Lavey Early Years Playgroup
REPORT AND FINANCIAL STATEMENTS
for the year ended 31 st August 2023
Charities Number:
NIC105257
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Lavey Early Years Playgroup ST FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023 Contents Pages References and administrative details of the Charity Trustees. Annual Report Independent Examiners Report to the Trustees Statement of Financial ActivÉties Balance Sheet Notes to the Financial Statements 9-13
Lavey Early Years Playgroup - Trustee's Annual Report for the year ended 31 st August 2023
The Trustees present their Annual Report and Financial Statements for Lavey Early Years Playgroup for the year ended 31 st August 2023.
References and Administrative Details
Charity Name:
Lavey Early Years Playgroup
NICI 05257 Charity Registration Number: Principal Address/Registered Office: 63a Mayogall Road Knockloughrim Magherafelt BT45 8PG
Trustees
The trustees who served during the year are as follows:
Chairperson: Leona Larkham Vice-Chairperson: Susan McCloy Secretary: Lorraine Young Treasurer: Kelley Holleran Vice-Treasurer: Kate O'Neill
Committee Members
Oonagh McCloy Glenda Kerr Angela Hearty Joanne McMullan Margaret Mary O'Neill Maeve Duggan
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Objectives & Activities Lavey Early Years Group provide a local facility that children before the age for statutory education can come together to play> to learn, to be motivated, to mix with other children from the same district and learn the social skills that will be required when they go to school. The parents of these children will also benefit in that they have an excellent local facility where their children will be looked after by experienced staff where they will be in a safe and healthy environment close to their own homes therefore doing away with the need for transport in a very rural area near Lavey. Young parents are encouraged to remain and to live locally because there is such a facility close to them. The benefits can be measured by the number of children attending the facility, the number of parents supporting the facility and the number of local peopIe participating in the events laid on for the pre-school by the Group. It also can be measured by the attitudes and levels of satisfaction expressed by the parents and the children themselves to the activities promoted by the playschool. The organisation manages the day to day rLu1ng of the activities of Lavey Early Years Group. It works closely with the playgroup leaders, the parents, the children, the Department of Health Services and the Early Years specialists to cn5ure that children are not only looked after but also encouraged to enjoy play, education and exploration. The Trustees eiicourage the playgroup leaders to stimulate the children with a variety of trips and outings but also to ensure that the staft are highly motivated, highly qualified so that parents can feel easy about leaving children in their care. The Trustees also act as fundraisers by seeking grants or organising local activities supported by the community to ensure that the pre-school can continue to survive into th¢ future. Achievement5 & Performance During the year extra funds were raised via Photo Commission and a Christmas Raffle. At the end of the school year the Playgroup staff and children went on a trip to Portn]sh. Compliance with Public Benefit The Charity has given careful consideration to the Charity Commission for Northern Ireland's guidance on public benefit to ensure that the activities entered into during the year have helped to achieve the Charity's objectives and activities, as well as providing public benefit. Funds held as custodiall trustee on behalf of otbers The charity holds no funds as custodian trustees on behalf of others.
Financial Review st Total Income (£88,017) for the year ended 31 August 2023 was more than Total Expenditure (£87,966) by £51 increasing the total cash funds held from £20,304 to £20,355. (Pages 7&8). Cbaritable Purposes To promote play based learning environments for all children of the area served without distinction of age, gender, marital status, disability, sexual orientation, nationality, ethnic identity, political or religious opinion, by associating the statutory authorities, community and voluntary organisations and the inhabitants in a common effort to advance education. and in particular: To advance the education of the beneficiaries by the provision of safe and satisfying group play, with the right of parents/carers to take responsibility for and to become involved in the activities of the group. and to promote the preservation of health of the beneficiaries; and To support the values and principles of Early Years. Structure, Governance and Management Lavey Early Years Playgroup is a Registered Charity and is governed by the tenns of its constitution, which was adopted by the membership on 17 May 2016. Lavey Early Years Playgroup is registered with the Charity Commission and is placed on the Northern Ireland th register of charities from 14 July 2016. The objectives and activities of the Charity are administered by a Management Committee, which shall consist of not less than five nor more than twelve members. which includes the three honorary officers being Chalerson, Secretary and Treasurer. The members are elected at the 5t Annual General Meeting which is held no later than l November each year. Approved by the trustees on the 5th July 2024 and signed on their behalf by: oklAIV Leona Larltham Chair Lorraine Young Secretary
Independent examiner's report to the charity trustees of Lavey Earley Years Playgroup st I report on the accounts of the Trust for the year ended 31 August 2023, which are set out on pages 7 to 8. Respective responsibilities of charity trustees and examiner As the charity's trustees you are responsible for the preparation of the accounts in accordance with the Charities Act (Northem Ireland) 2008. It is my responsibility to: Examine the accounts under section 65 of the Charities Act Follow the procedures laid down in the general directions given by the Commission under section 65 (9) (b) of the Charities Act State whether particular matters have come to my attention. Basis of independent examiner's report I have examined your charity accounts as required under section 65 of the Charities Act and my examination was carried out in accordance with the general directions given by the Charity Cominission for Northern Ireland under section 65 (9) (b) of the Charities Act. My examination included a review of the accounting records kept by the charity and a preparation of the accounts from those records. It also included consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as charity trustees concerning any such matters. My role is to state whether any material matters have come to my attention giving me cause to believe: l. That accounting r¢cords were not kept in accordance with section 63 of the Charities Act 2. That the accounts do not accord with those accounting records 3. That the accounts do not comply with the accounting requirements of the Charities Act 4. That there is further inforn]ation needed for a proper understanding of the accounts to be reached Independent examiner's statement I have completed my examination and have no concerns in respect of the matters I to 4 listed above and, in connection with the following the Directions of the Charity Commission for Northern Ireland, I have found no matters that require drawing to your attention. Signed: Name: Seamus O'Neill FCA Weir & Co. Chartered Accountants, 23 High Street, Moneymore, BT45 7PA. Date: 5th July 2024
Lavey Early Years Playgroup ST FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023 STATEMENT OF FINIINCIAL ACTIVITIES Note Unrestricted Restricted Funds Funds Total 2023 Total 2022 Incomin Resources Incoming resources from generated funds Grants & Donations Total incoming resources 6,578 6,578 5,808 76,638 83,216 4,801 4,801 81,439 88,017 74,762 80,570 Resources Ex ended Support costs in fijrtherance of the objeknts of the chartty Governaiice Costs Total resources expended 84,861 1,521 86J82 93,847 1,584 86,445 1,584 87,966 1,410 95,257 1,521 Net movement in funds 3,229 3.280 51 (14,687 Reconciliation of funds Total funds b/fwd @ 0110912022 Total funds c/fwd @ 3110812023 20,304 17,075 20,304 20,355 34,991 20.304 3,280 The amounts above relate to continuing operation of the charity. Total recognised gains and losses The company has no recogntzed gains or losses other than those included above and therefore no separate statement of total recognized gains and losses has been presented. There is no difference between the retained surylus for the year stated above and its historical cost equivalent. The accompanying notes are an integral part of this income and expenditure account.
Lavey Early Years Playgroup ST FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023 BALANCE SHEET Note 2023 2022 Fixed assets Tangible Assets Total fixed assets 3,808 3,808 4,150 4,150 Current assets Cash at bank and in hand Debtors & Prepayments Total current assets 26J04 29,290 461 26,304 29,751 Current Liabilities Creditors: Amounts falling due within one year 5211 9,744 5,211 9,744 Total Assets less Current Liabilities 24,901 24,157 Accruals and Deferred Income 4,546 3,853 Net Assets 20J55 20,304 The funds of the charity: General funds 20,355 20,304 20J55 20,304 The financial statements on pages 7 to 13 were approved by the management committee on 5th July 2024 and signed on its behalf by: oklAi&f Leona Larkham Chairperson Lorraine Young Secretary
Lavey Early Years Playgroup st Notes to the Financial Statements for the year ended 31 August 2023 Principle Accounting Policies The following accounting policies have been applied consistently in dealing with items which are considered material in relation to the charity, s financial statements. (a) Basis of preparation l. The accounts have been prepared on an accruals basis and include income and expenditure as they are earned or incurred. 2. The recommendations of SORP (Accounting and Reporting by Charities) has been followed in the preparation of these accounts. (b) Incoming resources Grants that relate to specific capital expenditure are treated as restricted income which is credited to the Statem¢nt of Financial Activities when receivedlreceivable. Revenue grants are credited to the Statement of Financial Activities in accordance with the ternis of the grant. Donations are included in the Statement of Financial Activities when receivable. (c) Resources expended Support costs in furtherance of the objectives of the charity This represents all expenditure directly attributable to charitable causes. Management and Administration This includes all expenditure not directly allocated above. Overhead costs have been attributed to the manageineiit and administration of the charity. (d) Fixed Assets Depreciation is calculated so as to write off the cost of an asset over the useful economic life of that asset as follows: Land & Buildings- 5 /v per annum /0 reducing balance Fixtures & Equipment- 150/ (e) Funds Structure Restricted funds Income receivable is eannarked by the donor for specific purposes. Such purposes are within the ov¢rall aims of thc organization.
Unrestricted funds Funds which are expendable at the discretion of the company in furtherance of the objectives of the charity. In addition, funds may be held in order to finance capital investment and working capital. (f) Pensions Existing employees of the charity are auto enrolled in the NEST pension scheme unless they have exercised their right to opt out. The employer's contributions made to the scheme in 2022123 was £1,290 (2021122: £1,288) with an employer's contribution rate of 30/0 and an employee's contribution of 5 /() of pensionable pay. INCOMING RESOURCES Unrestricted Funds Restricted Funds Total 2023 Total 2022 Incomin Incoinin funds Playgroup fees Other income Bank interest Milk & Snack monies Fundraising Resources reiources from enerated 816 823 209 4,040 690 6,578 816 823 209 4,040 690 6,578 640 792 31 4,080 265 5,808 Grants & Donations EA Grant SEN Support Grant Milk Grlt Pathway Fund Grant Outdoor Learning Grant Staff Training Grant CCP Grant 75,816 75,816 68,034 4,365 402 822 822 4,463 4,463 1,000 500 461 74,762 338 4,801 338 81,439 76,638 Total Incoming Resources 83,216 4,801 88,017 80,570 10
RESOURCES EXPENDED Unrestricted Funds Restricted Funds Total 2023 Total 2022 Charitable Activities Payroll Costs EmployerNK Contributions Employer Pension Contribution5 Staff Bonuses & Other Expenses Student Lic¢nses Early Years Subscription Educational Materia15 Food & Sundries Staff Training Staff Unifornis Repairs, Renewals & Cleaning Insurance Telephoiie Heat & Light Office & Admin Expenses Subscriptioiis, Memberships & Donations Trips Expenditure Sports Day Expenses Sundry Expenses Bank & Credit Card fees Depreciation Amortisation 70.556 70,556 77,037 319 1,288 441 544 2,043 514 3,466 1,290 1,290 586 2,094 460 3,763 150 586 2,094 460 3,763 150 177 3,755 484 768 1,334 475 115 1,497 597 645 1,370 651 115 420 1,917 597 877 2,239 651 115 232 869 759 132 35 116 342 (297) 84,861 759 132 35 116 342 (297) 86,382 731 151 42 111 373 (321) 93,847 Total Payments 1,521 Governance Costs Accountancy 1,584 1,584 1,410 Total iesources expended 86,445 1,521 87,966 95,257
MOVEMENT OF FUNDS Unrestricted Funds Restricted Funds Total 2023 Total 2022 Funds Reconciliation Balance at 01.09.22 Net movcinent to 31.08.23 As at 31.08.23 20,304 3,229) 17,075 20,304 34,991 51 (14,687) 20,355 20,304 3,280 3,280 TANGIBLE FIXED ASSETS Freehold Land & BuAldings Fixtures Fittings & Equipment Totsl Cost As at I September 2022 Additions As at 31 August 2023 3,300 1,571 4,871 3JOO 1,571 4,871 Depreciation As at I September 2022 Charge for the year As at 31 August 2023 330 165 495 391 177 568 721 342 1,063 Net Book Value As at I September 2022 As at 31 August 2023 2,970 2,805 1,180 1,003 4.150 3,808 Debtors & Prepayments 2023 2022 CCP Grant Debtor 461 461 12
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2023 2022 Creditors Credit Card PAYE Wages 3,934 2,926 1,020 257 5,211 1,008 5,802 9.744 ACCRUALS AND DEFERRED INCOME 2023 2022 Covid Grant Capital Expenditure Accruals 3,556 990 4,546 3,853 3,853 13