDATION LTD (REGISTRATION NUMBER N1685284} BALANCE SHEET As at 30 September 2023 Note 2023 2022 Current Assets Cash and cash equivalent5 Totsl current assets 184,103 184,103 Creditors: amounts falling due within one year Total Creditors 1.020 1,020 Net Current Assets 183,083 Total Net Assets 183,083 Funds of the charity Unrestricted funds General funds Designated funds 10 240 126,500 126,740 Restricted funds School Funds History Book Fund Defibrillator Fund 10 51,905 3,000 1,438 56,343 Total charity funds 183,083 For the financial year ending 30 September 2023 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. Directors, responsibil ities: The members have not required the charity to obtain an audit of its accounts for the year in question in accordance with section 476. and The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
THE BALLYCLARE HIGH SCHOOL FOUNDATION LTD (REGISTRATION NUMBER N1685284) BALANCE SHEET As at 30 September 2023 These financial statements have been prepared in accordance with the special provisions relating to companies subject to the small companies regime within Part 15 of the Companies Act 2006. These financial statements were approved by the board of trustees and authorised for issue on 19th June 2024 and are signed on behalf of the board by". Name: tch*"neY Name: Michael McKinstry Director & Trustee Director & Trustee Date: 19th June 2024 th Date: 19 June 2024 The notes on pages 11 to 19 form part of these financial statements. 10
THE BALLYCLARE HIGH SCHOOL FOUNDATION LTD NOTESTO THE FINANCIAL STATEMENTS for the year ended 30 September 2023 I. CHARITY STATUS The charity is limited by guarantee, incorporated in Northern Ireland, and consequently does not have share capital. Each of the trustees is liable to contribute an amount not exceeding £1 towards the assets of the charity in the event of liquidation. The address of its registered office is: 31 Rashee Road Ballyclare Co Antrim BT39 9HJ These financial statements were authorised for issue by the trustees on XX May 2024. 2. ACCOUNTING POLICIES Statement of complian The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 102)) (issued in Ortober 2019) (Charities SORP (FRS 102)), the Financial Reportin8 Standard applicable in the UK and Republic of Ireland (FR5 102) and the Companies Act 2006 Basis of preparation Ballyclare High School Foundation Ltd meets the definition of a public benefit entity under FRS 102. Assets and liabilities are Initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes. Summary of significant accounting pollcles and key accounting estimates The significant accounting policies applied in the preparation of these financial statements are set out below. The trustees consider that these policies are suitable, have been consistently applied and are supported by reasonable and prudent judgements and estimates. 11
THE BALLYCLARE HIGH SCHOOL FOUNDATION LTD NOTES TO THE FINANCIAL STATEMENTS {conVd) 30 September 2023 Going concern The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern nor any significant areas of uncertainty that affect the carrying value of assets held by the charity. FUND ACCOUNTING The charity has various types of funds for which it is responsible, and which require separate disclosure. A definition of the various types of funds is as follows: Restricted funds comprise (a) incorne from endowments which is to be expended only on the restricted purposes intended by the donor and {b) revenue donations or grants for a specific charitable activity intended by the donor. Where these fund5 have unspent balances, interest on their pooled investment is apportioned to the individual funds on an average balance basis. Unrestricted funds are funds which are expendable at the discretion of the Charity in furtherance of its objectives. In addition to expenditure on activities such funds may be held in order to finance capital nvestment and working capital. Designated funds are general funds set aside by the trustees for use in the future. INCOMING RESOURCES All incoming resources are included in the Statement of Financial Activities {SoFA) when the charity is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably, and it is probable that the income will be received. For donations to be recognised the charity will have been notified of the amounts and the settlement date in writing. If there are conditions attached to the donation and this requires a level of performance before entitlement can be obtained, then income is deferred until those conditions are fully met or the fulfilment of those conditions is within the control of the charity, and it is probable that they will be fulfilled. Voluntary income received by way of donations and gift is credited to revenue on a receivable basis. 12
THE BALLYCLARE HIGH SCHOOL FOUNDATION LTD NOTES TO THE FINANCIAL STATEMENTS (convd) 30 September 2023 The charity receives grants in respect of 5UPPOrt services. Income from government and other grants are recognised at fair value when the charity has entitlement after any performance conditions have been met, it is probable that the income will be received, and the amount can be measured reliably. If entitlement is not met, then these amounts are deferred. Revenue grants are credited to incoming resources on the earlier date of when they are received or when they are receivable unless they relate to a specified future period. Other income represents income that cannot be reported under the other analysis headings provided within the SOFA. (i) Incoming resources with related expenditure Where incoming resources have related expenditure {as with insurance proceeds) the incoming resources and related expenditure are reported gross in the SOFA. Grants and donations Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources. {iii) Tax reclaims on donations and gifts. Incoming resources from tax reclaims are included in the SOFA at the same time as the gift to which they relate. (iv) Contractual income and performance related grants This is only included in the SOFA once the related goods or services have been delivered. (v) Gifts In kind Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SOFA as incoming resources when receivable. (vi) Donated services and facilities These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value place on these resources is the estimated value to the charity of the service or facility received. 13
THE BALLYCLARE HIGH SCHOOL FOUNDATION LTD NOTES TO THE FINANCIAL STATEMENTS {conYd) 30 September 2023 (vii) Investment income This is included in the accounts in the period to which it relates. (viii) Investment gain5 and losses This includes any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year. EXPENDITURE AND LIABILITIES All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. It is categorised under the following headings: Expenditure on charitable activities comprises those costs incLsrred by the charity in the delivery of its activities and services for its beneficiaries and includes salary costs, support service expenses, and an apportionrnent of support costs: Other expenditure represents those items not falling into the categories above. Liability recognition Liabilities are recognised where there is a legal or constructive obligation to make payments to third parties, it is probable that the settlement will be required, and the amount af the obligation can be measured reliably. Governance costs These are shown within charitable activities and include the costs of preparation and examination of accounts, the costs of trustee meetings and cost of any legal advice to trustees on governance or constitutional matters. Grants with perf0rrnan conditions Where the charity gives a grant with conditions for its payment being 3 specific level of service or output to be provided, such grants are only recognised in the SOFA once the recipient of the grant has provided the specified service or output. (iv} Grants payable without performance conditions These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to the grant which remain in the control of the charity. 14
THE BALLYCLARE HIGH SCHOOL FOUNDATION LTD NOTES TO THE FINANCIAL STATEMENTS (cont'd) 30 September 2023 Support cost5 Support costs are those that assist the work of the charity but do not directly represent charitable attivities and include office costs, governance costs and administrative payroll costs. They are incurred directly in support of expenditure on the objects of the charity. Where support costs cannot be directly attributed to particular headings, they have been allocated to cost of raising funds and expenditure on charitable activities on a basis consistent with use of the resources. Premises overheads have been allocated on a basis consistent with the use of the resources. Staff costs and other overheads have been allocated based on time spent, per capita and activity. Value Added Tax The charity is not registered for VAT purposes, therefore expenditure is shown gross of VAT. Taxation The charity is considered to pass the tests set out in Paragraph I Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes. Tangible fixed assets Individual fixed assets costing £0.00 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment105ses. Tax The charity benefits from various exemption5 afforded by tax legislation. It is therefore not liable to corporation tax on income or gains falling due within those exemptions. Recovery is rnade of tax deducted from receipts under gift aid. Going concern The financial statements have been prepared on a going concern basis a5 the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure are sufficient with the level of reserves for the charity to be able to continue as a going concern. 15
THE BALLYCLARE HIGH SCHOOL FOUNDATION LTD NOTES TO THE FINANCIAL STATEMENTS (cont'd) 30 September 2023 3. DONATIONS AND LEGACIES Unrestricted Funds Restricted Funds Total 2023 Grants Donations Grants 108,083 53,343 3,000 161,426 3,000 108,083 56,343 164,426 4. CHARITABLE ACtIVlTIES Unrestrlcted Funds Restricted Funds Total 2023 Celebration of Rugby Event 37,712 37,712 37,712 37,712 5. EXPENDITURE ON CHARITABLE ACTIVITIES BY ACTIVITY TYPE Unrestricted Funds Restricted Funds Total 2023 Charitable Activity Governance costs 18,035 1,020 18,035 1,020 19,055 19,055 16
THE BALLYCLARE HIGH SCHOOL FOUNDATION NOTES TO THE FINANCIAL STATEMENTS (cont'd) 30 September 2023 6. ANALYSIS OF CHARITABLE ACTIVITY COSTS Unrestricted Funds Restrirted Funds Total 2023 Event Costs Finance Costs 17,561 474 17,561 474 18,035 18,035 7. INDEPENDENT EXAMINATION FEES Total 2023 Fees payable to independent examinerfor: Independent examination of the financial statements 1,020 8. TRUSTEES REMUNERATION AND EXPENSES The Trustees received no remuneration from the charity during the current or preceding financial years. 9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Total 2023 Accruals & Deferred income 1,020 1,020 17
THE BALLYCLARE HIGH SCHOOL FOUNDATION NOTESTOTHE FINANCIAL STATEMENTS (convd 30 September 2023 10. ANALYSIS OF CHARITABLE FUNDS Balance at start Income Expenditu Surplu51 re (Deficit) Transfer Balance at end Unrestricted Funds General fund Designated fund 145,795 (19,055) 126,740 (126,500) 240 126,500 126,500 Unrestricted Funds 145,795 (19,055) 126,740 126,740 Restricted School Funds History Book Fund Defibrillator Fund 51,905 3,000 1,438 51,905 3,000 1,438 51,905 3,000 1,438 Restricted Funds 56,343 56,343 56,343 Total Funds 202,138 19,055 183,083 183,083 Designated Funds The Bright Futures Campaign aims to raise £300,000 by the end of 2025 to support two overarching areas of need: £150,000 towards an Opportunities Fund aimed at improving educational, physical and creative opportunities at the school through the investment in learning resources, sport and active recreation, music and the arts. £150,000 towards a Support Fund aimed at enhancing support toward5 health and wellbeing services and in providing spaces in which pupils can grow and thrive. The trustees have designated £126,500 of funds received towards this campaign. 18
THE BALLYCLARE HIGH SCHOOL FOUNDATION NOTES TO THE FINANCIAL STATEMENTS (cont'd) 30 September 2023 11. ANALYSIS OF NEf ASSETS BETWEEN FUNDS Unrestrlcted Restricted Funds Funds Total 2023 Current assets Creditors less than l year 127.760 {1,020} 56,343 184,103 (1,020) 126,740 56,343 183,083 12. FINANCIAL COMMITMENT No contracts had been placed for future capital expenditure at the balance sheet date 13. ETHICAL STANDARDS In common with many other organisations of our size and nature, we use our independent examiner to prepare and assist in the preparation of the financial statements. 14. REIATED PARTIES There were no related party transactions during the year. 19