CLIFTONVILLE INTEGRATED PRIMARY SCHOOL
PTFA
Annual Report &
Statement of Accounts
For the year 1[st] January 2023- 31[st] December 2023
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| Table of Contents | |
|---|---|
| Objectives of the PTFA | Page 3 |
| Registered Charity & Constitution | Page 3 |
| Fundraising Events | Page 4 & 5 |
| Events Bar Chart (May 2023 – June 2023) | Page 6 |
| Events Bar Chart (October 23) | Page 7 |
| Events Bar Chart (December 23) | Page 8 |
| Statement of Summary of Accounts | Page 9 |
| Statement of Assets and Liabilities | Page 10 |
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Objectives of the PTFA
This Parent Teacher and Friends Association (PTFA) was first set up in January 2018 by the principal of the school. The PTFA’s main purpose is fundraising, to which money goes towards items or activities outside of the school budget. While fundraising is our main objective, we would like to think the PTFA also gives the opportunity for parents/caregivers, staff and children a chance to interact on a social level while working towards a common goal.
Registered Charity & Constitution
Cliftonville Integrated Primary School PTFA is an official registered Charity with the Northern Ireland Chairty Commission. Charity Number:108590 , we gained Charity status in November 2022. Along with being a registered charity we also follow the Parent Kind Model Constitution which outlines how we run our organisation, hold meetings and conduct ourselves.
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Fundraising Events held from January 2023 - December 2023
Tuck Shop at Sports Day (23[rd] May 2023) – It was wonderful to be back out and engaging with the school community by supporting our school’s sports day with tea, coffee and snacks. There were costs incurred to purchase stock (which profit was made from subsequent tuck shops), water heater and banner at £551.49 and these are outlined further in the report in the statement of accounts. We raised £362.57 on the day but made a loss of £23.79.
Tuck Shop at P7 Play (8[th] June 2023) – We really enjoyed camping outside with drinks & snacks for those parents going in to see the play and raised the sum of £143.
Shorts & Shades Day (16[th] June 2023) – The children looked amazing and very cool on our shorts & shades day, we got some lovely photos sent to us on Facebook to put on our page and we really appreciated the support from parents/caregivers in donating £1 on the day. Total raised was £381
Tuck Shop for children in school (28[th] June 2023) – We ran this tuck shop throughout the day while we were in the assembly hall for our uniform swap shop. It was wonderful to see so many smiling and excited children. I was very impressed with the manners of our children attending Cliftonville, so very polite and patient in lining up to buy their treats.
Halloween Disco (26[th] October 2023) – It was an absolute treat to be back in the school and holding a disco for the children. All the children looked amazing and had a blast dancing away and munching on some goodies from the tuck shop. We really appreciated parental donation of £2 per child for the disco and sending in funds for the children to purchase from the tuck shop. We had a cost of DJ and stock to purchase for this event but a profit of £620.08 was made.
Class Fundraising Christmas Project (Oct – Nov 2023) – This was our first time trying out this type of project, the children got sent home a template to create a Christmas/winter picture. This got sent away and then parents received order cards to purchase products. The children’s artwork was fantastic, we have some budding artists here at Cliftonville. It was also
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encouraging and great to see so many parents be supportive in purchasing an item, we received 23% commission on all orders and raised £316.
Tuck Shop at Christmas Disco (21[st] December 2023) – While we did not organise the Christmas disco, we did provide a tuck shop on the day. The children had a wonderful time and enjoyed their treats from the tuck shop, we were sold out well before the disco had finished. A few more additional items were purchased at a cost of £105.73 and the rest of the stock we had from Halloween. A profit of £345.55 was made.
Funds Provided by PTFA to the school
P7 Leavers Event in June 2023 (Hire of inflatables) - £210
Gardening club in September 2023 - £500
Accelerated Reading Prizes (AR) in September 2023 - £250
Non-Fundraising Events
The PTFA was happy to be part of the following events serving tea & coffee at no cost to
Nursery Induction (5[th] June 2023)
P1 Information Session (6[th] June 2023)
P1 Play session (7[th] June 2023)
Teddy Bears Picnic (20[th] June 2023)
We also for the first time held a Uniform Swap Shop at the end of June 2023, it was wonderful to see so many donations and we were happy to see that some families in our school community really benefited from this event.
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Events from May 2023 - June 2023
500
450
400
350
300
250
Income -
1360,07
200 Cost -
551.49
150
100
50
0
SPORTS POP UP WATER P7 P7 PLAY SHORT & TUCK
DAY TUCK BANNER HEATER LEAVERS TUCK SHADES SHOP END
SHOP FUN DAY SHOP 8TH DAY 16TH OF YEAR
23RD MAY JUNE 2023 JUNE 2023 JUNE 2023 28TH JUNE
2023
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Events from Oct 2023
(Halloween)
900
800
700
600
500
400
Income - 1208.54
300 Cost - 588.46
Profit - 620.08
200
100
0
HALLOWEEN DISCO 26TH DJ HALLOWEEN DISCO HALLOWEEN PARTY BAGS ENTRY FEE TO HALLOWEEN
OCT (STOCK) P1&P2 DISCO & NURSERY PARTY
BAGS
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Events from Dec 2023 - Jan 2024
600
500
400
Income - 345.55
300
Cost - 1018.75
Profit -
200
100
0
GARDENING CLUB AR READING DEC CHRISTMAS TUCK PARENT KIND
DEC 2023 (YEARLY) 2023 (YEARLY) SHOP 21-12-23 WEBSITE RENEWAL
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Accounts for the year 1[st] January 2023 – 31[st] January 2023
Receipts & Payments account
| Funds | Total Funds | |
|---|---|---|
| Receipts | ||
| SD Tuck Shop | 362.57 | 362.57 |
| P7 Tuck Shop | 143 | 143 |
| S&S Day | 381 | 381 |
| June Tuck Shop | 381 | 381 |
| Halloween Disco Entry Fee | 812 | 812 |
| Halloween Tuck Shop | 305.54 | 305.54 |
| Halloween Party Bags | 91 | 91 |
| Christmas Designs | 316.41 | 316.41 |
| Christmas Tuck | 345.55 | 345.55 |
| Total Receipts | 3138.07 | 3138.07 |
| Payments | ||
| PK Membership | 143 | 143 |
| Water heater & Banner | 165.13 | 165.13 |
| SD Tuck Stock | 386.36 | 386.36 |
| Leavers Event | 210 | 210 |
| Halloween Tuck stock | 388.46 | 388.46 |
| Halloween Disco DJ | 200 | 200 |
| Gardening Club | 500 | 500 |
| Accelerated Reading | 250 | 250 |
| Xmas Tuck Stock | 105.75 | 105.75 |
| Total Payments | 2348.70 | 2348.70 |
| Cash funds last year end 22 | 2632.21 | 2632.21 |
| Cash funds this year end 23 | 3421.58 | 3421.58 |
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Statement of Assets and Liabilities
Other than cash held in hand or at bank, this charity has no other assets or liabilities.
Annual report and statement of accounts for submission gained approval by the committee to be compiled and put together by the Chair and Treasurer.
Signed on behalf of the committee
Christina Kennedy
(Chairperson)
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