COLERAINE & DISTRICT SAMAIUTANS FINANCIAL STATEMENTS FOR YEAR ENDED 31ST MARCH 2023 REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023 The trustces are plc&8ed to present their annual Trustees, report together with thc financial statements of the charity for the year ¢nded 31 March 2023. The financial statements have been pKpated in accordance with the accounting policies set out in note I to th¢ fman¢1 statements and CA>mply with the ¢haTity's governing documen¢ the Companies Act 2(M)6 and "Accounting and Rcporting by Chariti¢s'. Statement of Recommcndcd Practice applicable to charities Preparing their accounts in accordance with the Financial Reporting Standard applicabl¢ in the UK and Repubhc of Ircland (FRS 102)" (as aM¢nd for accounting pcri(yds commcncing l January 2016). OWECTIVES AND ACTIVITIES Thc objective of thc Samaritans is to enabl¢ pcrsons who are cxpcricncing feelings of distsESS or despair. including those who may be at risk of suicide, to Teceive confidential cmotional support at any tim¢ of the day or night in order to improve their emotional health and to reduce the incidcnce of suicide. To promote a bctter understandjng in society of suicide, suicidal behaviour and thc valuc of cxpr¢ssing fcclings which may oth¢rwise lead to suicide or impaired emotional health. and To collabordte with and support the Combined Central Charity and its affiliated branches in fulfilling these objects. Samaritans vision is for a society in wkn'ch: Fcwer people die by suicid¢' Samaritans mission IS to.. make SU there's someone there for anyone who necds someone. give peopl¢ ways to cope and the skills to be therc for othcrs. campaign to make suicide prcvcntion a national and local priority. Samaritans values: SamarIL5 hav¢ five CO valu¢s. They're supported by these behaviouts, wlll'¢b a shared within the Samwitans organisation: support, tmSL aspirational and respect. Listening Confidentiality Non-judgemcntal People making their own decisions Human contact STRucfuRE, GOVERNANCE AND MANAGEMENT Incorporation Coleraine & District Samaritans is a charitablc Incorporated company governed by its Articles of Association and is a registcrcd chlty in Northcrn Itc12nd (Charity Registration No. E06792). The charity is a gIStered affiliate branch of the Samaritans Cents3] United Kingdom and Ireland charity (Registered Charity No. 219432). The charity otKrated previously a8 an unincorw)rnted bwch of the central chatity. Volunteers The charity is run by Rndividual Samaritans (also known &8 volunteers) who are the charity's m¢mb¢rs. Through its members the charity provides telelone, Cmail, web cha¢ and face to face support sctvices to individuals (Calle and VisitOTS} who are experiencing many fonns of distress.
COLERAINE & DISTIUCT sAlARITAThS FINANCIAL STATEMENTS FOR YKAR NDED 31- MARCH 2023 REPORT OF THE TRUSTEES (Cont'd) FOR THE YEAR ENDED 31 MARCH 2023 Samaritans are recruited from suitable p¢rsons from the comrnunity who undergo careful selection and training within guidelines provided by th¢ Samatitan's Central Cknity (which providcs guidanc¢ and supw)rt to all Samaritan brdnch¢s). Colerdine & District Samaritans have no paid employecs" all functions of the branch are carried out by volunteera. Branch Management The Trustccs, of which th¢ D1ctor is one, have the overall responsibility for the management of the business of the charity, its propety and affairs. The D1ctor is apwintcd by the Trustees after consultats'on with the brand] members and the Regional Representative. The Branch Director is r¢sponsible foi the day-to-day ndUct and management of the Branch and for overseeing the work of the Branch. The Director will appoint a team of Functional Leadethputy D1CtorS (who may also be Trustees) to provide support in his ther rolc. This Leadership Team. along with the Trustees will meet on a regular basis to monitor the perfomvanrx of the branch and initiate programmeslactions as ncccssary. The Board of Trustees may also meet ind¢pen<kntly if they so desire. Appointment of Trustees and Board Members The must b¢ at minimum of threc and a maximum of thirteen Trustees. Following the retirement of the first Trustees, the Board of Trustecs will Ix comprised of follows. - The Director - A Truste¢ el¢¢ted by the members with thc rolc of Secretary - A Trustee elected by members with thc role of TasUrer - Up to a maximum of cight additional Tnjstces elected by members. - Up to two further ¢o-OPted Trustees who may be appointed by thc Board of Tnle¢s. For the list of current TnteeS of the cl)arity. t¢f¢r to the Legal and Admlnistrative detsils page. Central Office Support Samaritans Centrnt Office pmvides support to the branches. the regional officers and the volunteer leadership on a range of issucs from caller cate, tclccommunications, statistics, publicity and fundraising, to legal and financial. It is also spOnSible for a numbcr of co-ordinating functions such as thc development and maintenance of Samaritans national telephone number in the UK Samaritans website. research, developmcnt and evaluation. the annual confeience and governance. It also offers training in efftctive communications skills to external organisations. Finance & Infrastructure Support Branch finances are revicwcd at each IxaJershI Trustee meeting. The Central OffirK continues to serve as a central source of administrative advice and support to the branchcs, dealing with financial, rr, and governance matters as well as questions on charity law. Induction and Training of Trustees T¢$ undertake an online training course relevdnt to their role and responsibib'ti¢s and awarded a certificate on succc&sful completion. In addition to this more detailed training and written guidance are available. Risk Management The Branch Trustees acknowledg¢ th¢ir responsibility to asscss and manage the risks that the Branch faces and to review them at le&8t annually.
COLERAINE & DISTRICT SAMARITANS FINANCIAL STATEMENTS FOR THE YEAR ENDED 31- MARCH 2023 REPORT OF THE TRUSTEES (Cont'd) FOR THE YEAR KNDED 31 MARCH 2023 The Branch operates a comprehensive annual planning and budgeting process, which is approv¢d by the t£adership Team and Trustees. There is a system of fanCIal reporting that compar¢s actual tesults against budget to enable corrective action to be tsk¢n as and when appropriate. Struftur& Governance & Management of the National Organisation Samaritans nationally is a charAtable company limited by guarantee. It was incoTw>Tated as a company on I l April, 1963, having becn founded by the latc Prcbendary Dr Chad Varah CH CBE MA on 2 Novemb¢r. 1953. Kn addition to the charitable company. the oanISatIon as a whole includcs 201 Samaritans branches operating in the United Kingdom, the R¢public of Ireland, th¢ Channel Islands and the Isle of Man. Branches arc unincorporated chwitabl¢ trusts, each of which is a s¢paTate charitable organisation. Through the volunteer5 in branches Samaritans provides its confidential emotional support service 24 hours a day, seven days a week. Governanee Arrangements Samaritans nationally is governcd by its Memorandum and Articles of Associatio adopted at an EGM on 28 January. 2006. Minor amenthnents to the Articles weTC madc in July 2007, January 2009 and July 201 l. The governing body is the Board of Trustces. who are also Directors of the Company. Two-thirds of th¢ Twst¢¢s must be Samaritans volunteers. The Board is advised by the Council of Samaritans. Membership of the Council of SamariLgns comprises a representative from each Samarltans branch, a Reonal (Non-Executive) Director from each of the 13 operational regions and the Chair. The Regional Directors are the eyes and cars of the Board of Trustees in the wider organisation and play a vitsl role in supportin&1 branchcs and ensuring the implementation of SaMltans, policies. The Chair of the Council is also the Chair of the Board of Trustees and is elected by the Council. The Board meets at le&st six timcs a year. The Council meets twice a y¢ar, to advise and guide the Board of Trustees on key policy issues and to act as a channel of communication between the Board and branches. The Board reports to Council annually on its activities and provides I updatc and rcview of the Company's strategic plan. An Audit and Risk Committee operntes as a fonnal advisory committee to the Board and has two main roles.. To satisfy the Board that external and internal audit systems are in place and operating effectively To satisfy the Board that there is a robust and efftctive risk management strategy for the organisation The committ¢¢ m¢¢ts at least three times a year. The committee chair attends Council meetings and reports to members. Although the Trustces are responsible for directing the affairs of the charity, the si7£ of the orwisation m&2ns that much of the operational activity is delegated to appropriatc committees, wod(ing groups, volunteets and, through the Chief Executiv¢, to staff. However, significant matters are specifically reserved for the Board's decision and cannot be delegated. These include the strategic direction of thc charity, the approval of key policies (following consultation wlth the Council of samltaS), the approval of 0p¢i0naI plans and budgets, op¢tIOnal expansion into new activities 01 geographical areas and any other matter havmg a matcrial impact on SanaTitans' fAnancial position. strategy, reputth'on or risk proffle. Subject to the above, tb¢ Ckn'ef Executive and dclcgatcd staff are able to approve routine cnntrncts, authorise expenditure and recruit stsff in a manner consistent with the organisation's stratec ditiOn and in line with annual budgets previously approvcd by thc Board.
COLERAINE & DISTRICT SAMARITANS FINANCIAL STATEMENrs FOR THE YEAR ENDED 31- MARCH 2023 REPORT OF THE TRUSTEKS (Cont'd) FOR THE YEAR ENDED 31 MARCH 2023 Governance Review In 2010111 the Board of Trustees inittated a review of the prevailing governance arrangements. In addition to assessing the gcneral cfftctiveness of govemance structures. the review focused on the role of nations and regions. As a result of the review a number of changcs to th¢ gov¢manc¢ arrang¢m¢nts w¢r¢ mad¢ in 2011112. These included.. Establishment of a Nominations Committe¢ which is accountabl¢ to the Council of Samaritans and which is a formal advisory Committee of the Board of Trustees. This committee is responsible for identifying, reviewing, proposing and ratifying candidates for key governanc¢ and Icading volunt¢¢r roles. Plans to s¢t up a Quality and Compliance Committee. Cr¢ating National Boards in Scotland (Samaritans in Scotland) and Wales (Samaritans Cymru Board). Thesc Boards have a clearly defined l¢adership rolc supporting staff and voluntccrs to dclivcr Samaritans strategy as well representing Samaritans in their nation. Appointment of Trnstees and Members of Committees The Chair of the Board of TTUStees, who is also the Chair of the Council of Samaritans, is cl¢ct¢d by members of the Council. The other membcrs of thc Board of Trustecs arc appointed by the Nominations Committ¢e which compTi5CS th¢ Chair, three Trustees appointed by the Board of Trustees and three Samaritans elected by Council. Trustecs scrve an initial terni of the years and a maximum of six years in aggregate. The Chair serves up to eight years where sthe has already served as a Trustee prior to htsnier appoinlm¢nt as Chair. With regard to the Audit and Risk Committec. the Board of Trustces appoints two of its members and three are elect by the Council of Samaritans. The Honorary Treasurer is an ex-officio member of the committec with a further member &8 an ext¢rnal expert appointed by the Board. InductiOD and Training of Trustees Following appointment, ¢a¢h Trustcc undertakes a forn1 induction progrdmm¢. The programme is more extensive for those Trustees who are not currently Samaritans volunteers and includes a guide to the Vision. Mission and Valu¢s of the organisation, the Charity's governing document and the way th¢ cmttal charity links in with the 201 autonomous branches. New Trustees are encouraged to attend regional and branch mectings to increase their understanding of the organisation and curtcnt issues. Arrangemcnts are also made for Trustces to visit the charity's Central Office to better understand the s¢rviLYS it provides and to meet staff. Bricfing papers are given to TruStS on key issues of concern to thc organisation. Training is given to Trustecs on their fonnal legal responsibilities. Trustees also made awate of other sources of infomiation, guidance and best practicc on how to be effcctive in their role. Risk management Trustees acknowledge thcir reswjnsibility to assess and manage risks that the owisation Fac and tr) review them at least annually. However, such syst¢ms &2n only provide reasonable and not absolute assurance against em)rs, fraud, operational f'lUS and the impact of exten1 ¢vents. The chaTity opcratcs a comprehcnsivc annual planning and budgeting pr(Kess approved by the Boalll of Trustecs. ThcTe is a system of financial retM)rting to the Board that compares actual results against budget to enable co)Tectivc action to bc taken as appropriate. The charity has also devejoped n0n-finallc key pcrforniance Indicato to provi(k a more extensive assessment of its effectiveness in me¢ting its aims. One of the responsibilities of the Audit and Risk Committee is to VIeW the organisation's risk management strategy and action plan. It reviews risk management at each of its meetings and once a year focuses attention specifically on &ssessing major risks faced by the organisation and reviewing mitigaling actions. SamAritans Group - The Samgdritan Enterprises Ltd Thc Company owns lo/• of th¢ SI)e$ in The Samaritan Enterprises Ltd. The object of the company is to tradc as a genernl CL)mmer¢ial company to procu surplus income for the ultimate benefit of the Charity.
COLERAINE & DISTRICT SAMARITANS FINANCIAL STATEMENTS FOR THK YEAR ENDED 31ST MARCH 2023 REPORT OF THE TRUSTEES (Cont'd) FOR THE YEAR ENDED 31 MARCH 2023 Samaritans Irelknd Samatitans Ireland is an bish company incorporated underthe Companies Act 1963 to 2006 on 07 December 2007. It is a company limited by guarant¢c and does not havc shatc capital. It is governcd by a Memordndum and Articlcs of Association which weTe created during thc incorporation. Due to the high degree of influence that Sa2naritans exercises over the b)ard and activities of Saman'tans Ireland, the La)mpany's finaneks are consolidated in linc with all applicablc standards. FINANCIAL REVIEW The attached accounts (pages 12 to 20) cover the Colcraine & District Samaritans Branch for th¢ year ended 3 ISL March 2023. For the Independent Examiner's Repo¢ please fer to page I l. Results The Ststement of Financial Activities foT the year ended 315I March 2023 shows an operating deficit of £3,451 (2022 - operating surplus of £5,585). Principal Funding Sources and Analysis of Expenditure Incomc rcsources in total were £32,741 (2022 - £39,066). Rcsourccs expended on Charitable Activities in the p¢riod £36,192 (2022 - £33,482). Reserves The reserves of the Charity included at note 10. in the notes to the Financial Statements. Investment Policy And Performance The chlty maintains dep)sit accounts and reviews thc appropriaten¢ss of the int¢rest rates to ensure M]Misation of the interest received from these investments and adhering to the low risk strnt¢gy adopted in this area of the Branch finances. teffst received during the year was £230 (2022 - £243). Balanee Sheet and Cash Flow The chIty'S balance shcet can IK reviewed on page 13. and shows net assets at 31" March 2023 of £155.332 (2022 - £158,783). ACHIEVEMENTS AND PERFORMANCE The levels of cnthusi&sm and g¢n¢ral moralc within the branch have recoveffd to pre-pandemic levels during this past year. We have been able to maintain a high level of service to our callers, managing 2,570 hours of call answering in the y¢ar to 31 March 2023. During that period tbe branch answered 12,000 calls and reswndcd to 800 emails. Thc branch's Training Team has successfully intToduced a further 12 Voluntee during the year to 31 March 2023. We received many donations from the public both &$ individuals and as an assorlment of organisations which fabulous endotsements of the estcem in which the Samaritan organisation and our branch in partscular is held. The branch deliver¢d many prescntations to groups about their wo. We have Start onr£ again to cngage MeaningfiY with I(al sch(x)Is wheTC our outreach team w&$ given access to the 6th forn] gtoup. The focus was on emotional health and teachmg them some hstcning skills. This initiative huge potential within a sector of society which very much needs such support.
COLERAINK & DISTRICT SAMARITANS FtNANCIAL STATEMErs FOR TH YKAR NDED 31- MARCH 2023 REPORT OF THE TRUSTEES (Cont'd) FOR THE YEAR ENDED 31 MARCH 2023 The Roe Pa Resort, Limavady chose Samaritans &]d Hospice as its Charity Partners for the year. In addition to some social and training engagements, the year's partnership was set to culminate in a corporate golf event run by both charities wh¢r¢ the hosts gcnerously donated the usc of their fabulous golf course for a day in May 2023. Following several pSentiOnS on the WO of Samaritans, Ballirynoncy Rotary Club d¢cidcd to div¢rt all the proceeds oftheir annual Clwi'ty bakfast in March 2023 to Col¢rdine & DistTiCt Samaritans. The branch's stand-alone saft and s¢cur¢ card reader continucd to acpl contactless donations at a varicty of locations within our catchment area. Col¢rainc branch received national publicity for its approach to maA(ing 24 Jujy ag a dat¢ Whe Samaritans acTOSS the UK & ITeland highlights the 2417 nature of the scrvice. On the day teams of 7 Colcrdine Samaritans were spotted (with fn'ends and supporters) in 7 locations in the main towns within our area. tn October 2022 Coleraine & District Samaritans marked the 20 year anniversary of it starting up the prison listener scheme at Magilligan prison - a cause for much cclebtation. December 2022 saw our hugely successfvl town ckntre 2 day Chn'stsnas Vigil teturn after an absence of 3 years. TRUSTEES, RESPONSIBILITIES IN RELATION TO THE FINANCIAL STATEMENTS The charftty trnstees (who are also directors for the purposes of company law) are responsibl¢ for prcparing a trustecs, annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Gcncrally Accepted Accounting Practice). Company law T¢quircs the charity tnS to prepare financial statements for each year which give a true and fair view of thc state of the affairs of the charitable company and of the incoming r¢sourLYs and application of resources for that period. In preparing the financial sL*ments. the trUStS are required to: Select suitable accounting policÉ¢s and then apply them consistsndy. Observc the methods and principals in the Charities SORP. Make judgements and estimatcs that reasonable and prud¢nL State whether applicable UK accounting standards have bcen followed. subject to any material departures th'sClos and explained in the financial statements" and Prcpatc the financial statem¢nts on the going Lx)ncem b&8is uttless it is iJ]appropriate to presum¢ that the charity will continue in business. Th¢ tnjstees arc responsible for keeping proper accounting records that disclose with &sonable accuracy at any time the fmancial position of th¢ charity and to enable them to ensure that th¢ fll]ancial stat¢ments comply with the Companies Act 2006. They atc also responsible for safrguar(h'ng the assets of the chwity and hence taking reas)nable steps for the prevention and detection of fraud and othcr Iegularlties. The tnteeS are spOnSible for the maintenance and int¢grity of the corporate and fllwicial iDfornialion included on the cbaritablc company s website. Lcgislation in the UK governing thc preparation and dissemination of financial statements nuy differ from legislation in other jurisdictions. BASIS OF FINANCIAL STATEMENrs The financial statements have been prepared in accordan with the accountiDg lIcIeS set out in not¢ I to thc financial thtements and comply with the charity's governing document, the Companies Act 2006 and "Accounting
COLERAINE & DISTIUCT SAMARITANS FINANCIAL STATEMENTS FOR YEAR ENDED 31sf MARCH 2023 REPORT OF TRUSTEES (Cont'd) FOR THE YEAR ENDED 31 MARCH 2023 and Reporting by Chariti¢s'. Statement of R¢commcn(kd Practic¢ applicable to charities preparing their accounts in accordancc with the Financial Reporting Standard applicable in the UK and Republi¢ of Ireland (FRS 102)" (as amended for aOuntg pcri(xts commencing l January 2016). RISK MANAGEMENr The Trustees acknowl•Jge their rcsponsibility to esS and manage the risks that the charity faces and to review them annually. However. such systems can only provide rc&8ollablc not absolut¢ assurance agamst c[ro. fraud and opGrational failur¢s. Th¢ chlty operates an annual planning and budgeting process. which is approved by the Trustecs. There is a system of financial reporting to the Tzustees that compares actual results against budget to enablc correctivc action to b¢ tsken as and whcn appropriate. Thc Twstees are responsibl¢ for ensuring that the charity has a sound system of int¢rnal financial control, to safeguard its assets and funds, and to give assurancc that its policies are implement¢d and its aims and objcctivcs are met. For reasons of cost and practicality, the system of intcmal financial control is intended to manage ther than ¢liminate risks and to give reasonabl¢ &%surdnce rather than absolute assurance. Trustees are required to identity and analyse risks relevant to their responsibilities. assess them according to potential impact on the charity and their likelihood of occurrence and report on procedures which are in plac¢, or to be put in place, to manage the risks. Trustees have undcrtaken a 'sk Assessment programm¢ whtch eKamined the major risks which the Charity fac¢s and sets out a Risk Management system which detiils thc steps to be tak¢n so as to lessen the identified risks. The Tnte¢S exercise their responsibilities through the Leadership Teaml Trustee meetings. Statement as to disclosure to our independent examiners ' In so far as the trustees are aware at the time of approving our trustees, annual report: There is no relevant inforniation, IKing infonnation needed by the independent examiner in connection with preparing their of which thc independcnt ¢MIner is unaware. and The trustccs, haviD8 made enquiries of fellow th'rectors that they ought to have individually taken, have each takcn all steps that thcy are obliged to tak¢ as a director in order to make themsclves aware of any relevant accounting infomiation and to establish that the indep¢ndent examiner is aware of that By order of the board of trustees This report was apprnved by the Trustees on Di and is signed on their behalf by? Mr K Bleakley Director Mrs MB Mcmahon Treasurer 10