Roe Valley Ancestral Researchers Ltd Charity No. N1107879 Company No. N1665432 Directors, Report and Unaudited Accounts 31 March 2024 Vale Accountants
Roe Valley Ancestral Researchers Llmited Contents Pages Trustees. Annual Report Independent Examiner's Report Statement of Financial Activitie5 Summary Income and Expenditure Account Balance Sheet ststement of Cash flows Notes to the Attounts IOto16 Detailed Ststement of Financial Activrties 17to18 Page I
Roe Valley Ancestral Researthers Umlted ststement of Flnandal Actlvltles for the year ended 31 March 2024 Unrestrlrted funds Totsi funds Totsi funds 2024 2024 2023 Notes Income and endowments from: Donations and legacies Charitsble activities 10,880 3,046 10.880 3,046 1.698 799 Totsi 13,926 13.926 2,497 Expendlture on: Raising funds Other 1,056 17,648 1,056 17,648 18 8,296 Total 18.704 18,704 8,314 Net gains on investments Net expendlture Transfers between funds (4,778) (4,778) 15,817) Net expendlture before other galnsl(lossesl 14,778) 14,7781 (5,817) Other galns and losses Net movement In funds (4,778) (4,778) 15,817) Reconclllatlon of funds: Total funds brought forward 12,036 12,036 17,853 Total funds carrled forward 7,258 7,258 12.036 Page 6
Roe Valley Ancestral Researchers Llmlted Summary Income and Expendlture Account for the year ended 31 Marth 2024 2024 2023 Income 13,926 2,497 Gr055 Income for the year Expenditure 13,926 2,497 14,604 4,248 Depreciation and charges for Impairment of fixed assets 4,100 4,066 Totsi expendlture for the year Net expenditure before tax for the year 18.704 8,314 (4,778) {5,817) Net expendlture for the year (4,778) (5,8171 Page 7
Roe Valley Ancestral Researchers Umlted Balan Sheet at 31 Marth 2024 Company No. N1665432 Notes 2024 2023 Flxed assets Tangible assets 8,159 8,159 12,090 12,090 Current assets Debtors Cash at bank and in hand 10 3,562 412 83 127 3,974 (4,028 (54) 12,036 Credltors: Amount falling due within one year Net current Ilabllltles 11 (1,028) (9011 7,258 Total assets less current Ilabllltles Credltors: Amounts falling due after more than one year Net assets exdudlng penslon asset or Ilablllty Totsi net assets 12 7,258 12,036 7,258 12,036 Thefunds ofthetharlty Restricted funds Unrestrlcted funds General funds 13 13 6,278 12,036 Designated funds 7,258 12,036 Reserves 13 Totsi fvnds 7,258 12,036 These accounts have been prepared in accordance with the special provisions of Part IS of the Companles Act 2006 relating to small companies. For the year ended 31 March 2024 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies. The mernbers have not required the company to obtsin an audit in accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts. Approved by the board on 31 March 2024 And signed on its behalf by: Elizabeth Ferguson Trustee 31 March 2024 Page 8
Roe Valley Ancestral Researcher5 Umlted Statement of Cash flows for the year ended 31 Marth 2024 2024 2023 Cash flows from operadng actlvltles Net expendlture per Statement of Finandal Actlvltles (4,778) (5.817) Adjustments for: Depreclation of property, plant and equipment Decrease in trade and other receivables Increase/(Decrease) in trade and other payables 4,100 3,518 100 4,066 2,755 11,200) Net cash provlded by/(used In) operatln8 actlvltles 2,940 (1961 Cash flows from Investlng acthiltles Payments for property, plant and equipment (169) Net cash used In Investlng actlvltles {169) Cash flows from flnandn8 actlvltles Repayment of borrowlngs 13,000) Net cash used In flnandng actlvltles (3,000) Net decrease In cash and cash equlvalents {229) (196 Cash and cash equlvalents at the beglnnln8 of the year 412 508 Cash and cash equlvalents at the end of the year 183 312 Components of cash and equlvalents Cash and bank balances 83 412 83 412 Page 9
Roe Valley Ancestral Researthers Limlted Notes to the Accounts for the year ended 31 Marth 2024 l Accountln8 pollaes Basls of PTeparatlon The financial statements have been prepared in accordance with Accounting and Reporting by Charities.. ststement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective I January 2015) - {Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006. Change In basls of accountlng or to prevlous accounts There has been no change to the accounting policies {valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years. Fund accountln8 Unrestricted funds These are avallable for use at the discretion of the trustees in furtherance of the general objects of the charity. These are unrestricted funds earmarked by the trustees for particular purposes. These are unrestricted funds which include a revaluation reserve representing the restatement of investment assets at their market values. These are avallable for use subject to re5trlctions imposed by the donor or through terms of an appeal. Deswnated funds Revaluation funds Restricted funds Income Recognition of income Income is included in the Statement of Financial Activities {SoFA) when the charity becomes entltled to, and virtually certain to receive, the income and the amount of the income can be measured with sufficlent reliabllity. Income with related Where income has related expenditure the income and related expenditure is expenditure reported gross in the SOFA. Donations and legacies Voluntsry income recetved by way of grants, donations and grfts is Included in the the SOFA when receiyable and only when the Charity has unconditlonal entitlement to the income, Tax reclaims on Income from tax reclaims is included in the SOFA at the same time as the donations and gifts gift/donation to which it relate5. Donated seNices These are only included In income (with an equivalent amount in expenditure) and facilities where the benefit to the Charity is reasonably quantifiable, measurable and material. Volunteer help The value of any volunteer help received is not included in the accounts. Investment income This is included in the accounts when receivable. Gains/(losses) on This includes any gain or loss resulting from revaluing investments to market value revaluation of fixed at the end of the year. assets Gains/{losses) on investment assets This includes any gain or loss on the Sale of investments. Page 10
Roe Valley Ancestral Researchers Llmlted Notes to the Accounts £xpwdlture Recognition of expenditure Expenditure is recognised on an accruals basis. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates. Expenditure on These comprise the costs associated with attracting voluntary income, fundraislng raising funds trading costs and investment management costs. Expenditure on These cornprise the costs incurred by the Charsty in the delivery of its activities and charitable activities services in the furtherance of its objects, including the making of grants and governance costs. All grant expenditure is accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid. These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any aUdI1ndependent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs. Other expenditure These are support costs not allocated to a particular activity. Grants payable Governance costs Taxatlon The charity is exempt from corporation tax on its charltable activities. Tanglble flxed assets and depredatlon Depreciation is provided at the following annual rates in order to write off each a55et over its estimated useful life: Equipment, flxtures & fittings 20% Straight line Freehold Investment property Investment properties are measured initlally at cost and subsequently at falr value at each balance sheet date and are not depreciated. All gains or losses are tsken to the Ststement of Financial Activities as they arise. Stocks Stock is included at the lower of cost or net realisable value. Donated items of stock are recognised at fair value which is the amount the charity would have been willing to pay for the items on the open market. Trade and other debtors Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due. Cash and cash equlvalents Cash and cash equivalents comprise cash at bank and on hand. demand deposits with banks and other short-term hhlY liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows. cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management. Page 11
Roe Valley Ancestral Researchers Llmlted Notes to the Accounts Trade and other credltor5 Short term creditors are measured at the transartion price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due. Research and development Expenditure on research and development is written off in the year in which it is incurfed. Forelgn TrencIeS Monetary assets and liabilities denominated in currencies other than the functional currency of the charity are translated at the rates of exchange prevailing at the end of the reporting period. Transactions in currencies other than the functional currency of the charity are recorded at the rate of exchange on the date that the transaction occurred. All exchange differences are are tsken into account in arriving at net income/expenditure. Leased assets Where the charity enters into a lease which entails taklng substantially all the risks and rewards of ownership of an asset the lease is treated as a finance lease. Leases which do not transfer substantially all the risks and rewards of ownership to charty are classified as operating leases. Assets held under finance leases are Initially recognised as assets of the charity at thelr fair value at the inception of the lease or, if lower, at the present value of the minimum lease payments. The corresponding liability to the lessor is included in the balance sheet date as a finance lease obligatlon. Lease payments are apportioned between finance expenses and reduction of the lease obllgation so as to achieve a constant rate of interest on the remaining balance of the liabilty. Finance expenses are recognised immediately, unless they are directly attributable to qualifying assets, in which case they are capitslised in accordance with the charity's policy on borrowing costs. Assets held under finance leases are depreciated in the same way as owned assets. Operating lease payments are recognised as an expense on a straight-llne basis over the lease term. In the event that lease incentives are received to enter into operating leases, such incentives are recognised as a liability. The aggregate benefit of incentives is recognised as a reduction of rental expense on a straight-line basis. Penslon costs The charity operates a defined contribution plan for its employees. A defined contributlon plan is a pension plan under which the company pays fixed contributions into a separate entity. Once the contributions have been paid the company has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the company in independently administered funds. Recelpt of donated goods, facllltles and servl All donated goods, facilities and services received are recognised within incoming resources and expenditure at an estirnate of the value to the charty. Page 12
Roe Valley Ancestral Researchers Llmlted Notes to the Accounts 2 Company status The company is a priwdte company limited byguarantee and consequently does not have share capital. 3 Staternet of Rnandal Actlvitles - prlor year Unrestricted funds Total funds 2023 2023 Income and endowments from: Donations and legacies Charitable activities 1,698 799 1.698 799 Total 2,497 2,497 Expenthture on: Raising funds Other 18 18 8,296 8,296 Total 8,314 8,314 Net Inc<xne (5,817) (5,817) Net Inc(Kne before other 8aln51(losses) Other galns and losses: Net movement In funds (5,817) (5,817 (5,817) 15,817) Reconclllatlon of funds: Total funds brought forward Totsi funds carrled forward 17,853 17,853 12,036 12,036 4 Income from donatlons and legades Unre5trlrted Total 2024 Totsi 2023 Donations 9,118 1,762 10,880 9,118 1,762 10,880 798 Grants 1,698 5 Income from charltable actlvllles Unrestricted Totsi 2024 Totsi 2023 Membership Book Sales 280 280 576 576 319 Training 2,190 3,046 2,190 3.046 799 Page 13
Roe Valley Ancestral Researchers Umlted Notes to the Accounts 6 Expendlture on ralsln8 funds Unrestrlcted Totsl 2024 Total 2023 Costs of generating voluntary income Donations 979 979 18 Grants 77 77 1,056 1,056 18 7 Other expendlture Unrestrlcted Total 2024 Totsi 2023 Volunteer Event 320 320 20 Employee costs Motor and travel costs 58 43 43 40 Prernises costs 84 727 Amortisation, depreciation, impairment, profitnoss on disposal of fixed assets General administrative costs 4,100 4,100 4,066 3,282 9.812 17,648 3,282 9,812 17,648 2,394 991 Legal and professional costs 8,296 8 Net expendlture before transfers 2024 2023 This is stated after charging: Depreciation of owned fixed assets 4,100 4,066 Page 14
Roe Valley Ancestral Researthers Umlted Notes to the Accounts 9 TanOble flxed assets Equipment. fixtures & flttings Total Cost or revaluatlon At l April 2023 Additions At 31 March 2024 Depredatlon and Impalrment At l April 2023 Depreciation charge for the vear At 31 March 2024 20,222 169 20,391 20,222 169 20,391 8,132 8,132 4.100 4.100 12,232 12,232 Net book values At 31 March 2024 At 31 March 2023 10 Debtors 8,159 12,090 8,159 12,090 2024 2023 VAT recoverable Other debtors 44 39 3,523 3,562 11 Credltors: amounts falling due within one year 2024 2023 Other loans Other creditors Accruals 3,)0 103 203 825 1,028 925 4,028 Loan from Ceres Group Europe (Nl) Ltd £3,000 12 Credltors: amounts falling due after more than one year 2024 2023 Liabilities repayable in more than five years after the balance sheet date Loan from Ceres Group Europe (Nl) Ltd £3,000 Page 15
Roe Valley Ancestral Researchers Umlted Notes to the Accounts 13 Movement In funds Incomln8 resources (Includlng other At l Aprll galnsllosses 2023 Resources expended At31 March 2024 Restrirted fvnds: Unrestrlcted funds: General funds 12.036 12,627 {18,385) 6,278 Desl8nated funds: Causeway Coasts & Glens Grants Causeway Coasts & Glens Grants 300 (3191 (19) 999 999 Total 1,299 (319) 980 Total funds 12,036 13,926 (18,704 7,258 Purposes and restrictions in relation to the funds: Designated funds: Causeway Coasts & Glens Grants King Charles111 Coronation Grant £3(Kl Causeway Coasts & Glens Grants Policing & Community Safety Project £999 14 Anatysls of net assets between funds Unrestricted fvnds Restrlcted funds Totsi Fixed assets Net current assets 8,159 8,159 1901) 7,258 (901) (901) 8,159 15 Rec0ndllatl( of net debt At31 March 2024 At l Aprfl 2023 Cash flows Cash and cash equivalents 412 {329) (329) 83 412 83 Borrowings (3,000) 13,000) Net debt {2,588) 2,671 83 Page 16
Roe Valley Ancestral Researthers Umlted Notes to the Accounts 16 Related party (llsdosures 2024 2023 Tronsartlons wfth related portles Name of related party North West Lifelong Learning Ltd Description of relationship NWLL provides a community meeting place between the parties and official headquarter address. Description of transaction and geneml omounts involved Amount duefrom/(toJ the reloted party £5,000 Loan to NWLL to support Lease application 2019 2.(X)O Name of related party Ceres Group Europe (Nl) Ltd Dedicated learning provider Qualification side of land-based skills that RVAR promote as part of green spaces protection. Description of relationship between the parties Description of tmnsaction and general amounts involved Amount duefrom/{toJ the related party Controlllng party £3,000 Loan from Ceres to support the purchase outdoor classroom facility. (3,0001 Page 17
Roe Valley Ancestral Researchers Umlted Detalled Statsment of Rnandal Actlvltles for the year ended 31 March 2024 Unrestrlcted funds Totsl funds Total funds 2024 2024 2023 Income and endowments from: Donations and legacies Donations Grants 9,118 1.762 10,880 9,118 1,762 10,880 798 91x1 1,698 Charitable activities Membership Book Sales Training 280 280 480 576 576 2,190 3,046 319 2,190 799 Total Income and endowments 13,926 13,926 2,497 Expendlture on: Costs of generating donations and legacies Donations Grants 979 979 77 18 77 1,056 1,056 18 Total of expendlture on ratslng funds 1,056 1,056 18 Other expenditure Volunteer Event 320 320 320 20 20 320 Employee costs Staff training 58 58 Motor and travel costs Travel and subsistence 43 43 43 43 40 Premises costs Rent 59 59 600 Premises repairs and maintenance 25 25 127 727 General administrative costs, including depreciation and amortisation Depreciation of Equipment, fixtures & fttings Bank charges 4,100 4,100 4,066. 12 Page 18
Roe Valley Ancestral Researchers Umlted Detsiied Statement of Flnancial Actlvltles Equipment expensed Equipment leasing and hire charges General insurances Software. IT support and related costs 74 74 129 57 57 50 501 501 283 254 254 114 Stationery and printing Subscriptions Sundry expenses 1,467 105 1,467 105 1,284 70 821 7.382 821 7,382 452 6.460 Legal and professional costs Accountsncy and bookkeeping Solicitor's fees Other legal and professional costs 725 500 725 925 500 8,587 8,587 66 9,812 9,812 991 Totsi of expendlture of other costs Totsi expendlture Net galns on investments 17,648 17,648 8,296 18,704 18,704 8,314 Net expendlture 14,778) (4,778) (5,817 Net expendlture before other 8alnsl(losses) Other Gains (4,778) 14,778) 15,817) Net movement In funds 14,778) (4,778) (5,817) Reconclllatlon of funds: Total funds brought forward 12,036 12,036 17,853 Total fund$ carrled forward 7,258 7,258 12,036 Page 19