Friends of Ebrington PTA Friends of Ebiington Annual Report & Statement of Accounts L8 & TeachetS For the year ended 31st August 2022 Contents: Annual Report for the year ended 31, August 2022 Purposes of the charity Beneficiaries of the charity Activitie5 & Achievements this year Financial Review Reference & Administrative details st Annual Report for financial year ending 31 August 2022 The trustees of Friends of Ebrington PTA are pleased to submit their report and accounts for the period 1st September 2021 to 31st August 2022. Purposes The purposes of the committee is to advance the education of pupils in the school, Ebrington PS & NU, in particular by: -developing effective relationships between the staff, parents and others associated with the school. -to Study and discuss matters of mutual interest relating to education, enrichment, environment and welfare of pupils -engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils. Beneficiaries The beneficiaries of any funds raised by the committee, through the Friends of Ebrington PTA are, primarily, the pupils directly linked with the school. There are times when the committee may wish to make links with the local community and include them in some events/ activities, as this promotes further involvement with the stakeholders associated with the school. Activities & Achievements this year The impact of school closures due to Covid 19 has had a significant impact on activities organised and run by the Friends of Ebrington PTA during this past year. The focus Within the school community was to return to some sort of school normal, having had two extended closures for pupils. With several mitigations still i n place within schools, as to how curriculum and activities could be managed and delivered, a small number of events were held, with limited opportunities for fundraising. Meetings were held during this past year via Zoom, in the evenings, and were limited to two meetings in total. The October meeting saw a change in re-election of members and office bearers. It was agreed that L Dunne would remain as Chair, while B Guthrie would remain as vice-chair. A Mccarter was proposed and seconded to replace J-A Patterson as Secretary, with D Mcsparron being proposed and seconded to replace D Devine as treasurer. The annual Christmas Card design activity was discussed. This proved to be a great fundraiser for school, with a profit made on the cards, once production costs had been paid out to the company, Print Chameleon. The annual Friends of Ebrington PTA Christmas raffle was also planned at this meeting. Again, another profitable event, with a healthy gross ticket sales. Costs confirmed for ticket price and the £300 prize money as the main prize {from Friends of Ebrington PTA funds), saw an overall nett profit for the event. A number of local businesses connected to school were very good in supporting this event and donating prizes, which contributed to the success. The 'Day with Santa, returned to school, after missing the previous year due to Covid 19. Although the format was changed from previous, with classes coming in small groups seated a little further away from Santa than normal, all pupils reported enjoying the event. Each child was given a small treat from Santa, at a cost paid out of Friends of Ebrington PTA fund5. The meeting in May gave the opportunity to meet before any summer events would be th planned. Due to the 100 anniversary celebrations of the formation of Northern Ireland, the local community group had approached the Friends of Ebrington PTA about running a joint venture for our school and local community. This was a great success. Full Swing Entertainment, and a number of smaller produce companies, were in attendance, with the cost of Full Swing shared between the Caw/ Nelson Drive Community group and school. The May meeting was also a time when we had to make a number of changes to our trustees, due to changing parents in school. H Bell was now to replace D Mcsparron, with L Mcmackin replacing N McBride. Financlal Review Financial performance for the year resulted in a surplus of income totalling £797. The year ended with a fund balance of £ 1982, compared to £ 1185 in the year to 31 August 2021. st Income Income receipts for the year totalled £ 1658. These were from the fundraising events during the year, the Christmas raffle and Christmas card designs, which brought in £ 1656 and then bank interest of £ 2. Expenditure Expenditure for the year totalled £ 2441. This was as a result of the costs involved in the activities planned during the year. The Day with Santa gifts came at a cost of £ 478, ensuring each child in the school received a small gift from Santa. The cost of the raffle tickets for the Christmas Raffle was £ 90. School badges, purchased through Friends of Ebrington PTA, came at a cost of £ 373. These were given to each child to mark the Platinum Jubilee of Queen Elizabeth 11. The Nl Centenary Fun Day came at a cost of £ 1500. This was an event ran in conjunction with Caw/ Nelson Drive Community Group, with both organisations sharing the cost equally. This was a 'one-off' event and a large cost like this would not affect the fundraising capacity of the Friends of Ebrington PTA in the future. A nett transfer to funds of £ 1580, from the school account, to assist with the payment of the Nl Centenary Fun Day, resulted in the surplus of £797, although there had been an in year overspend within the PTA account of £ 783. Reference and Administrative Details Charity Name Friends of Ebrington PTA Charity Number Charity Commission Nl Number: 107716 Principal Address: c/0 Ebrington PS & NU Clooney Campus 67b Limavady Road Londonderry BT47 6LR st Charity Trustees as of August 31 2022 Mrs L Dunne Chairperson Mr B Guthrie Deputy Chair Mrs A Mccarter Secretary Mrs H Bell Treasurer Mrs L Mcmackin Mrs C-L Dougherty st Other Charity Trustees in the year to 31 August 2022 Stepped down through work commitments Stepped down as child left school Mrs D Mcsparron Mrs N McBride Mrs D Devine Retired from working as school secretary, so stepped down from the organisation Mr5 J-A Patterson Stepped down due to family commitments i.I Unrestricted Funds Restricted Funds Endowment Funds Total 2022 Fundraising Bank Interest 1,656 1,656 Total Recelpts 1,658 1,658 Cost of Fundraising Expenses Bank Charges 90 2,325 26 90 2,325 26 Total Payments 2,441 2,441 Net Recelptsl(payments) (783) (783) 1,580 1.580 Surplus1(deflclt) for the year 797 797 Cash at banklhand 31.08.21 Surplus this year end 1185 797 1185 797 Cash at banklhand 31.08.22 1982 1982