Egiinton Annual Show Trustees Annual Report The Trustees present theirAnnual report forthe year ending 31* October 2023 Including 8 St8t8ment of assets and liabilities. Northem Ireland Charity Number NIC 107456 Administrative Details Address-32 Mallory Park Egiinton Co.Dery r473XI Charity Trusties At the time of referencing are- Dympna Stewart (Chair) Hester Craig {Joint Secretary) Helen Manning {Joint Secretary) Debbie Caulfieldl Tr88surer) Alistair Davidson Paddy Dixon Steven Friedlander Richard Manning Sue Jamison Independent Examinerof Accounts Rlchard Mccorkell FCCA 8ank-D8nske-Altnagelvin Branch D8SCriPtion and Purpose Public Benefit Statement The purpose of The Eglinton Annual Show i3- The advancement of citizenshlp and communlty development The direct benefits which flow from this purpose are increased Community parti¢lpatlon in Horticulture .Home 8akin& Art.Photography and Craft for exclusively charltable purposes by- The provislon of an annual motivational event (The Egiinton Annual Show) The promotion of social inclusion and a volunteering ethos also further inspire CMC values and community activities within the Eglinton and Derry cIty￿trabSne Councll Area Th8se benefits are evidenced by continued high numbers of class entries and visitor on showday. Our committee and N￿lunteer numbers are well m8lntained and our social medlallocal newspaper feedback remains very positive. The Trustees have had ongoing regard forThe Charity Cornmission's Public Benefit Requirement Statutory Guidance and are satisfied that- There is no harm flowing from the above pun)0 Beneficiaries of this purpose are: All ag8 groups resident in The Derry City and Strabane Council area . A private benefit may arise forcommittee members from time to time in that they may avail of Training programmes in matters such as Governance or First Aid .but this benefit is necessary to ensure tha afficient provision of benefit to our communltyand is entirely incidental. Structure and Management of Egiinton Annual Show A copy of our CONSTITUTION is attached Membership Is open to all living in the area who subscribe to the objectives of Tho Egiinton Annual Show Over and above the 9 commlttee members who are Trustees we have 5 further members We meet monthly There are 25 (approx..) furthervolunteers who help on Show w8ekend-¢e.-to sat upltake entrieslassist judges etc. Actlvities and Objectives Events List 1 Christmas Trail-December 2 Carol Sinong an)und the Vlllage Christmas Tree-De¢ember 3 Santa's Tour of the Willage on Christmas Eve 4 Wino and CheeselGames Night-Mar¢h 5 Egiinton Annual Show-sept 2r 1-ChristmasTrail 10 small wooden trees (made by our men's shed)were placed in the windows of busin&sseslshops along the Willage rnain streetduring the month of December. Each tree was topped bya letter in a star makingup 8 Christmas themed word. The benefit of this actMtyW8S the provision of a challenging actiirity for famtlies overtha Christmas period ,promoting social interaction whilst out walking. Evidenced by positive social media 8nd°in-person"feedback 2-Carol Singing This popular Village event took ptace on Friday 2310 December,having been cancelled the 2 previous years due to CovFd.The Music was provided by local mombers of The Britannia Brass Band and the stage by a local farmer. The Beneflt of thi8 event was- The provision of an opportunltyfor retuming famllieslstudents (ovarthe Christmas period) as well as villager8 to reconnect. Evidenced by posilive social media and "in-pèrson" feedback as well as a coiiectlon of £275 on thé night which was donated to Foyie Food bank. 3 Santa's Christmas Eve tour of the vlltage. Santa toured the village on an open backed vehicle so that Children of all ages could se8 him close up on Christmas Eve. HIS route and tlmlngs were on ourwebslte well In advance. The benefit of this activity was - Enabling soclal inclusion and accessibility as well as encouraging community development. Evidenced by positive social Media and"In-person" feedback. 4 Wine and Cheesel Games Night Held in Egiinton Cricket Club.311t March-both as a team-building exerclse and a fund raiser. A quiz masterfromthe localweekiy ¢harityqulz kindly provlded uswith 5quiz rounds and we had additional games as w811 as a raffle. The benefit of thls event was- The promotion of social Inclusion and communitydevelopment. Evidenced by positive social media and"In-person" feedback. 5 Egiinton Annual Show Day Took place on Sat 2fvJ Sept 2023 in the Paddock in the centre of Egiinton Wiiiage The committee were also involved in setting up the day before and tidying up the day after in addltion to runningthe show on the Saturday. The b8n8flt of the event Is The advancement of Citizenship and Community Developmènt. Evidenced by the numbers of entries(1031) as well as visitors on show dayas well 8S posltive medla feedback. The possibilty of harm flowing frorn th& purposes of Th8 Egiinton Annual Show Charity remains an important Consideration forthe Trustees and none has b88n not8d. FinancSal R8view Total Income £15.739 Egllnton Annual Shows maln sources of Income are Grants (Apex Housing Association - £4.484) Public Donations-Win8 and Cheese IG8mes Night-£80 -carol Singing Collection-£275 Local Business Sponsorshiplshow programme adverts-£7.240 Show Day income- £3.036 Total expendlture £10,902 Show Day Expenses £8.275 Additional event expenses £372 Insurance4739 A copy of ourfinancial statement is attached. Statement of Tho Trustees Responslbilttles The twstees are responsible forthe preparation of the annual report and financial statements of THE EGLINTON ANNUAL SHOW In keèping with accepted accounting practice. As the total income of The Eglinton Annual Show was £15,739 for the year ending 3141 Oct.2023 the trustees h8ve prepared Recoipts and payrnents accounts & A statem8nt of 8SS6ts and liabilities In addition .Part B of the Monitoring retum will be completed. in k8aplngvAth The commission Guidance. Th8 Trustees are responsible for keeping adequate accounting r8cords that are sufficient to show and explain the charity's transactions and disclose with r8asonable accuracy, at anytime .it's fin8ncia( position. They are also rèsponsible for safeguarding th8 assets of the charity and hencè for taking reasonable steps to pr8vent and detect fraud andlor other irregularitie& Approved bythe Trustees of Egiinton Annual Show on-.-- Signed on their behalf by -( CHAIR DAVI So