**CHARITY NUMBER: 106751**
**REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2020 FOR REGINA COELI HOSTEL**
Page 1
## **REGINA COELI HOSTEL**
## **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2020**
||Page|
|---|---|
|Report of the Trustees|2 - 5|
|Independent Examiner's Report|6|
|Statement of Financial Activities|7|
|Balance Sheet|8|
|Notes to the Financial Statements|9 - 12|
|Detailed Statement of Financial Activities|13 - 14|
Page 2
## **REGINA COELI HOSTEL**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2020**
The trustees present their report with the financial statements of the charity for the year ended 31 March 2020. The trustees have adopted the provisions of the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable to the UK and Republic of Ireland (FRS102).
## **REFERENCE AND ADMINISTRATIVE DETAILS**
|**Charity No**|106751|
|---|---|
|**Principal address**|8-10 Lakeland Avenue|
||Andersonstown Road, Belfast, BT 11 8FE|
|**Trustees**||
|Mr H A Fitzsimons|Chairperson|
|Mr J Cassidy|Secretary|
|Mr M McCurley|Treasurer|
|Sister M J Catney||
|Sister R M Curran||
|Ms A D'Arcy||
|Mr P Doherty||
|Mr M Dummigan||
|Mr W Higgins||
|Mr B McGuiness||
|**Independent examiner**|McCaffrey & Co, Chartered Accountants|
||15a Donegall Pass, Belfast BT7 1DQ.|
|**Bank**|First Trust Bank, 11-15 Donegall Square North, Belfast, BT1 5GB|
## **OBJECTIVES AND ACTIVITIES**
The purposes of the charity are to provide Belfast based temporary accommodation for homeless women from the ages of 18 up, by providing a safe and secure environment for the residents with appropriate levels of staff cover and pastoral care. The hostel provides accommodation for 21 women and accommodation includes 4 rooms with are disabled access. An emergency room is also available.
Page 3
## **REGINA COELI HOSTEL**
## **REPORT OF THE TRUSTEES continued FOR THE YEAR ENDED 31 MARCH 2020**
As well as providing temporary accommodation, the Hostel provides advice and assistance to all residents by allocating each resident a keyworker who will help with primary health care, budgeting, debt management, mental health issues, substance misuse issues and future resettlement.
Regina Coeli Trustees recognise that to achieve these objectives it must develop innovative and effective policies and procedures and work in partnership with a range of organisations and individuals, to assist both those who are homeless and to prevent homelessness amongst those who are vulnerable and in danger.
The hostel's range of services is now extensive and includes not only frontline outreach, hostel and supported temporary and longer-term accommodation, but includes life-skills coaching, education, counselling and training. It is ideally placed within society to develop these services further for those in need.
Regina Coeli House acknowledges that its services are directed towards assisting those homeless women, who are unlikely to be able to resolve their homelessness problem without intervention of skilled support staff. It aims to encourage and foster a spirit of self-help and self-reliance.
The development of the spiritual dimension of the person is fundamental to the outlook of Regina Coeli. It is also a vital ingredient in the recovery of those with problems of addiction and empirical evidence suggests that it is beneficial to a happy and contented life. An oratory is available where religious services are held to which all the guests are invited.
Regina Coeli House is not in direct competition with other support charities or bodies. It will always work in conjunction with partner charities and bodies offering all those in need the best support available.
In setting our objectives and planning our activities for the year, the trustees have given careful consideration to the Charity Commission for Northern Ireland’s guidance on public benefit to ensure that the activities have helped to achieve the charity’s purposes and provide a benefit to the beneficiaries.
## **ACHIEVEMENTS AND PERFORMANCE**
The Hostel has provided temporary accommodation to homeless women since 1938.
The hostel is a refuge for homeless women, many of whom have a history of rough sleeping and alcohol or substance misuse and frequently present challenging behaviour.
Page 4
## **REGINA COELI HOSTEL**
## **REPORT OF THE TRUSTEES continued FOR THE YEAR ENDED 31 MARCH 2020**
In the year to March 2020, Regina Coeli has provided support to 245 (2019: 235), homeless women. Each woman presented their own unique needs and risks, which are assessed during the application process and continuously assessed during the first week of their stay in Regina. These assessments provide the basis for individual support plans. The end goal being that the women are re-housed successfully with external floating support in place.
The Trustees and Management Committee have assessed the major risks to which the charity is exposed, those relating to the operations and finances of the hostel and is satisfied that systems are in place to manage the hostel’s exposure to major risks excluding those relating to finance. The Trustees, at regular meetings, are constantly reviewing viability and taking steps to correct adverse variances.
The Trustees are mindful of risks relating to the global pandemic and anticipate mitigations evolving over time.
## **FINANCIAL REVIEW**
Regina Coeli House receives funds via the Northern Ireland Housing Executive for support of its guests. Rental Income contributes to Landlord functions such as maintenance and support of the building. Funds are also received from a charge made to the guests and from charitable donations from time to time.
The Project leases the building from Legion of Mary.
Income received during the year from Supporting People, Housing Benefit, guests’ charges, charitable donations and investment income amounted to £401,555 (2019, £403,573). Expenditure during the year was £484,667 (2019, £458,564) resulting in a net deficit of £83,112 (2019, deficit £54,991) in the year.
The Trustees are acting to remove operating deficits and place Regina Coeli House on a sound financial foundation. Cost reducing policies have been implemented especially staff costs and services purchased. The half year effects of these savings will be reflected in year end 2021 accounts.
Page 5
## **REGINA COELI HOSTEL**
## **REPORT OF THE TRUSTEES continued FOR THE YEAR ENDED 31 MARCH 2020**
The Trustees have reviewed the reserves of the charity and strives to ensure it has adequate reserves to cover any unforeseen expenditure in the future. It is desirable to maintain reserve levels which would equate to approximately six months of expenditure, thus safeguarding service delivery on an annual basis. Whilst the Charity is in deficit , with support from its major creditor, Legion of Mary, the charity has funds available that equate to approximately five months of expenditure.
It is a major objective to increase reserves beyond the six-month target.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
The charity is an unincorporated trust and operating in accordance with a constitution amended on 29th October 2019.
Regina Coeli House is a not-for-profit hostel with charitable status that works with homeless women principally in Belfast. The hostel has as its objectives the advancement of Christian ideals and education, the relief of poverty and the ending of homelessness. Regina Coeli House is an independent organisation with close relationships to the Legion of Mary. The Legion of Mary have the right to nominate several Trustees.
Trustees shall be appointed for 2 years when the appointments may be renewed. An appointment must be made if the number of trustees fall below four with a maximum of twelve.
The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
## **Volunteers**
The hostel is in the happy position of having many volunteers who give of their time and effort to help in the hostel particularly in the evenings and weekends. The Trustees are greatly indebted to these volunteers for their commitment and support.
The trustees approved the trustees report above. Signed on behalf of the charity's trustees
Trustee Mr H A Fitzsimons
Position Chairperson Date 25 January 2021
Page 6
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF REGINA COELI HOSTEL**
I report on the accounts of the Trust for the year ended 31 March 2020 which are set out on pages 7 to 12.
## **Respective responsibilities of trustees and examiner**
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the Charities Act (Northern Ireland) 2008. The charity's trustees consider that an audit is not required under section 65(2) of the Charities Act for this year and that an independent examination is required. Having satisfied myself that the charity is not subject to an audit, and is eligible for independent examination, it is my responsibility to:
examine the accounts under section 65 of the Charities Act follow the procedures laid down in the General Directions given by the Charity Commission for Northern Ireland under section 65(9)(b) of the Charities Act
state whether particular matters have come to my attention.
## **Basis of the independent examiner's report**
I have examined your charity accounts as required under section 65 of the Charities Act and my examination was carried out in accordance with the General Directions given by the Charity Commission for Northern Ireland under section 65(9((b) of the Charities Act. The examination included a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as charity trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view ' and the report is limited to those matters set out in the statements below.
My role is to state whether any material matters have come to my attention giving cause to believe:
- 1 That the accounting records were not kept in accordance with section 63 of the Charities Act.
- 2 That the accounts do not accord with those accounting records
- 3 That the accounts do not comply with the accounting requirements of the Charities Act
- 4 That there is further information needed for a proper understanding of the accounts to be reached
## **Independent examiner's statement**
Since your charity’s gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a registered member of Institute of Chartered Accountants Ireland which is one of the listed bodies.
I have completed my examination and have no concerns in respect of the matters (1) to (4) listed above and, in connection with following the Directions of the Charity Commission for Northern Ireland, I have found no matters that require drawing to your attention.
Ciaran McNally - FCA McCaffrey & Co 15a Donegall Pass Belfast BT7 1DQ Date 25 January 2021
Page 7 **CHARITY NUMBER: 106751**
## **REGINA COELI HOSTEL STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2020**
|Notes
**INCOMING RESOURCES**
**Income from**
Donations
Charitable activities
Other trading activities
Investments
**Total incoming resources**
**RESOURCES EXPENDED**
Raising funds
Charitable activities
Other
Total resources expended
**NET INCOMING/(OUTGOING) RESOURCES**
**RECONCILIATION OF FUNDS**
Total funds brought forward
Transfer between funds
**TOTAL FUNDS CARRIED FORWARD**|2020
2020
**2020**
2019
**Unrestricted Restricted**
**Total**
Total
**funds**
**funds**
**funds**
funds
**£**
**£**
**£**
**£**
8,613
0
8,613
12,265
126,050
266,892
392,941
391,272
0
0
0
36
0
0
0
0
134,663
266,892
401,555
403,574
147,953
335,918
483,871
458,564
797
0
797
0
148,750
335,918
484,667
458,564
(14,086)
(69,026)
(83,112)
(54,990)
123,980 (192,885)
(68,906)
(13,916)
0
109,894 (261,911)
(152,018)
(68,905)|
|---|---|
Page 8 **CHARITY NUMBER: 106751**
## **REGINA COELI HOSTEL STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2020**
|Notes
**CURRENT ASSETS**
Debtors
Other debtors
Prepayments
Bank account
Cash on hand
**CREDITORS**
Bank overdraft
Creditors
PAYE/NI
Pension
Other creditors
Accruals
Legion of Mary
**NET ASSETS/(LIABILITIES)**
**FUNDS**
Unrestricted Funds
Restricted Funds
**TOTAL FUNDS**|**2020**
**Unrestricted**
**Restricted**
**Total**
**funds**
**funds**
**funds**
**£**
**£**
**£**
3,370
3,370
(446)
663
217
1,525
975
2,500
445,227
445,227
1,608
1,608
451,284
1,638
452,922
(257,471)
(257,471)
(20,501)
(3,206)
(23,707)
(1,155)
(1,155)
0
0
(147)
(147)
(4,858)
(2,872)
(7,730)
(314,729)
(314,729)
(341,391)
(263,549)
(604,940)
109,893
(261,911)
(152,018)
109,894
(261,911)
(152,018)|2019
Total
funds
**£**
5,238
781
2,530
414,639
1,235
424,423
(192,227)
(7,777)
0
0
0
(19,396)
(273,929)
(493,329)
(68,906)
123,980
(192,886)
(68,906)|
|---|---|---|
The financial statements were approved by the Trustees on 25 January 2021 and were signed on their behalf by
Mr H A Fitzsimons Chairperson
Page 9
## **REGINA COELI HOSTEL NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2020**
## **1 Accounting Policies**
Basis of preparation
Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable to the UK and Republic of Ireland (FRS102).
## **Fund Accounting**
Restricted funds
These are available for use subject to restrictions imposed by the donor or through the terms of an appeal.
Unrestricted funds
These are available for use at the discretion of the trustees in furtherance of the general objects of the charity
## **Income**
Recognition of income Income is included when the charity becomes entitled to, and is virtually certain to receive, the income and the amount of the income can be measured with sufficient reliability.
Volunteer Help The value of any volunteer help received is not included in the accounts.
## **Expenditure**
Recognition of expenditure Expenditure is recognised on an accruals basis. Expenditure includes VAT and is reported as part of the expenditure to which it relates.
Expenditure on charitable These comprise the costs incurred by the Charity in the delivery activities of its activities and services in furtherance of its objects, including the making of grants and governance costs.
Governance costs These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs. Other expenditure These are support costs not allocated to a particular activity.
## **Taxation**
The charity is exempt from corporation tax on its charitable activities.
Page 10
## **REGINA COELI HOSTEL NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2020**
## **Trade and other debtors**
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
## **Trade and other creditors**
Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
## **Pension costs**
The charity operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under which the company pays fixed contributions into a separate entity. Once the contributions have been paid the company has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the company in independently administered funds.
## **Trustee remuneration and expenses**
## **Remuneration**
No trustees have been paid remuneration in the current or prior periods.
## **Expenses**
One or more of the trustees has been paid expenses in the current or prior periods.
|**2020**||**2019**||
|---|---|---|---|
|**Number**||**Number**||
|Number of trustees paid expenses|2||0|
|The nature of the reimbursed expenses - travel and out of pocket.||||
|**£**||**£**||
|Total expenses reimbursed to trustees|797||0|
Page 11
## **REGINA COELI HOSTEL NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2020**
## **MOVEMENT IN FUNDS**
|**Unrestricted funds**
General fund
**Restricted funds**
NIHE Support
Rosemary Steven
**TOTAL FUNDS**|Net
At
Movement
Transfer
At
01/04/19
in funds
of funds
31/03/20
£
£
£
£
123,980
(14,086)
0
109,894
(195,885)
(69,026)
0
(264,911)
3,000
0
0
3,000
(68,906)
(83,112)
0
(152,018)|
|---|---|
Net movement in funds, included in the above are as follows:
|**Unrestricted funds**
General fund
**Restricted funds**
NIHE Support
Rosemary Steven|Incoming
Resources
Movement
Resources
expended
in funds
£
£
£
134,663
(148,750)
(14,086)
266,892
(335,918)
(69,026)
0
0
401,555
(484,667)
(83,112)|
|---|---|
Page 12
## **REGINA COELI HOSTEL NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2020 Related party disclosures**
||**2020**|**2019**|
|---|---|---|
||**£**|**£**|
|**Legion of Mary**|||
|Payments made during the year|||
|Management fee|22,800|22,800|
|Rent|18,000|18,000|
|Other||(2,520)|
|Payments made to associated Legion of Mary charities|||
||0|0|
|Creditor - Legion of Mary|(314,729)|(273,929)|
|Interest free and repayable on demand.|||
Regina Coeli Hostel can only continue to operate due to the continuing support of Legion of Mary and who have given assurances that the monies due to it will not be demanded for the next two to three years.
Page 13
## **REGINA COELI HOSTEL DETAIL STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2020**
|**INCOMING RESOURCES**
**Donations**
Gifts
Donations
Minister Social Dev
**Charitable activities**
Residents contributions
NIHE Support
NIHE Support - Temporary Fund
NIHE housing benefit
**Other trading activities**
Clothes
Sundry
**Investments**
**Total Income**
**Total resources expended**
**Net Income**|**Unrestricted**
**Restricted**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**Funds**
**2020**
**2020**
**2020**
**2019**
0
0
0
4,839
4,839
11,030
3,775
3,775
1,235
8,613
0
8,613
12,265
37,991
37,991
38,431
0
265,783
265,783
265,783
0
1,108
1,108
0
88,059
88,059
87,058
126,050
266,892
392,941
391,272
0
0
36
0
0
0
0
0
0
36
0
0
134,663
266,892
401,555
403,573
147,953
335,918
483,871
458,564
**(13,290)**
**(69,026)**
**(82,316)**
**(54,991)**|
|---|---|
Page 14
## **REGINA COELI HOSTEL DETAIL STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2020**
|**Expenditure on**
**Raising funds**
**Charitable activities**
Wages
Social security
Pension
Agency Staff and Morning Star wages recharge
Management fee
Food
Rent
Water rates
Telephone
Light and heat
Postage and stationery
Travel expenses
Household and cleaning
Insurance
Repairs and renewals
Subscriptions and licences
Training and uniforms
Leasing
Residents expenses
Sundries
Bad debts
Bank charges
Legal and professional costs
Accountancy and Audit
Legal and professional
**Total of expenditure on charitable activities**
**Other expenditure**
Trustees Expenses
**Total other expenditure**
**Total resources expended**|**Unrestricted**
**Restricted**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**Funds**
**2020**
**2020**
**2020**
**2019**
0
0
0
0
26,164
260,894
287,058
264,769
1,312
13,081
14,393
12,350
421
4,197
4,618
2,567
0
4,974
4,974
6,261
3,420
19,380
22,800
22,800
28,017
0
28,017
26,136
18,000
0
18,000
18,000
0
3,638
3,638
4,721
402
2,279
2,681
5,828
16,143
0
16,143
17,195
545
3,089
3,634
2,980
82
465
547
1,066
7,163
0
7,163
6,654
6,685
4,274
10,959
10,927
20,219
0
20,219
18,398
0
0
0
0
6,532
0
6,532
4,119
792
0
792
701
2,372
0
2,372
988
978
0
978
1,551
4,430
4,430
6,990
810
810
760
144,486
316,272
460,758
435,761
2,318
13,133
15,450
7,050
1,149
6,513
7,663
15,753
3,467
19,646
23,113
22,803
147,953
335,918
483,871
458,564
797
797
0
797
0
797
0
**147,953**
**335,918**
**483,871**
**458,564**|
|---|---|