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2022-07-31-accounts

Company registration number: NI662886 Charity registration number: I 07697

FORKHILL PRESCHOOL PLAYGROUP LIMITED

(A company limited by share capital) Annual Report and Financial Statements for the Year Ended 3 I July 2022

GP Boyle & Company Ltd Old Fire Station Cecil Street Newry Co Down BT35 6AU

FORKHILL PRESCHOOL PLAYGROUP LIMITED

Contents

Reference and Administrative Details I
Strategic Report 2
Trustees' Report 3 to4
Independent Examiner's Report 5
Statement ofFinancial Activities 6
Balance Sheet 7
Notes to the Financial Statements 8 to 15

FORKHILL PRESCHOOL PLAYGROUP LIMITED

Reference and Administrative Details

Trustees/ Directors Kevin Woods Raymond Mccumiskey Fidelma McNeil! Principal Office/ Registered Office 93 Main Street Shean Forkhill Newry Co Down BT35 9SQ The charity is incorporated in Northern Ireland. Company Registration Number NI662886 Charity Registration Number 107697 Bankers Danske Bank Newry 58 Hill Street Newry BT341BD Independent Examiner GP Boyle & Company Ltd Old Fire Station Cecil Street Newry Co. Down BT35 6AU

Page I

FORKHILL PRESCHOOL PLAYGROUP LIMITED

Strategic Report for the Year Ended31 July 2022

The trustees, who are directors for the purposes of company law, present their strategic report for the year ended 31 July 2022, in compliance with s414C of the Companies Act 2006.

Financial review

Policy on reserves

In line with recommended practice from the Charity Commisson for Northern Ireland, the playgroup has established a reserves policy to ensure the stability of the mission, programme, employment and ongoing operations of the organisation. The target minimum reserve fund has been identified as £60,000 .which ensures that the core activity of Forkhill Preschool Playgroup Ltd could continue during a period of unforeseen difficulty in relation to the salaries, day to day running and in the event of redundancies.

A proportion of these reserves have to be maintained in a readily realisable form. Fundraising will continue on a year to year basis.

The strategic report was approved by the trustees of the charity on 30.( Q[/.?.,4, ... and signed on its behalf by:

Trustee

Trustee

Page 2

FORKHILL PRESCHOOL PLAYGROUP LIMITED

Trustees' Report

The trustees, who are directors for the purposes of company law, present the annual report together with the financial statements of the charitable company for the year ended 31 July 2022.

Objectives and activities

As per the Articles of Association, the company's objectives and activities are specifically restricted to the following: to promote play based learning environments for all children under statutory school age (hereinafter referred to as the beneficiaries) of Forkhill and its surrounding greater ward area (hereinafter called the "area of benefit") without distinction of age, gender, marital status, disability, sexual orientation, nationality, ethnic identity, political or religious opinion, by associating the statutory authorities, community and voluntary organisations and the inhabitants in a common effort to advance education, and in particular;

(a) to advance the education of the beneficiaries by the provision of safe and satisfying group play, with the right of parents/carers to take responsibility for and to become involved in the activities of the group and to promote the preservation of health of the beneficiaries; (b) to support the vision and values of the Early Years sector.

(c) to advance any other exclusively charitable purpose as the directors may, from time to time, decide in accordance with the law of charity.

The playgroup is open Monday to Friday - 9.00 to 12.00 and employs 5 qualified staff. It provides a facility where the children can learn in a safe and stimulating environment at their own pace. The playgroup works to provide the pre-school curriculum and is proud to have been recognised by Investors in People in the past and currently have been awarded a Gold Category A ward from Curriculum And Planning Specialist (C.A.P.S). In setting our objectives and planning our activities for the year the trustees have given careful consideration to the Charity Commission for Northern Ireland's guidance on public benefit to ensure that the activities have helped to achieve the charity's purposes and provide a benefit to the beneficiaries.

Objectives, strategies and adivities

As a result of Covid-19 Coronavirus restrictions, the School was instructed to close on 16th March 2020. The children were unable to return until September 2020. As the School is funded by Department of Education, it was able to continue paying staff wages, PA YE and Pensions as Department of Education kept supporting the Education System.

Staff maintained continual contact with the children and their families through phone calls and emails and were able to provide remote learning for all children. They also engaged in training with Zoom calls through Social Services, the Education Authorities and C.A.P.S until reopening in September 2020.

It was a difficult year for the School as it was for everyone, but thankfully the Committee, Staff and Parents supported each other to get through it.

Going concern

Management have considered a period of at least 12 months from the date of approval of these financial statements as part of their assessment of the appropriateness of the going concern assumption, and have concluded that the going concern basis is appropriate. The effect of Covid-19 in 2020/21 has not created any doubt on the ability of the company to continue. Being a childcare facility, the premises were instructed to close but the company is supported by the Department of Education and has sufficient reserves to meet its financial obligations.

Page 3

FORKHILL PRESCHOOL PLAYGROUP LIMITED

Trustees' Report

Structure, governance and management

Organisational structure

Forkhill Preschool Playgroup is a company limited by guarantee and accepted as charitable by HMRC. The. company is also a registered charity with The Charity Commission for Northern Ireland under charity number 107697. The company was incorporated on 10th July 2019. The company was established under a Memorandum of Association which established the objects and powers of the company, and is governed by its Articles of. Association. The liability of the members is. limited in that every member of the company undertakes to contribute and amount not exceeding £1 in the event of the company being would up.

Recruitment and Appointment of Directors

The charity trustees are also directors of the company. There were no changes to the Directors during the financial year.

Organisation Structure

The Board consists of four Trustees who administer the playgroup and meet monthly. The Board has appointed a Playgroup Leader to manage the day-to-day operations of the Playgroup. The Playgroup leader has delegated authority, within terms of delegated approval, for operational matters including staff supervision, delivery of Playgroup activities and budgetary management. The Playgroup is affiliated to the C.A.P.S organisation and works very closely with their independant Early Years Specialist to ensure that staff are up-to-date with policy and practice within the sector. Staff also undertake regular training.

The annual report was approved by the trustees of the charity on and signed on its behalf by: ).Q/Q.S/ZI ....

Fidelma McNeill Trustee Trustee

Page 4

FORKHILL PRESCHOOL PLAYGROUP LIMITED

Independent Examiner's Report to the trustees of FORK.HILL PRESCHOOL PLAYGROUP LIMITED

I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 July 2022 which are set out on pages 6 to 15.

Respective responsibilities of trustees and examiner

As the charity's trustees of FORKHILL PRESCHOOL PLAYGROUP LIMITED (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of FORKHILL PRESCHOOL PLAYGROUP LIMITED are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, it is my responsibility to:

• examine the accounts under section 65 of the Charities Act (Northern Ireland) 2008;

I have examined your charity's accounts as required under section 65 of the Charities Act and my examination was carried out in accordance with the general Directions given by the Charity Commission for Northern Ireland under section 65(9)(b) of the Charities Act. The examination included a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as charity trustees concerning any such matters.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of FORKHILL PRESCHOOL PLAYGROUP LIMITED as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

I have no concerns and have come across no other matters in connection with the examination to which attention s t in order to enable a proper understanding of the accounts to be reached.

.......... .

Cecil Street Newry Co Down BT356AU

30 May 2023

Page 5

FORKHILL PRESCHOOL PLAYGROUP LIMITED

Statement ofFinancial Activities for the Year Ended 31 July 2022 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)

Unrestricted Restricted Total
funds funds 2022
Note £ £ £
Income and Endowments
from:Donations and legacies 66,779 106,629 173,408
Total income 66,779 106,629 173,408
Expenditure on:Charitable
activities (18,938) (70,057) (88,995)
Total expenditure 6 (18,938) (70,057) (88,995)
Net ( expenditure )/income 47,841 36,572 84,413
Net movement in funds 47,841 36,572 84,413
Reconciliation of funds
Total funds brought forward 43,231 230,144 273,375
Total funds carried forward 12 91,072 266,716 357,788
Un restricted
funds
Restricted
funds
Total
2021
Note £ £ £
Income and Endowments
from:Donations and legacies 55,251 290,578 345,829
Total income 55,251 290,578 345,829
Expenditure on:Charitable
activities 4 {19,971) {60,434) {80,405)
Total expenditure p9,971) {60,434) {80,405)
Net expenditure 35,280 230,144 265,424
Net movement in funds 35,280 230,144 265,424
Reconciliation offunds
Total funds brought forward 7,951 7,951
Total funds carried forward 12 43,231 230,144 273,375

All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for 2022 is shown in note 11.

The notes on pages 8 to 16 form an integral part of these financial statements.

Page 6

FORKHILL PRESCHOOL PLAYGROUP LIMITED

(Registration number: NI662886) Balance Sheet as at 31 July 2022

2022 2021
Note £ £
Fixed assets
Tangible assets 9 379,842 370,346
Current assets
Cash at bank and in hand 10 35,884 30,092
415,726 400,438
Creditors: Amounts falling due after more than one year 11 (57,938) {1272063)
Net assets 357,788 273,375
Funds of the charity:
Restricted income funds
Restricted funds
Unrestricted income funds
Unrestricted funds
266,716
91,072
230,144
43,231
Total funds 12 357,788 273,375

For the financial year ending 31 July 2022 the charity was entitled to exemption from audit under section 4 77 of the Companies Act 2006 relating to small companies.

Directors' responsibilities:

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements on pages 6 to 16 were approved by the trustees, and authorised for issue on }q( 9?./.f5 and signed on their behalfby:

....... Fidelma McNeill Kevin Woods Trustee Trustee

The notes on pages 8 to 16 form an integral part of these financial statements.

Page 7

FORK.HILL PRESCHOOL PLAYGROUP LIMITED

Notes to the Financial Statements for the Year Ended 31 July 2022

1 Charity status

The charity is a charity private company limited by guarantee and consequently does not have share capital. Each of the trustees is liable to contribute an amount not exceeding £1 towards the assets of the charity in the event ofliquidation.

The charity is registered in Northern Ireland. The address of its registered office is: 93 Main Street Shean ·Forkhill Newry Co Down BT35 9SQ

Th ese mancia statements were aut onse 1or issue y t e trustees on .. >fi · l h · d .c. • b h 1 ...... 0/b

2 Accounting policies

Summary of significant accounting policies and key accounting estimates

The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.

Statement of compliance

These fmancial statements have been prepared in accordance FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic oflreland (FRS102) (Charities SORP (FRS102)), the Charities Act (Northern Ireland) 2008 and Companies Act 2006.

Basis of preparation

FORKHILL PRESCHOOL PLAYGROUP LIMITED meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.

Going concern

The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern nor any significant areas of uncertainty that affect the carrying value of assets held by the charity.

Income and endowments

All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of the income receivable can be measured reliably.

Page 8

FORKHILL PRESCHOOL PLAYGROUP LIMITED

Notes to the Financial Statements for the Year Ended 31 July 2022

Donations and legacies

Donations are recognised when the charity has been notified in writing of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance by the charity before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfillment of those conditions is wholly within the control of the charity and it is probable that these conditions will be fulfilled in the reporting period.

Legacy gifts are recognised on a case by case basis following the grant of probate when the administrator/executor for the estate has communicated in writing both the amount and settlement date. In the event that the gift is in the form of an asset other than cash or a financial asset traded on a recognised stock exchange, recognition is subject to the value of the gift being reliably measurable with a degree of reasonable accuracy and the title to the asset having been transferred to the charity.

Grants receivable

Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.

Investment income

Dividends are recognised once the dividend has been declared and notification has been received of the dividend due.

Expenditure

All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset's use. Other support costs are allocated based on the spread of staff costs.

Charitable activities

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Governance costs

These include the costs attributable to the charity's compliance with constitutional and statutory requirements, including audit, strategic management and trustees's meetings and reimbursed expenses.

Government grants

Government grants are recognised based on the accrual model and are measured at the fair value of the asset received or receivable. Grants are classified as relating either to revenue or to assets. Grants relating to revenue are recognised in income over the period in which the related costs are recognised. Grants relating to assets are recognised over the expected useful life of the asset. Where part of a grant relating to an asset is deferred, it is recognised as deferred income.

Page 9

FORKHILL PRESCHOOL PLAYGROUP LIMITED

Notes to the Financial Statements for the Year Ended 31 July 2022

Taxation

The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.

Tangible fixed assets

Individual fixed assets costing£ 100.00 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.

Depreciation and amortisation

Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:

Depreciation method and rate 25% reducing balance basis

Asset class Plant and machinery

Trade debtors

Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business.

Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objective evidence that the charity will not be able to collect all amounts due according to the original terms of the receivables.

Cash and cash equivalents

Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.

Borrowings

Interest-bearing borrowings are initially recorded at fair value, net of transaction costs. Interest-bearing borrowings are subsequently carried at amortised cost, with the difference between the proceeds, net of transaction costs, and the amount due on redemption being recognised as a charge to the Statement of Financial Activities over the period of the relevant borrowing.

Interest expense is recognised on the basis of the effective interest method and is included in interest payable and similar charges.

Borrowings are classified as current liabilities unless the charity has an unconditional right to defer settlement of the liability for at least twelve months after the reporting date.

Page 10

FORKHILL PRESCHOOL PLAYGROUP LIMITED

Notes to the Financial Statements for the Year Ended 31 July 2022

Foreign exchange

Transactions in foreign currencies are recorded at the rate of exchange at the date of the transaction. Monetary assets and liabilities denominated in foreign currencies at the balance sheet date are reported at the rates of exchange prevailing at that date.

The results of overseas operations are translated at the average rates of exchange during the period and their balance sheets at the rates ruling at the balance sheet date. Exchange differences arising on translation of the opening net assets and results of overseas operations are reported in other comprehensive income and accumulated in equity (attributed to non-controlling interests as appropriate).

Other exchange differences are recognised in the Statement ofFinancial Activities in the period in which they arise except for:

1) exchange differences on transactions entered into to hedge certain foreign currency risks (see above);

2) exchange differences arising on gains or losses on non-monetary items which are recognised in other comprehensive income; and

3) in the case of the consolidated financial statements, exchange differences on monetary items receivable from or payable to a foreign operation for which settlement is neither planned nor likely to occur (therefore forming part of the net investment in the foreign operation), which are recognised in other comprehensive income and reported under equity.

Fund structure

Unrestricted income funds are general funds that are available for use at the trustees's discretion in furtherance of the objectives of the charity.

Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.

3 Income from charitable activities

3Income from charitable activities
Unrestricted
funds
General
Restricted
funds
Total
funds
£ £ £
Playgroup Fees 5,700 5,700
Donations 13,181 13,181
Other Grants 46,560 106,629 153,189
Early Years Grants 1,338 1,338
Total for 2022 66,779 106,629 173,408
Total for 2021 55,251 290,578 345,829

Page 11

FORKHILL PRESCHOOL PLAYGROUP LIMITED

Notes to the Financial Statements for the Year Ended 31 July 2022

4 Expenditure on charitable activities

Unrestricted
funds
General
Restricted
funds
Total
funds
Note £ £ £
General costs 18,938 18,938
Staff costs
Governance costs
600 62,144 62,144
600
Other costs 7,913 7,913
Total for 2022 19,538
~~eT~~
70,057
~~eT~~
89,595
~~eT~~
~~eT~~ ~~eT~~ ~~eT~~
Total for 2021 20 571
60,434
80,905
=—ee
Un restricted
funds
General
Restricted
funds
Total
2022
Total
2021
£ £ £ £
Charitable activites 18,938 62,144 81,082 80,405
Activity
undertaken Grant funding Total
directly
£
of activity
£
expenditure
£
Charitable activity 19,971 60,434 80,405
Total for 2021 19,971 60,434 80,405

Page 12

FORKHILL PRESCHOOL PLAYGROUP LIMITED

Notes to the Financial Statements for the Year Ended 31 July 2022

5 Trustees remuneration and expenses

No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.

No trustees have received any reimbursed expenses or any other benefits from the charity during the year.

6 Staff costs

The aggregate payroll costs were as follows:

6 Staff costs
The aggregate payroll costs were as follows:
2022 2021
£ £
Staff costs during the year were:
Wages and salaries
Pension costs, defined contribution scheme
60,839
717
40,622
204
Other employee expenses 588 514
62 144
41 340
eee

The monthly average number of persons (including senior management team) employed by the charity during the year expressed as full time equivalents was as follows:

2022 2021 2021
No No
Average number of employees 5 5
No employee received emoluments of more than £60,000 during the year.
7 Independent examiner's remuneration
2022 2022 2021 2021
£ £
Examination of the financial statements 600 500

No employee received emoluments of more than £60,000 during the year.

7 Independent examiner's remuneration

Examination of the financial statements

8 Taxation The charity is a registered charity and is therefore exempt from taxation.

Page 13

FORKHILL PRESCHOOL PLAYGROUP LIMITED

Notes to the Financial Statements for the Year Ended 31 July 2022

9 Tangible fixed assets
Land and Land and
buildings buildings
Total
£ £
£
Cost
At 1 August 2021 370,346 370,346
Additions 9,496 9,496
At 31 July 2022 379,842 379,842
Depreciation
Net book value
At 31 July 2022 379,842 379,842
**===::::::::= **
At 31 July 2021 370,346 370,346
=====
10 Cash and cash equivalents
2022 2021
£ £
Cash at bank 35,884 30,092
35,884
======
30,092
11 Creditors: amounts falling due after one year 2022 2021
£ £
Other loans 5,514 5,514

Page 14

FORKHILL PRESCHOOL PLAYGROUP LIMITED

Notes to the Financial Statements for the Year Ended 31 July 2022

12 Funds
Balance at 1
August Incoming Resources Balance at 31
2021 resources expended July 2022
£ £ £ £
Unrestricted funds
General 7,951 50,693 (16,181) 42,463
Restricted funds 11,035 (41,340) (30,305)
Total funds 7,951 61,728 (57,5211 12,158
Balance at 1
August Incoming Resources Balance at 31
2020 resources expended July 2021
£ £ £ £
Unrestricted funds
General 7,951 50,693 (16,181) 42,463
Restricted funds 11,035 (41,340) (30,305)
Total funds 7,951 61,728 (57,521) 12,158

13 Analysis of net assets between funds

Unrestricted Totalfunds at
funds
General
Restricted
funds
31 July
2022
£ £ £
Tangible fixed assets 379,842 379,842
Current assets 35,884 35,884
Creditors over 1 year 5,514 5,514
Total net assets 41,398 379,842 421,240
Unrestricted Total funds
funds Restricted at 31 July
General funds 2021
£ £ £
Tangible fixed assests 370,346 370,346
Current assets 30,092 30,092
Creditors over 1 year 5,514 5,514
Total net assets 35,606 370,346 405,952

Page 15

FORKHILL PRESCHOOL PLAYGROUP LIMITED

Notes to the Financial Statements for the Year Ended 31 July 2022

14 Related party transactions

During the year the charity made the following related party transactions:

Forkhill Preschool Playgroup

(Forkhill Preschool Playgroup Limited took over the trade of Parkhill Preschool Playgroup (unincorporated entity). Forkhill Preschool Playgroup loaned an amount of £5,514 to the limited company. This debt is not secured) At the balance sheet date the amount due to Forkhill Preschool Playgroup was £5,514 (2021 - £5,514).

Page 16