Friends of Party Time Garden Financial statements for the year ended September 2024
Page Contents Treasurer's annual report Receipts & payments account Statement of assets & liabilities Notes to the accounts
Friends of Party Time Garden Trustees, annual report for the year ended September 2024 Full name Friends of Party Time Garden Main address clo 26 Largy Road, Portglenone, Ballymena BT 36 7PN Committee members Chairperson Secretary: Treasurer.. Jim Morton Mary Collins Stephen Keenan Deputy Chair Jessica Harman Other Office Holders: 1st Committee Norman Wilson 2nd Committee Ryan Deane 3rd Committee Bradley Morton Governance and management The group operates under a constitution which is the governing document, and covers all aspects of the governance, administration, and finances, being adopted on 13 May 2015. An annual election to the committee is held at an annual AGM, in is notified as September for which annual accounts are prepared. Aims and objectives "To sustain and develop Partytime Garden as a cross community venue for the benefit of the community. To create a neutral venue, to hold events that will raise funds for local projects Signed on behalf of the committee.. Signed Name, Date 1711212024 ir
Friends of Party Time Garden Receipts & payments account for the year ended September 2024 Receipts Donations Grants Loans. Other receipts Totsl receipts 1,919.24 15,005.56 3,000.00 Payments Project Costs Running Costs. Bank Fees Loan Repayments. Other payments (repayment of overpaid Grant by DEARA) Total Payments 12,412.92 1,950.00 150.00 1,600.00 417.7 Bank and cash at the start of the period 1,645.16 Bank and cash at the end of the period JQI
Group Statement of assets and liabilities at September 2024 Cash assets Petty cash Totsl cash assets 50.00 Other assets N/A Liabilitie8 N/A These financial statements are accepted on behalf of the charity by: Signed Name, Treasurer Dated 1711212024
Friends of Party Time Garden Notes to the accounts for the year ended September 2024 1. Receipts & payments accounts Receipts and payments accounts are statements that summarise the movement of cash into and out of the organisation during the financial year. In this context "cash" includes cash equivalents, for example, bank accounts where cash can be readily withdrawn to pay for debts as they become due. 2. Grants & Donations Grants. Other donations Total grants and donations 15,005.56 1919.24 3. Committee members, remuneration Our committee are volunteers and did not receive any money this year even in expenses. 4. Related party transactions NIA
TRUSTEES ANNUAL REPORT for the year ended 30 September 2024 The management committee present their report with the audited financial statements for the year ended 30 September 2024. Reference and Administrative Information Charity Name: Friends of Partytime Garden Charity Registration number: NIC 107170 Business Address: 26 Largy Road, Portglenone Co. Antrim BT44 88X Management Committee Jim Morton - Chair Mary Collins - Secretary Jessica Harman - Vice Chair Stephen Keenan - Treasurer Norman Wilson Ryan Deane Bradley Morton Bankers Dansk Bank, Broadway, Ballymena, Co. Antrim Structure, Governance and Management Governing Document The organisation is governed by rules and is constituted as an unincorporated body. Recruitment and Appointment of Management Committee The management committee of the group are also charity trustees for the purposes of charity law. Under the requirements of the Memorandum and Articles of Association the management committee hold office until the next Annual General Meeting and are eligible for re-election. Individuals are invited to serve as management committee on the basis of their abilities and background so as to achieve a balance between those from the business, voluntary and charity sectors.
Management committee Induction and training The management committee have conducted a review of the major risks to which the charity is exposed. Where appropriate, systems or procedures have been established to mitigate the risks the charity faces. Internal control risks are minimised by the implementation of procedures for authorisation of all transactions and projects. Procedures are in place to ensure compliance with health and safety of staff, volunteers, clients and visitors to the premises and garden site. These procedures are periodically reviewed to ensure that they continue to meet the needs of the charity. Organisational Structure At present FOPTG has a management committee of 7 members who meet regularly and are responsible for the strategic direction and policy of the charity. A scheme of delegation is in place and day to day responsibility for the provision of the services rests primarily with the Chairman. Charitable Purposes The Charitable purposes of Friends of Partytime Garden are; The advancement of education of the public about the living world and the environment by.. 1. Inspiring, stimulating, encouraging and sustaining interest and enthusiasm in the general public in the knowledge and study of animals and other wildlife by establishing and running one or more zoological gardens or similar scientific exhibitions; 2. Inspiring and engaging with the general public in matters relating to the living world and the environment and general environmental protection. 3. To promote for the benefit of the inhabitants of Portglenone and the surrounding area the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the condition of life of the said inhabitants. 4. To create neutral venue for hire to groups from all communities to hold events to raise funds for their projects Achievements and Performance The group believes it achieved its goals of promoting good community relations throughout the area by managing and maintaining the garden site. It has emerged from the Impact of COVID which for a community garden and space is something of an achievement. The focus of the Garden has moved from reliance on the community zoo to a focus on wider conservation activities and specific aspects like beekeeping. The garden has benefitted from Probation BoardNI funding and the skills services derived from individual undertaking community service at the site. This has allowed it to diversify planting and to develop walks and trails. The ongoing programme of events for the public has seen a slow return to pre-pandemic visitor numbers. Volunteer support has been
steady and successful with a number of programrnes to train support and develop volunteering. Our work with the probation Board Northern Ireland is ongoing and has become a core programme despite year on year reductions in their budget. It does provide workers completing community service orders, however its real benefit is in allowing us to help those who have become involved with the criminal justice system and to offer them a second chance. From COVID we have seen a focus on our health and well being work with Public Health Agency Funded programmes which has allowed us to make a real difference in people lives supporting those most affected by the pandemic. Mid and East Antrim Council recognised us as a front line service provider of services during the pandemic and has funded our community festivals. Financial Review The organisation had a successful year. The results are set out in full in the audited accounts. Principal Funding Sources The principle sources of funding included Probation Board Nl. Public Health Agency, Mid and East Antrim Council and DEARA under their rural micro grants scheme. Reserves Policy The committee retain funds in the charity in order to provide sufficient working capital to facilitate the ongoing activities. The target for unrestricted fund reserves is six months to support costs. Volunteers The charity is appreciative of the efforts of its volunteers who are involved in seniice provision. We invest in this work to support train and equip them. Conclusion Like many CVS organisations we are still dealing with the impact of COVID both at a community and organisational level. In some ways we have emerged stronger and leaner as an organisation, however having to close our doors to the public did lead to certain aspects of the work such as the community zoo just becoming untenable. We have found alternative ways of engaging, educating and entertaining the public and look forward to a new year providing a safe space for the community to work, rest and play. For and on behalf o ommittee imm rton (Chairperson) Date
INDEPENDENT EXAMINER'S REPORT TO THE CHARITY TRUSTEES OF FRIENDS OF PARTYTIME GARDEN FOR THE YEAR ENDED 30 SEPTEMBER 2024 I report to the trustees on my examination of the financial statements of Friends of Partytime Garden (the charitable company) for the year ended 30 September 2024. Respective responsibilities of charity trustees and examiner As the charity trustees you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act (Northern Ireland) 2008. It is my responsibility to.. Examine the financial statements under section 65 of the Charities Act; Follow the procedures laid down in the general Directions given by the Charity Commission for Northern Ireland under section 65(9)(b} of the Act. and State whether particular matters have come to my attention. Basis of independent examiner's report I have examined your charity accounts as required under section 65 of the Charities Act and my examination was carried out in accordance with the general Directions given by the Charity Commission for Northern Ireland under section 65{9)(b) of the Act My examination included a review of the accounting records kepl by the charity and a comparison of the accounts presented with those records. It also included consideration of any unusual items or disclosures in the accounts, and seeking explanations from the charity trustees concerning any such mater. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. 1. Accounting records were not kept in accordance with section 63 of the Charities Act; or 2. The accounts do not accord with the accounting records,. or 3. The accounts do not comply with the accounting requirements of the Charities Act. 4. That there is further information needed for a proper understanding of the accounts to be reached Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached. lan Stevenson 2024