**The Rotary Club of Belfast Trust Fund** _Registered as a charity in Northern Ireland NIC105280 HMRC Registered number XN 30901 Principal address: c/o Europa Hotel, Great Victoria Street, Belfast_
## **TRUSTEES REPORT**
## **Trustees**
Derek Baxter David Boyd Brian Clements Rosemary Simpson
## **Governing document**
The Trust Fund was set up and is administered by The Rotary Club of Belfast (“The Club”) under the terms of the Trust Deed dated 7 December 1998.
It is registered as a charity with the Northern Ireland Charity Commission.
## **Trustee recruitment and appointment**
The Trustees are appointed by the members of The Rotary Club of Belfast in general meeting as provided for in the Deed of Trust.
## **Charitable purposes**
The purpose of the charity is for the relief of the poor and needy and such other charitable purposes as the Club may decide in duly constituted meeting. The direct benefits which flow from this purpose include the provision of funds for other charitable and community organisations as well as individuals and encouraging volunteers to help alleviate poverty and improve conditions of education, health and well-being and family life of children, teenagers and adults in Northern Ireland and overseas which in turn promotes the development, education and experiences of young people.
## **Summary of the main activities**
The Trust Fund manages funds raised for its purposes and oversees the application of funds for and implementation of any service projects which might be entered into in the furtherance of those purposes. The Fund is used to facilitate a wide array of different projects in the areas of vocational and community service, together with assisting fundraising for other charities, especially in overseas aid. Vocational and youth service projects include the provision of experienced volunteers in interview and goal setting practice, together with exchange programmes for the development of youth, and encouraging leadership. The fund contributes to international projects such as Shelterbox and to the Rotary Foundation charity projects through its Annual Programmes Fund and the End Polio Now programme which benefits from matching funding from the Bill and Miranda Gates Foundation. During the year the Trust Fund made donations totalling £13,567.
## **Policy on reserves**
The Trust Fund holds endowment funds which have been provided to the charity in earlier years. Under the terms of the donation, the charity has elected to retain the assets and use the income to support its charitable activities. Balances in restricted funds are only held temporarily pending transfer to the beneficiaries concerned. The unrestricted fund balance represents income raised but not yet utilised in supporting charitable activities.
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## **The Rotary Club of Belfast Trust Fund**
**STATEMENT OF FINANCIAL ACTIVITIES for the year ended 30 June 2022**
|**2022**
**Unrestricted Restricted**
£
£
**INCOMING RESOURCES**
**Incoming resources from generated funds**
Voluntary income
4,788
12,053
Grants and donations
-
-
Investment income
28
**Incoming resources from charitable activities**
-
-
**Other incoming resources**
**TOTAL INCOMING RESOURCES**
4,816
12,053
**RESOURCES EXPENDED**
**Costs of generating funds**
Costs of generating voluntary income
777
-
**Charitable activities**
750
-
**Governance costs**
-
-
**Other resources expended - charitable donations**
Charitable donations
3,400
10,167
**TOTAL RESOURCES EXPENDED**
4,927
10,167
Net incoming(outgoing) resources for the year
(111)
1,886
Total funds brought forward
28,091
9,480
Total funds carried forward
27,980
11,366|**Total funds**
£
16,841
-
28
-
-
16,869
777
750
-
13,567
15,094
1,775
37,571
39,346|**2021**
**Total funds**
£
23,033
-
45
-
-
23,078
1,365
1,168
-
17,529
20,062
3,016
34,555
37,571|
|---|---|---|
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**The Rotary Club of Belfast Trust Fund**
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GENERAL CHARITY AND SERVICE FUND
for the year ended 30 June 2022
Balance Income Expenditure Reallocated Donations Balance
2021 inc gift aid funds made 30.6.22
£ £ £ £ £
Members donations inc gift aid 1,410
Reallocated from general to meet $100 and $50 per member 2,020.00 a (3,430)
- - -
End Polio Now & Foundation Annual Programmes 1,410 2,020.00 (3,430)
Tree of Remembrance - -
- - - - - -
Sundry fundraisers
Donations inc gift aid 1,782 (1,770)
Shelterboxes and aquaboxes 419 1,782 - - (1,770) 431
-
San Antonio RC/Corrymeela 2,000 2,000
Xmas appeal 310 2,144 (934) b (1,520) -
Tent for Lent 131 2,416 (2,410) 137
Interact/Rotaract 492 - - 492
TABU - Brian Byers 1,000 1,000
TABU donation 2020 625 625
-
Sundry 2,558 6,560 (934) (3,930) 4,254
Restricted Funds totals 2,977 9,752 - 1,086 (9,130) 4,685
b/f 3,499
Allocations Foundation to meet obligations (2,020) a
Alocated from fundraising 934 b
Income Charity draw net proceeds 735
Members donations online 918
Interest received 18
Tax received re general funds 522
-
Sundry donations - inc speakers (300)
Programme TABU 10 -
expenditure Mitchell House & Kids Out - (250)
Youth Leadership (500)
Bank fees (12)
Donations Inner Wheel -
General Fund (Unrestricted) 3,499 2,203 (762) (1,086) (300) 3,554
Balance at 30 June 2022 6,476 11,955 (762) - (9,430) 8,239
2,977 Restricted Funds 4,685
3,499 Unrestricted Funds 3,554
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**The Rotary Club of Belfast Trust Fund**
**The Rotary Club of Belfast Trust Fund**
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FUND ACCOUNTS 2022 FUND ACCOUNTS 2022 2021
for the year ended 30 June 2022 £ for the year ended 30 June 2022 £ £
GENERAL CHARITY AND SERVICE FUND - DONATIONS CHARITY BAG FUND
Charitable Donations Balance at start of year 3,339 2,138
Shelterboxes /Aquaboxes Donations 1,770 Donations received 3,324 2,153
End Polio Now/Foundation Annual 3,430 Donations given:
Tent for Lent Appeal 2,410 Leukaemia (Law Society) 500 -
Mitchell House Xmas appeal 400 Zoe Rainey MPT 500 -
Salvation Army Xmas appeal 500 Horn Of Africa 100 -
St Vincent de Paul Xmas appeal 500 Parkinsons UK 500 -
Crocuses Xmas appeal 120 Leukaemia and Lymphonia NI 500 -
SOS Bus NI 500 -
9,130 RI Conference USA 500 -
Sundry donations Inner Wheel - Mindwise - 500
Speakers: Cash for kids, Wave Trauma, 300 Youth Action - 500
Integrated Education Fund 9,430 St Vincent de Paul - 500
3,100 1,500
2022 2021 Balance at end of year 3,563 2,791
£ £
COMBER DRUG AWARENESS FUND
Balance at start 3,471 4,471 R G LYTTLE BEQUEST FUND
Donations Harmony Community Trust (500) (500) Balance at start of year 19,993 19,993
John Savage Bursary (500) (500) Interest received 10 44
Balance at end 2,471 3,471 Allocated to TABU (10) (44)
Balance at end of year (Principal £19,993) 19,993 19,993
CHARITY DRAW Children in
Balance at start of year 1,260 630 MONTGOMERY BOWL Flowers Hospital Total 2021
Receivable from members 1,110 1,850 £ £ £ £
Prizes distributed (765) (840) Balance at start of year - 3,032 3,032 1,790
Transfer to Charity and Service Fund (735) (380) Donations receivable 37 1,178 1,215 1,602
Balance at end of year 870 1,260 Donations made (37) - (37) (1,000)
-
Balance at end of year 4,210 4,210 2,392
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**The Rotary Club of Belfast Trust Fund**
**The Rotary Club of Belfast Trust Fund**
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BALANCE SHEET 2022 2021
30 June 2022 note £ £
CURRENT ASSETS
Investment - Lend with care 1,100 1,000
Danske Bank
Current account 18,573 12,211
R G Lyttle Bequest 19,993 19,993
38,566 32,204
Debtors - 4,577
Creditors (320) (210)
NET CURRENT ASSETS 39,346 37,571
Represented by:-
FUNDS Unrestricted Restricted
General Charity and Service Fund 3,554 4,685 8,239 6,476
Charity Bag Fund 3,563 3,563 3,339
Charity Draw 870 870 1,260
R G Lyttle Bequest Fund 19,993 19,993 19,993
Montgomery Bowl Fund 4,210 4,210 3,032
Comber Drug Awareness Fund 2,471 2,471 3,471
27,980 11,366 39,346 37,571
-
Confirmation by Trustees
We approve the financial statements on pages 3 to 8 and confirm that the records
produced together with information and explanations supplied constitute a true and
correct record of the transactions of the Trust for the year ended 30 June 2022.
Approved by the Trustees on 6 December 2022 and signed on their behalf by
Derek Baxter David Boyd
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## **NOTES TO THE ACCOUNTS**
**for the year ended 30 June 2022**
## **1. Accounting policies**
## **Basis of accounting**
The accounts have been prepared on a receipts and payments basis.
## **2. The Trust Fund**
The Fund was established by The Rotary Club of Belfast in 1998 to carry on such charitable and service activities as the Club shall in duly constituted meeting from time to time direct. The Trust is registered with the HMRC as a Charity reference number XN30901 and is registered with the Northern Ireland Charity Commisssion number NIC105280 The Club may at any time by resolution remove and appoint a Trustee.
## **3. Donations**
In addition to the cost of the provision of service programmes, donations were made to various deserving causes during the year totalling : £13,567 (2021 £17,529)
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