REGISTERED COMPANY NUMBER.. 641147 (Northern Ireland) REGISTERED CHARITY NUMBER: 106346 Re ort of the Trustees and Unaudited Financial Statements for the Year Ended 31 March 2023 for Ballinascreen Earl Years W MCGILLIAN & CO LTD Unit A2, Workspace 5-7 Tobermore Road Draperstown Derry BT45 7AG
Ballinascreen Earl Years Contents of the Financial Statemen15 for the Year Ended 31 March 2023 Page Report of the Trustee5 Independent Examiner's Report Statement of Finanoial Activities Statement of Financial Position Notes lo the Financial Statements 9 to 16 Detailed Statement of Financial Activities 17 to 18
Ballinascreen Earl Years ort of the Trustees for the Year Ended 31 March 2023 The trustees who are also directors Df the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities-. Statement of Recommended Practice applicable lo charities preparing their accounts in accordan with the Financial Reporting Standard applicable in the UK and RepubliG of Ireland (FRS 102) (effective 1 January 2019). OBJECTIVES AND ACTIVITIES Objectives and aims Ballinascreen Early Years aims to provide high quality care and education for children anij a secure foundation for learning in an encouraging and nurturing environment, where there is an equality of opportunity and support for all and where staff and parents or carers work in close partnership. These aims are promoted through our key policies:_ Unique Child, Positive Relationships, Enabling Environments, Learning & Development, Safeguarding & Welfare and further development. Activities will be planned in advance in order to meet the curriculum and children's specific needs. Continue to apply for grants to help with running costs etc. Continued communication with other professionals to exchange ideas and improve skills and continued professional development of staff. Public benefit Ballinascreen Early Years is a Pre-school Education Centre for children aged 3-5 year5 from all abilities and backgrounds. We deliver the highest standard of pre-school education through our experienced and highly trained staff, who come from different community backgrounds. Our active learning programme help develop children's personal, social and emotional skills. A friendly and fun environment help children interact with others:. role play, games, reading, pictures and language are just some of the activities the children enjoy. The children's spirit of enqLfiry and openness to learning is developed at all levels with individual plans to meet individual needs. During the year we received funding to purchase outdoor equipment and toys which the children really enjoyed. This year we had 26 preschool children and 20 children in our sunshine room. It was great to see them develop their educational and personal skills over the year. There continues lo be no private gain lo any individual member. In setting our objectives and planning our activities for the year the trustees have given careful consideration to the Charity Commission for Northern Ireland's guidance on public benefit lo ensure that the activities have helped lo achieve the charity's purposes and provide a benefit to the beneficiaries. Page 1
Ballina creen Earl Years Re ort of the Trustees for the Year Ended 31 March 2023 FINANCIAL REVIEW Financial position Funds 31.3.22 £79,716. 131.3.22 £67,955). Income Surplus in the year of £11,761.131.3.22 £5,829) Strong financial controls are in place to ensure efficient use of cash resources and meeting every day costs etc. There is no reserves policy. Funds rÈmain in a positive position. STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. Risk management The trustees have a duty lo identify and review the risks lo which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. Weekly meetings are held with management and staff to plan the flow of work and given tasks etc. Feedback controls with staff and parents are maintained. Monthly meetings of the trustees and senior management take place to discuss the direction of the organisation, finances, funding,risks and other issues. REFERENCE AND ADMINISTRATIVE DETAILS Reglstered Company number 641147 (Northern Ireland) Registered Charlty number 106346 Registered offlce The Business Park Tobermore Road Draperstown Derry BT45 7AG Trustees Georgina Grieve Patrick Mcshane Alexandra Larkin (appointed 18.4.221 Andrew Mccutcheon (appointed 18.4.22) Company Secretary Page 2
Ballinascreen Earl Years Re ort of the Truslees for the Year Ended 31 March 2023 REFERENCE AND ADMINISTRATIVE DETAILS Independent Examiner W MCGILLIAN & CO LTD Unit A2, Workspace 5-7 Tobermore Road Draperstown Derry BT45 7AG Bankers Ulster Bank 23 High Street Draperstown BT45 7AB Approved by order of the board of trustees on 6 Dernber 2023 and signed on its behalf by.. Georgina Grieve - Trustee Page 3
Inde endent Examinels Re Ballinascreen Earl Years I report on the accounts of the company for the year ended 31 March 2023, which are set out on pages SIX to sixteen. ort to the Trustees of Respective responsibilities of charity trustees and examiner As the Charity's trustees (and also the directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006. Having satisfied myself that the Charity is not subject to audit under company law and is eligible for independant examination, it is my responsibility lo.. examine the accounts under section 85 of the Charities Act follow the procedures laid down in the general Directions given by the Charity Commission for Northern Ireland under Section 65(9llb} of the Charities Act state whether particular matters have come to my attention. Basis of the Independent examlner's report I have examined your charity accounts as required under section 65 of the Charities Act and my examination was carried out in accordance with the general Directions given by the Charity Commission for Northern Ireland under section 6519){b) of the Charities Act. The examination included a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also included consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as charity trustees Conrning any such matters. My role is to State whether any materi81 matters have come to my attention giving me cause to believe.. That accounting records were not kept in accordan with section 386 of the Companies Act 2006 That the accounts do not accord with those accounting records That the accounts do not comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Charities Statement of Recommended Practi applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland That there is further information needed for a proper understanding of the accounts to be reached. Independent examlner's statement I have completed my examinalion and have no concerns in respect of the matters (11 to {4) listed above and, in connection with followng the Directions of the Charity Commission for Northem Ireland, I have found no matters that require drawing to your attention. W McGillian W MCGILLIAN & CO LTD Unit A2, Workspace 5-7 Tobemore Road Draperstown Derry BT45 7AG Date.. Page 4
Ballinascreen Earl Years Statement of Financial Activities for the Year Ended 31 March 2023 31.3.23 Total funds 31.3.22 Total funds Unrestricted Restricted funds funds Notes INCOME AND ENDOWMENTS FROM Donations and legacies Charitable activities Charitable Activities 16,026 69,193 85.219 101,755 Other income 31 31 Total 69.194 85,250 101,755 EXPENDITURE ON Charitable actlvities Charitable Activities NET INCOME 13.742 2,314 59,747 9,447 73,489 11,761 95.926 5,829 Transfers between funds 14 9,411 Net movement In funds 11,725 36 11,761 5,829 RECONCILIATION OF FUNDS Total funds brought forward 67,955 67,955 62,126 TOTAL FUNDS CARRIED FORWARD 79,680 36 79,716 The notes form part of these financial statements Page 6
Ballinascreen Earl Years Statement of Financial Position 31 March 2023 FIXED ASSETS Tangible assets Notes 31.3.23 31.3.22 16,104 17,278 CURRENT ASSETS Debtors Prepayments and accrued income Cash at bank and in hand 10 5,463 6,084 59.294 44,345 64,757 50,429 CREDITORS Amounts falling due within one year (1,145) 248 NET CURRENT ASSETS 63.612 50,677 TOTAL ASSETS LESS CURRENT LIABILITIES 79,716 67,955 NET ASSETS 79,716 67,955 FUNDS Unrestricted funds Restricted funds 14 79.680 36 67,955 TOTAL FUNDS 79,716 67,955 The charitable company is entitled lo exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2023. The members have not required the company to obtain an audit of its financial slalements for the year ended 31 March 2023 in accordance with Section 476 of the Companies Act 2006. The trustees acknowledge their responsibilities for (a) Complying with the requirements of the Act with respect to accounting records and the preparation of accounts The notes form part of these financial statements Page 7 continued...
Ballinascreen Earl Years Statement of Financial Position - continued 31 March 2023 These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime. The financial statements were approved by the Board of Trustees and authorised for issue on 6 December 2023 and were signed on its behalf by.. Georgina Grieve - Trustee The notes form part of these financial statements Page 8
Ballinascreen Earl Years Notes lo the Financial Statements for the Year Ended 31 March 2023 ACCOUNTING POLICIES Basis of preparing the flnancial statements The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP IFRS 1021 'Ac¢ounling and Reporting by Charities.. Statement of Recommended Practice applicable lo charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 1021 (effective 1 January 2019),, Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland, and the Companies Act 2006. The financial slalemenls have been prepared under the historical cost convention. Income All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. Expenditure Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation commilling the charity to that expenditLJre, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Tangible fixed assets Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Freehold property Plant and machinery Taxation The charity is exempt from corporation lax on its charitable activities. Fund accountlng Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. 2 % straight line on cost 200/0 on reduoing balance Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for Particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. Pension costs and other post-retirement benefits The charitable company operates a defined contribution pension scheme. Contributions payable lo the charitable company's pension scheme are charged lo the Slalement of Financial Activities in the period lo which they relate. Page 9 continued...
Ballinascreen Earl Years Notes to the Financial Statements - continued for the Year Ended 31 March 2023 INCOME FROM CHARITABLE ACTIVITIES 31.3.23 31.3.22 Activity Charitable Activities Education Authority Playgroup fees & registrations NHSCT Grants BSO Fundraising CWSAN Furlough grant Comm Fund Covid Grant 67,197 70,038 Charitable Activities Charitable Activities Charitable Activities Charitable Activities Charitable Activities Charitable Activities Charitable Activities 16,047 1211 1,253 11,796 1,125 6,152 150 6,414 743 3,152 Charitable Activities 2,928 85,219 101,755 Grants received, included in the above, are as follows: 31.3.23 31.3.22 DAERA Brackagh Wind Farm CRSF DOH CPP 1,472 903 4,680 350 1,253 6,152 CHARITABLE ACTIVITIES COSTS Support costs (see note 41 Charitable Activities 73,489 Page 10 continued...
Ballinascreen Earl Years Notes to the Financial Statements - continued for the Year Ended 31 March 2023 SUPPORT COSTS Governance costs Charitable Activities 73,489 NET INCOMEI(EXPENDITUREI Net income/{expendilurel is slated after chargingl{credilingl'. 31.3.23 31.3.22 Depreciation - owned assets 1,174 1,410 TRUSTEES. REMUNERATION AND BENEFITS There were no trustees, remuneration or olher benefits for the year ended 31 March 2023 nor for the year ended 31 March 2022. Trustees. expenses There were no trustees, expenses paid for the year ended 31 March 2023 nor for the year ended 31 March 2022. STAFF COSTS 31.3.23 31.3.22 Wages and salaries Other pension costs 50,861 2,834 71,727 3,714 53,695 75,441 The average monthly number of employees during the year was as follows.. 31.3.23 Manager staff 31.3.22 No employees received emoluments in excess of £60,000. Page11 continued...
Ballinascreen Earl Years Notes to the Financial Statements - continued for the Year Ended 31 March 2023 COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted Restricted funds funds Total funds INCOME AND ENDOWMENTS FROM Charitable activities Charitable Activities 24,359 77,396 101,755 EXPENDITURE ON Charitable activltles Charitable Activities NET INCOMEIIEXPENDITURE) 24,614 (255} 71,312 6,084 95,926 5.829 Transfers between funds 6,955 Net movement In funds 6.700 (871) 5,829 RECONCILIATION OF FUNDS Total funds brought forward 61,254 872 62,126 TOTAL FUNDS CARRIED FORWARD 67,954 67,955 TANGIBLE FIXED ASSETS Freehold property Plant and machinery Totals COST Al 1 April 2022 and 31 March 2023 14,162 9,538 23,700 DEPRECIATION Al 1 April 2022 Charge for year 1,489 253 4,933 921 6,422 1,174 At 31 March 2023 5,854 7,596 NET BOOK VALUE At 31 March 2023 12,420 3,684 16,104 At 31 March 2022 12,673 4,605 17,278 Page 12 continued...
Ballinascreen Earl Years Notes to the Financial Statements - continued for the Year Ended 31 March 2023 10. DEBTORS 31.3.23 31.3.22 Amounts falling due within one year.. Amounts falling due after more than one year.. NEELB Debtor 5,463 6,084 Aggregate amounts 5,463 6,084 11. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 31.3.23 31.3.22 Bank loans and overdrafts (see note 12) Social security and other taxes Accrued expenses 1419) 1.564 (2,091) 1,843 1,145 12. LOANS An analysis of the maturity of loans is given below= 31.3.23 31.3.22 Amounts falling due within one year on demand.. Bank overdrafts 13. ANALYSIS OF NET ASSETS BETWEEN FUNDS Unrestricted Restricted funds funds 31.3.23 Total funds 31.3.22 Total funds Fixed assets Current assets Current liabilities 16,104 54.143 9,433 16,104 64,757 10,614 17,278 50,429 248 79,680 36 79,716 67,955 Page 13 ontinued...
Ballinascreen Earl Years Notes lo the Financial Statements - continued for the Year Ended 31 March 2023 14. MOVEMENT IN FUNDS Net movement in funds Transfers beeen funds At 31.3.23 At 1.4.22 Unrestrlcted funds General fund 87,955 2,314 9,411 79,680 Restrlcted funds Education Authority NHSCT HSCB Wages grant CWSAN DOH CPP 14,6071 532 1.000 3,074 8,868 14,0611 (532) (1,0001 13,0741 {7431 743 36 36 9,447 36 TOTAL FUNDS 67,955 11,761 79,716 Net movement in funds, included in the above aro as follows.. Incoming Resources Movement resources expended in funds Unrestricted funds General fund 16,056 113,742) 2,314 Restricted funds Education Authority CWSAN Brackagh Wind Farm DOH CPP 67,198 743 903 350 158,530) 8,668 743 19031 36 69,194 59,747) 9.447 TOTAL FUNDS 85,250 73,489} Page 14 continued...
Ballinascreen Earl Years Notes to the Financial Statements - continued for the Year Ended 31 March 2023 14. MOVEMENT IN FUNDS - contlnued Comparatives for movement In funds Nel movement in funds Transfers between funds At 1.4.21 At 31.3.22 Unrestricted funds General fund 61,254 1254) 6,955 67,955 Restricted funds Education Authority NHSCT HSCB Wages grant (3,7351 532 1,000 3,074 6,083 16,9551 14,6071 532 1,000 3,074 872 6,083 6,955 TOTAL FUNDS 62,126 5,829 67,955 Comparative nel movement in funds, included in the above are as follows.. Incoming Resources Movement resources expended in funds Unrestricted funds General fund 24,359 124,613) (2541 Restricted funds Education Authority BSO NHSCT 76.121 150 1,125 {70,0381 (150) 6,083 77,396 71,313) 6,083 TOTAL FUNDS 101.755 95,9261 5.829 Page 15 continued...
Ballinascreen Earl Years Notes to the Financial Statements - continued for the Year Ended 31 March 2023 15. RELATED PARTY DISCLOSURES There were no related paty transactions for the year ended 31 March 2023. Page 16
Ballinascreen Earl Years Detailed Statement of Financial Activities for the Year Ended 31 March 2023 31.3.23 31.3.22 INCOME AND ENDOWMENTS Charltable activitles Education Authority Playgroup fees & registrations NHSCT Grants BSO Fundraising CWSAN Furlough grant Comm Fund Covid Grant 67,197 16,047 (21) 1,253 70,038 11,796 1,125 6,152 150 6,414 743 3,152 2,928 85,219 101,755 Other Income Other Incomellnteresl 31 Total incoming resources 85,250 101,755 EXPENDITURE Support Costs Governance costs Wages Pensions Insurance Light and heat Telephone Postage and stationery Accountancy and legal fees Cleaning & consumables Food Rent Staff training Property Repairs & Maintenance Bank fees Sundry Resource material and play eq Memberships Uniforms Freehold property depreciation Carried fonvard 50,861 2,834 655 2,253 338 198 1,114 71,727 3,714 703 1,253 670 30 693 300 1,404 3,983 73 1,473 132 584 4.838 1,662 1,277 259 94,775 1,946 3,983 1,558 136 3,955 1,599 885 253 72,568 This page does not form part of the statutory financial slalements Page 17
Ballinascreen Earl Years Detailed Stalemenl of Financial Activities for the Year Ended 31 March 2023 31.3.23 31.3.22 Governance costs Brought forward Plant and machinery depreciation 72,568 921 94,775 1,151 73,489 95,926 Total resources expended 73,489 95,926 Net income 11,761 5,829 This page does not form part of the statutory financial statements Page 18