Company Registration number: N1047332 Charity Number: 107269 Strangfoi'd & District Playgroup and After School Club (Corn.pany Limited by Guarantee) Unaudited Annual report and Financial Statements Year ended 31 August 2023 KPS Chartered Accountants Chartered Tax Advisers Registered Auditors 35 Irish Street Downpatrick Co Down BT30 6BW
Strangford & District Playgroup and After School Club Financial Statements Year Ended 31 August 2023 Contents Page Charity Reference and Administrats've Details Trustees, Annual Report Independent Examinerfs Report statement of Financial Activities Balance Sheet Notes to the Financial Statements 10-16
Stri)ngford & District Playgroup and After School Club Charity Reference and Administrative Details Year Ended 31 August 2023 Company registration number N1047332 Charity Number 107269 Trustees Mary Swall (Chairperson) Denise Marie Feenan (Secretary) Michael Quinn (Treasurer) Rachelle Swall Deborah Hanna Company Secretary Denise Marie Feenan Registered office The Playing Fields The Links Strangford Downpatrick Co. Down BT30 7NB Independent Examiner KPS Chartered Accountants Chartered Tax Advisers Registered Auditors 35 Irish Street Downpatrick BT30 6BW Bankers First Trust 15 Main Street Newcastle Co. Down BT33 OAD
Strangford & District PlaygrLThUP and After School Club Ye¢ r Ended 31 August 2023 The Trustees present their report and the unaudited financial statements of the charity for the year ended 31 August 2023 which complies with the requirements for a directors, report and accounts under the Companies Act 2006. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) "Accounting and Reporting by Charities" {FRS 102) in preparing the annual report and financial statements of the charity. Trustees of the charity The directors of the charitable company are its trustees for the purposes of charity law. The trustees as listed on page 3, who have served during the year ended 31 August 2023 and since the year end were as follows.. Mary Swall Denise Feenan Michael Quinn Rachelle Swall Deborah Hanna Objectives and activities The charity provides a cross community social recreational facility in respect of pre-school childcare with an emphasis on social and ment21 development within the locality and its environs without distinction of race, sex, political, religious or other op.nion and to provide facilities in the interest of social welfare, recreation and leisure time occupation with the objecttve of improving the conditions of life for its users. In order to carry out the aforementioned activities of the charity the trustees devote their time on a voluntary basis. They are assisted by the management committee whose help is invaluable in enabling the charity to carry out its activities. Public benefit statement The charity has given careful consideration to the Charity Commission for Northern Ireland's guidance on public benefit to ensure that the activities entered into during the year have helped to achieve the charity's objectives and activities as well as providing public benefit. Achievements and Performance Another successful year can be reported by the trustees of Strangford & District Playgroup and After School Club. Various activities were held covering a wide range of educational themes. A strict financial regime ensures that we are able to meet all our commitments with a healthy reserve. Financial review (including reserves policy) The results for the year are set out in detail on pages 8 to 16. The charitable company had a deficit in the year of £10,241 12022: £3,346 deficit). At 31 August 2023 the total funds of the charity amounted to £25,355 (2022.. £35,596) comprising restricted funds of £20.094 (2022: £24,650) and unrestricted funds of £5,261 (2022. £10,946). Reserves Policy Sound financial control by the trustees and a robust policy of charging sensible rates for pre-education childcare has established a level of reserves to enable the charity to cope with any unforeseen costs that may arise. Plans for future periods The aim of the trustees is to continue the path followe(l over the last few years maintaining the policy of sound management by monitoring all aspects of our finances and encouraging community support for all activities. structure, governance and management Governing document The organisation is a charitable company limited by guarantee that was incorporated on 25 July 2003. The company was established under a Memorandum of Association wliich established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up members are required to contribute an amount not exceeding £1.
Strangford & Distrii:t Playgroup and After School Club Year Ended 31 August 2023 strangford & District Playgroup and After School Club is run by trustees assisted by a management committee who manage the charity's facilities on a day to day basis. The charity is fu51y compliant with all insurance, licence and fire regulations and child Protection legislation and is committed to provide a valuable Servi to all in the Strangford and district area. Recruitment and Appointment of Management Committee A director of the company is also a charity trustee for the purposes of charity law under the company's Articles. Under the requirements of the Memorandum and Articles of Association the trustees are elected by the members present at the annual general meeting and shall hold office until the next annual general meeting. Risk Management The trustees have reviewed the major risks which the charity faces and believe that maintaining unrestricted reseNes at the required levels and combined with an annual review of the controls over the key financial systems will provide sufficient resources in the event of adverse conditions. The company continues in its ommitment to meeting the highest standards of good govemence and best practice. Further attention has focused on non-financial risks arising from fire. health and safety and child protection. A key element in the management of financial risk is the setting of a reserves policy and its regular review by trustees. Trustees, responslbllltles Trustees, responsibilities statement The irustees are responsible for preparing the Trustees. Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards {United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in Northern Ireland requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to.. select suitable accounting policies and then apply them consistently., observe the methods and principles in the Charities SORI) 2019 (FRS 102): make judgements and estimates that are reasonable and prudent: state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements., prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financ.ial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hen for taking reasonable steps for the prevention and detection of fraud and other irregulaiities. Small Companies Exemption This ."eport has been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006. Signed on behalf of the board of trustees on Mary Swail
Strangford & District Playgroup and After School Club Year Ended 31 August 2023 Independent Examiner's Reporl to the Trustees of Strangford & District Playgroup and After School Club. I report on the accounts of the charity for the year ended 31 August 2023 which are set out on pages 3 to 16. Respective responsibilities of trustees and examiner As the charity's trustees (and also the directors of the Company for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the Companies Act 2006. Having been satisfied that the charity is not subject to an audit under company law, and is eligible for independent examination. it is my responsibility to: examine the accounts under section 65 of the Charities Act (Northem Ireland) 2008; follow the procedures laid down in the general directions given by the Gharity Commission for Northern Ireland under section 65(9)(b} of the Charities Act,. and state whether Pclrticular matters have come to my attention. Basis of independent examin@S r@port I have examined the charity accounts as required under section 65 of the Charities Act and my examination was carried out in accordance with the general directions given by the Charity Commission for Northern Ireland under section 65(9)(b) of the Charities ACL The examination included a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes conbideration of any unusual items or disclosures in the accounts. and seeking explanationg from you as charity trustees concerning any such matters. My role is to state whether any material matters have come to my attention giving me cause to believe.. 1. That accounting records were not kept in accordance with section 386 of the Companies Act; 2. That the accounts do not accord with those accounting records; 3. That the accounts do not comply with the accounting reqLiirements of section 396 of the Companies Act 2006 and with the methods and principles of the Chcirity Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and RepLblic of Ireland- and 4. That there is further information needed for a proper understanding of the accounts to be reached.
Strangford & District Playgroup and After School Club Year Ended 31 August 2023 Independent Examiner's Statement I have completed my examination and have no concerns in respect of the matters (1) to (4) listed above and, in connection with following the directions of the Charity Commission for Northern Ireland, I have found no matters that require drawing to your attention. Kyran Smyth Independent Examiner For and on behalf of KPS Chartered Accountants 35 Irish Street Downpatrick Co Down BT30 6BW Date:
Strangford & District Playgroup and Afterschool Club Statement of Financial Activities (Including Income and Expendlture Account) Year Ended 31 August 2023 Unrestricted Restricted funds funds Total 2023 Total 2022 Note Income: Donations Charitable activities Grants Total income 3,256 3.126 30.675 37,057 3,256 3,126 37,321 43,703 5,133 522 41,915 47,570 6,646 Expenditure on: Charitable activitie5 Governance Costs Total expenditure Net income I lexpenditure) Transfers between funds Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward 42.162 580 42,742 11,202 53.3G4 580 53,944 49,836 1,080 50,916 11,202 (5,685) 14,556) (10,241) 13,346) 16 {5.685) (4,556) (10,241) (3,346) 16 10,946 24,650 35,596 38,942 16 5,261 20.094 25,355 35.596 All i:IpDme and expenditure derives from continuing activities. The statement of financial acts'vities includes all gains and losses recognised during the year. The notes on pages 10 to 16 forni part of these financial statements.
Strangford & District Playgroup and After School Club Balance Sheet Year Ended 31 August 2023 2023 2022 Note Fixed assets Tangible assets 13 23,005 27,367 Current assets Debtors & Prepayments Casri at bank 14 179 4,068 4,247 541 9,603 10,144 Creditors: amounts falling due within one year Net current assets I Iliabilities) 15 1,897 2,350 1,915 8,229 Net assets l (liabilities) 25,355 35,596 Charlty Funds Unrestricted funds Restricted funds 16 16 5,261 20,094 10,946 24,650 Total charity funds l (deficit) 25,355 35,596 For the financial year ending 31 August 2023, the company was entitled to exemption from the audit under section 477 of the Conipanies Act 2006 relating to small companies. Trustees, responsibilitips= The Trustees have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476., and The Trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparats-on of Accounts. These Financial statements have been prepared in accordance with the special provisions relating to companies, subject to the small companies regime within part 15 of the Companies Act 2006. The financial statements were approved and authorised for issue by the Board on Signed on behalf of the board of trustees Mary Swail, Trustee Company registration number N1047332 The notes on pages 10 to 16 form part of these financial statements.
Strangford & District Playgroup and After School Club Notes to the Financial Statements Year Ended 31 August 2023 Summary of significant accounting policies (a) General inforniation and basis of preparation Strangford & District Playgroup and After School Club is a company limited by guarantee in Northern Ireland. In the ei'ent of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity. The address of the registered office is given in the charity information on page 3 of these financial statements. The nature of the charity's operations and principal activities are to provide a cross community social recreational facility with an emphasis on physical development, social development and mental development, within the locality and its environs without distinction of age, race, sex, political, religious or other opinion and to provide facilities in the interest of social welfare, recreation and leisure time occupation, with the objective of improving the condltlons of Ilfe for user5 in particular the Strangford area The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and RepLiblic of Ireland (FRS 102) (Charities SORP (FRS 102}), Charities Act (Northern Ireland) 2008, the Gompanies Act 2006, and UK Generally Accepted Accounting Practice. The charity has applied Update Bulletin 1 as published on 2 February 2016 and does not include a cash flow statement on the grounds that it is applying FRS 102 Section 1A. The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are presented in sterling which is the functional urrency of the charity and rounded to the nearest £. The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated. (b) Funds Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes. Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements. (c) Income recognition All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity is legally entitled to the income after any performance conditions have been met. the amount can be measured reliably and it is probable that the income will be received. For donations to be recognised the charity will have been notified of the amounts and the settlement date in writing. If there are conditions attached to the donation and this requires a level of performance before entitlemeilt can be obtained then income is deferred until those conditions are fully met or the fulfilment of those condi:ji)ns is within the control of the charity and it is probable that they will be fulfilled. The notes on pages 10 to 16 forni part of these financial statements. 10
Strangford & District Playgroup and After School Club Notes to the Financial Statements Year Ended 31 August 2023 Donated facilities and donated professional seNices are recognised in income at their fair value when their economic benefit is probaole, it can be measured reliably and the charity has control over the item. Fair value is determined on the basis of the value of the gift to the charity. For example the amount the charity would be willing to pay in the open market for such facilities and services. A corresponding amount is recognised in expenditure. No amount is included in the financial statements for volunteer time in line with the SORP {FRS 102). Further detail is t3iven in the Trustees, Annual Report. (d) Expenditure recognition All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or constructive obligation to make payments to third parties, It Is probable that the settlement wlll be required and the amount of the obligation can be measured reliably. It is categorised under the following headings-. Expenditure on charitsble activities; and CYnVPrn2nr costs. Irrecoverable VAT is charged as an expense against the activity for which expenditure arose. (e) Support costs allocation Support costs are those that a•SiSt the work of the charity but dn not directly represent charitable activities and include office costs, govemance costs, administrative payroll costs. They are incurred directly in support of expenditure on the objects of the charity. Where support costs cannot be directly attributed to particular headings they have been allocated to cost of raising funds and expenditure on charitable activities on a basis consistent with use of the resources. The analysis of these costs is included in note 6. {fj Tangible flxed assets Tangible fixed assets are stated at cost (or deemed cost) or valuation less accumulated depreciation and accumulated impairment losses. Cost includes costs directly attributable to making the asset capable of operating as intended. Depreciation is provided on all tangible fixed assets, at rates calculated to write off the cost, less estimated residual value, of each asset on a systematic basis over its expected useful life as follows.. Freehold buildings Restricted Plant & Machinery Unrestricted Plant & Machinery 40/0 Straight line 20% reducing balance 200A reducing balance lg) Debtors and creditors receivable I payable withln one year Debtors and creditors with no stated interest rate and re1vable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure. The notes on pages 10 to 16 fomi part of these financial statements. 11
Strangford & District Playgroup and After School Club Notes to the Financial Statements Year Ended 31 August 2023 (h) Impairment Assets not measured at fair value are reviewed for any indication that the asset may be impaired at each balance sheet date. If such indication exists. the recoverable amount of the asset, or the asset's cash generating unit, is estimated and compared to the carrying amount. Where the carrying amount exceeds its recoverable amount, an impairment loss is recognised in profit or loss unless the asset is carried at a revalued amount where the impairment loss is a revaluation decrease. (l) Provisions Provisions are re'cognised when the charity has an obligation at the balance sheet date as a result of a past event, it is probable that an outhow of economic benefits will be required in settlement and the amount can be reliably estiriiated. U) Tax Strangford & District Playgroup and After School Club is reco9nised as a charity for the purposes of applicable taxation legislation and is therefore not subject to taxation on its charitable activities. (K) Going concern The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the levE:l of reserves for the charity to be able to continue as a going concern. (l) Judgements and key sources of estimation uncertainty Estimates and judgements made in the prOsS of preparing the financial statements are continually evaluated and (ire based on historical experience and other factors. including expectations of future events that are believed to be reasonable under the circumstances. The Trustees do not consider that there are any critical judgements made in applying these charity accounting policies or that there are any critical acc(iunting estimates or assumptions which may have a significant risk of causing a material adjustment to carrying amounts of assets and liabilities within the next financial year. Income from donatlons and legacies 2023 2022 Gifts (Donations) 3,256 5,133 Income from gifts (donations) was £3.256 (2022: £5.133) which was all attributable to unrestricted funds. The notes on pages 10 to 16 forni part of these financial statements. 12
Strliiigford & District Playgroup and After School Club Notes to the Flnanclal Statements Year Ended 31 August 2023 Income from charitable activities 2023 2022 St Vincent De Paul Raffles Bonus Ball 100 3,126 3,126 422 522 Income from charitable activities was attributable to unrestricted funds. Grants 2023 2022 South Eastern Childcare Partnership Co-operation Ireland Early Years Outdoor Living Education Authority HSCB 4,368 1,338 1,000 33,316 1,700 37.321 Newry, Mourne and Down District CouiiGiI HMRC - Covid-19- Statutory Sick Pay 193 41,915 37,321 Income from the Education Authority of £30,675 (2022: £33,316) was attributable to unrestricted funds and £6.646 (2022- £Nil} was attributable to restricted funds. Analysis of expenditure on charitable activities 2023 2022 Wages and sal8ryes staff pension Staff training Rent & Water Rcltes Light, heat & power Insurance Repairs & Maintenance Telephone Computer Sofvare Printing, postage & stationery Sundry expenses Project expenses Bank charges Depreciation of freehold propety Depreciation of plant & machinery restricted Depreciation of plant & machinery unrestiicted 37,379 457 34,385 455 367 352 1,689 1,429 326 2,743 847 1,255 500 993 500 898 3,804 293 3,448 627 287 53,364 433 830 4,027 286 3,448 784 358 49,836 £11,202 (2022.. £6,369) of the above costs were attributable to restricted funds. £42,162 (2022: £43,467} of the above costs were attributable to unrestricted funds. The notes on pages 10 to 16 form part of these financial statements. 13
Strangford & District Playgrcvup and After School Club Nolkn"S to the Financial Statements Year Ended 31 August 2023 Allocation of support costs Support costs are costs in respect of bank fees paid during the year of £293 (2022.. £286) together with governance costs in relation to independent examiner's fees of £580 (2022.. £1,080). Support costs are allocated to charitable actNlties. Governance costs 2023 2022 Trustees, remuneration Trustees, expenses Independent examiner's remuneration (including expenses and benefits in kind 580 1,080 580 1,080 Net income l (expenditurei for the year I period Net Income l (expenditure) is stated after charging l (credltlng)- 2023 2022 Depreciation of tangib5e fixed assets 4,362 4,590 Independent examinerfs remuneration The independent examinerfs remuneration amounts to an independent examination fee of £580. The prior year independent examiner's remuneration amounted to £1,080. 10 Trustees. and key management personnel remuneration and expenses Two of the trustees are employed by Strangford & District Playgroup and After School Club. The aggregate remuneration received in respect of their employment was £19,296 (2022: £18,823) No (2022 - none) trustees are accruing pension arrangements. The trustees did not have any expenses reimbursed during the year {2022 - £nil). 11 staff costs and employLI: benefits The average monthly number of employees and full time equivalent during the year was as follows". 2023 2022 Charitable activities The notes on pages 10 to 16 form part of these financial statements. 14
Strangford & Distrii:t Playgroup and After School Club Notes to the Financial 5tstenents Ended 31 August 2023 The total staff costs and employee benefits were as follows: 2023 2022 Wages and salaries 37,379 37,379 34,385 34,385 12 Staff costs and employee benefits (continued) No employees received total employee benefits of more than £60,000. 13 Tangible fixed assets Freehold land and buildings Restricted Unrestricted Plant & Plant & Machinery Machinery Total Cost or valuation: At 1 Sep(ernber 2022 Additions At 31 August 2023 Depreciation: At 1 September 2022 Charge for the year At 31 August 2023 Net book value: At 31 August 2023 86,207 14.401 9.103 109,711 86,207 14,401 9,103 109,711 63,412 3.448 66,860 11,263 627 11.890 7,669 287 7.956 82,344 86,706 19,347 2.511 1,147 23,005 At 31 August 2022 22,795 3,138 1,434 27,367 The value of non4epreciable land held within Land & Buildirigs is nil (2022= nil). There are no assets held under .Inance leases. 14 Debtors 2023 2022 PAYEINIC Other debtors 179 541 541 179 15 Creditors: amounts falling due within one year 2023 2022 Bank account Accruals PAYEINIC Trade Creditors 1,317 1,335 580 1,897 580 1,915 The notes on pages 10 to 16 form part of these financial statements. 15
Strangford & District Playgroup and After School Club Notes to the Financ',ial Statements Year Ended 31 August 2023 16 Fund reconclllation Unrestricted funds Balance at start 11912022 Balance at end 311812023 Income Expenditure General funds 10,946 37,057 (42,742) 5,261 Restricted funds Balance at start 11912022 Balance at end 311812023 Income Expenditure Restricted Funds 24,650 6,646 11,202 20,094 Restricted funds Engage Funding - This is a specific grant received during the year allocated towards social development. 17 Analysis of net assets between funds Unrestricted Restricted funds funds Total Fixed assets Current assets Transfers Creditors Total 1,147 2,931 3,080 (1,897) 5,261 21,858 1,316 (3,080) 23,005 4,247 (1,897) 25,355 20,094 18 Related party transactions There are no related party transactions. The notes on pages 10 to 16 form part of these financial statements. 16