Company Reglstratlon number. N1047332 Charity Number: 107269 Strangford & District Playgroup and After School Club (Company Limited by Guarantee) Unaudited Annual report and Financial Statements Year ended 31 August 2024 KPS Chartered Accountants Chartered Tax Advisers Registered Auditors 35 Irish Street Downpatrick Co Down BT30 6BW
Stranglord & District Playgroup and After School Club Financial Statements Year Ended 31 August 2024 Contents Page Charity Reference and Administrative Details Trustees, Annual Report Independent Examinerfs Report Statement of Financial Activities 6-7 Balance Sheet Notes to the Financial Ststements 10-16
Strangford & District Playgroup and After School Club Charity Reference and Administrative Detsils Year Ended 31 August 2024 Company registration number N1047332 Charity Number 107269 Trustees Mary Swall (Chairperson) Denise Marie Feenan (Secretary) Michael Quinn (Treasurer) Rachelle Swall Deborah Hanna Company Secretary Denise Marie Feenan Registered offlco The Playing Fields The Links Strangford Downpatrick Co. Down BT30 7NB Independent Examiner KPS Chartered Accountants Chartered Tax Advisers Registered Auditors 35 Irish Street Downpatrick BT30 6BW Bankers First Trust 15 Main Street Newcastle Co. Down BT33 OAD
Strangford & District Playgroup and After School Club Year Ended 31 August 2024 The Twstees present their port and the unaudited financial statements of the charity for the year ended 31 August 2023 which complies with the requirements for a directors, report and accounts under the Companies Act 2006. The trustees have adopted the provisions of the Statement of Recommended Practs'ce {SORP) "Accounting and Reporting by Charities. (FRS 102) in preparing the annual report and financial statements of the charity. Trustees of the charity The directors of the charitsble company are its trustees for the purposes of charty law. The trustees as listed on page 3, who have served during the year ended 31 August 2023 and Sin the year end were as follows: Mary Swall Denise Feenan Michael Quinn Rachelle Swall Deborah Hanna Objectives and activitie8 The charity provides a cross community social recreational facility in respect of pre-school childcare with an emphasis on social and mental development within the locality and its environs without distinction of race, sex, political, religious or other opinion and to provide facilities in the interest of social welfare, recreation and leisure time occupation with the objecttve of improving the conditions of Irfe for its users. In order to cary out the aforementioned activities of the chanty the trustees devote their time on a voluntary basis. They are assisted by the management committee whose help is invaluable in enabling the charity to carry out its activities. Public benofrt statement The charity has given careful consideration to the Charity Commission ft)r Northem Ireland's guidance on public benefit to ensure that the activities entered into during the year have helped to achieve the charity's objectives and activities as well as providing public benefiL Achievements and Performance Another 5uwessful year Can be reported by the trustees of Strangford & District Playgroup and After SGhool Club. Various activities We held covering a wide range of educational thenEs. A strict financial regime ensures that we are able to meet all our commitnEnts with a healthy reserve. Financlal revlew (Including reserves policy) The results for the year are set out in detsil on pages 8 to 16. The charitable company had a deficit in the year of £7,833 (2023: £10,241 deficit). At 31 August 2024 the total funds of the charity amounted to £17,522 (2023: £25,355) comprising restricted funds of £14.828 (2023.. £20,094) and unrestricted funds of £2,694 (2023: £5,261). Reserves Policy Sound financial control by the trustees and a robust policy of charging sensible rates for p-edUcation childcare has established a 5evel of reserves to enable the charty to cope with any unforeseen costs that may arise. Plans for future period8 The aim of the trustees is to conts'nue the path followed over the last few years maintaining the policy of sound management by monitoring all aspects of our finances and encouraging community support for all activities. Structure? governance and managomont Governing document The organisation is a charitable company limited by guarant that was incorporated on 25 July 2003. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is govemed under its Articles of Association. In the event of the company being wound up members are required to contribute an amount not exceeding £1.
Strangford & District Playgroup and After School Club Year Ended 31 August 2024 Strangford & District Playgroup and After School Club is run by trustees assisted by a management committee who manage the charity's facilities on a day to day basis. The charity is fvlly compliant with all insurance, licence and fire regulations and child Protection legislation and is committed to provide a valuable service to all in the Strangford and district area. Recruitment and Appointment of Management Committee A director of the company is also a charity trustee for the purposes of charity law under the company's Articles. Under the requirements of the Memorandum and Articles of Association the trustees are elected by the members present at the annual general meets'ng and shall hold office until the next annual general meeting. Risk Management The trustees have reviewed the major risks which the charity faces and believe that maintaining unrestricted reseNes at the required levels and combined with an annual review of the controls over the key financial systems will provide sufficient resources in the event of adverse conditions. The company continues in its comrnitment to meeting the highest standards of good govemanGe and best praGtiGe. Further attention has focused on non-financial risks arising from fire, health and safety and child protection. A key element in the management of financial risk is the setting of a reserves policy and its regular VIeW by trustees. Trustee8' responsibilities Trustees, responsibilities statement The trustees are responsible for preparing the Trustees. Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in Northem Ireland requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of SOurCeS of the charity for that period. In preparing these financial ststements, the trustees are required to.. select suitable accounting policies and then apply them consistently; observe the methods and principles in the Charities SORP 2019 (FRS 102): make judgements and estimates that are reasonable and prudent state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial ststements., prepare the financial statements on the going conrn basis unl&ss it is inappropriate to presume that the charity will continue in operation. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Small Companies Exemptlon This report has been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006. Signed on behalf of the board of trustees on ..... If Mary Swall
Strangford & Dlstrict Playgroup and After School Club Year Ended 31 August 2024 Independent Examinerfs Report to the Trustses of Strnngford & Dlstrict Playgroup and After School Club. I report on the accounts of the charity for the year ended 31 August 2024 which are set out on pages 3 to 16. Respective responsibilities of trustees and examiner As the charity's trustees land also the directors of the company for the purposes of company law) you a responsible for the preparation of the accounts in accordance with the Companies Act 2006. Having been satisfied that the charity is not subject to an audit under company law, and is eligible for independent examination, it is my responsibility to- examine the accounts under section 65 of the Charrties Act (Northem Iland) 2008: follow the procedures laid down in the general directions given by the Charity Commission for Northem Ireland under section 65(9)(b) of the charib.es ACL and state whether particular matters have come to rny attention. Basls of Independent examinerfs report I have examined the charity accounts as required under section 65 of the Charrties Act and my examination was carried out in accordance with the general directions given by the Charity Commission for Northern Ireland under section 65(9)(b) of the Charities ACL The examination included a review of the accounting records kept by the charity and a comparison of the accounts presented wth those records. It also includes onsideration of any unusual item3 or di3Glosures in the accounts, and seeking explanations from you as charity trustees conceming any such matters. My role is to state whether any material matters have come to my attention giving me cause to believe: 1. That accounting records were not kept in accordance with section 386 of the Cornpanies Act., 2. That the accounts do not accord wrth those accounting records; 3. That the accounts do not comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Charty Statement of Recommended Practice applicable to charities preparing their accounts in accordance wrth the Financial Reporting Standard applicable in the UK and Republic of Ireland; and 4. That there is further information needed for a proper understanding of the accounts to be reached.
Strangford & District Playgroup and After School Club Year Ended 31 August 2024 Independent Examinerf8 Statement I have completed my examinab'on and have no concems in respect of the matters (1) to (4) listed above and, in connection with following the directions of the Charity Commission for Northem Ireland, I have found no matters that require drawing to your attenb'on. Kyran Smyth Independent Examiner For and on behalf of KPS Chartered Accountants 35 Irish Street Downpatrick Co Down BT30 68W
Strangford & District Playgroup and Afterschool Club Statement ot Financial Activitses (Including Income and Expenditure Account) Year Ended 31 August 2024 Unrestricted Restricted funds funds Total 2024 Total 2023 Note Income: Donations Charitable activities Grants Total income 3,113 4.454 34,640 42,207 3,113 4,454 40,070 47.637 3,256 3,126 37,321 43,703 5,430 5.430 Expenditure on: Charitable aGtivities Govemance Costs Total expendfture Net income I (expenditure) Transfers between funds Net movement in funds Reconciliation of fund8: Total funds brought forward Total fund8 carrled forward 43,694 1,080 44.774 10,696 54,390 1,080 55,470 53.364 580 53,944 10,696 (2,5671 (5.266) {7.833) (10,241) 16 (2.567) (5,266) (7,833) (10,241) 16 5.261 20.094 25,355 35,596 16 2.694 14,828 17,522 25,355 All income and expenditure derives from continuing activib'es. The statement of financial activities indudes all gains and losses recognised during the year. The notss on pages 10 to 16 forni part of these financial statem•nts.
Strangford & District Playgroup and After School Club Balance Sheet Year Ended 31 August 2024 2024 2023 Note Fixed assets Tangible assets 13 18.826 23,005 Current assets Debtors & Prepayments Cash at bank 14 42 678 720 179 4,068 4,247 Creditors: amounts falllng due wlthln one year Net current assets l (liabilities) 15 2,024 1,304 1,897 2,350 Net assets l (liabllltles) 17,522 25.355 Charity Funds Unrestricted funds Restricted funds 16 16 2,694 14.828 5,261 20.094 Total charlty funds l (defi¢ltl 17,522 25,355 For the financial year ending 31 August 2024. the company was entstled to exemption from the audit under section 477 of the Companies Act 2006 relating to small companies. Trustees, responsibilities: The Trustees have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476. and The Trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting CordS and the preparation of Accounts. These Financial statements have been prepared in accordance wtth the special provisions relating to companies, subject to the small companies regime within part 15 of the Companies Act 2006. The financial statements were approved and authorised for issue by the Board on .... Signed on behalf of the board of trustees Mary Swail. Trustee Company registration number N1047332 The notes on pages 10 to 16 forni part of these financlal statements.
Strangford & District Playgroup and After School Club Notes to the Financial Statements Year Ended 31 August 2024 Summary of significant accounting policies (a> Genernl information and basis of preparation Strangford & District Playgroup and After School Club is a cornpany limited by guarantee in Northern Ireland. In the event of the charty being wound up, the liability in Spect of the guarantee is limited to £1 per member of the charity. The address of the registered office is given in the charity information on page 3 of these financial statements. The nature of the charity's operations and principal actrvities are to provide a cross community social recreational facility with an emphasis on physical development, soclal development and mental development, within the locality and its environs wrthout distinction of age, race, sex, political, religious or other opinion and to provide facilib'es in the interest of social welfare, recreation and leisure time occupatyon, wilh the objective of improving the conditions of Irfe for users in particular the Strangford aa The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounts'ng and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) {Charities SORP (FRS 102)), Charities Act (Northern Ireland) 2008, the Companies Act 2006. and UK Generally Accepted Accounting Practice. The charity has applied Update Bulletin 1 as published on 2 February 2016 and does not include a cash flow statement on the grounds that it is applying FRS 102 Section 1 The financial statements are pPared on a going concem basis under the historical cost convention, modified to include certain items at fair value. The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest £. The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated. (b) Funds Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes. Restricted funds are funds which are to be used in accordance with spectfic restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements. (¢) Income recognltion All incoming reSoUS are included in the Statement of Financial Actrvities (SOFA) when the charity is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably and tt is probable that the income will be reived. For donations to be recognised the charty will have been notified of the amounts and the settlement date in writing. If there are conditions attached to the donation and this requires a level of performance before entitlement can be obtained then income is deferred until those conditions are fully met or the fulfilment of those condib'ons is within the control of the charty and it is probable that they will bé fulfilled. The notes on pages 10 to 16 forni part of these financlal Statements. 10
Strangford & District Playgroup and After School Club Notes to the Financial Statements Year Ended 31 August 2024 Donated facilFties and donated professional ServIS are recognised in income at their fair value when their economic benefit is probable, it can be measured reliably and the charity has control over the item. Fair value is determined on the basis of the value of the gift to the charity. For example the amount the charity would be willing to pay in the open market for such facilities and services. A corresponding amount is recognised in expenditu. No amount is included in the financial statements for volunteer time in line with the SORP {FRS 102). Further detail is given in the Trustees, Annual Report. (d) Expenditure recognition All expenditure is accounted for on an accruals basis and has been classtfied under headings that aggregate all costs related to the category. Expenditu is recognised where there is a legal or constructive obligation to make payments to third parties, it is probable that the settlement will be required and the amount of the obligation can be measured reliabty. It is categorised under the following headings: Expenditure on charitable acb'vities; and Govemance costs. Irrecoverable VAT is charged as an expense against the activity for which expenditure arose. (e) Support costs allocation Support costs are those that assist the work of the charity but do not directly represent charitable acts'vities and include office costs, governance costs. administrattve payroll costs. They are incurred directly in support of expenditure on the objects of the charity. Wiere support costs cannot be d1ctlY attributed to particular headings they have been allocated to cost of raising funds and expenditure on charitable activities on a basis consistent with use of the resources. The analy515 of these w5ts 15 included in note 6. (fj Tangible fixed ass•ts Tangible fixed assets are ststed at cost (or deemed cost) or valuation less accumulated depreciation and accumulated impairment losses. Cost includes costs directly attributable to making the asset capable of operating as intended. Depreciats'on is provided on all tangible fixed assets, at rates calculated to write off the cost, less estimated residual value. of each asset on a systemats'c basis over ts expected useful life as follows.. Freehold buildings Restricted Plant & Machinery Unrestricted Plant & Machinery 40h straight line 200A reducing balance 20% reducing balance (g) Debtors and creditors recelvable I payable within one y•ar Debtors and creditors with no ststed interest rate and recervable or payable within one year are recorded at transaction price. Any losses arising from impaimient are recognised in expenditure. The notes on pages 10 to 16 forni part of these financlal statements.
Strangford & District Playgroup and After School Club Notes to the Financial Statements Year Ended 31 August 2024 (h) Impalrment Assets not measured at fair value are reviewed for any indication that the asset may be impaired at each balance sheet date. If such indication exists, the recoverable amount of the asset, or the asset's cash generating uni( is estimated and compared to the carrying amount. Where the carrying amount exceeds its recoverable amoun( an impairment loss is recognised in profrt or loss unless the asset is carried at a revalued amount where the impairment loss is a revaluation decrease. {1) Provislons Provisions are recognised when the charity has an obligation at the balance sheet date as a result of a past event, it is probable that an ouffiow of economic benefits will be required in settlement and the amount can be reliably estimated. (l) Tax Strangford & District Playgroup and After School Club is recognised as a charity for the purposes of applicable taxation legislab'on and is therefore not subject to taxation on its charitable activities. (k) Going ¢oncem The financial statements have been prepared on a going concem basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern. (l) Judgements and key sources of estimation uncertalnty Estimates and judgements made in the process of preparing the financial statements are continually evaluated and a based on historical experience and other faGtors, including expectstions of future events that are believed to be reasonable under the circumstances. The Trustees do not consider that there are any critical judgements made in applying these charity accounting policies or that there are any critical accounting estimates or assumptions which may have a significant risk of causing a material adjustment to carrying amounts of assets and liabilities wrthin the next financial year. Income from donations and legacles 2024 2023 Gifts (Donations) 3.113 3,256 Income from gifts (donations) was £3,113 {2023: £3.256) which was all attributable to unrestricted funds. The notes on pages 10 to 16 fomi part of these financlal statsments. 12
Strangford & District Playgroup and After School Club Notes to the Financial Statements Year Ended 31 August 2024 Income from charitable activttles 2024 2023 St Vincent De Paul Raffles Bonus Ball 4.454 4.454 3,126 3,126 Income from charitable activities was attributable to Untricted funds. Grants 2024 2023 South Eastem Childcare Partnership C04)peration Ireland Early Years Outdoor Living Educab'on Authority HSC8 Newry, Moume and Down District Council Strangford and District 39,170 37.321 900 40.070 37.321 Income of £34,640 (2023: £30,675) was attributable to unrestricted funds and income of £5,430 (2023.. £6.646) was attributable to restricted knnds. Anatysis of expenditure on charltable actlvltEes 2024 2023 Wages and salaries Staff pension Staff training Rent & l*Vater Rates Light, heat & power Insurance Repairs & Maintenance Telephone Computer Software Printing. postage & stationery Sundry expenses Project expenses Bank charges Depreciation of freehold property Depreciation of plant & machinery stricted Depreciab'on of plant & machinery unrestricted 34,298 467 37,379 457 738 1,808 1,469 1,138 730 326 2,743 1,255 500 302 1.532 7.272 457 3,448 502 229 54,390 500 898 3,804 293 3.448 627 287 53,364 £10,696 (2023: £11.202) of the above costs We attributable to restricted funds. £43,694 (2023: £42,162) of the above costs were attn'butsble to unrestricted funds. The notes on pages 10 to 16 forni part of these financlal statements. 13
Strangford & Distrfct Playgroup and After School Club Notes to the Financial Statements Year Ended 31 August 2024 Allocation of support costs Support costs are costs in respect of bank fees paid during the year of £457 (2023: £293) together with governance costs in relation to independent examine¢s fees of £1.080 (2023: £580). Support costs are allocated to charitable ackn'vities. Governance costs 2024 2023 Twstees, remuneration Trustees, expenses Independent examinerfs remuneration (including expenses and benefits in kind 1,080 1,080 580 580 Net income l (expondituro) for the year I perlod Net income l (expenditure) is stated after charging l (crediting): 2024 2023 Depreciation of tangible fixed assets 4,179 4,362 Independent examine5 romuneratlon The independent examinerfs remuneration amounts to an independent examination fee of £580. The prior year independent examinerfs remuneratr'on amounted to £1.080. 10 Trustees. and key management personnel remuneration and expenses Two of the trustees are employed by Strangford & District Playgroup and After School Club. The aggregate remuneratson received in respect of their employment was £19.927 (2023.. £19.296) No (2023 - none) trustees are accruing pension arrangements. The trustees did not have any expenses reimbursed during the year (2023 - £nil). 11 Staff costs and employee benefts The average monthly number of employees and full time equivalent during the year was as follows: 2024 2023 Charitable activities The notes on pages 10 to 16 fomi part of these financlal statements. 14
Strangford & District Playgroup and After School Club Notes to the Financial Statements Year Ended 31 August 2024 The total staff costs and employee benefits were as follows: 2024 2023 Wages and salaries 34,298 34,298 37,379 37,389 12 Staff costs and employee benefts {contlnued) No employees received total employee benefits of more than £60,000. 13 Tangible fixed assets Freehold land and buildings Restricted Unrestricted Plant & Plant & Machinery Machinery Total Cost or valuation: At 1 September 2023 Additions At 31 August 2024 Depreciation: At 1 September 2023 Charge for the year At 31 August 2024 Net book value: At 31 August 2024 88.207 14,401 9,103 109,711 86,207 14,401 9,103 109,711 66,860 3.448 70,308 11.890 502 12.392 7.956 229 8,185 86,706 4,179 90,885 15,899 2,009 918 18,826 At 31 August 2023 19,347 2,511 1,147 23,005 The value of non-depreciable land held within Land & Buildings is nil {2023: nil). There are no assets held under finance leases. 14 Debtors 2024 2023 PAYEINIC Other debtors 42 179 42 179 15 Creditors: amounts falling due within one year 2024 2023 Bank account Accruals PAYEINIC Pension Creditor Trade Creditors 1,325 1.317 119 580 2,024 580 1,897 The notes on pages 10 to 16 forni part of these financlal statements. 15
Strangford & District Playgroup and After School Club Notes to the Financial Statements Year Ended 31 August 2024 16 Fund reconciliation Unrestricted funds Balance at stsrt 11912023 Balance at end 311812024 Income Expendlture General funds 5,261 42.207 (44,774) 2,694 Restricted funds Balance at start 11912023 Balance at ond 311812024 Income EXndItUrn Restricted Funds 20,og4 5,430 10,696 14,828 Restrlcted funds Get Ready To Learn - This is a specific grant receNed during the year allocated towards new toys and fumiture for reading stories. Extended Fundlng Servlces - This is a specific grant received during the year allocated toward toys and seating for the children. Ukralne Fund - This is a specffic grant received during the year towards the Ukrainian children for clothes and other necessities. 17 Analysis of n•t assets between funds Unrestricted Restrlcted funds funds Total Fixed assets Current assets Transfers Creditors Total 918 720 3.080 2.024 2,694 17,908 18,826 720 (3,080) 2,024 17,522 14,828 18 Related party transactions There are no related paty transactions. The notes on pages 10 to 16 fonn part of these flnancial statements. 16