Creavery Parent Teacher Association Trustees, Annual Report, Statement of Receipts and Payments, and Assets and Liabilities Audited For the year ended 31 August 2023 Charities Number: NIC 108143
Creavery Parcnt Tcachcr Association CONTENTS Pages References and Administrative Details of the Charity Trustees, Report Independent Examinerfs Report to the Trustees Receipts and Payments Account Statement of Assets and Liabilities Notes to the Financial Statements 10
Creavery Parent Teacher Association Referencès and Admlnlstratlve Detalls Charity Name: Charity Registration Number: Contact Address: Creavery Parent Teacher Association NIC 108143 38 Thornhill Road Antrim BT412LH Trustees Trustees are appointed each year through the Annual.General Meeting (AGM). The previous Trustees are dissolved, and new Trustees appointed. The following were the Trustees during the year: Ms L Moody- vacated October 2022 Mr Mcmaster- appointed October 2022 MSJ Brown Mrc Henry Ms A Mcclure Ms V Watt- Vacated October 2022 Ms R McDowell- vacated October 2022 Mr D Davidson Mr C Urquhart-vacated October 2022 Mr M McKnight- appointed October 2022 Mr M Taylor Ms L Duddy Ms J McKee Ms L Wilson Mrs L Williamson - appointed October 2022 Ms E McCrubb- appointed October 2022 Ms S Maude- appointed October 2022 Ms S McCullough~ appointed October 2022 Principal OffictrBearers: President Vice President Chair Hon. Treasurer Hon. Secretary Mr Mcmaster Mrs J Brown Ms J McKee Mrs Williamson Mrs A Mcclure Independent Examlner: These accounts are below the threshold for the requirement of an audit. The accounts have been independently examined as they are under the threshold of £250,000. The examination was undertaken by: Paul Fleming 7A Tobergill Rd Parkgate BT39 ODT Bankers: Danske Bank 1-2 Broadway Ballymena BT43 6EA
Creavery Parent Teacher Association Trustees Annual Report for the year ended 31 August 2023 The Trustees present the Annual Report. Receipts and Payments; and Statement of Assets and Liabilities for Creavery Parent Teacher Association (PTA) for the year ended 31 August 2023 Objettives and Artivities The PTA fundraises by organising social events for the pupils, their families and the local community. They help plan and carry out fun activities for the pupils. They can apply for grants to help with specific projects. The charitable purposes include: To advance the education of pupils; [] To promote co-operative partnership between the PTA, staff and parents and others associated with the school; O To engage in activities, often of a social nature that will provide facilities or equipment that will support the school; O To bring together parents, staff and the local community in a social setting to build good relationships. and [] To promote the school. To achieve the charitable purposes, the Trustees have the power to: O Raise funds, receive grants and donations" O Apply funds to carry out the work of the charity. O Co-operate with and support other charities with similar purposes; and Do anything which is lawful and necessary to achieve the charitvs purposes. Achievements, Performance During the year ten meetings were held and the average attendance was 650A. Meetings took place to discuss fundraising events for the educational benefit of pupils in Creavery Primary School. The PTA considered resuming activities which had stopped because of the Covid pandemic. We r.) acknowledge the hard work and effort put in by many to rdise funds through out the year and would like to tske this opportunity to thank all involved. General Data Protectlon Regulation (GDPR) The Trustees aim to adhere to GDPR. Public Benefit The benefits flowing from the PTA are that it enhances the children's education. This is done by being able to provide resources that the school needs such as reading books which they would not otherwise be able to purchase. The PTA enhances the relationship between school and home by providing opportunities for parents and the teachers to meet in an informal environment. By planning social activities this gives parents and children the chance to come together and socialise while the children have fun. It also gives the school a chance to show the community what they do at the school.
Creavery Parent Teacher Association The benefits can be shown in the items purchased for the school. This could be resources for a classroom or a shed for storage or some Icr equipment. There Is no harm flowing from any of the purposes. The beneficlarles are the pupils who attend the school as thelr education is enhanced by the purchasing of resources that help their education. Parents also benefrt as they are given the opportunity to get involved in their children's school. There is no private benefit flowing from any of the purposes. The Trustees have given careful consideration to the Charity Commission for Northern Ireland's guidance on public benefit to ensure that the actNes entered into during the year have helped to achieve the PTA'S objectives and activities, as well as providing public benefit. Financlal Revlew The overall income increased by £6940.29 during the year when compared to the previous year. This was a result of the continuation of Covid-19 restrictions and PTA activities returning to pre pandemic levels. Expenditure increased by £3930. The current year had additional expenses due to spending some of the sports fund money for afterschool clubs and sports equipment, holding the school fair for the first time since pre pandemic. The Income and Expenditure Account shows a profit of £4090.63 for the financial year to 31 August The balance in the bank at the end of the year was £9837.39, which is an increase of £4090.63 from the prior year balance of £5746.76. The Honorary Treasurers manage the Finances and report back to the Trustees. The Trustees oversee the PTA finances and the allocatlon of all monies. Going Concern The Trustees have discussed the financial viability of the PTA for the year ahead and continue to look for new ways to raise funds, this should include events and grants. It is anticipated that the PTA income levels will probably stay the same or drop slightly due to a large fundraising amount being matched by Sport Nl and also, we held the School falr thls year whlch Is a good Income but it is a biannual event. Trustees are satisfied that there are adequate funds In place to ensure that the PTA can continue its activities, and the financlal statements for the year ended 31 August 2023 can be slgned off as a going concern.
Creavery Parent Teaclier Association Structure, Governance and Management Governing Document and Constitution of the PTA The governing document is the PTA Constitution, which sets out that Creavery PTA was formed on 8th December 1981. The Constitution was amended by the Board of Governors at a meeting on th Tuesday 14 September 2004, and more recently on 17 May 2021. After the AGM and before the first meeting, the Trustees shall agree to abide by the Constitution, by signing a copy of the Constitution that shall be held by the President. On the 17 August 2021, the PTA was formally accepted and registered with the Charity Commission for Northern Ireland. The PTA Committee Members are the Charity Trustees. Recruitment and Appointment of PTA Committee (Trustees) Membership is open to all teachers and parents/guardians whose children are enrolled in Creavery J Primaryschool. An election to appoint office bearers shall take place each year at the AGM. Each eligible member present at the AGM shall have a right to one vote. There must be at least three members present at the AGM for decisions to be made. Members must elect between three and ten Trustees to serve for the next year. The Trustees must retire at the next AGM but stand for re-election. Once accepted by the Trustees, membership lasts for one year and may be renewed. Organisational Strurture The Trustees are responsible for the day-to-day management of the PTA. The Office Bearers shall be the following roles elected at the AGM: President- the Principal of the School. Vice President- a teacher representative; Chairperson. Secretary. and Treasurer; The Trustees shall consist of the above-mentioned Office Bearers together with a minimum of three other parents or teachers elected at the AGM. A Trustee may not appoint anyone to act on his or her behalf at a meeting of the Trustees.
Creavery Parent Teacher Association Management Trustees must hold at least four meetings each year. At their first meeting after the AGM, they will elect a Chair, Treasurer and Secretary. Trustees may act by majority decision. A meeting of the Trustees may be held either in person at Creavery Primary School or by suitable alternative means agreed by the Trustees in which all participants may communicate simultaneously with all other participants. In the absence of the Chairperson the meeting shall be conducted by the Vice-chairperson. In the event of the Chairperson becoming vacant by reason of the Chairperson's resignation or ceasing to be a member of the PTA, the Vice-chairperson shall resume the office until the next AGM. In the event of the Secretary or Treasurer resigning or ceasing to be a member of the PTA, the Trustees will appoint a person to take over until the next AGM. At least three Trustees must be present at the meeting to be able to take decisions and minutes shall be kept of all meetings. Written resolutions are permitted but must adhere to the requirements J stated in section 9 the constitution. Money and property must only be used for the charitvs purposes. Trustees must keep accounts with the most recent annual accounts available to be seen by anybody on request. Pay and Remuneration There is no pay or remunerations. Trustees cannot receive any money or property from the charity, except to refund reasonable out of pocket expenses, unless permitted by law. Statement of Trustees. Responsibilities The Trustees are responsible for preparing the Trustees, Report and the Statement of Receipts and Payments and Statement of Assets and Liabilities in accordance with applicable law and regulations. The law applicable to charities in Northern Ireland with Income of less than £250,000 requires the Trustees to prepare a Statement of Receipts and Payments and a Statement of Assets and Liabilities for each financial year. The Trustees are responsible for keeping accounting records that are sufficient to show and explain the PTA'S transactions and disclose with reasonable accuracy at any time the assets and liabilities. They are also responsible for safeguarding the assets of the PTA and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Signed on Behalf of the Trustees Trustee Date frL Trustee Date
Creavery Parent Teacher Association Independent Examinerfs Report to the Charity Trustees of Creavery Primary School Parent Teacher Assoaation Parish Church, Connor I report on the accounts of the Trust for the year ended 31 August 2023, which are set out on pages 8tol2. Respettive Responsibilities of Trustees and Examiner As the chariws Trustees, you are responsible for the preparation of the accounts in accordance with the Charities Act (Northern Ireland) 2008. It is my responsibility to: examine the accounts under section 65 of the Charities Act. follow the procedures laid down in the general Directions given by the Commission under section 65(9)(b) of the Charities Act" and state whether particular matters have come to my attention. Basis of Independent Examiner's Report I have examined your charity accounts as required under section 65 of the Charities Act and my examination was carried out in accordance with the general Directions given by the Charity Commission for Northern Ireland under section 65(9)(b) of the Charities Act. My examination included a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also included consideration of any unusual items or disclosures in the accounts and seeking explanations from you as charity Trustees concerning any such matters. My role is to state whether any material matters have come to my attention giving me cause to believe: (L l. That accounting records were not kept in accordance with section 63 of the Charities Act. 2. That the accounts do not accord with those accounting records. 3. That the accounts do not comply with the accounting requirements of the Charities Act. and 4. That there is further information needed for a proper understanding of the accounts to be reached. Independent Examinerfs Statement I have completed my examination and have no concerns in respect of the matters (l) to (4) listed above and, in connection with following the Directions of the Charity Commission for Northern Ireland, I have found no matters that require drawing to your attention. Name Qualificatlon Date rf.c.c.A
Creavery Parent Teacher Association Receipts and Payments Account 2022/23 Unrestrirted Funds 2022123 Restrirted Funds 2022/23 Total Funds 2021122 Total Funds Notes Receipts School fees Fundraising activities Other miscellaneous TOTAL RECEIPTS Payments Food/drinks/consumables Repairs/maintenance Donation/gifts printing Toys/Equipment for school Insurance School buses craft for school events a/noon tea Asda grant sports fundraiser school fair miscellaneous Total payments 527.14 8856.86 527.14 8856.86 515 1898 31 9384 9384 156 73 114 156 73 114 294 67 100 767 190 100 700 381 190 100 700 381 72 125 1744 980 125 1744 980 43 43 63 5293 5293 1363 Net of receipts/(payments) Transfer between funds cash funds last year end cash funds this year end For the Year Ended 31 August 2023 4091 4091 1081 5747 9838 5747 9838 4666 5747 Signed on Behalf of the Trustees: lolL(- Trustee Date Trustee Date
Creavery Parent Teacher Association Statement of Assets & Liabilities as at 31st August 2023 2022123 Unrestricted Funds 2022123 Restrirted Funds 2022123 Total Funds 2021122 Total Funds Details Notes Current account Deposit account Total Cash Funds 10 9838 9838 5747 10 9838 9838 5747 Reserves 10 9838 9838 5747 9838 9838 5747 On Behalf of the Trustees: Trustee Date Trustee Date
Creavery Parent Teacher Association Notes to the Financial Statements For the Year Ended 31 August 2023 l. Accounting policies Set out below are the principal accounting policies which have been adopted in the compilation of the Receipts and Payments Account and the Statement of Assets and Liabilities. (a) Receipts and Payments Account All items of income and expenditure included within the Receipts and Payments Account have been accounted for on a cash receipts basis. (b) Statement of Assets and Liabilities The Trustees have agreed that only assets over £5,000 will be recognised in the Statement of Assets and Liabilities under non-current assets. (c) Restricted and Unrestrirted Funds There are currently no restricted funds. School Fees School fees are a voluntary arrangement with parents/guardians of Creavery Primary School. The fees historically were £15 for one child or £20 for a family. An increase was applied during 2021-22 for family membership to £25: 2022/23 we kept the school fees the same. School fees raised during 2022/23 were £527.14(2021/22: £515). Fundraising During the year, a variety of fundraising activities occurred which included: 2022123 2021122 Christmas cards/gifts Clothes collection wreath Making Calend8rS Easter Raffle Breakfast with Santa Portrait Summer Fayre Sports Fundraiser Afternoon Tea & Raffle Christmas Prize Squares 133 931 284 263 195 96 104 25 1680 2284 145 634 5026 1898 10
Creavery Parent Teacher Association Other Income Other income was as follows: 2022123 2021122 Bank interest Misc 30 31 Repairs and Maintenance Repairs and maintenance consisted of the following: 2022123 2021122 Equiptment for School Equiptment for PTA Repairs 196 22 45 106 302 67 Donations/Gifts The following donations and gifts were made during the year: 2022123 2021122 Donations to Others 113 100 113 100 Independent Examiners Costs The independent examiner is not reimbursed for their work associated with the financial ststements. Non-current Assets Refer to note I for non-current assets disclosure. Liabllltles There are no liabilities recorded, as the accounts have been prepared on a receipts and payments basis.
Creavery Parent Teacher Association 10. Movement in Funds At I Sept 2022 Incoming Outgoing At 31 Aug Resources Resources 2023 Restrirted Funds Unrestrirted Funds General 5747 5847 1757 9837 5747 5847 1757 9837 5747 5847 1757 9837 Purposes of Restricted Funds: There are currently no restricted funds held by the PTA Purposes of General Fund: These are unrestricted funds, used for the day-to4ay fund raising and cost activities relating to the PTA. 11. Related Party Transartions Trustees may be reimbursed for out-of-pocket expenses in respect of minor costs incurred on behalf of Creavery Parent Teacher Association e.g. purchase of books, toys. No Trustee or a person related to a Trustee had any personal interest in any contract or transaction entered into by the charity during the year. 12