ACCESS TO ARTS FOR ALL NI LTD Company limited by guarantoe Trustees report Year ended 31 March 2023 The trustees Present their report and the unaudited financial staternen15 of the company for the year ended 31 March 2023. The Irustees who served during the year and up to the dale of this report them set out on page 1. The report is prepared in accordance with Accounting and Reporting by Charilies.. siatement of Recommended Practice applicable to charilies preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS102) and the Companies Act 2006. Structure, govemance and management Goveming document Access To Arts For All Nl Ltd Is a charitable company limited by guarantee not havlng a Share capital. It was recognised as a charity in November 2020, reglstration number 107929. The charity is governed by its Articles of Association. Organisalional structure The charitable company is managed by Ihe Irustees. Trustees are chosen based on thelr skills and professional backgrounds so as lo ensure a wide range of experience is (epresented on the board. Trustees meel bi-monthly to review strategies, assess risk and plan future policies. Appointn7ent of trnstees New trustees are norninated by current Irustees. Inducts'on and trainin9 of new trustees is provided by existin9 truslees. Principal risks and uncertainties The tru5lee5 have conducted its ovm review of the maTry risks to which the charitable company is exposed and systems have been established to miligate those risks. The trustees continually monitor their exposure to financial risk. Given the slze of the company, the truslees have not delegated the responsibility of monitoring financlal risk to a sub committee. The financial viability and sustainability of the charity is a major risk recognised. The trustees continually strive to source additional or new funding to enhance the facilities and sepiices provided. Business and financial risk is managed by ensuring trusiees, with the necessary experience, are recruited and budgets and forecasts are prepared. The reporting neOrk makes use of IT systems which includes Microsoft Exceif¥Vord which are conlirluously updated and maintained. The chariiable companYs principal financia5 assels is cash al bank. grant deblors and trade creditors. Associated risks include credit risk and liquidity risk. To rninimize credit rBk the Irustee5 have implemented policies that require appropriate credit checks on polential customers before transaclicns take place. To minimize liquidity risk material purchases are carefully planned to ensure appropriate cash flows exist to meet operational costs. Internal risks are minimlsed by the implementation of controls and procedures lor authorisaiion of all transactions. Related parties Access to Arts For All Nl Ltd works closely with M Forum Trading Limited in meeting its aims and objectives. Objectlves and activities The principal objects've of the charitable company is to provide original and accessible theatre based activities lor the entertainment and education of a wider public audience. reaching in particular those who may lack the opportunity due to disability, geographic, economic, mobility or other constraints. The Truslees ConSered guKlance from the Charity Commission for Northern IrelarK1 in relalion to the public benefil statement. Page 2
ACCESS TO ARTS FOR ALL NI LTD Company Ilmlted by guarantee Trustees report (continu6d) Year ended 31 March 2023 The aims of the organisation are'.- to provide opportunities for the inhabitants of the Derry Cty & Strabane District Council area, without distinction of age, sex, race, political, religious or other opinion. the ststutory authorities, voluntary org8nisation5 and inhabilants in a common effort to advance citizenship and promote good health by providing facilities in the interests of social welfare for recreation or leisure time occupation, with Ihe object of improving the conditions of life for the inhabitanls to promote inclusivity, good community relations, social Cohes. racial harmony, equality and diversity and to advance the education of those who learn dltterentty, in particular but not exclusively Ihrough the promotion of the arts such as drama. dance, rnus, workshops and related activities with a view to providing relief lo those in need and developing life skills. To achieve the objectives atx)ve Access To Arts For AJI Nl Ltd provides various facilities at the rnlllennium forum theatre through its links with M Forum Trading Limited. Public benefit How are aclivilies deliverpublic benefil Our main activilies are set out below. All our charitable a¢llvitles are undertakgn to further our alms of providing public benefit. The maln objective is to provide facilities to promote social inclusion for all via theatre based activities such as drama, dance, music, workshops and related actlvltie5. To achieve this objective Access To Arts For All Nl Ltd provides DJ training Gourses. Dimentia tea dances and Energy of Light discos at the mlllennium forum. The truslees believe they are meeting the public benefit test by Increasing accesslblllty to the arts to everyone in the locality from the young to the elderly, from able bodied to th05e with disabllltles and other mobility constraints. Achlevemenls and performance Throughout this period. Access to Arts for All provided a range of social engagement and outreach activities in line wilh our charitsble objectives. Access lo Arts for All delivered a 'Youlh Arts Engagement Programme, at the Millenium Forum in Derry. This provlded social activities for young people with physical, cognitive communicalion disabilities and their parentslcarers. The programme enabled young people to come together and enjoy arts based activilies, bringing people tQ3ether to develop their skills and helping them to re-engage after the diffKulties presented by Covid 19. Over a 6 rnonth period. we provided regular engagement which aided social inclusion, interest in the arts and increased belonging for children and their parenls wilh a setb'ng which encouraged arts based activities. Access to Arts provided facllltation, materials and refreshments for participants, including arts activities in drama, dance and perforrnance. As part of our ongoing work. Access to Arts for All provided Energy of Llght Disco's In partnership with the Millenium Forum. These were available lo young people to attend, with a particular focus on targeling children with disabililies or mobility issues. This provided creative and social activities through the arts. io improve their circumstance ar quality of life. Achievements thiough this programme included the ability for young people to engage wilhin a safe social environment with peers. expres5in9 their feelings. problem solving, learning new skills and developing new friendships. In the period, Access to Arts for All provided Dementia Friendly Tea dance5 wilhin the Milleniurn Forum.The aim of this programrne was to provide relief, through the arts for those wilh dementia or early si9ns of dementia. They benefited from connecting with olhers, reminiscing and reducing feelings of loneliness. Page 3
ACCESS TO ARTS FOR ALL NI LTD Company limited by guarantee Trustees report (continu•d) Year ended 31 March 2023 Flnanclal perforniance Income for the year was £3,773 and expenditure £5,038. Operating deficit wa5 {£1.265) (2022 £4.389). Net assets at the balance sheei date were £1,933 (2022 - £3,198). Publrc arKI private funding and donations continues to be vital 10 the operation of the charitable company. surplus Reserves The trustees over ts'me will try and accumulate an adequate reseNe requirement. Plans for the future The trustees are satisfied with the performance of the charitable Gornpany during these difficuR times. The fulure aims of Access To Arts For All Nl Ltd are to sustain and expand on the actvities outlined above, maintain the viability of Ihe charitable company, ensure facilities are accessible lo all, secure funding for new projects, and Co-operate wilh other bodies to develope additional facilities. Trustees responsiblllty statement The trustees are responsible for preparing the Trustees report and the financial statements in accordance with applicable law and regulatlons. Company law requires the trustees to prepare Ilnancial statements for each financial year. Under that law the trustees have elecied to prepare the financial slatemenls in accordance with United Kingdom Generally Accepted Accounb'ng Practice (United Kingdom Accounting Slandards and applicable law). Under company law the trustees must not appfove the financial statements unless they are satisfied that they gNe a true and fair view of the state of affair5 of Ihe company and the profit or loss of the Company for that period. In preparlng these financial statements. the trustees are required to.. select suitable accounting policies and then apply them consistently; make judgments and accounling estimates that are reasonable and prudent: and prepare the financial statements on the going concem basis unless it 15 inappropriate to presume that the company will continue in business. The trustees are responsible for keeping adequate accounting records thai are sufficient to show and explain the charitable cornpanvs Iransactions and disclose with reasonable accuracy at any time the financial position of the company and enable them lo ensure that the financial statements comply wilh the Companies Act 20C6. They are also responsible for safeguarding Ihe assets ol the charitable company and hence for taking reasonable step5 for the prevention and delection of fraud and other irregularfties. Small company provisions This report has been prepared in accordance with Ihe provisions applicable lo companies entrtled to the small companies exemption. This report was approved by the board of trustees on 19 December 2023 and slgned on behalf of the b)ard by: Dolores O'Rel Trustee Page 4