2025-07-31-annual-report - The Police Historical Society (N.I.) (incorporating The RUC GC Historical Society)

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The Police Historical Society (N.I.) (Incorporating the RUC GC Historical Society) . (A company limited by guarantee, not having a share capital) TRUSTEES’ ANNUAL REPORT

for the financial year ended 31 May 2025

The trustees present their Trustees' Annual Report, combining the Directors' Report and Trustees' Report, and the unaudited financial statements for the financial year ended 31 May 2025.

The financial statements are prepared in accordance with the Companies Act 2006, FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

The Trustees’ Report contains the information required to be provided in the Trustees' Annual Report under the Statement of Recommended Practice (SORP) guidelines. The trustees of the charity are also charity trustees for the purpose of charity law and under the charity's constitution are known as members of the board of trustees.

In this report the trustees of The Police Historical Society (N.I.) (Incorporating the RUC GC Historical Society) present a summary of its purpose, governance, activities, achievements and finances for the financial year 31 May 2025.

The charity is a registered charity and hence the report and results are presented in a form which complies with the requirements of the Companies Act 2006 and, although not obliged to comply with the Statement of Recommended Practice applicable in the UK and Republic of Ireland FRS 102, the organisation has implemented its recommendations where relevant in these financial statements.

Structure, Governance and Management

Structure

The Police Historical Society (NI) (Incorporating the Royal Ulster Constabulary RUC GC Historical Society) exists to advance public education and understanding of the history of policing in Ireland. It does this through it’s ownership and management of it’s historic collection of police artefacts held in the Police Museum at Police Service of NI Headquarters.

The collection covers the history of policing in Northern Ireland from the early 1800’s to the present day. The collection includes uniforms, equipment, medals, weapons, vehicles, posters and archives from the early 1800's onwards.

The museum located at PSNI Headquarters in Belfast is open daily to the public. It provides exhibitions and collaborates both with the Northern Ireland Museums Council and other local museums. The Secretary/Collections Manager gives regular talks both to visiting individuals and groups and to interested outside bodies. An annual talks programme is produced for society members.

Governance

The charity is controlled by it's governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

Activities

Museum activities continued throughout the year with the museum open daily for visits. Staff continued to maintain an historical and genealogical enquiry service in response to queries and carried out historical research on aspects of police history and on artefacts held in the collection.

The development work for a new museum reached fruition with the signing ofamemorandum of understanding between the society, and the PSNI for the governance and running of the planned new museum. This allowed the museum to achieve full museum accreditation status with the Arts Council.

The society’s monthly talks programme continued with interesting and varied subjects. The Society hopes in future to have a zoom facility to allow a wider audience for the talks.

During the year the assets from The Royal Ulster Constabulary George Cross Historical Society were transferred to the charitable company.

Financial Review

The results for the financial year are set out on page 8 and additional notes are provided showing income and expenditure in greater detail.

Financial Results

At the end of the financial year the charity has assets of £30,906 (2024 - £0.00) and liabilities of £1,250 (2024 - £0.00). The net assets of the charity have increased by £29,656.

The Police Historical Society (N.I.) (Incorporating the RUC GC Historical Society) ‘ (A company limited by guarantee, not having a share capital) TRUSTEES' ANNUAL REPORT

for the financial year ended 31 May 2025

Trustees

The trustees who served throughout the financial year, except as noted, were as follows:

Dr Lavinia Boyce Mr George Clarke Mr Thomas Fulton Mr Frederick Hall Mr Geoffrey Ward Mr Robert James Black Mr Ronald Galwey Mrs Frances Morrow : Mr Gavin Boyd Mr Philip Robinson

The secretary who served during the financial year was:

Ms Andrea Hutton (Appointed 24 June 2024)

Compliance with Sector-Wide Legislation and Standards

The charity engages pro-actively with legislation, standards and codes which are developed for the sector. The Police Historical Society (N.I.) (Incorporating the RUC GC Historical Society) subscribes to and is compliant with the following: rT] The Companies Act 2006 =u ~The Charities SORP (FRS 102)

Approved by the Board of Trustees on 1 October 2025 and signed on its behalf by:

fC [AA Vv / ft . i ‘b ea ue TrusteeMr George Clarke /

The Police Historical Society (N.I.) (Incorporating the RUC GC Historical Society) . (A company limited by guarantee, not having a share capital) STATEMENT OF TRUSTEES’ RESPONSIBILITIES

for the financial year ended 31 May 2025

The trustees, who are also directors of The Police Historical Society (N.I.) (Incorporating the RUC GC Historical Society) for the purposes of company law, are responsible for preparing the financial statements in accordance with applicable law and regulations.

Company law requires the trustees as the directors to prepare financial statements for each financial year. Under that law the trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable !aw) including FRS102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland". Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charity and of the net income or expenditure of the charity for that period.

In preparing these financial statements, the trustees are required to: mw select suitable accounting policies and apply them consistently;
m make judgements and estimates that are reasonable and prudent;
m state whether the financial statements have been prepared in accordance with the relevant financial reporting framework, identify those standards, and note the effect and the reasons for any material departure from those standards; and
m prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.

The trustees confirm that they have complied with the above requirements in preparing the financial statements.

The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity's transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by the-B ard of Trustees on1 October 2025 and signed on its behalf by: f ;Lo \/ ) Fal / Mr George Clarke; Trustee VU