COMPANY REGISTRATION NUMBER: N1624120 CHARITY REGISTRATION NUMBER: 107108 Presence in Portaferry Limited Company Limited by Guarantee Unaudited Financial Statements 30 April 2024 ANA NTAN Chartered accountants Sketrick House Jubilee Road Newtownards Co Down BT23 4YH Y LIMITED
Presence in Portaferry Limited Company Limited by Guarantee Financial Statements Year ended 30 April 2024 Page Trustees, annual report (incorporating the director's report) Independent examiner's report to the trustees Statement of financial activities (including income and expenditure account) Statement of financial position Statement of cash flows Notes to the financial statements 10
Presence in Portaferry Limited Company Limited by Guarantee Trustees, Annual Report (Incorporating the Director's Report) Year ended 30 April 2024 The trustees, who are also the directors for the purposes of company law, present their report and the unaudited financial statements of the charity for the year ended 30 April 2024. Reference and administrative details Registered charity name Presence in Portaferry Limited Charity registration number 107108 Company registralion number N1624120 Principal off ice and registered 46 Shore Road off ice Portaferry Co Down BT22 1 JZ The truslees Mr DM Anderson Dr EM Edmondson Mr JD Edmondson Mr G Lennon Canon G Withers Company secrelary Mr DM Anderson Independent examiner Imelda Rogan on behalf of Rogan Accountancy Ltd Sketrick House Jubilee Road Newtownards Co Down BT23 4YH Structure, governance and management PresenCE is the collective term for a group of Christians in Portaferry, coming from all four of the established churches in the town. The organisation is a charitable company limited by guarantee, incorporated on 15th April 2014. The organisation was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed by these articles. In the event of the company being wound up, members are required to contribule an amount not exceeding £1. Presence in Portaferry Limited is in compliance with legal and other statutory obligations. The company was formally granted charitable status by the Nl Charity Commission on 17th September 2018 and its charity reference number is 107108. Trustee meetings and decisions comply with the Articles of Associalion.
Presence in Portaferry Limited Company Limited by Guarantee Trustees, Annual Report (Incorporating the Director's Report) (continued) Year ended 30 April 2024 Objectives and activities In setting the objectives for the charity and planning activities. the Trustees have given careful consideration to the Charity Commission for Northern Ireland's guidance on public benefit to their beneficiaries. The Company's objectives are to work on a faith-based, cross-community basis to support the people resident in, andlor visiting Portaferry, and its surrounding area, irrespective of age, sex. sexual orientation, race, disability, political. religious or other opinion by 1. supporting the work of YFC in its Place2b cross-community faith based work for the benefit of young people., 2. leading, supporting and carrying out developmental fatth-based and social activities and projects. and co-operating with other organisations. for the benefit of all adults. 3. facilitating, in conjunction with the other local community organisations, new arrivals, immigrants and refugees from elsewhere who wish to reside in the area by providing a welcome, and assisting with language. accommodation, sheller, integration and other matters of pressing need. Strategic report The following sections for achievements and performance and financial review form the strategic report of the charity.
Presence in Portaferry Limited Company Limited by Guarantee Trustees, Annual Report (Incorporating the Director's Report) (continued) Year ended 30 April 2024 Achievements and performance During the year ended 30 April 2024. PresenCE continued to expand upon our activities. Our main projects during the year were as follows: Place2B Youth for Christ. Yfc. has continued its youth work with Place2B. but unfortunately, Yfc has struggled to recruit staff to lead the sessions in Portaferry. Local volunteers supported by Yfc HQ staff have held fortnightly evening sessions while recruitment is underway. The Homework Club continues weekly. PresenCE provided financial support again in the year in question. This is likely to increase to more usual levels in the coming year. One of our Trustees has liaison responsibilities with Yfc. Portaferry Gala Gala 2023 saw a return to full normal operation. The Gala committee must be congratulated on the excellent job they did and in particular with the street theme event. PresenCE has always hosted a range of activities in Gala Week. In 2023, PresenCE supported Gala with= Open Hour every day except Sunday with four stories - in person and on zoom: Sing Praise in St. Cooey's Oratory" A "generous gesture" of 200 free ice-cream or coffee vouchers given spontaneously. Book Clubs After the very successful Beta & Gamma clubs PresenCE has continued to offer two or three clubs throughout the year. We compleled Delta - a whirlwind read of the New Testament books. September brought"Daring to Hope." 2024 began with a search of "Wisdom for the Whole of Life" The clubs take place on Zoom but we have been able to have some in-person events in the 8-week cycle. These have been held in The Narrows and have been greatly enjoyed. Carols in the Square PresenCE provided an opportunity for old and young with school choirs to enjoy a traditional Christmas celebration. New Year Open Hour We once again had an Open Hour to mark the New Year 2024. Speakers from each of the Churches in the village spoke of God's faithfulness during 2023 despite some very difficult circumstances and their hope for the future "Welcom-ln" The significant rise in energy prices. despite government support. coupled with the overall increase in the cost of living, has meant that some people are struggling to keep warm. To help alleviate this a
Presence in Portaferry Limited Company Limited by Guarantee Trustees, Annual Report (Incorporating the Director's Report) (continued) Year ended 30 April 2024 number of organisations have sought to set up warm spaces where people can come to be warm. Presence, in conjunction with Portaferry Methodist Church, has supported the development of Welcom-ln. The church is open on Tuesday mornings as a space for anyone to come. There are conversations and other activities available plus warm beverages. Care Home Members of the Presence team visit a local care home weekly to provide a short faith session for the residents. Reminiscence Project The Reminiscence project completed its second phase with publication of "Christmas Past" 40 participants shared their memories of Christmas as young people and their stories have been published. A trip to Belfast City Hall and the Christmas Market completed the "term" Another theme was "Make Do and Mend" with a larger group of participants. This project has encouraged interaction and discussion among many seniors who were isolated during Covid. Their memories and lessons about life have much to teach us even today. It continues to address the need felt by some of the more senior citizens in our community- The modus operandii is of 6-8 seniors meeting for refreshments while a facilitator skilfully collects their recollections of life in the 1940's. 50's and 60's. These memories are recorded in booklets for local distribution. This project is run with the support of Portaferry Community Collective and Portaferry Methodist Church. Financial review The Statement of Financial Activities set out on page 8 shows income for the year of £8,142, which includes a generous donation of £7,004 from Portaferry Methodist Church, to support our ongoing running costs. Total expenditure was £4.422. resulting in a surplus of £3.720 which will be added to our reserves. Al the year end our cumulative reserves totalled £9.619 and will be used to enable the continuation of our activites for the foreseeable future. Our organisation is reliant fully on donations and we are grateful to our small but reliable pool of donors. Our activities cannot continue without external donations and whilst our reserves are sufficient to cover our costs for the next year or so, without ongoing support funds will quickly run out. Plans lor fulure periods PresenCE is committed to its work in Portaferry and recognises the need for a "mixed econom of events. both online and physical. We are grateful for engagement from all the Churches and other community groups in the town and look forward to new volunteers coming fomard to support the Trustees. We are also mindful of the social impact of isolation. povety and the impact for those struggling with effective management of their limited resources. It is too easy to write off those affected by loneliness. ill health, drugs and violence and we need to seek new and innovative ways to partner with organisations that can support all. as they seek to transform their lives.
Presence in Portaferry Limited Company Limited by Guarantee Trustees, Annual Report (Incorporating the Director's Report) (continued) Year ended 30 April 2024 The trustees, annual report and the strategic report were approved on 30 September 2024 and signed on behalf of the board of trustees by= ]DEDkno*d¢• Mr DM Anderson Trustee Mr JD Edmondson Trustee
Presence in Portaferry Limited Company Limited by Guarantee Independent Examiner's Report to the Trustees of Presence in Portaferry Limited Year ended 30 April 2024 I report to the trustees on my examination of the financial statements of Presence in Portaferry Limited I'the charity'l for the year ended 30 April 2024. Responsibilities and basis of report As the trustees of the company (and also its directors for the purposes of company lawl you are responsible for the preparation of the financial statements in accordance wilh the requirements of Charities Acl (Northern Ireland) 2008 {Ihe '2008 Acl,) and the Companies Act 2006 ('the 2006 Act,). You are satisfied that the accounts of the company are not required by charity or company law to be audited and have chosen instead to have an independent examination. Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination. I report in respect of my examination of the charity's financial statements as carried out under section 65 of the 2008 Act. In carrying out my examination I have followed the general Directions given by the Charity Commission for Northern Ireland under section 65{9)(b} of the 2008 Act. Independent examiner's slatement I have completed my examination. I confirm that no matters have come to my attention in connection with my examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act" or the financial statements do not accord with those records. or the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement thal the accounts give a 'true and fair, view which is not a matter considered as part of an independenl examination., or the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 102). I confirm that there are no other matters to which your attention should be drawn lo enable a proper understanding of the accounts to be reached. Imelda Rogan on behalf of Rogan Accountancy Ltd Independent Examiner Sketrick House Jubilee Road Newtownards Co Down BT23 4YH
Presence in Portaferry Limited Company Limited by Guarantee Statement of Financial Activities (including income and expenditure account) Year ended 30 April 2024 2024 Unreslricted funds Total funds Total funds 2023 Note Income and endowments Donations and legacies Investment income 8,122 20 8,122 20 13,550 Total income 8.142 8,142 13,557 Expenditure Expenditure on charitable activities Total expendilure 4.422 4,422 12.422 4.422 4,422 12.422 Net income and net movement in funds 3.720 3,720 1.135 Reconciliation of funds Total funds brought forward Total funds carried forward 5.899 5,899 4.764 9.619 9,619 5.899 The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities. The noles on pages 10 10 15 forni part ol Ihese linancial slalements.
Presence in Portaferry Limited Company Limited by Guarantee Statement of Financial Position 30 April 2024 2024 2023 Note Current assets Cash at bank and in hand 9,619 5.899 Net current assets 9,619 5.899 Total assets less current liabilities 9,619 5,899 Funds of the charity Unrestricted funds 9,619 5,899 Total charity tunds 12 9,619 5,899 For the year ending 30 April 2024 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. Directors, responsibilities- The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476. The directors acknowledge their restK)nsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of financial statements. These financial statements have been prepared in accordance with the provisions applicable lo companies subject lo Ihe small companies. regime. These financial statements were approved by the board of trustees and authorised for issue on 30 September 2024, and are signed on behalf of the board by: ]DED d¢• Mr DM Anderson Trustee Mr JD Edmondson Trustee The noles on pages 10 10 15 forni part ol Ihese linancial slalements.
Presence in Portaferry Limited Company Limited by Guarantee Statement of Cash Flows Year ended 30 April 2024 2024 2023 Cash flows from operaling activities Net income 3.720 1.135 Adjustments for.. Other interest receivable and similar income {20) 3,700 171 1,128 Cash generated from operations Interest received 20 Net cash from operating activities 3,720 1,135 Net increase in cash and cash equivalents Cash and cash equivalenls at beginning of year Cash and cash equivalents at end of year 3,720 5,899 1,135 4,764 9,619 5,899 The noles on pages 10 10 15 forni part ol Ihese linancial slalements.
Presence in Portaferry Limited Company Limited by Guarantee Notes to the Financial Statements Year ended 30 April 2024 General information The charity is a public benefit entity and a private company limited by guarantee, registered in Northern Ireland and a registered charity in Northern Ireland. The address of the registered office is 46 Shore Road. Portaferry, Co Down. BT22 1JZ. Statement of compliance These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland,, the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 (Charities SORP {FRS 102)) and the Companies Act 2006. Accounting policies Basis of preparation The financial statements have been prepared on the historical cost basis. as modified by the revaluation of certain financial assets and liabilities and investment properties measured at fair value through income or expenditure. The financial statements are prepared in sterling. which is the functional currency of the entity. Going concern There are no material uncertainties about the chariws ability to continue. Judgements and key sources of estimalion uncertainty The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. Management continue to review these judgements and eslimates. The judgemenls that management has made in the process of applying the accounting policies and that have the most significant impact on the amounts recognised in the financial statements are as follows=_ compleleness of income. Income has been recognised in the year during which it was received. The trustees do not expect clawback; 2 completeness of expenditure. Expenditure has been recognised in the year during it accrued. The trustees have assessed post year end expenditure which relates to pre year end goods and services. 10
Presence in Portaferry Limited Company Limited by Guarantee Notes to the Financial Statements (continued) Year ended 30 April 2024 Accounting policies (conllnued) Fund accounting Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes. Designated funds are unrestricted funds earmarked by the trustees for particular future project or commitment. Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal. and fall into one of two sub-classes= restricted income funds or endowment funds. Incoming resources All incoming resources are included in the statement of financial activilies when entitlement has passed to the charity- it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income: income from donations or grants is recognised when there is evidence of entitlement to the gift, receipt is probable and its amount can be measured reliably. legacy income is recognised when receipt is probable and entitlement is established. income from donated goods is measured at the fair value of the goods unless this is impractical to measure reliably, in which case the value is derived from the cost to the donor or the estimaled resale value. Donated facilities and seNices are recognised in the accounls when received if the value can be reliably measured. No amounts are included for the contribution of general volunteers. income from contracts for the supply of services is recognised with Ihe delivery of the contracted service. This is classified as unrestricted funds unless there is a contractual requirement for it to be spent on a particular purpose and returned if unspent, in which case it may be regarded as restricted.
Presence in Portaferry Limited Company Limited by Guarantee Notes to the Financial Statements (continued) Year ended 30 April 2024 Accounting policies (conllnued) Resources expended Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered. and is classified under headings of the statement of financial activities to which it relates= expenditure on raising funds includes the costs of all fundraising activities, events, non- charitable trading aclivilies, and the sale of donated goods. expenditure on charitable activities includes all costs incurred by a charity in undertaking activities that further its charitable aims for the benefit of its beneficiaries, including those support costs and costs relating to the governance of the charity apportioned to charitable activities. other expenditure includes all expenditure that is neither related to raising funds for the charity nor part of its expenditure on charitable activities. All costs are allocated to expenditure categories reflecting the use of the resource. Direct cosls allributable lo a single aclivily are allocated directly to that activity. Shared cosls are apporlioned between the activities they contribute to on a reasonable, justifiable and consistent basis. Financial instruments A financial asset or a financial liability is recognised only when the charity becomes a party to the contractual provisions of the instrument. Basic financial instruments are initially recognised at the amount receivable or payable including any related transaction costs. Current assels and current liabilities are subsequently measured at the cash or other consideration expected lo be paid or received and not discounted. Debt instruments are subsequently measured at amortised cost. Where investments in shares are publicly traded or their fair value can otherwise be measured reliably, the investment is subsequently measured at fair value with changes in fair value recognised in income and expendwture. All other such investments are subsequently measured at cost less impairment. Other financial instruments. including derivatives. are initially recognised at fair value, unless payment for an asset is deferred beyond normal business terms or financed at a rate of interest that is not a market rate. in which case the asset is measured at the present value of the future payments discounted at a market rate of interest for a similar debt instrument. Other financial instruments are subsequently measured at fair value, with any changes recognised in the statement of financial activities. with the exception of hedging instruments in a designaled hedging relationship. 12
Presence in Portaferry Limited Company Limited by Guarantee Notes to the Financial Statements (continued) Year ended 30 April 2024 Accounting policies (conllnued) Financial instruments (contin4d) Financial assets that are measured at cost or amortised cost are reviewed for objective evidence of impairment at the end of each reporting date. If there is objective evidence of impairment, an impairment loss is recognised under the appropriate heading in the statement ol financial activities in which the initial gain was recognised. For all equily instruments regardless of significance. and olher financial assets that are individually significant, Ihese are assessed individually for impairment. Olher financial assets are either assessed individually or grouped on the basis of similar credit risk characteristics. Any reversals of impairment are recognised immediately, to the extent that the reversal does not result in a carrying amount of the financial asset that exceeds what the carrying amount would have been had the impairment not previously been recognised. Limiled by guaranlee The charity is a company limited by guarantee and does not have share capital. The liability of each member is limited to an amount not exedIng £1. Donalions and legacies Unrestricted Funds Restricted Total Funds Funds 2024 Donations Donations Donations (Ukraine Appeal) 8.122 8,122 8.122 8.122 Unrestricted Funds Restricted Total Funds Funds 2023 Donations Donations Donations (Ukraine Appeal) 4,730 4,730 8,820 8,820 4,730 8,820 13,550 Investmenl income Unrestricted Toial Funds Unrestricted Total Funds Funds 2024 Funds 2023 Bank interest receivable 20 20 13
Presence in Portaferry Limited Company Limited by Guarantee Notes to the Financial Statements (continued) Year ended 30 April 2024 Expenditure on charitable activities by lund type Unrestricted Funds Restricted Total Funds Funds 2024 Youth support activities Ukraine Appeal Other Community Support Projects Support costs 2.006 2,006 2.021 395 2,021 395 4,422 4,422 Unrestricted Funds Restricted Total Funds Funds 2023 Youth support activities Ukraine Appeal Other Community Support Projects Support costs 1.734 407 1.124 337 1,734 9,227 1,124 337 8,820 3.602 8,820 12.422 Expendilure on charitable aclivities by activity type Activities undertaken directly Support costs Total funds 2024 Total fund 2023 Youth support activities Ukraine Appeal Other Community Support Projects Governance costs 2.006 2,006 1,734 9,227 1.124 337 2.021 2,021 395 395 4.027 395 4,422 12.422 Independent examination fees 2024 2023 Fees payable to the independent examiner for: Independent examination of the financial statements 300 300 10. Staff costs The total staff costs and employee benefits for the reporting period are analysed as follows: 2024 2023 The average head count of employees during the year was Nil {2023= Nill. No employee received employee benefits of more than £60,000 during the year {2023: Nil). 14
Presence in Portaferry Limited Company Limited by Guarantee Notes to the Financial Statements (continued) Year ended 30 April 2024 11. Trustee remuneration and expenses Trustees participate on a fully voluntary basis and no trustees received remuneration or benefits during ihe year. 12. Analysis of charilable funds Unrestricled funds At 1 May 2023 Al Income Expenditure 30 April 2024 General funds 5.899 8.142 (4,422) 9,619 At 1 May 2022 At Income Expenditure 30 April 2023 General funds 4,764 4,737 (3,602) 5,899 13. Analysis of net assets between funds Unrestricted Total Funds Funds 2024 Current assets 9,619 9,619 Unrestricted Total Funds Funds 2023 Current assets 5,899 5,899 14. Analysis of changes in net debt At At 1 May 2023 Cash flows 30 Apr 2024 Cash at bank and in hand 5.899 3,720 9,619 15