Company registratlon number: N1651617 Charity Number: NIC107929 ACCESS TO ARTS FOR ALL NI LTD Company Ilmited by guarantee Trustees report and unaudited flnancial statements 31 March 2023 ty)CIWKLFL' 2211212023 COMPANIES HOUSE JNI
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ACCESS TO ARTS FOR ALL NI LTD Company limited by guarantee Contents Pag• Trustees and other information Trustees annual report (incorporating the directors report) Independent examiners report Stslement of financial activities Statement of financial position Notes to the financial staiements 9-12
ACCESS TO ARTS FORALL NI LTD Company Ilmlted by guarantee Trustees and other Infomiation Trustees Martin 8radley Dolores O'Reilly Deirdre Dohety Company number Nl651617 Reglstered offlce Millennium Forum 3 Newrnarket Street L Derry Derry BT48 8EB Bu6lnes8 addres$ Millennium Forum 3 Newmarkel Street L Oerry Derry 8T48 8EB Accountants McDaid Mccullough Moore PO Box 28 28132 Clarendon Street Derry BT48 7HO Page I
ACCESS TO ARTS FOR ALL NI LTD Company limited by guarantoe Trustees report Year ended 31 March 2023 The trustees Present their report and the unaudited financial staternen15 of the company for the year ended 31 March 2023. The Irustees who served during the year and up to the dale of this report them set out on page 1. The report is prepared in accordance with Accounting and Reporting by Charilies.. siatement of Recommended Practice applicable to charilies preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS102) and the Companies Act 2006. Structure, govemance and management Goveming document Access To Arts For All Nl Ltd Is a charitable company limited by guarantee not havlng a Share capital. It was recognised as a charity in November 2020, reglstration number 107929. The charity is governed by its Articles of Association. Organisalional structure The charitable company is managed by Ihe Irustees. Trustees are chosen based on thelr skills and professional backgrounds so as lo ensure a wide range of experience is (epresented on the board. Trustees meel bi-monthly to review strategies, assess risk and plan future policies. Appointn7ent of trnstees New trustees are norninated by current Irustees. Inducts'on and trainin9 of new trustees is provided by existin9 truslees. Principal risks and uncertainties The tru5lee5 have conducted its ovm review of the maTry risks to which the charitable company is exposed and systems have been established to miligate those risks. The trustees continually monitor their exposure to financial risk. Given the slze of the company, the truslees have not delegated the responsibility of monitoring financlal risk to a sub committee. The financial viability and sustainability of the charity is a major risk recognised. The trustees continually strive to source additional or new funding to enhance the facilities and sepiices provided. Business and financial risk is managed by ensuring trusiees, with the necessary experience, are recruited and budgets and forecasts are prepared. The reporting neOrk makes use of IT systems which includes Microsoft Exceif¥Vord which are conlirluously updated and maintained. The chariiable companYs principal financia5 assels is cash al bank. grant deblors and trade creditors. Associated risks include credit risk and liquidity risk. To rninimize credit rBk the Irustee5 have implemented policies that require appropriate credit checks on polential customers before transaclicns take place. To minimize liquidity risk material purchases are carefully planned to ensure appropriate cash flows exist to meet operational costs. Internal risks are minimlsed by the implementation of controls and procedures lor authorisaiion of all transactions. Related parties Access to Arts For All Nl Ltd works closely with M Forum Trading Limited in meeting its aims and objectives. Objectlves and activities The principal objects've of the charitable company is to provide original and accessible theatre based activities lor the entertainment and education of a wider public audience. reaching in particular those who may lack the opportunity due to disability, geographic, economic, mobility or other constraints. The Truslees ConSered guKlance from the Charity Commission for Northern IrelarK1 in relalion to the public benefil statement. Page 2
ACCESS TO ARTS FOR ALL NI LTD Company Ilmlted by guarantee Trustees report (continu6d) Year ended 31 March 2023 The aims of the organisation are'.- to provide opportunities for the inhabitants of the Derry Cty & Strabane District Council area, without distinction of age, sex, race, political, religious or other opinion. the ststutory authorities, voluntary org8nisation5 and inhabilants in a common effort to advance citizenship and promote good health by providing facilities in the interests of social welfare for recreation or leisure time occupation, with Ihe object of improving the conditions of life for the inhabitanls to promote inclusivity, good community relations, social Cohes. racial harmony, equality and diversity and to advance the education of those who learn dltterentty, in particular but not exclusively Ihrough the promotion of the arts such as drama. dance, rnus, workshops and related activities with a view to providing relief lo those in need and developing life skills. To achieve the objectives atx)ve Access To Arts For AJI Nl Ltd provides various facilities at the rnlllennium forum theatre through its links with M Forum Trading Limited. Public benefit How are aclivilies deliverpublic benefil Our main activilies are set out below. All our charitable a¢llvitles are undertakgn to further our alms of providing public benefit. The maln objective is to provide facilities to promote social inclusion for all via theatre based activities such as drama, dance, music, workshops and related actlvltie5. To achieve this objective Access To Arts For All Nl Ltd provides DJ training Gourses. Dimentia tea dances and Energy of Light discos at the mlllennium forum. The truslees believe they are meeting the public benefit test by Increasing accesslblllty to the arts to everyone in the locality from the young to the elderly, from able bodied to th05e with disabllltles and other mobility constraints. Achlevemenls and performance Throughout this period. Access to Arts for All provided a range of social engagement and outreach activities in line wilh our charitsble objectives. Access lo Arts for All delivered a 'Youlh Arts Engagement Programme, at the Millenium Forum in Derry. This provlded social activities for young people with physical, cognitive communicalion disabilities and their parentslcarers. The programme enabled young people to come together and enjoy arts based activilies, bringing people tQ3ether to develop their skills and helping them to re-engage after the diffKulties presented by Covid 19. Over a 6 rnonth period. we provided regular engagement which aided social inclusion, interest in the arts and increased belonging for children and their parenls wilh a setb'ng which encouraged arts based activities. Access to Arts provided facllltation, materials and refreshments for participants, including arts activities in drama, dance and perforrnance. As part of our ongoing work. Access to Arts for All provided Energy of Llght Disco's In partnership with the Millenium Forum. These were available lo young people to attend, with a particular focus on targeling children with disabililies or mobility issues. This provided creative and social activities through the arts. io improve their circumstance ar quality of life. Achievements thiough this programme included the ability for young people to engage wilhin a safe social environment with peers. expres5in9 their feelings. problem solving, learning new skills and developing new friendships. In the period, Access to Arts for All provided Dementia Friendly Tea dance5 wilhin the Milleniurn Forum.The aim of this programrne was to provide relief, through the arts for those wilh dementia or early si9ns of dementia. They benefited from connecting with olhers, reminiscing and reducing feelings of loneliness. Page 3
ACCESS TO ARTS FOR ALL NI LTD Company limited by guarantee Trustees report (continu•d) Year ended 31 March 2023 Flnanclal perforniance Income for the year was £3,773 and expenditure £5,038. Operating deficit wa5 {£1.265) (2022 £4.389). Net assets at the balance sheei date were £1,933 (2022 - £3,198). Publrc arKI private funding and donations continues to be vital 10 the operation of the charitable company. surplus Reserves The trustees over ts'me will try and accumulate an adequate reseNe requirement. Plans for the future The trustees are satisfied with the performance of the charitable Gornpany during these difficuR times. The fulure aims of Access To Arts For All Nl Ltd are to sustain and expand on the actvities outlined above, maintain the viability of Ihe charitable company, ensure facilities are accessible lo all, secure funding for new projects, and Co-operate wilh other bodies to develope additional facilities. Trustees responsiblllty statement The trustees are responsible for preparing the Trustees report and the financial statements in accordance with applicable law and regulatlons. Company law requires the trustees to prepare Ilnancial statements for each financial year. Under that law the trustees have elecied to prepare the financial slatemenls in accordance with United Kingdom Generally Accepted Accounb'ng Practice (United Kingdom Accounting Slandards and applicable law). Under company law the trustees must not appfove the financial statements unless they are satisfied that they gNe a true and fair view of the state of affair5 of Ihe company and the profit or loss of the Company for that period. In preparlng these financial statements. the trustees are required to.. select suitable accounting policies and then apply them consistently; make judgments and accounling estimates that are reasonable and prudent: and prepare the financial statements on the going concem basis unless it 15 inappropriate to presume that the company will continue in business. The trustees are responsible for keeping adequate accounting records thai are sufficient to show and explain the charitable cornpanvs Iransactions and disclose with reasonable accuracy at any time the financial position of the company and enable them lo ensure that the financial statements comply wilh the Companies Act 20C6. They are also responsible for safeguarding Ihe assets ol the charitable company and hence for taking reasonable step5 for the prevention and delection of fraud and other irregularfties. Small company provisions This report has been prepared in accordance with Ihe provisions applicable lo companies entrtled to the small companies exemption. This report was approved by the board of trustees on 19 December 2023 and slgned on behalf of the b)ard by: Dolores O'Rel Trustee Page 4
ACCESS TO ARTS FOR ALL NI LTD Company limited by guarantee Independent Examlnerfs Report to the Trustees of ACCESS TO ARTS FOR ALL NI LTD Year ended 31 March 2023 I feport to the charity truslees on my examination of the financial statements of the Charitable Company for the year ended 31 March 2023, which comprise the statement of financial actNities, the statement of financial position and the related notes. Respective responslbllities of trustees and examlner As Ihe charity trustees (and also the directors of Ihe company for the purposes of company Iw) you are resp)nsible for the preparation of Ihe accounts in accordance wilh the requirements of the Companies Act 2006. Havlng satisfied myself that the charity is not subject to audit under company law, and is eligible for independent examination, it is my responsibility to.. examine the accounts under section 65 of the Ch3rilies Acl (Northern Ireland) 2008,. follow Ihe procedures laid down in the general Directions given by the Charity Commission for Northern Ireland under section 65(9)(b) of the Charities Act: and slate whether particular matters have come to my attentton. Bas1$ of Independent examlnerfs report I have examined your charity accounts as required under sectlon 65 01 the Charitles Act and my examination was carried out in accordance with the general Directions given by the Charity Comrnlssion for Norlhern Ireland Under section 65(9)(b) of Ihe Charilies Act. The examination included a review of the accounting records kept by the charity and a comparison of the accounts wesented with those records. It also includes consideration of any unusual items or disclosures in the accounts. and seeking explanattons from you as charity trustees concerning any such matters. My role is to state whether 8ny material matter5 have come io my attention giving me cause to believe.. 1. That accounting records were not kept In accordance with se¢tlon 386 of the Companies Act 2006 2. That the accounts do not accord with those accounting records 3. That the accounts do not comply with the accounting fequiremenls of section 396 of the Cornpanies Act 2006 and wilh the melhods and principles of the Charities Statement of Recommended Practice applicable io charities preparing their accounts in accordance with Ihe Financial ,Reporting Standard applicable in the UK and Republic of Ireland 4. Thal there Is further informaiion needed for a proper understandlng of the accounts to be leached. Independent exarnlnerfs statement I have completed my examination and have no concems in respect of the rnatters (1) to {4) listed above and, in connection with following the Directions of the Charity Commission for Northern Ireland, I have found no matters that requlre drawing to your attention. ccullough FCA McDaid Mccullough Moore Chartered Accountants PO Box 28 28132 Clarendon Street Oerry BT48 7HD 19 December 2023 Page 6
ACCESS TO ARTS FOR ALL NI LTD Company 1Smited by guarantee Statement of financial activities (incorporating the Income and expenditure account Year ended 31 March 2023 2023 2022 Note Unre8trictod Incomel(expenditurel Energy of Light l Tea Dance income Disco & dance costslrenl Administration expenses 1,773 (1,957) (416) 4,514 (610) (845) Unrestricted income (deficlt) I surplus {600) 3,059 Restricted eap5tal Sncome Restricted capital income - Co-operation Ireland Restricted capital expenditu - depreciatlon 1.995 (665) {665} Restricted capltal (deflclt) I surplus (665) 1.330 Restricted revenue incomel(expenditure) Community foundation Restricted Community Foundalion expenditure. 2,000 (2,000) Restricted incorne surplu5 Net (expenditure) I Income (1,265) 4,389 Unrostrlcted funds broughl fonNard Unrestricted funds arising 1,868 (600) (1,191) 3.059 Unrestricted funds carried forward 1,268 1.868 Restricted capltal funds broughl fornard Restricted capitsl funds arisin9 Restricted capital funds carried fopNard 1.330 (665> 1,330 665 1.330 Total funds carried forward 1.933 3.198 The notes on pages 9 to 12 form part ol these financlal statements. Page 6
ACCESS TO ARTS FOR ALL NI LTD Company Ilm5ted by guarante¢ Slatement of financlal posltlon 31 March 2023 2023 2022 Note Flxad a990ts Tangible assets 1,330 1,330 Current as8ets Cash at bank and in hand 10,128 3.568 10,128 3,568 Credltor8: amounts lalllng due withln one year (8,880) {1,700) Net Current assets 1,268 1,868 Total as8818 less current Ilabllltle8 1.933 3,198 Net assets 1,933 3,198 Funds Unrestricted funds Restricted funds 1,268 3.198 Momber8 fund8 1,933 3,198 For the year ending 31 March 2023 the company was entitled to exemption from audit under section 477 of the Companles Act 2006 relating to small companles. Trustees responsibilities.. The members have not required the company to obtain an audit of its financial staternents for the year in quesiion in accordance wilh section 476: The trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounling records and the preparation of fi'nancial statements. These financial statements have been prepared in accordance with the provlsions applicable to companies subjeei io the small companies, regime and in accordance with. Section 1A of FRS 102 'The Financial Reporting Standard applicable in ihe UK and Republic of Ireland,. The notes on pages 9 to 12 form part of these flnan¢lal statements. Page 7
ACCESS TO ARTS FOR ALL NI LTD Company Ilmited by guarantee Statement of finan¢ial position Iconlinued) 31 March 2023 These financial statements were approved and authorised for issue by the Board on 19 December 2023. and were signed on its behalf by Dolores O'Rellly Trustee Company registratlon numbor: N1651617 The notes on pages 9 to 12 form part of these financial Statements. Page 8
ACCESS TO ARTS FOR ALL NI LTO Company Ilmlted by guarantee Nolos to the financial statements Year ended 31 March 2023 General information The charity constitutes a public benefil entity as defined by FRS102. The Company is 8 privale company limited by guarantee. regisiered in Northern Ireland. The address of the registered office is Mlllennium Forum. 3 Newmarket sireet, L Derry. Derry, BT48 8EB. Accounting policies Basis of preparation The financial statements have been prepared under the histoiic cost convention and in cornplian with and in accordance with Accounting and Reportlng by Charities.. Stalement of Recommended Practice applicable to charitles preparing their accounts in accordance with the Financial Reporting standard applicable in the UK and Republic of Ireland (FRS102) and the Companies Act 2006. The financial statements are prepared in sterting, which is Ihe futiOnal currency of the entity. Fund accounllng The funds of the charitable company conslst ol restricied and uniestricted fund5. General funds are Un$tCl¢d funds whlch are available for use al the dlscretion of the trustees in lurtherance of the general objectives of the charity and have not been designated for other purposes. Restricted funds are funds which are to be used in accordance with speclfic restrictions imposed ty donors. Capilal funds are restrlcted funds retalned for ihe benefit of the charty as a capilal fund, Golng concern The financial statements have been prepared on a going concem basis as the trustees believe that no material uncertalnty exists. The trustees have considered the level of funds held and the expecied level of income and expenditure for twelve months from aulhorising these financial statements, The principal factors underlying this judgement are the continued support of funders and current rinancial performance. Judgements and key sources ol esllmatlon uncertalnty The preparation of the financial statements requires managemenl to make judgements. estimates and assumpts"on5 that affect the amounts reported. These estimates and jud9ements are continually reviewed and are based on experience and other factors, including expectatlons of fulure evenls Ihal are believed to be reasonable under the circumslances. The depreciation charge in respect of tangible fixed assets is based on the ests'mated useful life of each group of assets. Revision of estimated useful lrfe of each 9rouping will affect the estimates charged in the Statement of Financial activities. Page 9
ACCESS TO ARTS FOR ALL NI LTD Company limited by guarantee Note5 to the financial statements (continued) Year ended 31 March 2023 Income Income is included in the statement of financial activity when the charity is entitled to the income. any perfomance condilions attached lo the income have been rnet and the amount can be quantified with reasonable accuracy. Income is included in the financial statements inclusive of value added tsxation. The following specific policies are applied 10 particular categories of income.. Capital granls are recognlsed in Ihe year in which they are receivable and treated as restrlcted funds wlth depreciation on the relevent assel char9ed directly lo the restricted fund in the slalemenl of financial activities. Revenue grants are recognised as income when receivable. Expendlturo Expenditure is recognised on an accruals basls as a liability is Incurred. Expenditure Is Included in the fjnanclal statements inclusive of value added taxation which cannot be recovered and is reported as part of the expenditure lo which it relates. Expenditure is split belween restricted and unrestricted expenditure. Unrestricted expenditu relates lo the management and general administration of the charity and restricted expenditure is as set oul in the Letters of Otter. Tangible assets Tangible asseis are inilially recorded at cost, and are subsequently staled at cost less any accumulated depreciaiion and impairment losses. Any tangible assets carried al revalued amounts are recorded at the fair value at the date of revaluation less any subsequent accumulated depreciation an(J subsequent accumulated impairment105ses. Depreciation Oeprecialion is calculated so as lo write off the cost or valuation of an asset, less its resldual value, over the useful economic life of that assel as follows.. If there is an indication that there has been a signlficant change In depreciation rale, useful Ilfe or residual value of tangible assets, the depreciation is revised prospectively to reflect the new eslimaies. Impalrment A review for indicators of impairrnenl is carried out al each reporting date, with the recovefable amount being estimaied where such indicators exist. Where the carrying value exceeds the recoverable amount, the asset is impaired accordingly. Prior impairmenis are also reviewed for possible reversal at each reporting dale. When it is noi possible to estimate ihe recoverable amount of an individual asset. an eslimate is made of the recoverable amounl of the cash-generaling unit to which the asset belongs. The cash-generating unit is the smallest identifiable group of 85sets that includes the asset and generates cash inflows that are largely independent of the cash inflows from other assets or groups of assets. Page 10
ACCESS TO ARTS FOR ALL NI LTD Company lirnited by guarantee Notes to the financlal statements (conlinued) Year ended 31 March 2023 Financial Instruments A financial asset or a financial liability is recognised only when the entity becomes a paty to the conlractual provisions of the instrument. Basic financial instruments are initially recognised ai the transaction price, unless the arrangement constilutes a financing transaclion, where it is recognised at the present value of the future payments discounted at a market raie of Inte$1 for a similar debt instrument, Other financial instruments are subsequently measured at fair value, with any changes recognised in income and expenditure, with the exceplion of hedging instruments In a designated hedging relationship. Financial assets that are measured at cost or amortised cost are reviewed for objective evidence ol impairment at the end of each reporting date. If Ihere is objective evidence of impairment, an impairment loss is recognised in income or expenditure immediately. For all equity instruments regardless of significance, and other financial assets that are individually significant, these are assessed individually for impairmenl. Other financial assets or either assessed individually or grouped on the basis of similar credit risk characteristics. Any reversals of impairment are recognised in Income or expenditure immediately, to the extent that Ihe reversal does not result in a carrying amount of the financial assel that exceeds what the carrying amount would have been had the impairment not previously been recognised. Llmlted by guarantee The company is limited by guarantee. The Ilabilily of each member Is limiied to £1 in the event of the winding up of the company. Staff cosis l Trustee expenses & remuneratlon The average number of persons employed by Ihe company during Ihe year. including the directors, amounled to nil (2022 . Nil). The trustees were noi paid durin9 Ihe year for their services. The trustees were nol paid or relmbursed for expenses during the year. Page 11
ACCESS TO ARTS FOR ALL NI LTD Company limlted by guarantee Notes to the flnanclal statements (conllnued) Year ended 31 March 2023 Tanglble assets Fixtures. flttlngs and equipment Total Cost At 1 April 2022 and 31 March 2023 1,995 1,995 Depreclatlon At 1 April 2022 and 31 March 2023 1,330 1,330 Carrylng amount At 31 March 2023 665 665 At 31 March 2022 66S 665 Credllors: amount8 lalllng due wlthln ono year 2023 2022 Trade creditors 8,860 1,700 Analysis of not assgts between funds Unre8trlcted Resirfcted funds capltal funds Total funds Fund balances at 31 March 2023 represented by '. Tangible fixed assets Current assets Current liabilities 665 665 10.128 (8,860) 10,128 (8,860> 1,268 665 1,933 Page 12