Army Form N1514 (Rev 11/09) ## **Service (Charitable) Funds Final Accounts, Managing Trustee's Report, Internal Audit Board Report and Independent Examiner's Report** (SORP 2005 compliant) **Regimental Accountant Scheme** Unit: Queen's UOTC Address: Tyrone House, 83 Malone Road, BELFAST, BT9 6SJ In Respect of the CENTRAL BANK Charity Commission/Regulator registered number **108603** For the period from 01-Oct-23 to 30-Sep-24 Fund/Charity ## **Managing Trustee(s) during the period:** |**From**|**01-Oct-2023**|**to**|**30-Sep-2024**|**Name**|**LT COL R W GRIEVE**| |---|---|---|---|---|---| ||||||| |**From**||**to**||**Name**|| ||||||| |**From**||**to**||**Name**|| ## **Fund Manager(s) during the period:** |**From**|**01-Oct-2023**|**to**|**04-Jun-2024**|**Name**|**CAPT A F SCOTT**| |---|---|---|---|---|---| ||||||| |**From**|**05-Jun-2024**|**to**|**30-Sep-2024**|**Name**|**MAJ A ADAMSON**| ||||||| |**From**||**to**||**Name**|| ## **Internal Auditor(s) during the period:** |**From**|**01-Oct-2023**|**to**|**30-Sep-2024**|**Name**|**CAPT A HENRY**| |---|---|---|---|---|---| ||||||| |**From**||**to**||**Name**|| ||||||| |**From**||**to**||**Name**|| ## **Associate Auditor(s) during the period:** |AssociateAuditor|MAJD ANTHONY| |---|---| ||| |AssociateAuditor|WO1CE M MCMASTER| ||| |AssociateAuditor|WO2 M R FITZ-PATRICK| ## **Regimental Accountant(s) during the period:** |**From**|**01-Oct-2023**|**to**|**04-Jun-2024**|**Name**|**WO2 N SOLOMAN**| |---|---|---|---|---|---| ||||||| |**From**|**05-Jun-2024**|**to**|**30-Sep-2024**|**Name**|**CAPT A F SCOTT**| ||||||| |**From**||**to**||**Name**|| 1 |**Statement of Financial Activities as at**|**Statement of Financial Activities as at**|**30-Sep-2024**|**30-Sep-2024**||| |---|---|---|---|---|---| ||Unrestricted/
General Purpose/
Designated Funds|Restricted
Funds|Endowment
Funds|Total Funds|Previous
Period Total
Funds| |Voluntary Income|0.00|1,200.85|0.00|1,200.85|3,706.76| |Activities for Generating Funds|0.00|0.00|0.00|0.00|0.00| |Investment Income|0.00|178.84|0.00|178.84|73.52| |Income Resources from
Charitable Activities|8,463.88|0.00|0.00|8,463.88|9,891.25| |Other Incoming Resources|292.50|1,057.50|0.00|1,350.00|245.28| |**Total Incoming Resources**|**8,756.38**|**2,437.19**|**0.00**|**11,193.57**|**13,916.81**| ||||||| |Investment Management Costs|0.00|0.00|0.00|0.00|0.00| |Costs of Generating Funds|0.00|0.00|0.00|0.00|0.00| |Charitable Activities|4,536.05|0.00|0.00|4,536.05|5,642.91| |Governance Costs|0.00|0.00|0.00|0.00|0.00| |Grants and Donations|500.00|1,511.79|0.00|2,011.79|4,178.49| |Other Costs|3,790.57|412.70|0.00|4,203.27|7,589.43| |**Total Resources Expended**|**8,826.62**|**1,924.49**|**0.00**|**10,751.11**|**17,410.83**| |**Net Incoming/Outgoing**
**Resources Before Transfers**|**-70.24**|**512.70**|**0.00**|**442.46**|**-3,494.02**| ||||||| |Gross transfers between funds
(internal transfers)|0.00|0.00|0.00|0.00|0.00| |**Net Incoming Resources**
**before Holding Gains and**
**Losses**|**-70.24**|**512.70**|**0.00**|**442.46**|**-3,494.02**| ||||||| |Gains on revaluation of the
charity's fixed assets|0.00|**N/A**|**N/A**|0.00|0.00| |Unrealised Gains on investments|0.00
0.00|**N/A**|**N/A**|0.00|0.00
0.00| |Unrealised Losses on investments|||||| |**Net Movement in Funds**|**-70.24**|**512.70**|**0.00**|**442.46**|**-3,494.02**| |**Total funds brought forward**
**frompreviousyear**|**18,926.03**|**21,385.91**|**0.00**|**40,311.94**|**43,805.96**| |**Total funds carried forward**|**18,855.79**|**21,898.61**|**0.00**|**40,754.40**|**40,311.94**| 2 **Balance Sheet as at** **30-Sep-2024** |**Previous**
(£ )||**FIXED ASSETS**|**FIXED ASSETS**|**Current**
(£ )| |---|---|---|---|---| ||522.79|Capital Property (tangible fixed assets)|385.60|| |||Heritage Assets||| ||0.00|Investments at Market Value|0.00
|| |522.79||**Total Fixed Assets**||385.60| |||**CURRENTS ASSETS**||| ||195.30|Cash|999.43|| ||17,065.87|Current Account|17,982.89|| ||15,171.11|Deposit Account|15,428.25|| |||||| ||3,569.47|Debtors|2,988.37|| ||4,676.86|Stocks on Hand -
Bar/Shop|4,018.85|| ||222.68|Offrs' MBSB|86.28|| ||741.86|WOs' & OR's MBSB|314.73|| |41,643.15||**Total Current Assets**||41,818.80| |||**Total Assets**
**LIABILITIES**||| |42,165.94||||42,204.40| |||||| ||1,854.00|SundryCreditors|1,450.00|| |||VAT Control||| |||VAT Payable||| |||||| |1,854.00||**Total Liabilities**||1,450.00| |||**UNRESTRICTED/GENERAL PURPOSE FUND**
**Total Assets Minus Liabilities**||| |40,311.94||||40,754.40| |||||| ||22,597.48|Balance asper last Balance Sheet|18,926.03|| |||Add Excess of Income||| ||3,671.45|Deduct Excess of Expenditure|70.24|| |18,926.03||**Accumulated Unrestricted/General Purpose Fund**||18,855.79| |18,926.03||**Total Unrestricted & Designated Funds**||18,855.79| |||**TOTAL FUNDS**||| ||21,385.91|Total Restricted Funds|21,898.61|| ||0.00|Total Endowment Funds|0.00|| ||0.00|Total Designated Funds|0.00|| ||18,926.03|Accumulated Unrestricted/General Purpose Funds|18,855.79|| |40,311.94||**Total Funds**||40,754.40| 3 |||**RESTRICTED FUNDS**|**RESTRICTED FUNDS**|| |---|---|---|---|---| ||6,673.40|OFFICERS' MESS|6,354.16|| ||3,103.42|WOs' & ORs' MESS|2,099.02|| ||10,551.59|CORPS CHARITABLE TRUST FUND|10,730.43|| ||0.00|AT FUNDS|1,657.50|| ||1,057.50|ArmyCentral Funds|1,057.50|| |21,385.91||**Total Restricted Funds**||21,898.61| |||**ENDOWMENT FUNDS**||| |||||| |0.00||**Total Endowment Funds**||0.00| |||**DESIGNATED FUNDS**||| |||||| |||||| |||||| |||||| |||||| |0.00||**Total Designated Funds**||0.00| FFR used £1.00= Fund Manager (Regimental Accountant Date 15 Jan 25 Scheme) / Account Holder (Audit Original Signed __________________ Board Scheme) Signature _ 17 Jan 25 Original Signed Date __________________ Managing Trustee Signature _____________________________ 4 **General Purpose Fund/Unrestricted Funds analysis as at** **30-Sep-2024** ||Expenditure/Losses
(Resources Expended)|Current
Period|Previous
Period||Income/Gains
(IncomingResources)|Current
Period|Previous
Period| |---|---|---|---|---|---|---|---| |**INVESTMENT**
**MANAGEMENT COSTS**
**COST OF GENERATING**
**FUNDS**
**CHARITABLE ACTIVITIES**
Trading Account Loss
Stock purchases
**GOVERNANCE COSTS**||4,536.05||**VOLUNTARY INCOME**
**ACTIVITIES FOR**
**GENERATING FUNDS**
**INVESTMENT INCOME**
**INCOME RESOURCES**
**FROM CHARITABLE**
**ACTIVITIES**
Trading Account Profit
Grants
Bank Interest
Corps Functions/Dinners
Refunds
Catering Trg Events
Donations
RMAS - MoD B Prize Money
Adjustments
38X - Army Welfare Grant
38X - Gainshare Grant
Bar Sales (less profit)|||| ||||||||| |||||||1,104.53
2,290.00
78.30
150.00
55.00
250.00
4,536.05|2,136.76
0.00
31.78
315.00
0.00
0.00
1,607.01
0.00
0.00
0.00
48.40| ||||||||| |**GRANTS AND DONATIONS**
Grants
Army Welfare/Gainshare||500.00|2,523.91
954.58||||| ||||||||| ||||||||| **General Purpose Fund/Unrestricted Funds analysis continued as at** **30-Sep-2024** |Expenditure/Losses
(Resources Expended)|Expenditure/Losses
(Resources Expended)|Current
Period|Previous
Period||Income/Gains
(IncomingResources)|Current
Period|Previous
Period| |---|---|---|---|---|---|---|---| |**Corps Functions/Dinners**
RMAS - MoD B Prize Money
Entertainment for OCdts Mess
Fees-Sports/Shooting/Compt
Expendable Property
Corporate Hospitality
Insurance
Postage
Presentations
Property Repairs/Maintenance
Cleaning Materials
Recruiting
Adjustments
Donations
Bar Expenses
Property Depreciation
Flowers/Wreaths
TV Licence
Write Off - Bar Stock
Bank Charges
**INTERNAL TRANSFERS**
**3**
**UNREALISED LOSS ON**
**INVESTMENTS**||1,231.74
0.00
0.00
100.00
0.00
0.00
0.00
0.00
0.00
0.00
1.25
1,236.32
0.00
420.00
0.00
137.19
75.00
159.00
345.44
84.63|0.00
250.00
12.47
155.00
237.93
245.11
107.52
69.00
133.97
192.50
5.00
13.25
0.00
1,601.98
87.83
300.00
85.00
159.00
834.38
87.25|**OTHER INCOMING**
**RESOURCES**
Duke of Edinburgh Scheme
Ex NORTHERN LIGHTS
**INTERNAL TRANSFERS**
**4**
**GAIN ON REVALUATION**
**OF FIXED ASSETS**
**UNREALISED GAIN ON**
**INVESTMENTS**||292.50
0.00|0.00
245.28| |

|Total Expenditure
Excess of Income
Grand Totals|8,826.62|8,055.68|Total Income||8,756.38|4,384.23| |||||Excess of Expenditure||70.24|3,671.45| |||8,826.62|8,055.68|Grand Totals||8,826.62|8,055.68| > 3This Will include all transfers including those to designated funds. > 4This will include all transfers including those from designated funds. 5 **#REF!** ## **Unrestricted Trading Account analysis as at** ## **30-Sep-2024** |Expenditure/Losses
(Resources Expended)|Current
Period|Previous
Period|Income/Gains
(IncomingResources)|Current
Period|Previous
Period| |---|---|---|---|---|---| |CHARITABLE ACTIVITIES
Trading purchases including
trade expenses less write
off/mess guests/cost sales.|||INCOME RESOURCES||| ||||FROM CHARITABLE||| ||3,878.04|4,953.91|ACTIVITIES||| ||||Trading sales less cost price||| ||||sales|5,535.82|7,779.67| |Opening stock - Closing
Stock|658.01|689.00|||| |Add/Subtract to Trading
purchases as above|4,536.05|5,642.91|||| |Adjusted trading purchases to
be used at SOFA cell(**B21**)|4,536.05|5,642.91|||| 6 **30-Sep-2024** (Officers' Mess) ## **Restricted Funds analysis as at** ||Expenditure/Losses
(Resources Expended)|Current
Period|Previous
Period||Income/Gains
(IncomingResources)|Current
Period|Previous
Period| |---|---|---|---|---|---|---|---| ||**INVESTMENT**
**MANAGEMENT COSTS**
**COST OF GENERATING**
**FUNDS**
**CHARITABLE ACTIVITIES**
**GOVERNANCE COSTS**|||**VOLUNTARY INCOME**
Mess Subscriptions
Property Subscriptions
Presentation Subscriptions
**ACTIVITIES FOR**
**GENERATING FUNDS**
**INVESTMENT INCOME**
**INCOME RESOURCES**
**FROM CHARITABLE**
**ACTIVITIES**||175.50
0.00
43.35|813.00
0.00
201.26| ||||||||| ||||||||| ||||||||| |**GRANTS AND DONATIONS**
Corps Dinner/Functions
405.89
Oktoberfest
80.00|||75.00
0.00||||| |Oktoberfest|||||||| ||||||||| **Restricted Funds analysis continued as at** ## **30-Sep-2023** ||Expenditure/Losses
(Resources Expended)|Current
Period|Previous
Period||Income/Gains
(IncomingResources)|Current
Period|Previous
Period| |---|---|---|---|---|---|---|---| |**OTHER COSTS**
Presentations
Flowers
Offrs' Mess Function - CO BB
Adjustments
Mess Guests
**INTERNAL TRANSFERS**
**3**||29.70
22.50

0.00
0.00
0.00|176.50
14.69
100.00
0.00
112.65|**OTHER INCOMING**
**RESOURCES**
Mess Allowance
0.00
Adjustments
0.00
Refunds
0.00
**INTERNAL TRANSFERS**
**4**|||0.00
0.00
0.00| ||||||||| |

|Total Expenditure
Excess of Income
Grand Totals|538.09|478.84|Total Income||218.85|1,014.26| ||||535.42|Excess of Expenditure||319.24|| |||538.09|1,014.26|Grand Totals||538.09|1,014.26| > 3This Will include all transfers including those to designated funds. > 4This will include all transfers including those from designated funds. 6A ## **Restricted Funds analysis as at** ## **30-Sep-2024** (WO's, SGT's & JNCO's Mess) ||Expenditure/Losses
(Resources Expended)|Current
Period|Previous
Period||Income/Gains
(IncomingResources)|Current
Period|Previous
Period| |---|---|---|---|---|---|---|---| ||**INVESTMENT**
**MANAGEMENT COSTS**
**COST OF GENERATING**
**FUNDS**
**CHARITABLE ACTIVITIES**
**GOVERNANCE COSTS**|||**VOLUNTARY INCOME**
Mess Subscriptions
Presentations
**ACTIVITIES FOR**
**GENERATING FUNDS**
**INVESTMENT INCOME**
**INCOME RESOURCES**
**FROM CHARITABLE**
**ACTIVITIES**
Donation||267.00
90.00|1,217.00
418.00| ||||||||| |||||||25.00|1.00| ||||||||| |**GRANTS AND DONATIONS**
Corps Winter Ball
Corps Dinner||715.00
210.90
100.00|0.00
125.00
0.00
0.00
0.00
0.00
0.00||||| |
Annual Camp - Dinner Grant|||||||| |Annual Camp - Mess Function
St Patrick's Day Function
Corps Cocktail Party
EX Northern Lights - Dinner|||||||| **Restricted Funds analysis continued as at** **30-Sep-2024** Current Income/Gains Current Expenditure/Losses Previous Previous ||(Resources Expended)|Period|Period||(IncomingResources)|Period|Period| |---|---|---|---|---|---|---|---| |**OTHER COSTS**
Presentations
Mess Dining Out - New Forge
Refunds - Subscriptions
Refunds - Presentations
Adjustments - Mess Bills
Donations
Property Repairs/Maintenance
Flowers
Mess Guests
Oktoberfest
CO Farewell BBQ
**INTERNAL TRANSFERS**
**3**||98.00
0.00
0.00
0.00
20.00
0.00
0.00
22.50
0.00
220.00
0.00|788.90
1,586.80
0.00
0.00
0.00
80.00
0.00
52.70
0.00
0.00
100.00|**OTHER INCOMING**
**RESOURCES**
Mess Allowance
Grants from Corps GPF
Transfer Funds - Offrs' Mess
**INTERNAL TRANSFERS**
**4**|||0.00
0.00
0.00| |

|Total Expenditure
Excess of Income
Grand Totals|1,386.40|2,733.40|Total Income||382.00|1,636.00| |||||Excess of Expenditure||1,004.40|1,097.40| |||1,386.40|2,733.40|Grand Totals||1,386.40|2,733.40| ||3This Will include all transfers including those to designated funds.||||||| - 4This will include all transfers including those from designated funds. 6A **30-Sep-2024** (Corps Charitable Trust) **Restricted Funds analysis as at** ||Expenditure/Losses
(Resources Expended)|Current
Period|Previous
Period||Income/Gains
(IncomingResources)|Current
Period|Previous
Period| |---|---|---|---|---|---|---|---| ||**INVESTMENT**
**MANAGEMENT COSTS**
**COST OF GENERATING**
**FUNDS**
**CHARITABLE ACTIVITIES**
**GOVERNANCE COSTS**|||**VOLUNTARY INCOME**
**ACTIVITIES FOR**
**GENERATING FUNDS**
**INVESTMENT INCOME**
Interest
**INCOME RESOURCES**
**FROM CHARITABLE**
**ACTIVITIES**
Donations|||| ||||||||| |||||||178.84
0.00|73.52
108.39| ||||||||| |**GRANTS AND DONATIONS**
Leadership Award||0.00|500.00||||| ||||||||| ||||||||| **30-Sep-2023** **Restricted Funds analysis continued as at** ||Expenditure/Losses
(Resources Expended)|Current
Period|Previous
Period||Income/Gains
(IncomingResources)|Current
Period|Previous
Period| |---|---|---|---|---|---|---|---| |**OTHER COSTS**
Bank Charges
**INTERNAL TRANSFERS**
**3**||0.00|0.00||**OTHER INCOMING**
**RESOURCES**
**INTERNAL TRANSFERS**
**4**||| |

|Total Expenditure
Excess of Income
Grand Totals|0.00|500.00|Total Income||178.84|181.91| |||178.84||Excess of Expenditure|||318.09| |||178.84|500.00|Grand Totals||178.84|500.00| > 3This Will include all transfers including those to designated funds. > 4This will include all transfers including those from designated funds. 6A |**Restricted Funds analysis as at**
**30-Sep-2024**|**Restricted Funds analysis as at**
**30-Sep-2024**|**Restricted Funds analysis as at**
**30-Sep-2024**|**Restricted Funds analysis as at**
**30-Sep-2024**|(Army Central Fund)|(Army Central Fund)|(Army Central Fund)| |---|---|---|---|---|---|---| |Expenditure/Losses
(Resources Expended)|Current
Period|Previous
Period||Income/Gains
(IncomingResources)|Current
Period|Previous
Period| |**INVESTMENT**
**MANAGEMENT COSTS**
**COST OF GENERATING**
**FUNDS**
**CHARITABLE ACTIVITIES**
**GOVERNANCE COSTS**|||**VOLUNTARY INCOME**
Tfr 38X ACF Grant from PRI
Tfr 38X Gainshare from PRI
**ACTIVITIES FOR**
**GENERATING FUNDS**
**INVESTMENT INCOME**
**INCOME RESOURCES**
**FROM CHARITABLE**
**ACTIVITIES**||0.00
0.00|954.75
102.75| |||||||| |||||||| |||||||| |||||||| |||||||| |**GRANTS AND DONATIONS**||||||| |||||||| |||||||| |||||||| |||||||| |**Restricted Funds analysis continued as at**|||**30-Sep-2024**|||| |Expenditure/Losses
(Resources Expended)|Current
Period|Previous
Period||Income/Gains
(IncomingResources)|Current
Period|Previous
Period| |**OTHER COSTS**|||
|**OTHER INCOMING**
**RESOURCES**||| **----- Start of picture text -----**
INTERNAL TRANSFERS3 INTERNAL TRANSFERS4
Total Expenditure 0.00 0.00 Total Income 0.00 1,057.50
Excess of Income 0.00 1,057.50 Excess of Expenditure 0.00
Grand Totals 0.00 1,057.50 Grand Totals 0.00 1,057.50
**----- End of picture text -----**
3This Will include all transfers including those to designated funds. 4This will include all transfers including those from designated funds. 6A **30-Sep-2024** (AT Fund) ## **Restricted Funds analysis as at** ||Expenditure/Losses
(Resources Expended)|Current
Period|Previous
Period||Income/Gains
(IncomingResources)|Current
Period|Previous
Period| |---|---|---|---|---|---|---|---| ||**INVESTMENT**
**MANAGEMENT COSTS**
**COST OF GENERATING**
**FUNDS**
**CHARITABLE ACTIVITIES**
**GOVERNANCE COSTS**|||**VOLUNTARY INCOME**
DofE Grant
**ACTIVITIES FOR**
**GENERATING FUNDS**
**INVESTMENT INCOME**
**INCOME RESOURCES**
**FROM CHARITABLE**
**ACTIVITIES**||600.00|0.00| ||||||||| ||||||||| ||||||||| ||**GRANTS AND DONATIONS**||||||| ||||||||| ||||||||| ||**Restricted Funds analysis continued as at**
**30-Sep-2023**||||||| ||Expenditure/Losses
(Resources Expended)|Current
Period|Previous
Period|Income/Gains
(IncomingResources)||Current
Period|Previous
Period| ||**OTHER COSTS**
**INTERNAL TRANSFERS**
**3**|||**OTHER INCOMING**
**RESOURCES**
Orienteering Fund
RFCA Grant transfer from CR
**INTERNAL TRANSFERS**
**4**|483.50

574.00|0.00
0.00| |---|---|---|---|---|---|---| |

|Total Expenditure
Excess of Income
Grand Totals|0.00|0.00|Total Income|1,657.50|0.00| |||1,657.50|0.00|Excess of Expenditure|0.00|0.00| |||1,657.50|0.00|Grand Totals|1,657.50|0.00| 3This Will include all transfers including those to designated funds. > 4This will include all transfers including those from designated funds. 6A **30-Sep-2024** **Designated Funds analysis as at** ||Expenditure/Losses
(Resources Expended)|Current
Period|Previous
Period||Income/Gains
(IncomingResources)|Current
Period|Previous
Period| |---|---|---|---|---|---|---|---| ||**INVESTMENT**
**MANAGEMENT COSTS**
**COST OF GENERATING**
**FUNDS**
**CHARITABLE ACTIVITIES**
**GOVERNANCE COSTS**||||**VOLUNTARY INCOME**
**ACTIVITIES FOR**
**GENERATING FUNDS**
**INVESTMENT INCOME**
**INCOME RESOURCES**
**FROM CHARITABLE**
**ACTIVITIES**||| ||||||||| ||||||||| ||||||||| ||**GRANTS AND DONATIONS**||||||| ||||||||| ||||||||| **30-Sep-2024** **Designated Funds analysis continued as at** ||Expenditure/Losses
(Resources Expended)|Current
Period|Previous
Period||Income/Gains
(IncomingResources)|Current
Period|Previous
Period| |---|---|---|---|---|---|---|---| ||**OTHER COSTS**
**INTERNAL TRANSFERS**
**3**
**UNREALISED LOSS ON**
**INVESTMENTS**||||**OTHER INCOMING**
**RESOURCES**
**INTERNAL TRANSFERS**
**4**
**GAIN ON REVALUATION**
**OF FIXED ASSETS**
**UNREALISED GAIN ON**
**INVESTMENTS**||| |

|Total Expenditure
Excess of Income
Grand Totals|0.00|0.00|Total Income||0.00|0.00| |||||Excess of Expenditure|||| |||0.00|0.00|Grand Totals||0.00|0.00| > 3This Will include all transfers including those to designated funds. > 4This will include all transfers including those from designated funds. 6A **30-Sep-2024** **Endowment Funds analysis as at** ||Expenditure/Losses
(Resources Expended)|Current
Period|Previous
Period||Income/Gains
(IncomingResources)|Current
Period|Previous
Period| |---|---|---|---|---|---|---|---| ||**INVESTMENT**
**MANAGEMENT COSTS**
**COST OF GENERATING**
**FUNDS**
**CHARITABLE ACTIVITIES**
**GOVERNANCE COSTS**||||**VOLUNTARY INCOME**
**ACTIVITIES FOR**
**GENERATING FUNDS**
**INVESTMENT INCOME**
**INCOME RESOURCES**
**FROM CHARITABLE**
**ACTIVITIES**||| ||||||||| ||||||||| ||||||||| ||**GRANTS AND DONATIONS**||||||| ||||||||| ||||||||| **30-Sep-2024** **Endowment Funds analysis continued as at** ||Expenditure/Losses
(Resources Expended)|Current
Period|Previous
Period||Income/Gains
(IncomingResources)|Current
Period|Previous
Period| |---|---|---|---|---|---|---|---| ||**OTHER COSTS**
**INTERNAL TRANSFERS**
**3**||||**OTHER INCOMING**
**RESOURCES**
**INTERNAL TRANSFERS**
**4**||| |

|Total Expenditure
Excess of Income
Grand Totals|0.00|0.00|Total Income||0.00|0.00| |||||Excess of Expenditure|||| |||0.00|0.00|Grand Totals||0.00|0.00| > 3This Will include all transfers including those to designated funds. > 4This will include all transfers including those from designated funds. 6A ## **Notes to the accounts (Paras 2 to 12 are to be completed by all funds which have a gross income of £100K or over and those funds already registered with the Charity Regulator, all other funds are to complete Paras 6 and 7 and the declarations at Para 12):** ## 1. Principal Accounting Policies a. Accounting Convention. The financial statements are prepared under the historical cost convention as modified by the inclusion of investments at market value and in accordance with applicable accounting standards. In preparing the financial statements the charity follows best practice as set out in the Statement of Recommended Practice "Accounting and reporting by Charities" (SORP) 2005 (http://www.charitycommission.gov.uk/investigations/sorp/sorp05docs.asp) b. Incoming Resources. Income is recognised in the period in which the charity is entitled to receipt, and the amount can be measured with reasonable certainty. Grants from other agencies including donations and other income from activities are in furtherance of the charity's objects and are part of the general funds of the charity. A restricted fund is only recognised where this is an agreed and explicit condition of the grant or donor. c. Intangible Income. Due to the close collaborative relationship and the manner in which the charity's activities compliment those of the Army, intangible income, reflected in time and use of premises is not quantifiable or measurable and so is not recognised in the accounts. d. Resources Expended and Basis of Allocation of costs. Expenditure is included when incurred or exceptionally where a commitment is made which requires an accrual when payment is to be made in the subsequent accounting period. Similarly, where prepayments are made in recognition of commitments falling due in a subsequent accounting period, the appropriate credit is entered in the accounts and reversed the following year. Grants payable are included in the SOFA when approved by the Managing Trustee. Expenditure is recognised in the period in which it is incurred. The majority of costs are directly attributable to specific activities. Irrecoverable VAT is charged to the annual report and accounts. e. Governance Costs. Governance costs are the costs of professional advice, holding trustee meetings or committee meetings associated with decision making, any fee for audit or independent examination and any fee incurred in the preparation, statutory filing, printing or copying of the annual report and accounts. f. Capitalisation and Depreciation of Tangible Fixed Assets. All assets having a purchase value of more than £500 are capitalised. The cost of tangible fixed assets are written off by equal annual instalments over their expected useful lives using the following methods of depreciation: Furniture, fixtures and equipment - Straight Line over a period of 2 - 10 years. Motor vehicles - Straight Line over a period of 2 - 10 years. Assets with a life of more than one year but with a purchase value of below £500 are included within the inventory but the cost is written off in the year it is incurred and is not depreciated over the useful life of the asset. Where the asset is depreciated over a period of more than 10 years, details of the item and period are to be provided following the notes on page 13. g. Fixed Asset Investment. Fixed asset investments are included at market value at the balance sheet date. Any gain or loss on revaluation is shown in the Statement of Financial Activities (SOFA) on page 2. 7 h. Stocks. Purchased stocks are valued at the lower cost or net realisable value making due allowance for any obsolete or slow-moving items. i. Funds Accounting. Funds held by the charity are: (1) General Purpose/Unrestricted/Designated Funds. These are funds that can be used in accordance with the charitable objects at the discretion of the Managing Trustee. Designated funds are unrestricted funds which have been allocated/earmarked for a particular purpose by the Managing Trustee and are to be declared in the Managing Trustee's comments in accordance with Para 12 to these notes stating what they are intended to be used for and when. (2) Endowment Funds. Endowment funds are those investments and other gifts accepted by the unit, the capital sum or property being held in perpetuity and the income only being available for charitable use. (3) Restricted Funds. These are funds that can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is to be included in the notes to the accounts. j. Heritage Assets. In the course of the unit's history, the charity may have acquired gifts, memorabilia, regalia, silverware, antiques and other historical artefacts in the course of distinguished military service in service of the Crown. The value of these pieces is in large part derived from their close association with Regimental history which precludes the use of conventional valuation techniques being applied. Whilst the objects of the charity do not specifically include preservation and conservation, the pieces represent an essential element of celebrating the unit's history and foster esprit-de-corps. Consequently the Managing Trustee considers the charity to hold heritage assets both for functional use and as an element of national history on behalf of the nation. Heritage assets acquired prior to 1 Apr 06 are therefore not capitalised on the balance sheet but a description of those assets is disclosed as part of the notes to the accounts. Heritage assets acquired after 1 Apr 06 where the purchase price is known and which exceed £500.00 are included in the balance sheet at acquisition value but are not depreciated. k. Other Costs. Other costs are those costs not incurred in the undertaking of charitable activity in furtherance of the objects of the charity, i.e. the provision of facilities, recreational programmes or activities in furtherance of military efficiency. They are also costs incurred in the making of grants and donations, in the costs of generating funds, i.e. the costs incurred in trading or fundraising undertaken by the charity, or in governance costs. 8 2. Grants Made. (if total grants are over 5% of the charity's total expenditure). The charity made the following grants/donations: ## Grants to institutions |Grants to institutions|||| |---|---|---|---| |Name of institutions|Purpose|Total number of
grantsgiven|Total amount of
grantspaid| ||||| ||||| ||||| ||||| ||||| |Total grants to institutions||0|0.00| ## Grants to individuals |Grants to individuals||| |---|---|---| |Purpose|Total number of
grantsgiven|Total amount of
grantspaid| |||| |||| |||| |||| |||| |Total|0|0.00| ## 3. Related Party Transactions & Remuneration and Expenses Whilst the charity has a close working relationship with the Army, there are no transactions with the Army which require disclosure under SORP 2005. The only transactions made by the charity in favour of the unit are wholly attributable to the charitable activities of furthering military efficiency. The Managing Trustee is an officer or equivalent and fulfils the role as trustee in accordance with the applicable laws and regulations. No expenses have been paid to the trustee. In the event that expenses have been paid to the trustee these are disclosed under the Managing Trustee's comments. ## 4. Analysis of Capital Property ||£
Fixtures
fittings &
equipment|Motor
vehicles
£|Total
£| |---|---|---|---| |Balance b/f|522.79|0.00|522.79| |Purchases|||0.00| |Sales & W/Os|||0.00| |Depreciation|137.19|0.00|137.19| |Balance c/f|385.60|0.00|385.60| 9 5. Total Value of Investments by Category ||Value £| |---|---| |Carryingvalue(market value at beginningofyear|| |Add additions to investments at cost(investmentspurchased)|| |Less disposals at carryingvalue(investments sold)|| |Add/(deduct) net gain/(loss) on revaluation (gain/loss at end of
accounting period/audit)|0.00| |Carryingvalue(market value)at end ofyear|0.00| ## Breakdown of Market Values at |Year End|GPF/
Unrestricted|Restricted|Endowment|Total
value|Income
during year| |---|---|---|---|---|---| ||Value £|Value £|Value £|Value £|Value £| |Investment properties||||0.00|| |Investments listed on a recognised
stock exchange||||0.00|| |Investments held in unit trusts or other
collective investment schemes||||0.00|| |Investments in subsidiary or connected
undertakings and companies||||0.00|| |Securities not listed on a recognised
stock exchange||||0.00|| |Cash held as part of the investment
portfolio||||0.00|| |Other investments||||0.00|| |Total|0.00|0.00|0.00|0.00|0.00| ## 6. List of Debtors |Debtor|Date of Debt|Amount| |---|---|---| |Nijmegen 2023|12-Mar-23|655.00| |DofE Fees|11-Aug-23|1,438.80| |Incorrect Payment to Action Outdoors|20-Sep-23|32.50| |Restore Datashred - PF invoicespaid from SCF|30-Mar-24|520.50| |Specsavers Vouchers - PF invoicespaid from SCF|26-Oct-23|199.00| |ECOPF Recovery- Grant|01-Sep-24|101.77| |Bar Float|16-Sep-24|40.80| |Total||2,988.37| ~~* There are no amounts falling due after more than one year (delete as appropriate).~~ ## 7. List of Creditors |Creditor|Date of Credit|Amount| |---|---|---| |Nijmegen 24 Personal contributions|30-Jun-24|1,100.00| |Refund of Personal contribution for Ex SFE|17-Apr-23|150.00| |Cash Float from CO(waitingfor access to Bank)|15-Sep-24|200.00| |Total||1,450.00| ~~* There are no amounts falling due after more than one year (delete as appropriate).~~ 10 8. Paid Employees ||Thisyear £|Lastyear £| |---|---|---| |Gross wagespaid|0.00|0.00| |Employer's National Insurancepaid|0.00|0.00| |Pension Contributionspaid|0.00|0.00| |Total staff costs|0.00|0.00| Give the number of employees who were engaged in each of the following activities: ||Thisyear £|Lastyear £| |---|---|---| |Costs ofgeneratingfunds|0.00|0.00| |Charitable activities|0.00|0.00| |Other|0.00|0.00| |Total|0.00|0.00| No individual employee received a salary of over £60,000.00 ## 9. Governance Costs ||Thisyear £|Lastyear £| |---|---|---| |Audit or independent examination fee|0.00|0.00| ## 10. Restricted/Endowment Funds Give details of the movements of the individual funds summarised in the restricted and endowment column of the Statements of Financial Activities (SOFA). |Fund Name|Fund Bal B/F|Incoming
Resources
forperiod|Outgoing
Resources
forperiod|1Transfers|1Gains and|Fund Bal C/F| |---|---|---|---|---|---|---| ||||||losses|| |Officers' Mess|6,673.40|218.85|538.09|||6,354.16| |WOs', Sgts' & ORs' Mes|s
3,103.42|382.00|1,386.40|||2,099.02| |Corps Charitable Trust|10,551.59|178.84||||10,730.43| |Army Central Funds|1,057.50|||||1,057.50| |AT Funds|0.00|1,657.50||||1,657.50| |||||||0.00| |||||||0.00| 1Net transfers out and net losses are to be entered as negative figures. 11