Trustees' Annual Report
For the period
| From (start date) | 0 | 1 | 0 | 4 | 2 | 4 | to end date | to end date | to end date | 3 | 1 | 0 | 3 | 2 | 5 |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Section A | Reference and administration details | ||||||||||||||
| Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address Names of the charity trustees who manage the charity |
45th NW Belfast Scout group 1 0 7 3 5 8 |
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7 3 5 8 |
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| 1 | 0 |
7 |
3 |
5 |
8 |
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| Immanuel Church of Ireland | |||||||||||||||
| Belfast | |||||||||||||||
| Postcode | B | T | 1 | 4 |
6 |
Y | H | ||||||||
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
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| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 best (These annual |
Trustee Name | Office (if any) | Dates acted if not for whole year |
Dates acted if not for whole year |
Names and addresses of advisers (optional information but encouraged as practice) will be published in the report of the charity) |
|---|---|---|---|---|---|
Scott Clifford |
Chairperson | ||||
Liz Wallace |
Treasurer | ||||
Tracy Clifford |
Secretary | ||||
Amanda Harkness |
Trustee | ||||
Scott Hamilton |
Trustee | ||||
| Type of advisor | Name | Address | |||
| Examiner | Thomas Scott | 8 Dorchester Gardens, Newtownabbey, | |||
Section B
Structure, governance and management
Description of the charity’s Trustee selection methods trusts (e.g. appointed by, elected by) The Group's governing documents are those of the The Scout Association. They Type of governing document consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
(e.g. trust deed, constitution) The Group is a trust established under its rules which are common to all Scouts. How the charity is constituted (e.g. trust, association, company) The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
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Additional governance issues (optional information but encouraged as best practice)
| You may choose to include additional information, where relevant, about: Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them |
The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 5 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every 3 months. Members of the Executive Committee complete_'Essential_ _Information for Executive Committee'_training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. |
|---|---|
Section B Structure, governance and management (continued)
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Risk and Internal Control
The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:
Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions, grants and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
Risk and Internal Control
The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. An independent Examiner reviews the accounts.
Section C
Objectives and activities
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Summary of the objects of the charity set out in its governing document
The Purpose of Scouting
Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values: Integrity - We act with integrity; we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live.
Belief - We explore our faiths, beliefs and attitudes. Cooperation - We make a positive difference; we cooperate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:
- enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices- undertake new and challenging activities - make and live by their Promise.
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Summary of the main activities in relation to these objects
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Weekly meeting for groups
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Additional details of the objectives and activities (optional information but encouraged as best practice)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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contribution made by volunteers;• policy on investments.
Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. Ran each section weekly. Enjoyed camping, outdoor activities and for the younger groups, enjoyed activities at Halloween, Christmas and end of scouting year. Section D Achievements and performance
Summary of the main achievements of
the charity during the year
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Section E Financial Review Reserves Policy
Brief statement of the charity’s policy on reserves The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to £2000.
Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate)
Further financial review details (optional information)
You may choose to include additional information, where relevant, about:
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| • the charity’s principal sources of funds (including any fundraising); • how expenditure has supported the key objectives of the charity; • investment policy and objectives; |
The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements. |
|---|---|
Section F Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)
Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
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Signature(s) Full name(s) Position (eg Secretary, Chair) Date
| Liz Wallace | |||||||
| Elizabeth A Wallace | |||||||
| Treasure | |||||||
| 2 | 8 | 0 | 5 | 2 | 5 |
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