Trustee Annual Report Form – Template
This template is to provide guidance to units who are completing a Trustee Annual Report for the NI Charity Commission. If you do not wish to use this form please ensure that the headings in this guidance are followed when completing a Trustee Annual Report.
All Girlguiding Ulster Charities are governed by the Royal Charter and Bye-laws. The Purpose of each of these Charities is to educate girls and young women to help them develop emotionally, mentally, physically and spiritually so that they can make a positive contribution to their Community and the wider world.
Name of Charity as it appears on the Register and any other names it may be known by
1[st] Ballyclare Guides
NI Charity Commission Number
105508
The principal address of the Charity- this should be the address that was used at the time of registration with the Charity Commission
247 Seven Mile Straight Nutts Corner Crumlin BT29 4YT
The names of all Charity Trustees on the date the
report was approved and all individuals who served as Charity Trustees during the year
Mrs Lorraine Hamill Mrs Stephanie Kennedy Mrs Rhonda Gamble
The financial year the report relates to – for example, 1[st] April 2016 to 31[st] March
2017
1 April 2023 – 31 March 2024
A summary of the Charity’s main activities to further its purposes for the public benefit and the main achievements in the year
Please insert how many girls took part in the unit, what events and activities took place, what achievements e.g. badges etc that were gained. Also state that there was no harm flowing from the Charities purposes and that there was no private benefit.
Throughout the year the girls worked on a number of badges, unit meeting activities and skills builders as part of the programme. Activities included: a Coronation activities, baking, a scavenger hunt, crafts for Halloween, Remembrance Day, Christmas, Valentine’s and Easter. Programme activities included amongst others Space and Savvy Shopper. We had our first overnight experience since Covid in November 2023. The girls stayed at Dunluce Guide House and completed three badges – Personal Brand, Sweetastic and Confectioner. In December 2023 we attended a Pantomime at the Waterfront Hall and in February 2024 the girls went ten pin bowling.
There was no harm flowing from the Charities purposes and there was no private benefit.
A statement that the Trustees have had regard to
the Commission’s Public Benefit requirement statutory guidance
Charity Trustees are legally obliged to have regard to this guidance. Please confirm in this box that all Trustees are aware of this. Please see section 4 of the Trustees’ Annual Report and Public Benefit reporting document this can be downloaded from the Girlguiding Ulster website.
In planning the activities for the year, the Trustees of 1[st] Ballyclare Guide Unit have had regard to the Commission’s Public Benefit requirement statutory guidance. This enables us to achieve our purposes and provide a benefit to the girls in the unit.
A review of the Charity’s financial position at the end of the year
State in this box the overall financial position, if relevant include details of any debts or any reserves policy. Include current and previous financial figures for income and expenditure, these should be taken form the receipts and payments accounts.
The income for 1[st] Ballyclare Guide Unit in the period 1 April 2023 – 31 March 2024 was £3,800 (£1,400 of which was a grant received from the Education Authority). The expenditure for the year was £7,544 (of which £4,338.93 was for the return of unused funding from the Education Authority relating to extraordinary grants for the prior year).
Details of any fund held by the Charity that was materially in deficit at the end of the year and steps taken by the Charity Trustees to eliminate the deficit
Funds that are ‘materially in deficit’ are in shortfall and for e.g. the shortfall in a particular fund may be considered material where it is a substantial amount of total overspend or a substantial amount of overspend relative to the total amount received or likely to have a significant impact on the deliverables of that particular activity. There were no funds held in deficit at the end of the financial year, 31 March 2024.
One or more of the Charity Trustees must sign and date the box below.
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03.02.2025
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