Ballyclare High School Parents Teacher5 And Frlends Association Report of the Trustees Year ended 31 May 2024 Charity Registration Number: NIC 107946 BALLYCLARE HIGH SCHOOL PAREltrs TEACHERS AND FRIENDS ASSOCIATION FINANCIAL sfATEMENTS FOR THE YEAR ENDED 31 May 2024 Ballyclare High School Parents Teachers And Friends Association Report of the Trustees Year ended 31 May 2024 Ballyclare High School Parents Teachers And Friends Association 31 Rashee Road, Ballyclare, Co Antrim, BT39 9HJ Charity Registration Number: NIC 107946 Date Registered: 1" December 2020 Annual Report l June 2023 to 31 May 2024 Trustees of the AS5￿7ation during the ReFQrting Year: htrs Jesslca Wallace (Chairperson Mrs Karen Gunning (Secretary} Mrs Debjrah Walker Mrs Michelle Adair trreasurerl DR Michelle Rainty DR Adrian wil￿ow Ilnterim Chair) Constltution The Ballyclare High School Parents Teachers And Friends Association is govemed in accordance with its Constitution which was last approved at the AGM of the Ass￿lation. Trusteesloffice Bearers are selected by persons in attendance at Annual General Aleetings in accordance with rules as set out in the Constitution. Purpose Purpcrae 1 To advance education of pupits in the school. in particular by: Engaw'ng in activities or providing facilities or equipment which suP￿rt the school and advance ed￿atIon of the pupils. PurFrf)5e 2 Developing effective relationships belN4een the staff, parents and others as%xiated with the school. The benellt which flows from this wrpose IrKludes funding for additional re%￿r(e$ for the sctrthl by establishing and malntaining links wyth the local community. This is defrK)nstrated thr¢)ugh havinq a woactive AsKKiation which collaborates with the Ballyclare Hlgh Sch￿[$. Senlor Leadership Team ISLT) and promotes parental engagement. This purrx)se does lead to harm. The benefit is for all ihe puplls of Ballyclare High Schwl. Chariry I￿￿tel4 IPTAFA comFp.itlee members) are invariably parents at schcAIi whlch their children atte￿1 ￿nce galn benefit in the same way as all other t*neficlarles. Thls ber*fit ts Incldental and r￿eSSary to ensure the berflt Is ovided to all beneficiaries. Purpose 3 ancing the ed￿atIon of wpils withln the sctrK￿. The benefit which flows from this rpose includes increase(l educatK)nal rKogress and attainment ol wpils in the school aTrJ links t￿lIt with local crsnmunity. This is demOr￿trated through wpi15 having access to rescwrces, events. actiwties aThJ links With the local community which are rKJt availatAe thrwh direct sctrthi fur*Jing. This wrp)se does not lead to harm. The benefit is for pupils at Ballyclare High SchcA)L. Charity trustees IPTAFA committee mernbers) are usually also parents at sctxx)i whKh trtir children atterrta and gain benefit in Ballyclare Hlgh School Parents Teachers And Frlends Association Report of the Trustees Year ended 31 May 2024 the same way as all other beneficiaries. ThSs benefit is incidental and necessary to ensure the benefit is provide(I lo all beneficiaries. Maln AchSevernents durlng the academlc year to 31 May 2024 This year we had 10.15 regular members attend our meetings, with a gcmxl number of new Year 8 parents Joining us which was very encouraging. Our focus this year was threefold {in rK) Particular orderl: A. parent liaison I sounding board with sch¢)ol leadership B. fundraising C. support key school events Below is a synopsis of progress made in each of the rhree areas. A. Parent liaison I soundlng board with school leadership Dr Rainey and Dr Witherow consulted with the PTAFA Committee concernlng School Fund and a5socialed communication with parents. The Committee provided very useful input for the school on this. which fed into the parental survey conducted in December 2023 in advance of the creation of the new Sch¢)ol Development Plan12024-27}. B. Fundraising PTAFA submitted a successful grant application to the Braidwater Group in mid-october 2023 to help fund a biodiversity and sustainability project which brought in £250 for the Eco Club. A number of key fundraising events were held this year: Refreshments for the School musical generated a turnover of approx. £263. The Year 8 Christmas Party organised in school on 14 December 2023 generated a profit in the region of £8CM). The t￿k shop remains a firm favourite of the pupils and we are very grateful to Mrs Lee who led us in some dancing. We are atso appreciative to Mr Shaw who led games at this event. The Table Quiz held on 1" March 2024 raised approx. £577. It is hoped that this event can feature annually in the PTAFA calendar in the future. The Easter 'Guess the Number of Eggs in the Jar, competition raised approx. £241. This academlc year a total of C4,Crf)O was transferred to the Sc1K￿)I IE1(KK) in June 23 for pupil seating; and E3C￿0 in l•ay 24 for the refurbishripnt of toilelsl. The committee also funded the purchase of reusable branded cloth bags for Year 8 receiving their stationery in June which proved to be a very successful enterprise noi only for our new pupils, but also for the environment. C. Supporting key school events As well as running the activities noted above, the committee actively supported key schts)I events by selling or serving refreshmenls such as the musical in October and the Year 10 Certificate day on 2r' June as well as at a number of parent consultations throughout the year. Ballyclare Hlgh School Parents Teachers And Friends Asy)c?ation Report of the Trustees Year ended 31 May 2024 Plans for future perlods It is intended that the Association will continue its regular planning aTrJ activity programmes in the new financial reporting period 202412025. Adherence to Charltles Commlsslon Nl Statutory Guidance In the conduct of all its activities, the Assc(ialion has regard for the public benefit requirements a5 set out in the Charities Commission Statutory Guidance. Ballyclare Hlgh School Parents Teachers And Friends Assoclatlon Report of the Trustees Year ended 31 May 2024 Annual Accounts and Financial Revlew The AsKKiation has chosen to present annual accounts in Receipts and Payment Format a5 permitted by Charities Commission Nl regulations. A draft set of acc¢Junts were presented to the committee before belng submitted to a professional acctyjntant for i￿lependent review. The Acctyjnts demonstrate the funds of the Asxriation to be sufficiently in surplus to allow for the activities of the A￿(latIOn to continue without disruption. At the end of the finarKial year, the total assets less liabilities of the Association stood at £1032. a decrease from £2189 in the previous year. Reserves Poli The PTFAS Constitution, Clause 3.7 states, 'This clause enables the committee to alIc￿ate funds for particular purro5es, or as reserve&...the association maintains reserves to cover planned expenditure and to meet the kind of expenditure which may be required at short notice. However, reserves should not be built,. The modest balance at the end of year having been carried forward to 24125 reflects this p)sition. Signed Jessica Wallace Chair and Trustee Date Michelle Adair Treasurer and Trustee Date Ib.3. Ballyclare High School Parents Teachers And Frfends A550ciatlon Report of the Trustees Year ended 31 IAay 2024 Please see below a summary of income and expenditure for the PTAFA covering the period 1 June 2023 to 31 2024 Income Income £ Expendlture £ Transfer lo BHS seati Year 8 party. tickets, tuck & quiz sheet sales 1Llll.00 34.50 928.44 Purchase of Tuck (for sale at events) 231.55 Concert tuck sales 263.47 Hockey club tuck purchase 45.(M) Table Quiz 671.70 105.27 Consultation caterin Easter egg Quiz 31.(KJ 241.CM) Braidwater Ltd donation 250.00 Parentkind membership fee 163.rx) Fee5 Ibank) 68.Tl Transfer to BHS toilet refurb Total 30￿.00 2430.61 4603.09 ProfiU1055 for year 2172.48 Openlng balance brought forward from 22123 3204.41 Total openlng balance 24125 cash at bank las per bank statement at 31151241 1031.93 Statement of assets and Ilabllltles at the end of the period: Total Unrestricted Cash Funds available to the PTAFA on 31 May 2024 are £1031.93 There are no liabilities to report.