Company registratlon number: N1651617 Charfty Number: NIC107929 ACCESS TO ARTS FOR ALL NI LTD Company limited by guarantee Trustees report and unaudlted financlal statements 31 March 2024 ACCESS TO ARTS FOR ALL NI LTD Company Ilmlted by guarantee Contonts Page Trustees and other informatlon Trustees annual report (incorporatlng the directors report) Independent examiners report Statement of financlal activities Statement of flnancial posltlon Notes to the financlal statements 10.15 ACCESS TO ARTS FOR ALL NI LTD Company Ilmltod by guarantèe Tru8tees and other Informatlon Trusteos Martln Bradley Dolores O'Reilly Deirdre Doherty Company number N1651617 Reg18tored offlce Mlllennium Forum 3 Newmarket Street L Derry BT48 8EB Buslness addre88 Mlllennlum Forum 3 Newmarket Street Derry BT48 8EB Accountsnt8 McDaid Mccullough Moore PO Box 28 28132 Clarendon Street Derry BT48 7HD Paga 1 ACCESS TO ARTS FOR ALL NI LTD Company Ilmlted by guarantee Trustees report Year endod 31 March 2024 The trustees present their report and the unaudited financial statements of the company for the year ended 31 March 2024. The trustees who served during the year and up to the date of this report are set out on page 1. The report is prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) and the Companies Act 2006. Structure, governance and management Governing document Access To Arts For All Nl Ltd is a charitable company limited by guarantee not having a share capital. It was recognised as a charity in November 2020, registration number 107929. The charity is governed by its Articles of Association. Organisational structure The charitable company is managed by the trustees. Trustees are chosen based on their skills and professional backgrounds so as to ensure a wide range of experience is represented on the board. Trustees meet bi-monthly to review strategies, assess risk and plan future policies. Appointment of trustees New trustees are nominated by current trustees. Induction and training of new trustees is provided by existing trustees. Principal 17sks and uncertainties The trustees have conducted its own review of the major risks to which the charitable company is exposed and systems have been estsbllshed to mitigate those risks. The trustees continually monitor their exposure to financial risk. Given the size of the company, the trustees have not delegated the responsibility of monitoring finan¢lal risk to a sub committee. The financial viability and sustainability of the charity is a major risk recognised. The trustees continually strive to source additional or new funding to enhan￿ the facilities and services provided. Business and financial risk Is managed by ensuring trustees, with the necessary experience, are recruited and budgets and forecasts are prepared. The reporting ne￿Ork makes use of IT systems which includes Microsoft Excellword which are continuously updated and maintained. The charitable company's principal financial assets is cash at bank, grant debtors and trade creditors. Associated risks include credit risk and liquidity risk. To minimize credit risk the trustees have implemented policies that require appropriate credit checks on potential customers before transactions take place. To minimize liquidity risk material purchases are carefully planned to ensure appropriate cash flows exist to meet operational costs. Internal risks are minimised by the implementation of controls and procedures for authorisation of all transactions. Related partles Access to Arts For All Nl Ltd works closely with M Forum Trading Limited in meeting its aims and objectives. Objectlves and actlvltles The principal objective of the charitable company is to provide original and accessible theatre based activities for the entertainment and education of a wider public audience, reaching in particular those who may lack the opportunity due to disability, geographic, economic. mobility or other constraints. The Trustees considered guidance from the Charity Commission for Northern Ireland in relation to the public benefit statement. Page 2 ACCESS TO ARTS FOR ALL NI LTD Company limlted by guarantee Trustees report (continued) Year ended 31 March 2024 The aims of the organisation are... to provide opportunities for the inhabitants of the Derry City & Strabane District Council area, without distinction of age, sex, race, political, religious or other opinion, the statutory authorities, voluntary organisations and inhabitants in a common effort to advance citizenship and promote good health by providing facilities in the interests of social welfare for recreation or leisure time occupation, with the object of improving the condition5 of life for the inhabitants to promote inclusivity, good community relations, social cohesion, racial harmony, equality and diversity and to advance the education of those who learn differently, in particular but not exclusively through the promotion of the arts such as drama, dance, music, workshops and related activities with a view to providing relief to those in need and developing life skills. To achieve the objectives above Access To Arts For All Nl Ltd provides various facilities at the millennium forum theatre through its links with M Forum Trading Limited. Publlc boneflt How our activities deliver public benefit Our main activities are set out below. All our charitable activities are undertaken to further our aims of providing public benefit. The main objective is to provide facilities to promote social inclusion for all via theatre based activities such as drama, dance, music, workshops and related activities. To achieve this objective Access To Arts For All Nl Ltd provides DJ training courses, Dimentia tea dances and Energy of Llght discos at the millennium forum. The trustees believe they are meeting the public benefit test by increasing accessibility to the arts to everyone in the locality from the young to the elderly, from able bodied to those with disabilities and other mobility constraints. Achievements and performance Throughout this period, Access to Arts for All provided a range of social engagement and outreach activities in line with our charitable objectives. Access to Arts for All delivered A Rural Arts Engagement Programme" at various locations in the locality. This provided social activities for young people with physical, cognitive communication disabilities and their parentslcarers. The programme enabled young people to come together and enjoy arts based activities, bringing people together to develop their skills and helping them to re-engage after the difficulties presented by Covid 19. Over a 9 month period, we provided regular engagement which aided social inclusion, interest in the arts and increased belonging for children and their parents with a Setting which encouraged arts based activities. Access to Arts provided facilitation, materials and refreshments for participants. including arts activities in drama, dance and performance. As part of our ongoing work, Access to Arts for All provided Energy of Light Disco's in partnership with the Millenium Forum. These were available to young people to attend, with a particular focus on targeting children with disabilities or mobility issues. This provided creative and social activities through the arts, to improve their circumstance and quality of life. Achievements through this programme included the ability for young people to engage within a safe social environment with peers, expressing their feelings, problem solving, leaming new skills and developing new friendships. In the period, Access to Arts for All provided Dementia Friendly Tea dances within the Millenium Fowm.The aim of this programme was to provide relief, through the arts for those with dementia or early signs of dementia. They benefited from connecting with others, reminiscing and reducing feelings of loneliness. Page 3 ACCESS TO ARTS FORALL NI LTD Company Ilmlted by guarantee Trustees report (Contlnued) Year ended 31 Ma￿h 2024 Financial performance InGome for the year was £12,280 (31 March 2023 £3.773) and expenditure £12,551 (31 March 2023 £5,038). Operating deficit was (£271) (31 March 2023 - deficit (£1,265). Net assets at the balance sheet date were £1,662 (31 March 2023 - £1,933). Public and private funding and donations continues to be vitsl to the operation of the charitable company. Reserves The trustees over time will try and accumulate an adequate reserve requirement. Plans for the future The trustees are satisfied with the performance of the charitable company during these difficult times. The future aims of Access To Arts For All Nl Ltd are to sustain and expand on the actvities outlined above, rnaintain the viability of the charitable company. ensure facilities are accessible to all, secure funding for new projects, and co-operate with other bodies to develope additional facilities. Trust￿$ responslblllty statement The trustees are responsible for preparing the Trustees report and the financial statements in accordance with applicable law and regulations. Company law requires the trustees to prepare fi'nancial statements for each financial year. Under that law the trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law), Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the company and the profit or loss of the company for that period. In preparing these financial statements, the trustees are required to: select suitable 8ccounting policies and then apply them consistently; make judgments and accounting estimates that are reasonable and prudent; and prepare the financial statements on the going concem basis unless it is inappropriate to presume that the company will continue in business. The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charitable company's transactions and disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitabSe company and hence for taking reasonable steps for the prevention and detection of fraud and other i￿egUlar1ties. Small company provi81ons This report has been prepared in accordance with the provisions applicable to companies entitled to the small companies exemption. Pago 4 ACCESS TO ARTS FOR ALL NI LTD Company Ilmlted by guarantee Tru8tee8 roport (¢ontlnued) Year endod 31 March 2024 This report was approved by the board of trustees on 19 December 2024 and slgned on behalf of the board by.. Dolores O'Rellly Trustee I laL] Page S ACCESS TO ARTS FORALL NI LTD Company Ilmlt•d by guarantee Independent Examlnerfs Report to the Trustees of ACCESS TO ARTS FOR ALL NI LTD Year ended 31 March 2024 I report to the charity trustees on my examination of the financial statements of the Charitable Company for the year ended 31 March 2024, which comprise the statement of financial activities, the statement of financial position and the related notes. Respective responslbllltles of trustees and examlner As the charity trustees (and also the directors of the company for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006. Having satisfied myself that the charity is not subject to audit under company law, and is eligible for independent examlnation. it is my responslbllity to.. examine the accounts under section 65 of the Charities Act (Northern Ireland) 2008. follow the procedures laid down in the general directions given by the Charity Commission for Northern Ireland under section 65(9)(b) of the Charities Act., and state whether particular matters have come to my attention. Basls of Independent examlner's report I have examined your charity accounts as required under section 65 of the Charities Act and my examination was carried out in accordance with the general directions given by the Charity Commission for Northern Ireland under section 65(9)(b) of the Charities Act. The examination included a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as charity trustees conceming any such matters. My role is to stste whether any material matters have come to my attention giving me cause to believe: 1. That accounting records were not kept in accordance with section 386 of the Companies Act 2006 2. That the accounts do not accord with those accounting records 3. That the accounts do not comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Charities Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland 4. That there is further information needed for a proper understanding of the accounts to be reached. Indopfrndent examlnerfs statement I have completed my examinatlon and have no concerns in respect of the matters (1) to (4) listed above and, in connection with following the Directions of the Charity Commission for Northern Ireland, I have found no matters that require drawing to your attention. evln lough FCA McDald Mccullough Moore Chartered Accountants PO Box 28 28132 Clarendon Street Derry BT48 7HD 19 December 2024 Page 6 IOOrin oUL) 31 March 2024 These financlal statements were approved and authorfsed for issue by the Board on 19 December 2024, and were slgned on Its behalf by Dolor88 O'Rellty Trustee Company reg18tratlon numbor: N16 The notes on pages 10 to 15 form part of th880 flnanclal Statemènts. Pago 9 ACCESS TO ARTS FOR ALL NI LTD Company limited by guarantee Notes to the flnancial statoments Year ended 31 March 2024 General Informatlon The charity constitutes a public benefit entity as defined by FRS102. The company is a private company limited by guarantee. registered in Northern Ireland. The address of the registered office is Millennium Forum, 3 Newmarket street. L Derry, BT48 8EB. Accounting policies Basis of preparatlon The financial statements have been prepared under the historic cost convention and in compliance with and in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) and the Companies Act 2006. The financial statements are prepared in sterling, which is the functional currency of the entity. Fund accountlng The funds of the charitable company consist of restricted and unrestricted funds. General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and have not been designated for other purposes. Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors. Capital funds are restricted funds retained for the benefit of the charity as a capital fund. Going ¢on¢8rn The financial statements have been prepared on a going concem basls as the trustees believe that no material uncertainty exists. The trustees have considered the level of funds held and the expected level of income and expenditure for twelve months from authorising these financial statements. The principal factors underlying this Judgement are the continued support of funders and current financial performan￿. Judgements and key sources of estimation uncertainty The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the Circumstan￿5. The depreciation charge in respect of tsngible fixed assets is based on the estimated useful life of each group of assets. Revision of estimated useful life of each grouping will affect the estimates charged in the Statement of Financial activities. Page 10 ACCESS TO ARTS FOR ALL NI LTD Company Ilmlted by guarantee Notes to the financlal statements (Contlnued) Year ended 31 March 2024 Income Income is included in the statement of financial actlvity when the charity is entitled to the income, any perfomance conditions attached to the income have been met and the amount can be quantified with reasonable accuracy. Income is included in the financial statements inclusive of value added tsxation. The following specific policies are applied to particular categories of income: Capital grants are recognised in the year in which they are receivable and treated as restricted funds with depreciation on the relevent asset charged directly to the restricted fund in the statement of financial acts'vities. Revenue grants are recognised as income when re￿1Vable. Expenditure Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure is included in the financial statements inclusive of value added taxation which cannot be recovered and is reported as part of the expenditure to which it relates. Expenditure is split be￿een restrlcted and unrestricted expenditure. Unrestricted expenditure relates to general fundraising costs, management and general administration of the charity and restricted expenditure is as set out in the Letters of Offer. Tangible assets Tangible assets are initially recorded at cost, and are subsequently stated at cost less any accumulated depreciation and impairment losses. Any tangible assets carried at revalued amounts are recorded at the fair value at the date of revaluation less any subsequent accumulated depreci8tion and subsequent accumulated Impairment losses. Depreclatlon Depreciation is calculated so as to write off the cost or valuation of an asset, less Its residual value, over the useful economic life of that asset as follows.. Fittings fixtures and equipment 33.340/0 straight line If there is an indication that there has been a significant change in depreciation rate, useful life or residual value of tangible assets, the depreciation is revised prospectively to reflect the new estimates. Impalrment A review for indicators of impairment is carried out at each reporting date, with the recoverable amount being estimated where such indicators exist. Where the carrying value exceeds the recoverable amount, the asset Is impaired accordingly. Prior impalrments are also reviewed for possible reversal at each reporting date. When it is not posslble to estimate the recoverable amount of an individual asset, an estimate is made of the recoverable amount of the cash-generating unit to which the asset belongs. The cash-generating unit is the smallest identifiable group of assets that includes the asset and generates cash inflows that are largely independent of the cash inflows from other assets or groups of assets. Page 11 ACCESS TO ARTS FOR ALL NI LTD Company Ilmlted by guarantee Notes to the flnancial statements (contlnued) Year onded 31 March 2024 Flnanclal Instruments A financial asset or a financial liability is recognlsed only when the entity becomes a party to the contractual provisions of the instrument. Basic financial instwments are initially recognised at the transaction price, unless the arrangement constitutes a financing transaction, where it Is recognised at the present value of the future payments discounted at a market rate of interest for a similar debt instrument. Other financial instruments are subsequently measured at fair value, with any changes recognised in income and expenditure, with the exception of hedging instruments in a designated hedging relationship. Financlal assets that are measured at cost or amortised Cost are reviewed for objective evidence of impairment at the end of each reporting date. If there is objective evidence of impainnent, an impairment loss is recognised in income or expendlture immediately. For all equity instruments regardless of significance, and other financial assets that are individually significant, these are assessed indivldually for impairment. other financial assets are either assessed individually or grouped on the basis of similar credit risk characteristics. Any reversals of impairment are recognised in income or expenditure immediately. to the extent that the reversal does not result in a carrying amount of the financial asset that exceeds what the carrying amount would have been had the impalrment not previously been recognised. Llmlted by guarantee The company is limited by guarantee. The liability of each member is limited to £1 in the event of the wlndlng up of the company. Staff costs l Trustoe expenses & remuneration The average number of persons employed by the company during the year, including the directors, amounted to nil (31 Ma￿h 2023 . nil). The trustees were not paid during the year for their services. The trustees were not paid or reimbursed for expenses during the year. Page 12 ACCESS TO ARTS FORALL NI LTD Company Ilmlted by guarantee Notes to the flnanclal ststements (contlnued) Year ended 31 March 2024 Tanglble assets Fixtures, flttlngs and equlpment Total C¢)st At 1 Aprll 2023 and 31 Mar¢h 2024 1,995 1,995 Depreclatlon At 1 April 2023 Charge for the year 1,330 665 1,330 665 At 31 March 2024 1,995 1,995 Carylng amount At 31 March 2024 At 31 March 2023 665 Debtors 2024 2023 Other debtors 1,710 Credftors: amounts falllng due wlthln on• year 2024 2023 Trade credltors 4,523 8,860 Page 13 ACCESS TO ARTS FOR ALL NI LTD Company Ilmlted by guarantee Notes to the financlal statements (contlnued) Year ended 31 March 2024 Funds Unrestrlcted funds Income Expendlture 2023 2024 General funds 1,268 1,712 (1,318) 1,662 Purposes of unrostrlcted funds Unrestricted funds are funds that are utilised at the discretion of the trustees In furtherance of the objects of A¢￿sS to Arts For All Nl Ltd. Included in unrestricted funds are donations, entrance charges and other fundraising activities. Restrlcted funds Income Expandlture 2023 2024 ACNI Rural Engagement Arts Halifax foundation 9,600 968 (9,600> (968) 10,568 (10,568) Purposes of re8trfcted funds The purpose of grants from ACNI Rural Arts Engagement Programme and the Halifax foundation is to promote social inclusion and accessablllty, for everyone from the young to the elderly, from the able bodied to those with disabilities, for all theatre based activities such as drama, music, dance, workshops and related activities in the local area. Restricted capltal funds Income Expendlture 2023 2024 Co-operation Ireland 665 (665) 665 (665) Purposes of restrlcted Capltal funds Restricted capital funds represents Income from funders for the purchase of specific fixed assets to facllitate the operations of the charity. Page 14 ACCESS TO ARTS FOR ALL NI LTD Company Ilmltod by guaranteo Note8 to th• flnanclal 8tat•ments (contlnued) Year endod 31 March 2024 Analy818 of net assets botween funds Unrestrfcted R•strfctsd funds capltal funds Total funds Fund balances at 31 March 2024 represented by . Tangible fixed as8ets Current assets Current liabilities 2,922 (1,260) 3,263 (3,263) 6,185 (4,523) 1,662 1,682 Page 15