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2024-08-31-accounts

BELMONT PTA

ANNUAL REPORT AND STATEMENT OF ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2024

Registered Charity Number NIC107007

BEMONT PTA ANNUAL REPORT AND STATEMENT OF ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024

Contents Page
Structure, Governance and Management 2
Trustees Report 3 – 5
Independent Examiners Report 6
Receipts and Payments Account 7
Statement of Assets and Liabilities 8
Notes to the Financial Accounts 9 – 13

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BEMONT PTA ANNUAL REPORT AND STATEMENT OF ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024

STRUCTURE, GOVERNANCE AND MANAGEMENT

Trustees

Laura Loughridge (Vice Secretary) Sharon Mawhinney (Vice Chairperson) Maeve McCall (Secretary) Charlotte Hillier (Chairperson) James Murray Olwen Fiona McIlroy

Principal

Mrs Olwen McIlroy

Registered office

215 Belmont Road Belfast BT4 2AG

Contact details

Website: http://www.belmontprimary.org Email: info@belmont.belfast.ni.sch.uk Tel: 028 9047 1539

Bank

Danske Bank 520 Upper Newtownards Road Belfast BT4 3HD

Independent examiner

Nicola Woods, CPFA 78 Belmont Church Road Belfast BT4 3FG

Charity registration number NIC107007

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BEMONT PTA ANNUAL REPORT AND STATEMENT OF ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024

TRUSTEES’ REPORT

Objectives and Activities

Belmont PTA is run by a group of parents and staff to organise social events that develop and strengthen home-school relationships as well as raise funds to purchase resources for the children of Belmont Primary School. The PTA also supports the school by providing hospitality at school events and volunteering for roles in the school such as craft activities and running book fairs.

Charitable purposes

The purpose of the Association (the Purposes) is to advance the education of pupils in the school in particular by: Developing effective relationships between the staff, parents and others associated with the school; Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils.

Public benefits

The direct benefit flowing from purpose 1 is improved educational outcomes for all pupils by stronger liaison and communication between staff, parents and others associated with the organisation. The effective parental engagement leads to increased understanding and involvement in education. The direct benefit flowing from purpose 2 is the provision of additional resources to advance education, which could not be provided from direct school funding. These benefits are demonstrated by the high level of attendance at events and the participation of pupils, parents, staff and community. Pupils have increased access to resources, events and activities and links with the local community. There is no harm arising from either of the purposes. The charity's beneficiaries are the children of Belmont Primary School. Trustees (PTA members) are usually also parents at the school which their children attend and hence gain benefit in the same way as all other beneficiaries. This benefit is incidental and necessary to ensure the benefit is provided to all beneficiaries.

The main PTA activity has been to apply for grants and organise fundraising and social events for the school. These events give pupils, parents, and teachers the opportunity to engage in a fun and informal setting and help to further these relationships.

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BEMONT PTA ANNUAL REPORT AND STATEMENT OF ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024

Fundraising Highlights of the Year

The PTA has been up and running for many years now and is well supported by parents and teachers alike.

Some of the events that were held in the year:

Programme of Events:

We are all aware of the funding cuts that have been imposed on our children's education in recent times, so the funds we have raised through the year's events, help in part, to bridge that gap in school funding. This year we have made a donation of £11,000 to Belmont Primary School which will be used to update much needed IT equipment for the school.

The Trustees’ Report was approved by the trustees on:

By order of the trustees

C Hillier …………………………………………………… ……………………………………………………. Charlotte Hillier Maeve McCall Chairperson Secretary

4

BEMONT PTA ANNUAL REPORT AND STATEMENT OF ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024 Public Benefit Statement

In setting our objectives and planning our activities for the year the Trustees have given careful consideration to the Charity Commission for Northern Ireland's guidance on public benefit to ensure that the activities have helped to achieve the charity's purposes and provide a benefit to the beneficiaries.

Direct Benefits flowing from Belmont Primary PTA's Purpose include:

Purpose 1 : Assist in building a community of parents and teachers

The benefit which flows from this purpose includes funding for additional resources for the school and links built with the local community.

This benefit is demonstrated through having an active PTA that works in partnership with the school and engages parental support.

Purpose 2 : Enhance the learning environment of the students through the provision of additional resources. The benefit which flows from this purpose includes increased educational progress and attainment of pupils in the school through access to additional resources funded by the PTA, as well as events, activities and links with the local community which are made possible through PTA fundraising.

The benefit is for children who attend Belmont Primary School, and no harm arises from either purpose.

Private benefit flowing from any of the purposes - incidental and necessary

Belmont Primary PTA trustees (committee members) are also parents at the school which their children attend and hence gain benefit in the same way as all other beneficiaries. This benefit is incidental and necessary to ensure the benefit is provided to all beneficiaries.

Financial position as at 31 August 2024

As at 31 August 2024 the PTA held £2,195 of unrestricted funds. The PTA had no debts or funds materially in deficit.

Statement of thanks

The Trustees wish to express thanks to all PTA members, school staff, parents and local businesses who assisted the charity in achieving their objectives in the year, and without whom, none of these achievements would have been possible.

Signed on behalf of Belmont Primary School PTA Trustees

C Hillier

…………………………………………………………..

Charlotte Hillier (Chairperson) Date: 27/03/2025

5

BEMONT PTA ANNUAL REPORT AND STATEMENT OF ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024 Independent examiner’s report to the charity trustees of Belmont PTA

I report on the accounts of the Trust for the year ended 31 August 2024, which are attached.

Respective responsibilities of charity trustees and examiner

As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the Charities Act (Northern Ireland) 2008.

It is my responsibility to:

Basis of independent examiner’s report

I have examined your charity accounts as required under section 65 of the Charities Act and my examination was carried out in accordance with the general Directions given by the Charity Commission for Northern Ireland under section 65(9)(b) of the Charities Act.

My examination included a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also included consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as charity trustees concerning any such matters.

My role is to state whether any material matters have come to my attention giving me cause to believe:

  1. That accounting records were not kept in accordance with section 63 of the Charities Act.

  2. That the accounts do not accord with those accounting records

  3. That the accounts do not comply with the accounting requirements of the Charities Act

  4. That there is further information needed for a proper understanding of the accounts to be reached.

Independent examiner’s statement

I have completed my examination and have no concerns in respect of the matters (1) to (4) listed above and, in connection with following the Directions of the Charity Commission for Northern Ireland, I have found no matters that require drawing to your attention.

Name: Nicola Woods, CPFA

Relevant professional qualification or body: Chartered Public Finance Accountant, CIPFA

Address: 78 Belmont Church Road, Belfast, BT4 3FG

Date: 23/3/2025

6

BEMONT PTA ANNUAL REPORT AND STATEMENT OF ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024

Statement of Receipts and Payments - Year Ended 31 August 2024

Notes
Receipts
2
Voluntary Receipts
Grants, Donations & Gift Aid
Fundraising Appeals
From Charitable Activities
Other Trading Income
Investments
Bank & Other Interest
Total Receipts
Payments
Cost of Fundraising
3
Grants & Donations
4
Governance Costs
3
Miscellaneous
3
Total Payments
Net Receipts / (Payments)
Transfers/payments to / (from)
funds
Surplus / (Deficit) for the year
Reconciliation 31st August 2023
Cash at bank & in hand - 31st August
2023
Surplus / (Deficit) this year end
Cash at bank & in hand - 31st August
2024		 Unrestricted
Funds
Restricted
Funds
Endowment
Funds
Total
Total
£
£
£
2024
2023
£
£
117
0
117
1,783
15,171
0
15,171
9,392
92
0
92
340
7
0
7
0
15,387
0
0
15,387
11,515
4,415
0
4,415
1,109
11,000
11,000
28,000
220
0
220
212
0
174
15,635
0
0
15,635
29,494
(248)
0
0
(248) (17,979)
0
0
0
0
0
(248)
0
0
(248) (17,979)
2,443
0
2,443
20,422
(248)
0
(248) (17,979)
2,195
0
0
2,195
2,443

All receipts and payments derive from continuing activities.

7

BEMONT PTA ANNUAL REPORT AND STATEMENT OF ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024

Statement of Assets and Liabilities - Year Ended 31 August 2024

Funds Recompilation
Cash at Bank and in hand -
31st August 2023
Surplus / (Deficit) this year
end
Cash at Bank and in hand -
31st August 2024
Bank & Cash Balances
Bank Deposit Account
Bank Current Account
Cash in Hand		 Unrestricted
Funds
Restricted
Funds
Endowment
Funds
£
£
£		 Total
Total
2024
2023
£
£
2,443
0
0
(248)
0
0
2,195
0
0		 2,443
20,422
(248)
(17,979)
2,195
2,443
7
0
2,188
2,443
0
0
2,195
2,443

Approved by the trustees on DD/MM/YYYY and signed on behalf by :

Charlotte Hillier Meave
McCall
Chair Secretary

8

BEMONT PTA ANNUAL REPORT AND STATEMENT OF ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024 NOTES TO THE FINANCIAL STATEMENTS

1. Accounting Policies Accounting basis

Belmont PTA is a registered charity registered with the Charity Commission (charity number NIC 107007). Its registered address is 215 Belmont Road, Belfast, BT4 2AG.

The accounts have been prepared on a receipts and payments basis under section 64 (3) of the Charities Act (Northern Ireland) 2008.

Considering the financial position, plans for the foreseeable future, and the risks to which the charity is exposed to, the Trustees are satisfied that it remains appropriate to prepare the financial statements on a receipts and payments basis and treat it as a going concern.

Grant Income

No grant income raised in year.

Donations and legacies and other voluntary income

Voluntary income is accounted for on a cash receipt basis.

Donations received for the general purpose of the charity are credited to the Unrestricted Funds. Donations subject to specific wishes of the donors are credited to the relevant Restricted Funds.

Expenditure

Expenditure is accounted for on a cash payable basis where there is a legal and constructive obligation to make a payment to a third party and the amount of the obligation can be measured reliably. Expenditure is allocated to the appropriate headings relevant to the charitable activities on a direct basis.

Grants

Grant payable are charged in the year when the offer is conveyed and paid to the recipient.

Funds

The PTA has two types of funds:

Cash and cash equivalents

Cash and cash equivalents include saver plus and current account.

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BEMONT PTA ANNUAL REPORT AND STATEMENT OF ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024

2. RECEIPTS

Grants, Donation & Gift Aid
Amazon Smile
Easy Fundraising
Live Here Love Here
Fundraising Appeals
BBQ
Fitness Freddy
Christmas Hamper
Quiz
P3 Year Book
Cake Sale
Non Uniform/Theme
days
Pre-loved Uniform
Summer Concert
Craft morning
Tea Towels
Homework bag sales
Other Trading Income
Cash for Clobber
Bank & Other Interest
Bank Interest		 Unrestricted
Funds
Restricted
Funds
Total
Total
£
£
2024
2023
£
£
0
0
0
219
117
0
117
47
0
0
0
1,517
117
0
117
1,783
4,269
0
4,269
2,049
2,500
0
2,500
2,591
949
0
949
871
750
0
750
816
0
0
0
701
450
0
450
465
956
0
956
1,482
255
0
255
418
3,281
0
3,281
85
0
85
1,564
0
1,564
113
0
113
15,171
0
15,171
9,392
92
0
92
340
92
0
92
340
7
0
7
0
0
0
0
0
7
0
7
0

P3 yearbook sales receipts were paid direct to the school bank account. The PTA paid for the yearbook production, see 3.

10

BEMONT PTA ANNUAL REPORT AND STATEMENT OF ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024

3. PAYMENTS

BBQ
Quiz Night
Easter Bunny
Refreshments
Cake Sale
P3 Year Book
Fitness Freddie
Summer Concert
Tea Towels
Non-uniform days
Bank Charges
Insurance
Admin Costs
Gifts		 Unrestricted
Funds
Restricted
Funds
Total
Total
£
£
2024
2023
£
£
996
0
996
656
107
0
107
135
0
0
0
136
0
0
0
128
45
0
45
50
1,210
0
1,210
30
0
30
1,011
0
1,011
888
0
888
128
0
128
4,415
0
4,415
1,105
56
0
56
67
164
0
164
145
220
0
220
212
0
0
0
140
0
0
0
34
0
0
0
174

P3 year book consists of payments for both the 2023 and 2024 year books (£605 per year). This is due to the date in which the P3 2023 year books were invoiced and paid.

4. Grants Payable

Total Total
2024 2023
£ £
Grant made to Belmont Primary School 11,000 28,000
Total Grants 11,000 28,000

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BEMONT PTA ANNUAL REPORT AND STATEMENT OF ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024

5. Remuneration

The charity trustees are not remunerated for their services to the charity. Where trustees incur expenditure on behalf of the charity these are reimbursed at cost.

6. Trustee Expenses

The charity trustees are not paid expenses. Where the trustees purchase goods for fundraising activities out of their own funds these are reimbursed at cost.

7. Transactions with trustees

There were no transactions with trustees and connected persons in the year beyond the payment of expenses outlined above.

12