## **Minutes of Friends of St Olcan’s AGM  21st November 2023** 

## **Attendance** 

Patricia McClean (Chairperson) Moira McLean (treasurer) Kelly McKay, Leah Mc Caughan, Jillian Squires, Nuala Hennessy, Lorna McGivern, Patricia Mulholland, Bernie Dallat and Sonya McFall. 

## **Apologies** 

Maria Kennedy, Karen McClean, Nuala Maguire, Karen McErlean, Michelle McAlonan, Gerard McIlroy, Sam Squires, and Eileen Bonnar 

## **Chairpersons Report** 

See Page 2 

**Election of Committee for 2023-2024** 

See Page 3 & 4 

## **Further Business** 

After election of the committee there was a short meeting to discuss bingo fundraiser. (See Page 5) 

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## **Friends of St Olcan’s AGM** 

## **Tuesday 21st November 2023 — 7pm** 

## **Chairperson’s report** 

Last year’s AGM was held on the 29[th of] November so moving on from there our fundraising started with our usual kid’s artwork Christmas cards, which made £188.05. These seem very popular among parents, and we have gone ahead with the same this year. We then held our Xmas colouring competition which although made just a small amount of money, the artwork provided a cheery atmosphere to the children’s concert. 

Last year we applied to DEARA and Fibrus and successfully obtained 2 grants of £1270.75 and £1966.00 respectively which enabled us to but 5 iPads for the school and some monies was used for the after-school ICT club digital dynamites. 

Early in the new year we held a couple of online bonus ball raffles for Peter Kay concert tickets and a Tropic Skincare hamper, these together raised just over £600. Many thanks to Michelle and Nuala for their work and donations for this. 

As we reached the end of the school year, we helped with the cost of sending the children off on their school trips and contributed to the P7 leaver hoodies. 

We had our first meeting of the current 2023/24 school year on the 16[th of] October, and we were delighted to see some new members joining the committee with new enthusiasm and new fundraising ideas. From that meeting we are currently planning our Christmas bingo fundraiser which will be held on Sunday 3[rd] December. The appeal for sponsorship for this has been answered fantastically with over £1100 raised. 

So although it was a relatively quiet year in terms of fundraising events we still managed to raise just over £4200. 

Finally, I'd just like to thank everyone for their continued support throughout the year and a special thanks to Michelle as secretary and Moira as treasurer, and to Nuala and Gerard for their time and effort searching for and applying for additional funding resources. Well done everyone. 

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Election Of Friends of St Olcan's Committee
Thesday 21# November 2023 7pm
Chairperson
Name
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SAconded
Name
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Tregsurer
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MoilA McfERNI
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Name
Si8niwre
PATticiA H C CLeAfyJ
Se¢ond¢d
Name
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Page3of5


Final Planning for Bingo Fundraiser on Sunday 3[rd] December 

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Main points for bingo planning 

- Bingo books from Philip Christie, Nuala H. To collect 

- Need to check chair numbers and possibly borrow from club rooms, these will have to brought to the hall. (volunteers needed) 

- Bingo Machine - Gerard 

- Bingo Caller -Gerard assisted by Kelly on the floor 

- PA system - Naomh Padraig- Nuala? 

- Selling books and raffle tickets at front of hall - Lorna, Bernie, Trish & Moira 

- Tea/Coffee at back of hall - Patricia, Sonya, Leah (maybe a couple more people for kitchen) 

- Tuck Shop - Nuala H 

- Car parking - Paddy H 

- Hall clean up - Malachy doing floor and putting tree up other cleaning on Friday 11am 

- Could we get heating checked during the week? 

- Hall set up, equipment check Saturday 11am 

- Open hall 1.30 on Sunday to setup Tea/Coffee and heat on. 

- Going to use cardboard to lean books on - keep boxes and cut up. Check if there are bingo clipboards anywhere in the hall. 

- Plan to have 3 games, break, 3 games, raffle and then final game. 

- Kelly doing poster of sponsors for hall, (and a raffle poster??) 

- Sponsors will be read out and thanked at the beginning of bingo and just before the last game 

- Trish getting coffee cups, spoons, napkins, raffle tickets, tablecloths, bin liners 

- Raffle tickets will be £1 strip or 6 for £5 

- Volunteers needed for some Xmas baking ?? 

Any missed plans will be communicated through PTA What’s App group 

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