Charity Numbcr:NIC106112 Company Number:N1034517 Ballymagroarty - Hazelbank Community Partnership (A company limited by guarantee) Dlrectors, report and financlal statements for the year ended 31 March 2023
Ballymagroarty - Hazelbank Community Partnership (A company limited by guarantee) Contents Page Iiiforination Director's Report Indepeiident examiners, report Stateineiit of Financial Activities Balance sheet Notes to tlie accounts 10-16
Ballymagroarty- Hazclbank Community Partnership (A company limited by guarantee) Information Directors Cliristopher Daniels Eamon McGinley Jennifer Jcnnings Caroline Rogan James Mccolgan Fraiicine Moran Sinead Murpliy Jack Devine (Resigned 24th June 2022) (Appointed I I th October 2022) (Resigned 9th March 2023) (Appointed I Ith October 2022) (Resigned 16th November 2022) Company No: N1034517 Charity No: NIC106112 Reglstered office 14 Shaw Court Ballyinagroarty Deny BT48 OPW Accounlants McGroarty Mccafferty & Company Ltd Accountants & Tax Consultants 2 Carlisle Terrace Derry BT48 6JX Bankers Bank of Ireland 27 Culmor¢ Road Derry BT48 8JB Page I
Ballymagroarty Hazelbank Community Partnership (A company liniited by guarantee) Director's Report Th¢ directors present their report and the financial statements for the year ended 31 March 2023. Objcctives aud activities Tlie charitable ¢oinpany objectives are: Encouraging and fostering coinmunity cngag¢ment with delivery agencies and organisations in the Outerwest area providing coinmunity safety interventions, so that everyone is awarc of what needs to be done and what iinpact the interveiitions are meant to Iiave. Ensuring the delivery of Community interventions and programmes appropriate to the area, inforn]ed by the needs of residents, tailored to meet tliose needs and delivered cooperatively within and in partnership with the coininunity. Ensuring the bcst use of available resources to iinprove the quality of life for residents living in the Outerwest arca. Providiiig a partnership for statutory and noii-statutory organisations and communities in which to discuss issues of Community saf¢ty and ways of addrcssing them. Developing and delivering a system of perfonnance management to establish progress against agreed objectives and outcomes. Directors and tlielr Interests Tlie directors of the charity for the purposes of charity law and tliroughout this report are collectively referred to as the directors. The directors serving during the year and since the y¢ar end were as follow5.. Cliristopli¢r Daniels (R¢signed 24th June 2022) Eainon M¢Giiiley (Appoint¢d I Ith October 2022) Jennifer Jeiinings (Resigned 9th March 2023) Caroliiic Rogan (Appointed I Ith October 2022) James Mccolgai) Francine Moran Sinead Murphy Jack Devine (Resigned 16th November 2022) Governlng Docunicnt The organisation is a charitable company liinited by guarantee. The entity was incorporated and registered as charity on 17 July 1998. The company was establislied under Memorandum & Articles of Association which outlined the area of benefit and tlie objccts of tlie charitable organisation. Every member of the company in accordaiice with tlie Memorandum, undertakes to contribute to the assets of the Company, in the event of the saiiie being, wouiid up while it is a member, or within one year it Ceases to be a member, for payment of the debts or liabililies of the Company contracted before it ceased to be a member, and of the costs, charges and expenses of winding up, and for the adjustments of the rights of the contributions among themselves, such amount as may be required not exceeding £1. Page 2
Appointment of Directors Directors are appoiiited at the Annual General Meeting and hold office until the next AGM following their appointment. New board members are given an induction by the chairman covering the charity's structure and how it operates, tlie board meets once every month to receive reports from management and deal with strategic and policy matters. Risk Management Tlle directors liave a risk management strategy which consists of establishing a system of identifying risks and mitigatiiig such risks. Aehievements & performance Ballyinagroarty Hazelbank Community Partnersliip (BHCP) is a partner and is represented by its directors on tlie Outerwest Neiglibourhood Renewal Partnership Board. BHCP takes the lead on Social Renewal and its pillars of Education and Health, and has representation on all of the Outerwest taskforces. BHCP is in regular contact witli the Outcrwest Strategic Manager and Administrator, and communicates on an ongoing basis with all relevant statutory, voluntary & coinmunity groups and funding agencies relevant to the area and our work. BHCP led on ilie Outerwest Health Needs Analysis and this is being used to infonn ar] action plan designed to reduce health iiiequaliti¢s within the area. BFICP provides in-scliool support to students at St Marys College to provide mechanisms to ensure the most discngaged pupils receive ilie support they need to reacli thcir potential. The programme has been re-named SMILE- St. Marys Individualiscd Leaming Experience. OW Community Education - BHCP had been liaising with the NWRC and other training agencies to ensure that the cominunity education programme is delivered successfully within the OutCeSt NRA. and that all barriers to participation are removed. New Build project at Ringfort Road- DCSDC provided fuiiding for a Design Team who engaged with BHCP in developing tlie designs. A New Build Taskforce, made up of BHCP, DCSDC, HMD Architects, WHSCT and residents was set up. Two consultation s¢ssions were held to eiigage residents in tlie consultative design for the iiew facility. Tlic d¢5ign phas¢, which includes botli BHCP and WHSCT as anchor t¢nants, is now complete and was submitted to Planning in August. Planning was approved in October 2020 and the decision was taken to proceed with tlie constru¢tion with BHCP being the only tenant. The WHSCT were unable to cominit to engaging with tli¢ project any further. Pitch & Play - These new facilities open up a range of exciting opportunities for BHCP to engage with the cominunity in a more meaiiingful manner. The pitch generates revenue for BHCP whilst providing an excellent facility for community use, Council have advised that it is tlie busiest of all the pitclies in the City. The play park has flourislied since it opened and is a treinendous asset for the community. BHCP engaged in a nuinber of funding applications in partnership with The Glen Development Initiative and Outerwest to ensure that there was adequate provision of programmes and projects for the residents in Ballymagrorty, Hazelbank and the wider Outerwest. We collaboratively worked on applications for the Colicsion Fund & Good Relatioiis. We also worked alongside the OuteThvest and Glen Development Initiative to provide a Community Fridge for the local residents including benefits advice and training opportunities. BHCP also has significant Youth Provision in the area with funding from both the Education Authority for the provision of a FT voluntary youtli club 5 days per week and additional funding from BBC Children in Need to deliver outreacli and detached youth work 3 niglits per week. We were also fortunate to receive funding from PCSP to deliver one to one intervention and diversionary activities. Page 3
We are continuing to provide much needed programmes in the community for residents including mental Iiealth, physical heallli and to deal with social isolation witliin the community. We have also been able to secure DFC funding for the staff througyhout the year to sustain our work in the community. We are continuing to develop relationsliips within th¢ community and engage with the people we support to ensure that we are continuing to be responsive to the needs of the local people. We have also compl¢ted a summer of fun filled activities for th¢ young people within the local community includiiig fainily events and diversionary activities to minimise the anti-community behaviour that can occur throughout the community in the summer months. Impact of Covld 19 Restrictions were reduced incrementally whicli allowed BHCP to host and arrange social gatherings and these have been instrumental in Iielping the community to return to some modicum of nom]ality. Nonetheless, observatioiis reveal that hesitancy still remains, particularly among the older population. With this in mind, BHCP re-invented its active ageing programine to the POP Group (Positive Older People). This allows people to eiiibrace and celebratc tlieir age and place within the coinmunity. Financial review The reserves policy of the cliarity is to have sufficient reserves to cope with temporary shortfalls. The surplus from charitable activities during tlie year was £2,460 (2022: £19,755). Total incoming funds in tlie current year shows a l 0.70/0 increase from the previous year. Total expenditure in tlie current year also increased by 16.30/0 from the previous year. Thc total fuiids available at the year end were £55,902, this is equivalent to approximately 2 months operational costs. The restricted deficit of £2,867 is not material in the current year. Tlie unrestricted reserve of £55.767 is made up of £50,440 of reserves brought forward, the balance of £5.327 related to other income not spent in thc finaiicial y¢ar. Net current assets has increased to £46,665 (2022 - £39.074). Th¢ total bank and cash has d¢cr¢ased by £11,437. Casli at bank for year was £21,480 (2022 - £32,917). Overdrawn bank balances for year £1 0,071 (2022 - £4,861). Grants receivable and otlier debtors has increased by £14,756, and creditors and accruals have decreascd by £4,272. The principal funding sources for the charity are currently way of graiits and donations. The main fundersl doi)ors for the year were: Departinent for Comiiiunities Derry City and Strabane District Council BBC - Cliildrcn in Need - NHIP Pathways Department of Health Education Authority Directors Responsibilities In Relation To The Financlal Statoments Tlie directors of Ballymagroarty Hazelbank Community Partnership for the purposes of company law art responsible for preparing the Directors, Annual report and the financial statements in accordancc with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Page 4
Company law requires the directors to prepare financial statements for each financial year that give a true and fair view of the state of tlie affairs of the cliarity at the end of the financial year and of its surplus or deficit for the financial year. In doing so the directors are required to: select suitable accounting policies and apply them consistently. observe methods and principle5 in the Charities SORP (FRSI 02). make judgeinents and estimat¢s tliat are reasonable and prudent. state ivliether applicable UK Accounting Standards hav¢ b¢en follow¢d. subject to any material departures disclosed aiid explained in the financial statcm¢iits; prepare tlie financial statements on the going concern b&sis unless it is inappropriate to presume that the cliarity will continue in business. Tlie directors are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any tiine the financial position of the ¢liarity and enables them to ensure that the financial slateinents coiiiply with the Companies Act 2006. The directors are also responsible for safeguarding the assets of the cliarity and heiice for taking reasonable steps for the prevention and detection of ftaud and other In so far as tlie directors are aware: there is no relevant information of which the company's independent examiner is unaware, and tli¢ directors have taken all the steps that they ought to have taken to make themselves aware of any relevant audit information and to establish tliat ilie independent examiner is aware of that inforniation. A resolution will be proposed at the Annual General Meeting that McGroaty Mc Caffety & Company Ltd be re-appoinled as accountaiits for tlie charity for the ensuing year. Tliis report 15 prepared in accordance witli tlie special provisions of part 15 of tlie Companies Act 2006 relating to sinall coinpanies. This r¢port Nvas approved and autliorised for issue by the Board on 25 Septemb¢r 2023 and signed on its belialf by Dircctor tor Page 5
Ballymagroarty- Hazelbank Community Partnership (A company limited by guarantce) Independent examiner's report on the unaudited financial Statements to the directors of Ballymagroarty- Hazelbank Community Partn¢rship We report on tlie accounts of the company for the year ended 31 March 2023, which are set out on pages 6 to 16. Respective responsibilities of charity dircctors and examiner. As the cliarity directors you are responsible for the preparation of the accounts in accordance with the requirements of tlie Companies Act 2006. Having satisfied ourselves that the charity is not subject to audit uiider company law, and is eligible for independent examination, it is our responsibility to. exainine the accounts under section 65 of the Charities Act 2008. follow tlie procedures laid down in ihe general directions given by tlie Charity Commission for Northern Ireland under section 65(9)(b) of the Charities Act 2008. state wliellier particular matters have come to our attention. Basls of independent examlner's report We have examined your charity accounts as required under section 65 of the Cllarities Act and our examinatioii ivas carried out in accordance witli the general directions given by the Charity Commission for Northern Ireland under Section 65(9)(b) of the Charities Act. The examination included a review of the accounting records kept by the charity and a comparison of tlie accounts presented with those records. It also included a consideration of any unusual items or disclosures in tlie accounts, and seeking explanations from you as charity directors concerning any sucli matters. Our role is to state wli¢tl)er any material matters have come to our att¢ntion giving us cause to believe: tliat accounting records were not kept in accordance willi section 386 of the Companies Act 2006; tliat tlie accounts do not accord with tliose accounting records; tliat the accounts do iiot comply with the accounting requirements of the Section 396 of the Companies Act 2006 and thc methods and principles of the Cliarities Statement of Recommended Practice applicable to charities preparing thcir accounts in accordance witli the Financial Reporting Standard applicable in the UK and Republic of Ireland; tliat tliere is furtlicr inforination needed for proper understanding. Independcnt examinor's statement We liave completed our examination and have no concerns in respect of the matters listed above and, in coiinection with following tlie directions of tlie Charity Commission for Northem Ereland, we have found no mailers that require drawing to your attention. As the cliarity's gross income exceeded £250,000 the examiner must be a member of a body listed in section 65 of tlie Charities Act (Northem Ireland) 2008. We can confim] that we are qualified to undertake the examination as we are a member of the Chartered Accountants Ireland, which is on¢ of the listed bodies. On behalf of: McGroarty Mccafferty & Company Ltd Accountants & Tax Consultants 2 Carlisle Terrace Derry BT48 6JX Date: 25 September 2023 Page 6
Ballymagroarty - Hazelbank Community Partnership (A compally limited by guarantee) Statement of Financial Activities for the year endcd 31 March 2023 Unrnstrlcted Funds Restricted Funds 2023 2022 Income and Expenditure Incoming Resources Graiit Income Otlier income Bank interest 382,169 382,169 30,981 20 347,651 25,288 30,981 20 Total Incoming Resources 31,001 382,169 413,170 372,944 Resources Expendcd Direct Cliaritable Expenditure ManageInent & Administration 25,600 74 347,733 37,303 373,333 37,377 322,118 31,071 Total Resources Expended 25,674 385,036 410,710 353.189 Net IDcomlng l (Outgolng) Rosources 5,327 (2,867) 2,460 19,755 Balances brouglit forward l April 2022 50,440 3,002 53,442 33,687 Balanc¢s carricd forward 31 March 2023 12. 55,767 135 55,902 53,442 Tlie above amounts relate to contiiiuing operations of the coinpany. The company lias no recognised gains and losses other than those included in the results above and therefore no separate statement of total recognised gains and losses has been presented. There is no difference between the llet incoming resourccs for the year stated above and their historical cost equivalents. Page 7
Ballymagroarty - Hazelbank Community Partnership (A company limited by guarantee) Balance sheet as at 31 Mar¢h 2023 2023 2022 Notes Fixed assets Tangible assets 9,237 14,368 Current assets Debtors Casli at bank and in hand 48,414 21,480 33,658 32,917 69,894 66,575 Current liabllities Bank overdrafts Creditor and Accruals 10,071 13,158 4,861 22,640 io, 23,229 27.501 Net current assets 46,665 39,074 Total assets less current lithbilltles 55,902 53,442 Reserves (note 12) Brouglit forward at l April 2022 Uiireslricted Restricted 55,767 135 50,440 3,002 55,902 53,442 Page 8
Ballymagroarty- Hazelbank Community Partnership (A company limited by guarantee) Balance sheet (continued) Directors, statemonts required by Sections 475(2) and (3) for the year ended 31 March 2023 In approving these financial statements as directors of the company we hereby ¢onfim]: The company was entitled to exemption from audit under s477 of the Companies Act 2006 relating to small compaiiies. The iiienibers liave not required the company to obtain an audit in accordance with section 476 of the Coinpaiiies Act 2006. Tlie directors acknowledgFe tlieir responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and preparation of accounts. These accounts huve been prepared in accordance with the provisions applicable to SMLII companies subject to the sinall companies regime and in accordance with FRS102 SORP. Tlie accounts have been approved and authorised for issue by the board on 25 September 2023. Director Dire Date: 25 Soptcmber 2023 Date: 25 Septe er 2023 Registration No: N1034517 Page 9
Ballymagroarty- Hazelbank Community Partnership (A company limited by guarantee) Notes to the accounts for the year ended 31 March 2023 General information The company 15 a private company limited by guarantee, registered in Northern Ireland and a registered charity in Northern Ireland. The address of the registered otrice is 14 Shaw Court, Derry, BT48 OPW. Accounting convontlon The sigiiificant accouiiting policies applied in the preparation of these financial statements are set out below. Tliese policies have been consistently applied to all years presented unless otherwise stated. The cliarity coiistitutes a public benefit entity as defined by FRS102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland Charities SORP (FRS102), the Companies Act 2006 aiid the Charities Act (Northern Ireland) 2008. Tlie financial stateinents are prepared on a going concem basis under the historical cost convention, modified to include certain items at fair valu¢. Tli¢ financial stateinents ar¢ presented in sterling which is tlie functioiial currency of the cliarity. Incoming resources All incoining resour¢¢s are included in tlie statement of financial activities when the Charity is entitled to the incoin¢ and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular catcgori¢s of income: Graiils received are recognised at fair value when the cliarity has entitlement after any performance conditions liav¢ been mct, it is probable that tlie income will be received and tlie amount can be mcasured reliably. If entitlement is not met tlien tliese amounts are deferred. Capital graiits are released to the profit and loss account in tlie year in whicli they are received in line witli tlie SORP Accounting & Reportiiig by Charties. Revenue grants are credited to the Statement of Financial Activities in the year they are received, Donations & otlier income is classified as unrestricted funds and is recognised when receipt is probable and entitleinent is established. Page 10
Ballymagroarty- Hazelbank Community Partnership (A company limited by guarantee) Notes to the accounts for th¢ year ended 31 March 2023 2.2. Exponditure Expenditure is recognised on an accrual basis and has been classified under headings that aggiregate all costs related to the category. Expenditure is recagnis¢d wliere there is a legal or constructive obligation to Inake payments to third parties, it is probable that the settlement will be required aiid the amount of the obligation can be measured reliably. Charitable expenditure comprises those costs iiicurred by tl)e ¢liarity in the delivery of its activities aiid services for its beneficiaries. It includes both costs that can be allocated directly to such activities and tliose costs of an indirect nature necessary to support them. Support costs are those costs incurred directly in support of expenditure on the objects of the charity and iiiclude project management. 2.3. Tanglble fixcd asscts and depreclation Tangyible fixed assets are stated at cost less depreciation. Any assets carried at revalued amounts are recorded at the fair value at the date of revaluation less any subsequent accumulated depreciation and subsequent accumulated impainnent losses. An increase in thc carrying amount of an asset as a result of a revaluation, is recognised in other conipreliensive income and accuinulated in capital and r¢5erves, except to the extent it reverses a revaluation decrease of the same asset previously recognised in profit or loss. A decrease in the canying amouiit of an asset as a result of revaluation is recognised in other comprehensive income to the extent of any pr¢viously recognised revaluation increas¢ a¢cumulat¢d in capital and reserves in respect of that assct. Wliere a revaluation decre&s¢ eN¢eeds the accumulated revaluation gains accumulated in capital aiid reserves in resP¢¢t of iliat asset, tlie excess shall be recognised in profit or loss. Depreciation is provided at rates calculated to write off the cost or valuation less residual value of each asset over its expected useful life, as follows: Fixtures, Fittings & Equipinent 209/0 Straiglit Line Page 11
Ballymagroarty - Hazelbank Community Partnership (A company limited by guarantee) Notes to the accounts for the ycar ended 31 March 2023 Inconiing Resources Unrestrlcted Funds Rostrlcted Funds 2023 2022 Grant Income Department for Communities Derry City aiid Strabane District Council BBC - Children in Need Educalion Autliority NHIP PHA Coiniiiunity fouiidation Nl Riglit Time Right Place Patliways 135,878 39,855 39,406 64,842 30,988 135,878 39,855 39,406 64,842 30,988 136,742 24,582 14,772 102,728 27,755 3,789 45,945 2,921 22,334 45,945 2,921 22,334 37,283 382,169 382,169 347,651 Unrestrieted Funds Restrictcd Funds 2023 2022 Other Incoine 30,981 30,981 25,288 Unrestricted Funds Restrlcted Funds 2023 2022 Deposit Interest received 20 20 (i) Restricted Fuiids Funds received wliich are earmarked by the Funder for specific purposes. Such purposes are within the overall aims of tlie organisation. (li) Unrestricted Funds Funds whicli are expendable at the discretion of tlie company in furtherance of the aims of the charity. In addition funds Inay be held in ord¢r to finance capital investment and working Capital. Page 12
Ballymagroarty- Hazelbank Community Partnership (A company limited by guarantee) Notes to the accounts for thc year ended 31 March 2023 Resources Ei xpended Unrestrlcted Funds Restricted Funds Total 2023 Total 2022 Direct Charitable Expondlture Wages & salaries Staff peiision costs Programine Costs Depreciation of Fixtures & Fittiiigs 4,768 234,901 10,302 99,021 3,509 239,669 10,302 118,231 5,131 226,306 11,176 79,498 5,138 19,210 1,622 25,600 347,733 373,333 322,1 18 Unrestrieted Funds Restrictod Funds Total 2023 Total 2022 Managcment & Administration Overlieads and running costs Bank fees Accountancy fee5 35,503 35,506 71 1,800 28,926 345 1,800 71 1,800 74 37.303 37,377 31,071 Total Expenditure 25,674 385,036 410,710 353,189 Net incomingl (outgolng) resources for tho year 2023 2022 Net (outgoing)/ iiicomiiig resources is stated after cliarging: Depreciation and other amounts written off tangible fixed assets Accountancy Fee 5,131 1,800 5.138 1,800 Page 13
Ballymagroarty - Hazelbank Communlty Partnership (A company limited by guarantee) Notes to the accounts for the year ¢nd¢d 31 March 2023 Staff note The average nuinber of persons cmployed by the company during the year amounted to 18 (2022: 15). Tlie aggregate payroll costs incurred during the year were: 2023 2022 Wages and salaries Peiision contributioiis 239,669 10,302 226,306 11,176 249,971 237,482 No employee received einployee benefits of more than £60,000 during tlie year (2022: Nil). No remuneration or other benefits from employment with the charity or a related entity were received by the directors. Taxation As a cliarity,Ballymagroarty Hazelbank Community Partnership is exempt from tax on income and gains falling within section 505 of tlie Taxes Act 1988 or s256 of the Taxation of Chargeable Gains Act 1992 to the extent that tliese are applied to its ¢liargeable objects. Accordingly, no tax liar&Fes liav¢ aris¢n in th¢ cliarity. Tangible assets Fixtures, Flttlngs & Equipment Total Cost At l April 2022 Additioiis 36,639 36,639 At 31 Marcli 2023 36,639 36,639 Depreciation At l April 2022 Charge for the year At 31 March 2023 22,271 5,131 22,271 5,131 27,402 27,402 Net book values At 31 Marcli 2023 9,237 9,237 At 31 Marcli 2022 14,368 14,368 Page 14
Jlallymagroarty - Hazelbank Community Partnership (A company limited by guarantee) Notes to the accounts for the year ended 31 March 2023 Debtors 2023 2022 Graiits receivable 48,414 33,658 10. Curront Iiabilltlcs 2023 2022 Bank loans and overdrafts Otlier creditors Deferred iiicome Accruals 10,071 500 4,861 500 14,478 7,662 12,658 23,229 27,501 ii. Analysis of net assets between funds Restrictcd Unrestrlcted Total Fund balaiices at 31 March 2023 as represented by: Tangible fixed ass¢ts Curr¢nt assets Liabilities 8,528 1,678 (10,071) 709 9,237 68,216 69,894 (13,158) (23,229) 135 55,767 55,902 Page 15
Ballymagroarty - Hazelbank Community Partnership (A company limited by guarantee) Notes to the accounts for the year cnded 31 March 2023 12. Movements in Funds At At l April Incoming Outgoing 31 March 2022 resources resources 2023 Restrlcted funds: Total reslricted funds 3,002 382,169 (385,036) 135 Unrcstrlctcd funds: Total unrestricted funds 50,440 31,001 (25,674) 55,767 53,442 413,170 (410,710) 55,902 Purposes of Restricttd Funds Restricted grants awarded to the charity are provided to cover tlie core objects as explained in directors report. 13. Related Party Tr#nsactions Tliere w¢re no r¢lated party transactions in the year uiider review. 14. Llmlted by Guarantee Tlie company is limited by guaraiitee and does not have a sliare capital. 15. Contlngencles The charity has received certain grants during tlie year which may be reduced, cancelled or repaid in certain ¢ir¢uinstaiices. 16. Post Balance Sheet events No significant events have taken place since the year end that would result in adjustments to 2023 financial infomiation or inclusion of a note thereto. 17. Controlllng Interest Controlling interest rests with the Board of Directors. Page 16