REGISTERED COMPANY IYUMBER: N1616558 (Northern Ireland) REGISTERED CHAIUTY NUMBER: 106468 ST an Tsf rth naudii Finan lai uian mm ni Mr C McArdle FCA ICAI 2 Governors Gate Hillsborough BT26 6FE
ou i iitsof I rinai) tatcm TS Page Rert of the Trust¢¢s Ito3 Ind¢pendcnt Examinctrs Report Staiemcni of Financial Activities B<ilaiice Shect 6t07 Noies to the Financial Statements 8t012 Detail¢d Siatement of Financial Activiiies 13
ut mmunit Hall arEn 24 11)c tNstc¢s who are also diTectors of th¢ charity for the purposcs of the Companies Act 2006. prescnt thcir rcport with the financial stat¢m¢nts of the chariry for thc year ended 31 January 2024. The mist¢es have adopted the provisions of Accounting and Rq)ortino bv Charities: Statement of Recommended Practice applicablc to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Rcpublic of Ireland (FRS 102) leffectiv¢ l January 2015). OBJECTIVES AIYD ACTIVITIES Objective$ 2nd aims WL haN'e rcfcrr¥d ro the guidance contsined in the Charity Commission's general guidance on public benefit whLn reviewing our aims and objeaives and in planning our future acEiVities. With construction of the Hall complete, the Company's key objective is to promote the us¢ of the Hall both to maximize oppominilies for individuals . clubs and businesses in the local community to use the Hall. but also to hulp ensure th¢lt the Flall is in a position to meet ongoing financial obligations. Additionally, Ihty Company is focused on d¢eloPIng a practical operating model for the Hall to ¢nsur¢ apprvpriat¢ a¢ccss. upkeep and seluriry of th¢ Flall whilst minlmising the ongoing associatcd costs. In accordance wÉth its governing documents. Hillsborough Scout and Community Hall Group's strategic objectives relate to promoting use of the hall for (h¢ benefii of the inhabitants of Hillsborough and its surrounding arca. ACHIEVEMENT AND PERFORMANCE Charitgble Xetivities Ib¢ year ending on 31 January 2024 saw the sixth full yw of operdrion for the Scout and Community Hall. The I lall has now attracted several rcgular users from both rhe Scouting community and local community. A revicw of activity has shown activity Ihroughout the week and across the day and into the evening. This activity includes usage by Little Explorcrs, a busin which Offe a breakfast club, aft¢r schools and holiday club for primary school aged chilthen and The Scout group, which contiJ)ues 10 thrive with sections using the hall cvcry ci'.¢nino from Monday to Friday. Othcr core users delii'er Pil%tes. Tai Chi, Yoga and dance classes. In addition to regular users the centre has been booked for cKc2sional ¢N'ents by Feltmakers Nl and individuals d organisations holding events and meetings. Importantly, the I lall has seN-eral regular users. helping to ensurc that the Hall is in a wsition to meet its financial obligations and is therefore able to opcrate on a viable long-tenn basis. FINANCIAL REVIEW Financial position Incoming resources for the year amount¢d to £45.724 with £15.199 of this balance relating to capital grants released to the profif and loss in the year. Excluding the capiTal grant release. the balan¢¢ of th¢ income was therefore £30.525, up from £26,849 for th¢ y¢ar to 2023, and was primarily gencrdtcd from income for the use of the Hall as set out below.. £5,000 of thc incomc was deni'ed from I st Elillsborough Scout Gn)up for the use of the Hall for Ihe year. Littlc Explorers sessional childcare gcn¢raled £17.14! to the end of the financial ycar. L8.383 was generated from the hire of the Flall to a range of othcr users. Resources expended in the year of £4?.865 primarily related to the depreciation charge of £18.049. 'fhe largest othcr cxpcns¢s r¢pairs and mainienance represenlcd £8,536 and cleaning of £6.416. A further sum relat¢s to capital and interest paid on the outstanding loan balance provided by I st Hillslx>rough Scout Group. The loan has been cleared and thus thc balanLL at 3 1st January 2024 was nil. As of 31 January 20?4, the Group had c&sh avatlable of £l1.740. Page I
lees FUTURE PLANS The Charity is focused on maximising the use for ihe Hall and on continuing to enhance the efficiency of its operating model to ensure thal: the use of the Hall is maximised for the benefit of local inhabitants, as specified in the objcctives ot- its governing documents- and also thal the L harity is financiallj. stable and is able to repay its ongoing obligations. To this end. the Cliarity is in the tinal slages of irnplementing a website facility to rdise awarenes8 of the amenities available and to facilitate bwking wuiries. STRUCTURE. GOVERNANCE AIYD mANAGEMET Governing documcnt Hillsborough Scout and Community Hall Group was incorporated on 30th January ?01 J as a privatc company, limited by guarantee. The company is also a Regislered Charity and is goi'erned by its Memordndum and Articles ofAss(Kiation. The Board of Dire¢iors adtninisters the charity. It is cornprised of people wilh the necessary skills and experience to manage the work of ihe organisalion. The EK)ard meeis monthly. or more frequenily if required. The Directors ha&'e assessed the major risks to which the charity is exposed. in torticular those related to tlie operations and finances of the charity and are satisfied ihat the s)'stems and procedures are in place to mitigate their ¢xposure to those major risks. REFERF.NCE AND ADMINISTRATIVE DETAILS Registered C.ompany' number N1616558 (Nortlierii Ireland) Registered Charity number 106468 Registered olTiee ?A BallyndhinLh Road Hillsborough Down BT?66AR Trustee5 Ms JS Kidd The followin¥ Retired at the end of February 2024 Mr J Heon Mr M McKeag Mr S Gracey Mrs E Gibson Ms H King New Trustees Appointed 17th June 2024 Siobhan (iray Georgi¢ Houston Pete Lonlon Vanessa Ribeiro Jim Huston lan (iamble Nicole Dunlop Mark Arcliibald Page 2
rtof Trus Independenl examiner Mr C McArdle FCA ICAI ? Governors Gate Hillsborough B T26 6FE Approved by order of the board ofirustees on .. - and signed on its behalf by: Mr P Lonton- Tnjstee Page 3
cn t Exam an ni I report on the accounts of the company for the year ended 31 January 2024. wliich arc s¢t out on pages five to twÈlve. Rc5p¢elive responsibilities of ehariti. trustees and examiner As the Lharily's truste¥S land also the dircclors for thc puoscS of company law) you are responsible for the preparation of thc accounts in accordance with the requiicments of the Companies Act 2006. HaIng satisfied myself that the charity is not subject to audit under company law and is ¢ligible for indLp¢ndenl examinatioD, it is my responsibility to- cxaminc thc accounts under scction 65 of the Charities Act follow, thL procLdurcs laid down in the gcn¥ral Dir¥ciions given by thc Charity Conm]ission for Northcrn Ireland under Section 65(9)(b) of Ihc Charities Act slate whethcr particular matters ha%.¢ comc io my aircntion. Basi5 of the independent examiner's report I have examined YOUT charity acLounts as rcquired under section 65 of thc Charities Act and my examination was carriL"d out in accordancc with the gcn¥ral Directii)ns giN'en by the C.haTity Commission for Northern1rcland undcr sLction 6519)(b) of the Charitics Act. The cxamination included a review of the accounting records kept by the Lharity and a comparison of the accounis prcsented '11h ihose rc¥ords. 11 also includcd consideration of any UDUSual itevns or disclosur¢s in the accounts and seeking ¢xplanaiions from you as charity trusices Concerning any such matters. My rolc is 10 state whether any material mallers hafvL come to my allention giving me cause to belicv¢'. That accounting records were not kept in accordance with s¢ction 386 of the Companies Act ?006 'lTrJat th¢ accounts do not accord with thosc accounting records "rhai the accounts do not comply with the accounting r4uirements of section 396 of the Companies Act 2006 and with the rncth(ds and principles of ihe Charitics Statemeni of Recommeiided Practice appliLdbl¢ to chariti¢s preparing their accounts in accordance with the Financial R¢porting Standard (Ipplicable in the UK and Republic of Ireland "I'hat th¢r¢ is further inforniation needed for a proper understanding of the accounts to b¢ r¢ached. Independent examiner's stalement I have complctcd my examination and hav¢ no concerns in r¢5pect of the matters (l ) to (4) listed above and. in connection wilh follo,ing the Direciions of the Chariry Commission for Nonh¢rn Ireland. I hal'e found no matter5 that require drawing to your attcntion. fyuj, Mr C MLArdl¢ FCA ICAI 2 Goi'en)ors Gate I lillsborough BI'26 6FE Datc: Page 4
Hills tan Hall StateTneni ot" Financial Activities tor the Year End¢d 31 January 2024 2024 Unrestricted fund 2023 ToTal funds Notes INCOME AND ENDOWMENTS FROM Grani Income 15,199 15.199 Activities and N'oluntary incom¢ 30,525 26.849 Total 45.724 42,048 EXPENDITURE ON Charitable activities Support costs Govemanc¢ and managcment cosrs 42,085 780 38,797 695 Total 42.865 39.492 NET INCOMEI(EXPENDITURE) 2.859 2,556 RECONCILIATION OF FUNDS Total funds brought fonyard 42.490 39.934 TOTAL FUNDS CARIUED FORWARD 45.348 42.490 CONTINUING OPERATIONS All income and cxpenditure has arisen from continuing aciivities. The notes forni pan of these financial statemenTS Page 5
Hall Balan¢¢ Sheet Ar 31 January 2024 2014 Unrestricted fund 2023 Total funds" Noies FIXED ASSETS TangJiblL assets 272,766 90,815 CURRENT ASSETS Dcbiors Cabh dt bank 11.740 17.174 11,740 h7.174 CREDITORS Amounts talling due wiihin onc year (11,2681 (1?,027) NET CURRENT ASSETS 472 147 TOTAL ASSETS LESS CURRENT LIABILITIES 273,238 290.962 CREDITORS Amounts talling du¢ after morc than one year {227.890) (24F.47?) NET ASSETS 45,348 42,490 FUNDS Uiirestricted ndS 45.348 42,490 TOTAL FUNDS 4S.348 42.490 The nores forni part of these financial 31cments Page 6 ¢ontinued.-.
omm all aldn ntin 2024 "rhe charitable company is entitled to exemption from audlt undcr Scciion 477 of ihe Compani¢s Act ?006 for thc ycar ended 31 January 2024. The membcrs hav¢ not requircd the company to obtain an audit of its fmancial ststemcnts for th¢ Year Ended 31 January 2024 in accordance with Section 476 of the Companies Act 2(X)6. The trustees acknowledge their responsibtlities for (a) ¢nsuring that lh¢ charitsble company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 {b) prcparing financial statem¢nis which give a true and fair vicw of tbe state of affairs of the charitable company as at the cnd of each financial year and of its surplus or deficit for each financial year in accordanc¢ with thc requirements of Scciion5 394 and 39) and which othrrise comply with th¢ Tequirements of the Compani¢s Act 20(kn relating to financial statements. so far &s applicable to the charitabl¢ company. I"hese financial statements have be prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating lo chari12ble small companies. Thc financial statements w¢r¢ approved by ihc Board of TThee$ on .... signed on its behalf by- 1.3.1:,J all were Mr P LontoTh -I'rustee The notes forn] pan of these financial staiements Page 7
N lest t Financial tat nr anu ACCOUNTING POLICIES Basis of preparing the financial statements The financial staiemenrs of The Charitable companv. whicli is a public benefit enrity under FRS 102. have been preparL,d in accordance '7th the Chariiies SORP (FRS 102) 'Accounting and Reporting by Charities.. Statement of Recommendcd Practic¢ applicable to charities preparing Eheit accounts in accordance with the Financial R¢poning Standard applicabl¢ in the UK and Republic of Ireland (FRS 102) (eff¢¢tive l January 2015),, Financial Reponing Standard 102 'The Financial Reporting Standard 41ppIiLable in the UK and Republic of Ireland. and the Companies Act 2006. The fiE)aiicial statements have been prepar¢d under the historical cost convention. Income 'aXII incosne is recogni5¢d in the Siatemcnt ot Financial ActiN'iries once the cl)ariry has enTltlevnent to the funds. it is probablc that the income will be rcceived. and the amounl can bc measured reliably. Expenditsre Liabilities are recognis¢d as expenditUTe as soon as th¢rc is a legal or ¢onsiructive obligaiion committing thc charity. 10 that expenditure. it is probable rliar a tranbfer of LconomiL bcnefjts will be required in settlemenl and the amount of the obligalion can be Enea5UIL reliably. ExpendiTurc is accountedlor on an accruals basis and has been classitied under hcadings thar aggrega(e all costs related to Tl)¢ caiegory. Vhere costs cannot be directly allributed to paTticular headings. they have been allocared to activities on a basTs consisteni with the use ot resources. TanRibl¢ fixed a55ets D¥priLldiion is proN'ided at the following annual rates in order to write oft.each asset ov¢r Its ¢stimated usefvl life. Freehold propcrry Fixtures and fitTings 40/0 on COST I10 on cost Taxation The Lhariiy is exempt from corpordtioll tax on its charitable aciivities. Fund accounting Unrestricted fvnds can be used in accordance with the charitable objeeiives at the discretion of tbe trustees. Restricied fvnds can only be usd for particular rcstricied purpvses within the objects of the charity. 11estrictions arise when spe¢ified by the donor orwhen funds are raised for particular restricred purposes. Furthcr explanarion of the nature and pun)ose of each fund is in¢ludcd in the notes to the fmancial statcments. ACTIVITIES and 'OLUNT ARY INCOME 2024 2023 Booking fees 30.525 26.849 Page 8
Hill oro ut and nit Hall N testo th. inancial 18t conti an 24 E'f iNCOMEI(EXPENDITURE) Net incoTne/(expenditure) is slated after chargingl{crediring): 2024 2023 Legal and protession81 fees Depreciation - Own asscts 780 18.049 695 18.049 I"RUSTEES' REIIIUNERA"fioN AND BENEFITS There were no tru5tees' remuneration or other benefits for the Year Ended 31 January 2024 nor for the year ended 31 January 2023. Trustees, expenses There were no trnstees, expenses paid for the Ended 31 January 2024 nor for the year ended 31 January 2023. COTrIPAK4TIVES FOR THE STATEMEIYT OF Tr"INANCIAL ACTIVITILS nrestricted fiIDd IIYCOME AIYD EIYDOWMEIYTS FROM Grant Income 15,199 ..Activiries and vohmtary income 26,849 Total 42,048 XPENDITURE ON Charitable actiTrities Support costs Governance and management costs 38,797 695 Total 39.492 NET IIYCOME/(EXPENDITURE) 2.556 RLCONCILIATION OTr FUNDS Total funds brought fornard 39.934 TOTAL FUNDS CARIUED FORWARD 42,490 Page 9
uta ommu all ou Not t rh Financ rEndd raiements niin 202 TANGIBLE FIXEDASSETS Freehold FixNres and property tirtings Totals COST At l F¢bru<ry 2023 Additions At 31 January 20?4 447.974 4.456 452.430 447.974 4,456 452.430 DEPRECIATION At l Fcbruary 2023 Charge tor year 160,445 17.919 1.170 130 161.615 18,049 At 31 January 2024 1.300 179,664 NET BOOK VALUE Ai 31 January 2024 469.610 3.156 272.166 At 31 January 2023 287,599 3.286 290.815 DEBTORS: AMOUNTS FALLING DUE WITHIY OYE YEAR 2024 2023 Tr¢idfy' debrors Pr¢paymenis and accrued income CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2024 2023 Trade creditors Accrua15 and defaTed income 5,758 5.510 5.758 1.269 17.027 CREDITORS: AMOUYTS FALLIYG DUE AFTER MORE THAN O.YE Tr'EAR 2024 2023 Other loan4 (see note l O) A¢LTuals and Jet-erred income 5,384 243.088 227.889 227.889 248.472 Pagc 10
latemen tinu an 2024 io. LOANS An analysis of the nlurIty of loans is given below= 2024 2023 Amounts falling between one and two years: Other loans - 1-2 years Amounts talling due between two and five years: Otl)¢r loans - 2-5 ycars MOVEMENT IN FUNDS Net movement in fvnds At 112123 At 3111124 Unrestricted fund$ Genernl fund 42.490 2.859 45.348 TOTAL FUNDS 42,490 2,859 45.348 Net movetnent in fi]nds. included in the above are as follows. Incoming resource5 Resources Movement in expended funds Unrestricted funds General fund 45.724 (42.865) 2.859 TOTAL FUNDS 45,724 (42.865) 2,859 Compar8tlves for movement in fund5 Net movement in funds At 11?122 at 3111123 Unrestrict¢d Funds Genernl fund 2.556 TOTAL FUNDS 39.934 2,556 42.490 Pagell
t th Finan arE ial iat anua 2024 MOVEMENT IN FUNDS-continued Comparative net movement in funds. included in Ihe above are as follows: Incoming rcsources Resources exp¢nded Movement in funds Unrestricied fuDds General fund 42.048 (39.492) 2.556 TOTAL FUNDS 42.048 (39.492) 2.556 12. RELATED PARTY DISCLOSU IiES There were no related party transactions for (he year ¢nd¢d 31 January 2024. Page 12
Communi HallGrou Detailed Stafement of Financial Activities for th¢ Year Ended 31 Janua 2024 2023 2022 INCOME AND ENDOWMENTS Grant Income Granis 15.199 15.199 Activities & voluntary ineome Booking fees 30.525 26,849 Total incomin£ r¢sourees 45.724 42.048 EXPEIYDITURE Support costs Mana%ement Rares and water Insurance Ltght and heat Telephone Sundrie5 RLyal & maintenance Cleaning Freehold pmp¢ry Depreciation Fixtures and fitting5 Depreciation Bank intcresr Luan 1.254 6.470 627 231 8,536 6.416 17.919 130 503 6,345 314 30 7.627 5,056 17.919 130 212 42,085 38.797 Governance costs Legal.'& professional fees Accountancy fees 780 695 780 695 Total resources expended 42.865 39.492 Net (exp¢nditure)lincom¢ 2.859 2,556 This page does not forni part of the starutory financial statements.