ANNUAL REPORT FOR END OF YEAR CHARITY COMMISSION NI FOR 9[TH] ANTRIM, LISBURN SCOUT GROUP, SCOUTING IRELAND
Annual Report & Statement of Accounts
For the year end to 31[st] Aug 2023
Registered Charity in N. Ireland NIC106015
Annual Report 9TH ANTRIM LISBURN SCOUT GROUP SCOUTING IRELAND
Achievements and Performance
The Year in Numbers
Youth members Adult scouters Meetings held for year 70 10 60
Membership has remained steady at 80 members by year end.
Meeting Program. The meeting program runs on a tue night for beaver, cub and scouts. Ventures run on a Sunday night.
Accommodation
We secured a new leased premise this year at the Lisburn recreation club formally the old Lisburn bowling club. We moved from the Grove activity center as the venue no longer met our needs and had an increased number of antisocial activities outside the venue which was impacting on our sessions
Financial Review
Financial Performance
The year ended with a general (and sole) fund balance of £19,006.60
Income
Income receipts for the year totaled £21,517.44
The figure shows a 21.67% decrease from the previous financial year's (2021 - 2022)
A significant proportion goes on running the scouting program and in line with the
agreement for the trustees we aim to subsidise activities where possible.
Administrative & General
Donations nil
Grant Income: £9256.24
The group continues to use the services of a company who, for a monthly retainer, apply for grants on our behalf.
Expenditure
Fees paid to National office this year was £3,022.54
Admin
Although there are no are no admin costs associated with the co op bank going forward as we move to pay online to National office in Dublin we are anticipating some banking costs in the future regarding exchange rate.
Programme Costs £28,696.21
Training costs
£575.74
Leader's expenses
None
The group benefits greatly from members and supporters who work on our scout projects on a voluntary basis which further help reduce costs.
Expenditure also significantly increased to 44,067.94 which was reflective of the additional program costs.
Gifts and Support in Kind
In assessing the finances and assets of the group it must be noted that many members and trustees give a great deal of support in kind. Many purchases are made and the payment never claimed back; for example, printing and postage costs, stall fees at events, and travel have all been paid for by members but the cost not claimed despite such a claim being perfectly legitimate.
Members also give generously of their time; without the many hours given to preparing and
delivering talks, running community camps/ events, and managing the growth of the group such a wide-ranging success could not be achieved.
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The trustees wish to place on record their recognition of and gratitude for all these contributions.
Funds Materially in Deficit
As of Aug 31st 23, the Society had no funds in material deficit.
We have also attained our long-standing goal of member subscriptions meeting core operating costs
Approved and adopted by a meeting of the group council on 15[th] Feb 2023 and signed on their behalf,
Ciara Lappin
Chairman
Accounts for the Year ended Aug 31st 23
Please see attached
Other assets held for functional use:
Camping equipment £1500
New additional tentage £500
Lighting for outdoor use £1238.28
IT equipment. £1943
Notes to the Accounts:
Trustees' Expenses
No expenses were paid to any of the Trustees during the year except to reimburse them for purchases made on behalf of the group.
Accounting Policies
Section 133 of the Charities Act 2011 permits a charity to prepare a receipts and payments account and a statement of assets and liabilities where gross income in the financial year does not exceed £250,000, therefore receipts and payments accounts and a statement of assets and liabilities has been prepared and presented for the year ended 31st Aug 23.
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All Income, including grants and investment income is recorded when received.
All Expenditure is recorded when paid.
Basis of Valuations
Valuations have been provided for assets held for functional use; where possible the brand new purchase price/replacement cost is given. If this is not readily available a second-hand purchase price is given.
Approved and adopted by a meeting of Group council on 15[th] Feb 23 and signed on their behalf by chair person
Ciara Lappin
Chairman
Reference and Administrative Details
Charity Name: 9TH ANTRIM LISBURN SCOUT GROUP SCOUTING IRELAND
Charity Number : NIC 106015
Principal Address 135 Ballantine gardens Hillhall rd Lisburn Bt27 5f7
Charity Trustees as of Aug 31[st] 2022 Chairman Ciara Lappin Miss Catherine Mckeever Secretary Mrs Marion McAroe Treasurer Mrs Ann McQueen Group Leader
Advisors Banking
Online banking Co op bank Po box 250 Delf house SouthWay WN8 6WT
Objectives and Activities
Charitable Objects
The object of the Group as set out in our Constitution is to encourage the social, physical, intellectual, character, emotional and spiritual development of young people so that they may achieve their full potential and as responsible citizens, to improve society.
Public Benefit Statement
Our beneficiaries as outlined in our objectives are our youth members. The trustees of 9[th] Antrim Scout group confirm that they have complied with their duty under section 17 (5) of the Charities Act 2011 to have regard to the Charity Commission’s guidance on public benefit and that the public benefit requirement has informed the activities of the Group in the year to Aug 31[st] 2023 .
In evaluating public benefit, the trustees note that membership of the group is open to all who share an interest in Scouting and promoting our scoring ethos. Our program is based around community inclusion which included joint scouting camps with groups from other areas and various religious backgrounds.
In this year of scouting our scout group also delivered a positive impact wider than the immediate benefices for example the group undertook fundraising for the various charities and helping out in food banks as a way of supporting our community.
“Throughout the year we continued to implement a training program for staff which included National scout training, mental health first aid and all members of the leader team carried out any outstanding safeguarding refresher training.
Summary of Main Activities
Welcome and return to scouting camp Lisburn woodlands. Leaders attended National Moot Belfast hills hike Christmas Party and outdoor winter investiture for all sections Easter Camp in Moira lakes for all sections All sections engaged at county events Summer camp in Ardnavalley for Beavers and Cubs Scout Patrol won the Jim Bradley campcraft award and spirit of Scouting. County MPC Scout summer camp held in Petersburg Co. Galway and Aran Islands All of these activities have facilitated the growth of our young people in our key target areas of social, emotional spiritual and intellectual development.
“In setting our objectives and planning our activities for the year the trustees have given careful consideration to the Charity Commission for Northern Ireland’s guidance on public benefit to ensure that the activities have helped to achieve the charity’s purposes and provide a benefit to the beneficiaries.
Approved and adopted by group council and trustees on 15[th] feb 23 and signed on their behalf by chair person
Ciara lappin Chairman