Charity number: NIC107032 Company number: N1638732 Omagh Child Contact Centre (A company limited by guarantee) Trustees, report and financial statements for the year ended 31 March 2023
Omagh Child Contaet Centre (A company limited by guarantee) Contents Page Legal and administrative infonnation Trustees, report Independent examiners, report Statement of financial activities Balance sheet Notes to the financial statements 10-13
Omagh Child Contact Centre (A company limited by guarantee) Legal and administrative information Charity number NIC107032 Company registration number N1638732 Registered office Early Years Centre Old General Hospital Woodside A venue OMAGH BT79 7BP Accountants O'Donnell & Mellon 19121 Castle Street OMAGH Co. Tyrone BT78 IDD Bankers Bank of Ireland Campsie Omagh Co. Tyrone Page I
Omagh Child Contact Centre (A company limited by guarantee) Report of the trustees (incorporating the directors, report) for the year ended 31 March 2023 The trustees present their report and the financial statements for the year ended 31 March 2023. The trustees, who are also directors of Omagh Child Contact Centre for the purposes of company law and who served durincv the year and up to the date of this report are set out on page l. Structure, governance and management Trustees have had regard to the Comrnission's Public Benefit requirement statutory guidance and are committed to the wellbeing of all beneficiaries, ensure that the activities have helped to achieve the charity's purposes and provide a benefit to the beneficiaries. Thi5 is considered and monitored through regular quarterly meetings of Trustees and Management Committee. To ensure this happens OCCC was accredited by the National Association of Child Contact Centres in November 2014. Re-accreditation takes place every 3 years. As part of the Accreditation process all volunteers have to attend a training course, have an enhanced Access Nl check and update safeguarding training, through briefings, newsletters and volunteer nights. OCCC is a Company Limited by Guarantee. OCCC has its own Constitution and is accredited by NACCC and is a member of NINCCC. Trustees Francis Mcconnell Carol Colton Michelle O'Kane Ellen Morris Vincent Brogan Chair person Secretary Treasurer Objectives and activities Purpose The purpose of OCCC is to provide safe neutral spaces in the OCCC where the children of separated families can meet with a parent or significant other in a neutral child friendly environment. Children have the leoal rioht to grow up knowino the love and care of both parents. Where parents find it impossible to make these arrangements due to a breakdown of trust, OCCC can provide a safe neutral place where the relationship between a Child and parent can be restored. It is a stepping stone that bridges the gap until more norn)al arrangements can be made for contact outside of the centre. Referrals Can be accepted from Solicitors, Court Orders, Social Services, and Self Referrals. The centre has a public benefit to anyone in these circumstances regardless of race. gender, age, disability or religion that live within the Fermanagh Omagh District Council Area, or Dery City Strabane Aclivilies Omagh Child Carried out its purposes through the following activities. Four se55ions on a Saturday from 10am to Ipm and one session on a Wednesday evenin(r 5.30pm to 7.30pm. The Centre is staffed by one paid part time Co-ordinator who works for 25 hours and a paid Administrative officer who works for 10 hours each week. Twelve volunteers support the paid staff in providing the Contact session5 and the management of the service is provided by the voluntary Management Committee. Page 2
Omagh Child Contact Centre (A company limited by guarantee) Report of the trustees (incorporating the directors, report) for the year ended 31 March 2023 Beneficiarie Children.. By attending the Child Contact Centre. the children will benefit from knowing that the parent that they no longer live with still loves and cares for them, despite the trauma of their parent's separation. It allows the child's relationship with the contact parent to be restored in a safe place. Research has shown that this can be essential for the well-being of the child and has a rther impact on their ability to fomi healthy relationships in later life. If the centre did not exist these children could risk losing their relationship with a parent for life. The contact parent benefits by having safe contact with their child, and can build on this relationship with the child for the remainder of their child's life. The Resident parent benefits by knowing that their child is safe, and they are safe coming to and from the centre where trained staff and volunteers manage handovers if required, in instances where there may have been domestic abuse or implacable hostility. Time at OCCC, allows parents time to rebuild trust with each other so that the child can benefit frorn the best possible relationship with both parents. When parents separate it is often traumatic and cOnsing for children, by being oiven the opportunity to have regular contsct with the contact parent they are reassured that they are loved by both parents. Other indirect beneficiaries are the Family Courts and Social Services. OCCC provides a vital resource for the families they work with enabling children to have contact with a parent, which is enshrined in legislation. They monitor and review families attending the centre, there is therefore an expectation that everyone will work together towards a more nOnal contact aangement outside of the centre for the child whose needs are paramount. Achievements and performance Achievements 21 families attended the contact centre 800/0 fathers and 200/D mothers 30 children enjoyed a total of 2,524 hours of contact with their non-resident parent Half of these children were under 5 years of age Much research has gone into the impact of losing contact with a parent on the child. A child who has a loving relationship with both parent5 is much more likely to be emotionally secure, is better equipped socially, and benefits educationally. Contact parents realise that without the Child Contact Centre they would not see their child at all. The longer this goes on the greater likelihood that contact is105t altogether. Page 3
Omagh Child Contact Centre (A company limited by guarantee) Report of the trustees (incorporating the directors, report) for the year ended 31 March 2023 Hann. OCCC mitigates any hami that may arise flowing from its purposes by encouraging good communication from the onset. Both parents are interviewed separately by the co-ordinator durino the pre -contact visit to the Centre. This involves explaining the guidelines for contact parents. All parents sign that they consent to abide by the rules obligations for service users. Users are encouraged to talk to the Co-ordinator regarding issues that arise regarding contact concerns as soon as possible after the contact session. Training for volunteers is essential to providing the best possible service for farnilies using OCCC. All volunteers complete an application process. They are Access Nl checked and follow complete an induction process, involving training. All volunteers are Access Nl checked at the enhanced level. All volunteers attend rnandatory induction training over 4 sessions. Training is ongoing with annual safeguarding. health and safety and First Aid sessions. Careful briefing and debriefing before and after each session is a vital tool to ensure everyone has adequate infoLTnation on such things a5 which parents must not meet, any toileting or food requirements, which families can use the centre as a pick up and drop off facility and specific needs of each family. These sessions can also be used to addTess Safeguarding issues as they arise. All volunteers receive a newsletter from time to time to ensure everyone is aware of any ongoing issues and upcorning events such as training and volunteer nights which are held once a tertn. A complaint procedure is in place. During the past year all complaints (4) were able to be resolved by the complainant meeting the co-ordinator, discussing the issue of concern and agreement on the way forward. An accidentlincident book is kept updated and both parents infonned should any incident or accident arise. If so. both parents are asked to sign. Private Benefit Accidental benefit can happen as volunteers develop skills in working with children and separated families, understand the importance of contact for a child while being aware of the impact separation and divorce has on children. This is beneficial for their CV'5 when applying for Social Care posts including social work courses but incidental to the purpose ofOCCC. Financial review The main source of funding has been from the Western Health and Social Care Trust. INCOME £44.380, EXPENDITURE £37,277 RESERVES £47,721 Page 4
Omagh Child Contact Centre (A company limited by guarantee) Report of the trustees (incorporating the directors, report) for the year ended 31 March 2023 Statement of trustees, responsibilities The trustees (who are also directors of Omagh Child Contact Centre for the purpose of company law) are responsible for preparing the Trustees, Annual Report and the financial statements in accordance with applicable law and United Kin(rdom Generally Accepted Accounting Practice. Company law requires the trustees to prepare financial statements for each fmancial year which give a true and fair view of the state of affairs of the charitable Company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to.. select suitable accounting policies and then apply them consistently; observe the methods and principles in the Charities SORP. make judgements and estimates that are reasonable and prudent- state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements,. and prepare the financial statements on the Croing concern basis unless it is inappropriate to presume that the charitable ompany will continu¢ in operation. The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and which enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other i¢guaritIeS. The charity trustees have complied with the duty to have regard to the guidance issued by the Commission under section 4(b) of the Charities Act (the public benefit requirement statutory guidance). Small company provisions This report has been prepared in accordance with the provisions applicable to cornpanies subject to the small companies, regime. On behalf of the board Carol Colton Secretary Charity Number.. NIC107032 Old General Hospital Woodisde Avenue Omagh 19th December 2023 Page 5
Omagh Child Contact Centre (A company limited by guarantee) Independent examiner's report to the charity trustees of Omagh Child Contact Centre. I report on the accounts of Omagh Child Contact Centre for the year ended 31 March 2023 which are set out on pages Respective responsibilities of charity trustees and examiner As the charity's trustees (and also the directors of the company for the pury)oses of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006. Having satisifed myself that the charity is not subject to audit under company law, and is eligible for independent examination, it Is my responsibility to.. examine the accounts under section 65 of the Charities Act follow the procedures laid down in the general Directions gffiven by the Charity Commission for Northern Ireland under section 65(9)(b) of the Charities Act state whether particular matters have come to my attention. Basis of independent examiner's report I have examined your charity accounts as required under section 65 of the Charities Act and tny examination was carried out in accordance with the general Directions given by the Charities Commission for Northem Ireland under section 65(9)(b) of the Charities A¢t.The examination included a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also included consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. My role is to State whether any material matters have come to my attention giving me cause to believe.. l. That accounting records were not kept in accordance with section 386 of the Companies Act 2006 2. That the accounts do not accord with those accounting records 3. That the accounts do not comply with the accountino requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Charities Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland 4. That there is no further inforniation needed for a proper understanding of the accounts to be reached. Independent examiner's statement I have completed my examination and have no concerns in respect of the matters (l) to (4) listed above and, in connection with followints the Directions of the Charity Commission for Northem Ireland, I have found no matter5 that require drawing to your attention. Independent examiner Mr. Brian Mellon F.C.C.A. O'Donnell & MelloTh 19121 Castle Street OMAGH Co. Tyrone 19th December 2023 Page 6
Omagh Child Contact Centre (A company limited by guarantee) Statement of financial activities (incorporating the income and expenditure account) For the year ended 31 Mareh 2023 Unrestricted Restricted funds funds 2023 Total 2022 Total Notes Income fro Charitable activities 44,380 44,380 42,698 Total income and endowments 44.380 44,380 42,698 Expenditure on Charitable activities Other 37,193 37,193 84 37,936 75 84 Total expenditure 84 37,193 37,277 38,011 Net ineoming resources for the year I Net income for the year (84) 7,187 7,103 4,687 Total funds brought forward Movement of ndS 22,938 17.680 40.618 35,931 Total funds carried fonvard 22,854 24,867 47,721 40,618 The statement of financial activities include5 all gains and losses in the year and therefore a separate statement of total recotsnised oains and losses has not been prepared. All of the above amounts relate to continuing activities. The note5 on pages 10 to 13 form an integral part of these financial statements. Page 7
Omagh Child Contact Centre (A company limited by guarantee) Balanee sheet as at 31 March 2023 2023 2022 Notes Fixed assets Tangible assets Current assets Cash at bank and in hand 1,436 1.436 50,363 45,355 50.363 45,355 Creditors: amounts falling due within one year {4,078) (6.173) Net current assets 46,285 39.182 Net assets 47,721 40,618 Funds Restricted income funds Unrestricted income funds 24,867 22,854 17.680 22,938 Total funds 47,721 40.618 The Balance Sheet continues on the following page. The notes on pages 10 to 13 form an integral part of these financial statements. Page 8
Omagh Child Contact Centre (A company limited by guarantee) Balance sheet (continued) Trustees statements required by the Companies Act 2006 for the year ended 31 March 2023 In approving these financial statements as trustees of the company we hereby confirni.. (a) that for the year stated above the company was entitled to the exemption under section 477 of the Companies Act 2006 relating to small companies (b) that no members have required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006. (c) that we acknowledge our responsibilitiy for complying with the requirement of the Act with respect to accounting records and for the preparation of accounts. These financial statements are prepared in accordance with the provisions applicable to companies subject to the small ompanies regime, The financial statements were approved by the board on 19 December 2023 and signed on its behalf by Michelle O'Kane Director Francis Mcconnell Dire or The notes on pages 10 to 13 lorm an integr81 part of these financial statements. Page 9
Omagh Child Contact Centre (A company limited by guarantee) Notes to financial statements for the year ended 31 March 2023 Accounting policies The principal accounting policies are summarised below. 1.1. Basis of accounting and assessment of going concern The financial statements have been prepared in accordance with Accounting and Reportin by Charities.. Statements of Recommended Practice applicable to charitie5 preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102}(effective l January 2015) - (Charities SOIiP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006. The charity constitutes a public benefit entity as defined by FRS 102. Assets and liabilities are intially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy nole(5). The tnteeS consider that there are no material uncertainties about the charity's ability to continue as a going concern. 1.2. Cashflow The charity has taken advantage of the exemption in FRS l from the requirement to produce a cashflow statement because it is a small charity. 1.3. Incoming resources All incoming resources are included in the statement of financial a¢livilies when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income.. Voluntary income is received by way of grants, donations and gifts and is included in full in the statement of financial activities when receivable. Grants where entitlement is not conditional on the delivery of a specifi perforniance by the charity, are recognised when the charity becomes unconditionally entitled to the graTht. Grants. including grants for the purchase of fixed assets. are recognised in full in the statement of financial activities in the year in which they are receivable. 1.4. Resources expended Expenditure is recognised on an accrual basis as a liability is incued. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates. Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them. Tangible fixed assets 2nd depreciation Tangible fixed assets are stated at cost less accumulated depreciation. Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful life, as follows-. Fixtures, fittings and equipment 250/0 Straioht line Page 10
Omagh Child Contact CeDtre (A company limited by guarantee) Notes to financial statements for the year ended 31 March 2023 Income from Charitable activities Restricted funds 2023 Total 2022 Total WH&SCT 44,380 44,380 42,698 44,380 44,380 42,698 Charitable Activities Charitable activities 2023 Total 2022 Total Support Governance Training staff & volunteers Travel & volunt¢er expenses Support & supervision Subscriptions Wages & Salaries Rent Insurance Postaoe & stationery Telephone & intemet Play materials & refreshments Office expenses Meetinu expenses Accountancy 13 13 287 1,873 375 24,220 5,280 394 287 1,873 375 4,037 5,280 394 344 2.430 315 24,443 5,280 389 59 1,637 1,108 350 20,183 1,834 1,834 1,088 130 185 1.514 1,088 130 185 1,514 1,582 21,284 14,210 1,699 37,193 37,937 Other resources expended 2023 Total 2022 Total Bank charges Interest charges 75 75 84 75 Pagell
Omagh Child Contact Centre (A company limited by guarantee) Notes to financial statements for the year ended 31 March 2023 Employees Employment eosts 2023 2022 Wages and salaries 24,220 24,443 No employee received emoluments of more than £60.000 {2022 .. None). None of the trustees have been paid any remuneration. Trustees, expenses During the year the charity paid a total of £1,680 to one trustee. Thi5 amount related to costs incurred by the trustee relating to their work with the charity and consist¢d of supervision and training expenses. Taxation The charity's activitie5 fall within the exemptions afforded by th¢ provisions of the Income and Cory)oration Taxes Act 1988. Accordingly, there is no taxation charge in these accounts. Fixtures, ritting5 and equipment Tangible fixed assets Total Cost A¢ l April 2022 and At 31 March 2023 1,436 1.436 Net book values At 31 March 2023 1,436 1.436 At 31 March 2022 1.436 1.436 Creditors: amounts falling due within one year 2023 2022 Creditors Other taxes and social security Accruals and defeed income 2,588 1,022 455 1.963 3,710 455 4.078 6,173 Page 12
Omagh Child Contact Centre (A company limited by guarantee) Notes to financial statements for the year ended 31 March 2023 11. Company limited by guarantee Omagh Child Contact Centre is a company limited by guarantee and accordingly does not hav¢ a share capital. Every member of the company undertakes to contribute such amount as may be required not exceeding £1 to the assets of the charitable company in the event of its being wound up while he or she is a member, or within one year after he or she ceases to be a member. Page 13