Trustee Annual Report Form – Template
This template is to provide guidance to units who are comple5ng a Trustee Annual Report for the NI Charity Commission. If you do not wish to use this form please ensure that the headings in this guidance are followed when comple5ng a Trustee Annual Report.
All Girlguiding Ulster Chari9es are governed by the Royal Charter and Bye-laws.
The Purpose of each of these Chari9es is to educate girls and young women to help them develop emo9onally, mentally, physically and spiritually so that they can make a posi9ve contribu9on to their Community and the wider world.
Name of Charity as it appears on the Register and any other names it may be known by
Ballykelly District Guide Association
NI Charity Commission Number
NIC106666
The principal address of the Charity- this should be the address that was used at the 9me of registra9on with the Charity Commission
The Guide Association 30 Station Road,Holywood,Co. Down
The names of all Charity Trustees on the date the report was approved and all individuals who served as Charity Trustees during the year
Miss Janeen Gilfillan
Mrs Jill Finlay
The financial year the report relates to – for example, 1[st] April 2016 to 31[st] March 2017
1st January 2025-31st December 2025
A summary of the Charity’s main ac9vi9es to further its purposes for the public benefit and the main achievements in the year
There was no harm flowing from the Chari5es purposes and that there was no private benefit.
This associa5on supports the 4 Girlguiding units that run out of TamlaghXinlagan Parish Church Hall ,Ballykelly.These units offer and run a range of ac5vi5es developed by Girlguiding UK for girls on a weekly basis during term 5me.The units are supervised by a team of adult volunteers who are ve[ed and trained by Girlguiding UK.At the beginning the year there were 8 Rainbows(aged 4-7) , 15 Brownies(aged 7-10) 14 Guides (aged 10-14) and 4 Rangers (aged 14-18) registered with Girlguiding UK .There were 10 regular volunteers registered.3 of the rangers are also ac5ng as young leaders to go towards Duke of Edinburgh Award service.
The associa5on applied for an annual EA grant to support the ac5vi5es of the units in keeping with the criteria laid out by the EA.Amongst other expenses,It funds a dona5on to the parish church for use of the hall for 2 evenings of the week.It helps to support any joint ac5vi5es during the year.Grants from the EA are also allowed to be used for purchasing materials to run the unit programme ac5vi5es, and also pay for a propor5on of the annual census fees which are paid to Girguiding UK and cover insurance for each member registered including volunteers.
All the units were very ac5ve during 2025 and several girls in each age group achieved bronze, silver and gold awards for comple5ng theme awards.Some of the girls and volunteers from all the units a[ended a county Thinking Day ac5vity event in Castlerock in february.The Brownie unit had a great ac5vity day and overnight at the Peter Thompson Hall , Castlerock in June .The Guides and Rangers went to Lorne by train for a day of ac5vi5es in April and then a week end camp in June.One of our leaders achieved her camp licence over this week end.During the summer some of the rangers and guides also took part in a day walk in the local country park-unfortunately the weather was awful but they all persevered!!
A statement that the Trustees have had regard to the Commission’s Public Benefit requirement statutory guidance
Charity Trustees are legally obliged to have regard to this guidance. Please confirm in this box that all Trustees are aware of this. Please see sec5on 4 of the Trustees’ Annual Report and Public Benefit repor5ng document this can be downloaded from the Girlguiding Ulster website.
The trustees aware of the Commissions public benefit requirement.
A review of the Charity’s financial posi9on at the end of the year 2024
The opening balance on 1st jan 2025was £1881.90
The closing balance on 31st Dec 2025 was £1338.70
Income £1400 (EA annual grant)
Outgoings £1943.20
This included a dona5on 2x £400 to church for hea5ng /ligh5ng and cheques totally £405 to all units to cover a propor5on of yearly census fees to Girlguiding UK to cover insurance for each registered member.Cheques also issued to all the units to cover purchasing resources and expenses for programme ac5vi5es as allowed by EA grant regula5ons.
2 cheques were issued to the Church this year as the cheque issued during the previous year had not been submi[ed to the bank un5l Feb 2025.
No addi5onal pieces of equipment were purchased this year.
Details of any fund held by the Charity that was materially in deficit at the end of the year and steps taken by the Charity Trustees to eliminate the deficit
Funds that are ‘materially in deficit’ are in shorXall and for e.g. the shorXall in a par5cular fund may be considered material where it is a substan5al amount of total overspend or a substan5al amount of overspend rela5ve to the total amount received or likely to have a significant impact on the deliverables of that par5cular ac5vity
No deficit in overall funds of the account.
One or more of the Charity Trustees must sign and date the box below.
Dated - 2/5/2026