Company registration number: NI662886 Charity registration number: 107697
FORKHILL PRESCHOOL PLAYGROUP LIMITED
(A company limited by share capital) Annual Report and Financial Statements
for the Year Ended 31 July 2023
G P Boyle & Company Ltd Old Fire Station Cecil Street Newry Co Down BT35 6AU
FORKHILL PRESCHOOL PLAYGROUP LIMITED
Contents
| Reference and Administrative Details | 1 |
|---|---|
| Strategic Report | 2 |
| Trustees' Report | 3 to 4 |
| Independent Examiner's Report | 5 |
| Statement of Financial Activities | 6 |
| Balance Sheet | 7 |
| Notes to the Financial Statements | 8 to 15 |
FORKHILL PRESCHOOL PLAYGROUP LIMITED
Reference and Administrative Details
Trustees / Directors Kevin Woods Raymond McCumiskey Fidelma McNeill Principal Office/ Registered Office 93 Main Street Shean Forkhill Newry Co Down BT35 9SQ The charity is incorporated in Northern Ireland. Company Registration Number NI662886 Charity Registration Number 107697 Bankers Danske Bank Newry 58 Hill Street Newry BT34 1BD Independent Examiner G P Boyle & Company Ltd Old Fire Station Cecil Street Newry Co. Down BT35 6AU
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FORKHILL PRESCHOOL PLAYGROUP LIMITED
Strategic Report for the Year Ended 31 July 2023
The trustees, who are directors for the purposes of company law, present their strategic report for the year ended 31 July 2023, in compliance with s414C of the Companies Act 2006.
Financial review
Policy on reserves
In line with recommended practice from the Charity Commisson for Northern Ireland, the playgroup has established a reserves policy to ensure the stability of the mission, programme, employment and ongoing operations of the organisation. The target minimum reserve fund has been identified as £60,000 .which ensures that the core activity of Forkhill Preschool Playgroup Ltd could continue during a period of unforeseen difficulty in relation to the salaries, day to day running and in the event of redundancies.
A proportion of these reserves have to be maintained in a readily realisable form. Fundraising will continue on a year to year basis.
The strategic report was approved by the trustees of the charity on ....................... and signed on its behalf by:30/04/2024
................................... Fidelma McNeill Trustee
................................... Kevin Woods Trustee
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FORKHILL PRESCHOOL PLAYGROUP LIMITED
Trustees' Report
The trustees, who are directors for the purposes of company law, present the annual report together with the financial statements of the charitable company for the year ended 31 July 2023.
Objectives and activities
As per the Articles of Association, the company's objectives and activities are specifically restricted to the following: to promote play based learning environments for all children under statutory school age (hereinafter referred to as the beneficiaries) of Forkhill and its surrounding greater ward area (hereinafter called the "area of benefit") without distinction of age, gender, marital status, disability, sexual orientation, nationality, ethnic identity, political or religious opinion, by associating the statutory authorities, community and voluntary organisations and the inhabitants in a common effort to advance education, and in particular;
(a) to advance the education of the beneficiaries by the provision of safe and satisfying group play, with the right of parents/carers to take responsibility for and to become involved in the activities of the group and to promote the preservation of health of the beneficiaries; (b) to support the vision and values of the Early Years sector.
(c) to advance any other exclusively charitable purpose as the directors may, from time to time, decide in accordance with the law of charity.
The playgroup is open Monday to Friday - 9.00 to 12.00 and employs 5 qualified staff. It provides a facility where the children can learn in a safe and stimulating environment at their own pace. The playgroup works to provide the pre-school curriculum and is proud to have been recognised by Investors in People in the past and currently have been awarded a Gold Category Award from Curriculum And Planning Specialist (C.A.P.S). In setting our objectives and planning our activities for the year the trustees have given careful consideration to the Charity Commission for Northern Ireland's guidance on public benefit to ensure that the activities have helped to achieve the charity's purposes and provide a benefit to the beneficiaries.
Objectives, strategies and activities
As a result of Covid-19 Coronavirus restrictions, the School was instructed to close on 16th March 2020. The children were unable to return until September 2020. As the School is funded by Department of Education, it was able to continue paying staff wages, PAYE and Pensions as Department of Education kept supporting the Education System.
Staff maintained continual contact with the children and their families through phone calls and emails and were able to provide remote learning for all children. They also engaged in training with Zoom calls through Social Services, the Education Authorities and C.A.P.S until reopening in September 2020.
It was a difficult year for the School as it was for everyone, but thankfully the Committee, Staff and Parents supported each other to get through it.
Going concern
Management have considered a period of at least 12 months from the date of approval of these financial statements as part of their assessment of the appropriateness of the going concern assumption, and have concluded that the going concern basis is appropriate.
The effect of Covid-19 in 2020/21 has not created any doubt on the ability of the company to continue. Being a childcare facility, the premises were instructed to close but the company is supported by the Department of Education and has sufficient reserves to meet its financial obligations.
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FORKHILL PRESCHOOL PLAYGROUP LIMITED
Trustees' Report
Structure, governance and management
Organisational structure
Forkhill Preschool Playgroup is a company limited by guarantee and accepted as charitable by HMRC. The. company is also a registered charity with The Charity Commission for Northern Ireland under charity number 107697. The company was incorporated on 10th July 2019. The company was established under a Memorandum of Association which established the objects and powers of the company, and is governed by its Articles of . Association. The liability of the members is. limited in that every member of the company undertakes to contribute and amount not exceeding £1 in the event of the company being would up.
Recruitment and Appointment of Directors
The charity trustees are also directors of the company. There were no changes to the Directors during the financial year.
Organisation Structure
The Board consists of three Trustees who administer the playgroup and meet monthly. The Board has appointed a Playgroup Leader to manage the day-to-day operations of the Playgroup. The Playgroup leader has delegated authority, within terms of delegated approval, for operational matters including staff supervision, delivery of Playgroup activities and budgetary management. The Playgroup is affiliated to the C.A.P.S organisation and works very closely with their independant Early Years Specialist to ensure that staff are up-to-date with policy and practice within the sector. Staff also undertake regular training.
30/04/2024 The annual report was approved by the trustees of the charity on .......................... and signed on its behalf by:
......................................................... ......................................................... Fidelma McNeill Kevin Woods Trustee Trustee
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FORKHILL PRESCHOOL PLAYGROUP LIMITED
Independent Examiner's Report to the trustees of FORKHILL PRESCHOOL PLAYGROUP LIMITED
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 July 2023 which are set out on pages 6 to 15.
Respective responsibilities of trustees and examiner
As the charity's trustees of FORKHILL PRESCHOOL PLAYGROUP LIMITED (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of FORKHILL PRESCHOOL PLAYGROUP LIMITED are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, it is my responsibility to:
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examine the accounts under section 65 of the Charities Act (Northern Ireland) 2008;
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to follow the procedures laid down in the general Directions given by the Charity Commission for Northern
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Ireland under section 65(9)(b) of the Charities Act; and
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to state whether particular matters have come to my attention.
I have examined your charity's accounts as required under section 65 of the Charities Act and my examination was carried out in accordance with the general Directions given by the Charity Commission for Northern Ireland under section 65(9)(b) of the Charities Act. The examination included a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as charity trustees concerning any such matters.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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accounting records were not kept in respect of FORKHILL PRESCHOOL PLAYGROUP LIMITED as required by section 386 of the 2006 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
.........................................................
Gerald Boyle FCA Old Fire Station Cecil Street Newry Co Down BT35 6AU
29 April 2024
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FORKHILL PRESCHOOL PLAYGROUP LIMITED
Statement of Financial Activities for the Year Ended 31 July 2023 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)
| Note 6 12 Note 4 Income and Endowments from:Donations and legacies Total income Expenditure on:Charitable activities Total expenditure Net (expenditure)/income Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward Income and Endowments from:Donations and legacies Total income Expenditure on:Charitable activities Total expenditure Net expenditure Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward 12 |
Unrestricted funds £ (16,598) (16,598) 65,557 65,557 156,629 funds £ 82,155 Unrestricted 82,155 66,779 66,779 (18,938) (18,938) 47,841 47,841 43,231 91,072 91,072 |
Restricted funds £ 19,078 |
Total 2023 £ 101,233 (91,979) (91,979) 9,254 9,254 367,042 Total 2022 £ 101,233 173,408 173,408 (88,995) (88,995) 84,413 357,788 |
|||
|---|---|---|---|---|---|---|
| 19,078 | ||||||
| (75,381) | ||||||
| (75,381) (56,303) |
||||||
| (56,303) Restricted funds £ 210,413 106,629 106,629 (70,057) (70,057) 36,572 36,572 230,144 266,716 266,716 |
||||||
| 84,413 273,375 357,788 |
All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for 2023 is shown in note 11.
The notes on pages 8 to 16 form an integral part of these financial statements. Page 6
FORKHILL PRESCHOOL PLAYGROUP LIMITED
(Registration number: NI662886) Balance Sheet as at 31 July 2023
| Note 9 Fixed assets Tangible assets Current assets Cash at bank and in hand Creditors: Amounts falling due after more than one year Net assets Funds of the charity: Restricted income funds Restricted funds Unrestricted income funds Unrestricted funds Total funds 12 11 10 |
2023 £ 40,371 (53,172) 367,042 156,629 367,042 420,213 210,413 379,842 |
2022 £ 35,884 379,842 |
|---|---|---|
| (57,939) 415,726 |
||
| 357,788 | ||
| 91,072 266,716 |
||
| 357,788 |
For the financial year ending 31 July 2023 the charity was entitled to exemption from audit under section 4 77 of the Companies Act 2006 relating to small companies.
Directors' responsibilities:
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The members have not required the charity to obtain an audit of its accounts for the year in question in accordance with section 476; and
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The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
30/04/2024
The financial statements on pages 6 to 16 were approved by the trustees, and authorised for issue on ............... and signed on their behalf by:
----- Start of picture text -----
.........................................................
----- End of picture text -----
......................................................... ......................................................... Fidelma McNeill Kevin Woods Trustee Trustee
The notes on pages 8 to 16 form an integral part of these financial statements.
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FORKHILL PRESCHOOL PLAYGROUP LIMITED
Notes to the Financial Statements for the Year Ended 31 July 2023
1 Charity status
The charity is a charity private company limited by guarantee and consequently does not have share capital. Each of the trustees is liable to contribute an amount not exceeding £1 towards the assets of the charity in the event of liquidation.
The charity is registered in Northern Ireland.
The address of its registered office is: 93 Main Street Shean Forkhill Newry Co Down BT35 9SQ
These financial statements were authorised for issue by the trustees on .................... 30/04/2024
2 Accounting policies
Summary of significant accounting policies and key accounting estimates
The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.
Statement of compliance
These financial statements have been prepared in accordance FRS102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (Charities SORP (FRS102)), the Charities Act (Northern Ireland) 2008 and Companies Act 2006.
Basis of preparation
FORKHILL PRESCHOOL PLAYGROUP LIMITED meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.
Going concern
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern nor any significant areas of uncertainty that affect the carrying value of assets held by the charity.
Income and endowments
All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of the income receivable can be measured reliably.
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FORKHILL PRESCHOOL PLAYGROUP LIMITED
Notes to the Financial Statements for the Year Ended 31 July 2023
Donations and legacies
Donations are recognised when the charity has been notified in writing of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance by the charity before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfillment of those conditions is wholly within the control of the charity and it is probable that these conditions will be fulfilled in the reporting period.
Legacy gifts are recognised on a case by case basis following the grant of probate when the administrator/executor for the estate has communicated in writing both the amount and settlement date. In the event that the gift is in the form of an asset other than cash or a financial asset traded on a recognised stock exchange, recognition is subject to the value of the gift being reliably measurable with a degree of reasonable accuracy and the title to the asset having been transferred to the charity.
Grants receivable
Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.
Investment income
Dividends are recognised once the dividend has been declared and notification has been received of the dividend due.
Expenditure
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset's use. Other support costs are allocated based on the spread of staff costs.
Charitable activities
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Governance costs
These include the costs attributable to the charity's compliance with constitutional and statutory requirements, including audit, strategic management and trustees's meetings and reimbursed expenses.
Government grants
Government grants are recognised based on the accrual model and are measured at the fair value of the asset received or receivable. Grants are classified as relating either to revenue or to assets. Grants relating to revenue are recognised in income over the period in which the related costs are recognised. Grants relating to assets are recognised over the expected useful life of the asset. Where part of a grant relating to an asset is deferred, it is recognised as deferred income.
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FORKHILL PRESCHOOL PLAYGROUP LIMITED
Notes to the Financial Statements for the Year Ended 31 July 2023
Taxation
The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
Tangible fixed assets
Individual fixed assets costing £100.00 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.
Depreciation and amortisation
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
Asset class
Plant and machinery
Depreciation method and rate 25% reducing balance basis
Trade debtors
Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business.
Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objective evidence that the charity will not be able to collect all amounts due according to the original terms of the receivables.
Cash and cash equivalents
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
Borrowings
Interest-bearing borrowings are initially recorded at fair value, net of transaction costs. Interest-bearing borrowings are subsequently carried at amortised cost, with the difference between the proceeds, net of transaction costs, and the amount due on redemption being recognised as a charge to the Statement of Financial Activities over the period of the relevant borrowing.
Interest expense is recognised on the basis of the effective interest method and is included in interest payable and similar charges.
Borrowings are classified as current liabilities unless the charity has an unconditional right to defer settlement of the liability for at least twelve months after the reporting date.
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FORKHILL PRESCHOOL PLAYGROUP LIMITED
Notes to the Financial Statements for the Year Ended 31 July 2023
Foreign exchange
Transactions in foreign currencies are recorded at the rate of exchange at the date of the transaction. Monetary assets and liabilities denominated in foreign currencies at the balance sheet date are reported at the rates of exchange prevailing at that date.
The results of overseas operations are translated at the average rates of exchange during the period and their balance sheets at the rates ruling at the balance sheet date. Exchange differences arising on translation of the opening net assets and results of overseas operations are reported in other comprehensive income and accumulated in equity (attributed to non-controlling interests as appropriate).
Other exchange differences are recognised in the Statement of Financial Activities in the period in which they arise except for:
1) exchange differences on transactions entered into to hedge certain foreign currency risks (see above);
2) exchange differences arising on gains or losses on non-monetary items which are recognised in other comprehensive income; and
3) in the case of the consolidated financial statements, exchange differences on monetary items receivable from or payable to a foreign operation for which settlement is neither planned nor likely to occur (therefore forming part of the net investment in the foreign operation), which are recognised in other comprehensive income and reported under equity.
Fund structure
Unrestricted income funds are general funds that are available for use at the trustees's discretion in furtherance of the objectives of the charity.
Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.
3 Income from charitable activities
| 3Income from charitable activities | ||
|---|---|---|
| Playgroup Fees Donations Other Grants Early Years Grants Total for 2023 Total for 2022 |
Unrestricted funds Restricted General funds £ £ - 19,078 - 82,155 19,078 8,113 74,042 - - - 66,779 106,629 |
Total funds £ - 8,113 93,120 - |
| 101,233 173,408 |
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FORKHILL PRESCHOOL PLAYGROUP LIMITED
Notes to the Financial Statements for the Year Ended 31 July 2023
4 Expenditure on charitable activities
| General costs Staff costs Governance costs Other costs Total for 2023 Total for 2022 Charitable activites Charitable activity Total for 2022 Note Unrestricted funds General £ 15,878 |
Unrestricted funds General £ 15,878 720 16,598 Restricted funds £ 72,324 Activity undertaken directly £ - 18,938 19,538 - 18,938 |
Restricted funds £ 70,057 Total 2023 £ 88,202 Grant funding of activity £ 62,144 - 62,144 72,324 - 3,057 75,380 |
Total funds £ 15,878 72,324 91,979 720 3,057 |
|---|---|---|---|
| 89,595 | |||
| Total 2022 £ 81,082 Total expenditure £ 81,082 81,082 |
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FORKHILL PRESCHOOL PLAYGROUP LIMITED
Notes to the Financial Statements for the Year Ended 31 July 2023
5 Trustees remuneration and expenses
No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.
No trustees have received any reimbursed expenses or any other benefits from the charity during the year.
6 Staff costs
The aggregate payroll costs were as follows:
| Staff costs during the year were: Wages and salaries Pension costs, defined contribution scheme Other employee expenses |
2023 £ 70,999 730 72,324 595 |
2022 £ 60,839 717 588 |
|---|---|---|
| 62,144 |
The monthly average number of persons (including senior management team) employed by the charity during the year expressed as full time equivalents was as follows:
Average number of employees
No employee received emoluments of more than £60,000 during the year.
7 Independent examiner's remuneration
Examination of the financial statements
| 2023 No 2023 £ 6 720 |
2022 No 5 |
|---|---|
| 600 2022 £ |
8 Taxation
The charity is a registered charity and is therefore exempt from taxation.
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FORKHILL PRESCHOOL PLAYGROUP LIMITED
Notes to the Financial Statements for the Year Ended 31 July 2023
| 10 Cash and cash equivalents Cash at bank 11 Creditors: amounts falling due after one year Other loans 9 Tangible fixed assets Cost At 1 August 2022 Additions At 31 July 2023 Depreciation Net book value At 31 July 2023 At 31 July 2022 |
- 379,842 Land and buildings £ |
2022 £ 2022 £ 5,514 379,842 379,842 - 379,842 Total £ 379,842 35,884 35,884 |
|
|---|---|---|---|
| 379,842 | |||
| 379,842 | |||
| 379,842 | |||
| 2023 £ 40,371 40,371 2023 £ 5,514 |
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FORKHILL PRESCHOOL PLAYGROUP LIMITED
Notes to the Financial Statements for the Year Ended 31 July 2023
| 12 Funds Unrestricted funds General Restricted funds Total funds Unrestricted funds General Restricted funds Total funds |
Balance at 1 August 2022 Balance at 1 August 2021 £ 43,231 230,144 273,375 91,072 266,716 357,788 |
Incoming resources £ 82,155 19,078 101,233 Incoming resources £ 66,779 106,629 173,408 |
Resources Balance at 31 expended July 2023 £ £ (16,598) 156,629 (75,381) 210,413 (91,979) 367,042 Resources Balance at 31 expended July 2022 £ £ (18,938) (70,057) (88,995) 91,072 266,716 357,788 |
|
|---|---|---|---|---|
13 Analysis of net assets between funds
| Tangible fixed assets Current assets Creditors over 1 year Total net assets Tangible fixed assests Current assets Creditors over 1 year Total net assets |
Unrestricted funds General £ 40,371 34,857 Unrestricted funds General £ (5,514) 35,884 30,370 (5,514) - - |
Restricted funds £ Restricted funds £ - - 379,842 379,842 327,417 322,184 (52,424) (47,657) |
Total funds at 31 July 2023 £ 40,371 367,042 Total funds at 31 July 2022 £ (53,171) 35,884 357,788 (57,938) 379,842 379,842 |
|---|---|---|---|
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FORKHILL PRESCHOOL PLAYGROUP LIMITED
Notes to the Financial Statements for the Year Ended 31 July 2023
14 Related party transactions
During the year the charity made the following related party transactions:
Forkhill Preschool Playgroup
(Forkhill Preschool Playgroup Limited took over the trade of Forkhill Preschool Playgroup (unincorporated entity) . Forkhill Preschool Playgroup loaned an amount of £5,514 to the limited company. This debt is not secured) At the balance sheet date the amount due to Forkhill Preschool Playgroup was £5,514 (2022 - £5,514).
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