Charity registration number NIC105193 BALLYMACWARD PRE-SCHOOL PLAYGROUP ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023
BALLYMACWARD PRE-SCHOOL PLAYGROUP LEGAL AND ADMINISTRATIVE INFORMATION Trustees Danielle O'Neill, Chair (Appointed 16 January 2023) Hugh Kennedy, Vice Chair Kelly Saunders, Trustee Clara Bird. Trustee (Appointed 16 January 2023) {Appointed 16 January 2023) Nyree Hogg, Treasurer Valerie McGreevy, Secretary Charity number NIC105193 Principal address Ballymacward Pre School 22A Rock Road Stoneyford BT28 3SU Independent examlner Mis¢ampbell & Co 6 Annadale Avenue Belfast BT7 3JH
BALLYMACWARD PRE-SCHOOL PLAYGROUP CONTENTS Pago Trustees, report Independent examinerfs report Statement of financial activities Balance sheet Notes to the financial statements 7-14
BALLYMACWARD PRE-SCHOOL PLAYGROUP TRUSTEES. REPORT FOR THE YEAR ENDED 31 AUGUST 2023 The Trustees present their annual report and financial statements for the year ended 31 August 2023. Objectives and activities a. Policies and objectives The Playgroup develops and delivers high quality early childhood education and care ServIS for children and their families. As a member of the Early Years network, the Playgroup receives specialist support and guidance to ensure best practice informs it policies and services. The objectives of the Playgroup state that "the Group is established to promote play based learning environments for all children under statutory school age, {hereinafter feed to as the beneficiaries) of the Lisburn and Belfast area and its surrounding environs in County Antrim (hereinafter called the 'area of benefit,) without distinction of age, gender, marital status, disability, sexual orientation, nationality, political or religious opinion. by associating the statutory authorities. community and voluntary organisations and the inhabitants in a common effort to advance education, and in particular; a) to advance the education of the beneficiaries by the provision of safe and satisfying group play, with the right of parentslcarers to take responsibility for and to become involved in the activities of the group- and to promote the preservation of health of the beneficiaries., and b) to support the values and principals of Early Years. b. Main activities undertaken to further the Charlty's purposes for the public benefit The Pre-schools has continued to support the values and principals of Early Years. The results are listed below in the Review of Activities.
BALLYMACWARD PRE-SCHOOL PLAYGROUP TRUSTEES, REPORT (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023 Achievements and performance a. Review of Activities The Pre-schools income is generated predominantly from the monies received from the Education Authority via its Pre-school Education Programme. The pre-school received this funding for 17 places from September 2022 to January 2023 then 18 places from February 2023 to June 2023. The number of places funded by the Education Authority is likely to remain the core funding source for the pr&school. As such, the committee and staff remain focussed on advertising and promoting the pre-school in the local community to ensure a core number of application numbers for the nexi academi¢ year. The programme tor 3 years olds ran alongside the pre-school session from September 2022., this was attended by 9 children throughout the year. A Grant of £1248 and £1664 Engage funding was received from the Education Authority, this money was used for mindfulness sessions to support childrens mental health and wellbeing. The Pre-school has signage outside the school building and located in the car park to make it visible from the road. The preschool uses social media platforms such as Facebook and a school website to communicate with parents and the community, Seesaw app is also used to communicate with the parents of the pupils on a regular basis. The Preschool maintains its strong bond with the Primary school and jointly advertise in lo¢al newspapers and the parish bulletin when there are upcoming events. The preschool has a wonderful outdoor area., this outdoor space provides a safe, secure and vibrant play area for the children. The Pre-school staff and committee members received positive feedback from the parents following our open morning with regards to the facilities available on site for the children. The Pre-school was selected as first choice by many of the parents when deciding on a suitable pr&school for their child. The pre-school is inspected on a yearly basis by Social Services. The last inspection was held on 29th November 2022 and no recommendations for improvement have been made at this time. The Education and Training Inspectorate (ETI) provides inspection services for the Department for Education approximately every 5 to 7 years. The last ETI report, in March 2015 and it stated that "the quality of education provided by this playgroup is very good. The pre-school is meeting very effectively the educational and pastoral needs of the children,. and has demonstrated its capacity for sustained self-improvement" The inspection report also stated that "the children are confident, welkmotivated and have a very positive attitude to their learning.. they are respectful to the staff and one another" The ETI report referenced a confidential questionnaire completed by parentslcarers and stated that "all of the returns from the questionnaires indicated very high levels of satisfaction with all aspects of the work of the pre-school. Financial VIeW . Going GonGern After making appropriate enquiries, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the accounting policies. b. Prtncipal risks and un¢ertalnties The trustees periodically conduct their own review of the major risks to which the charity is exposed, and systems have been established to mitigate those risks. In order to minimize internal risks, and, to ensure the consistent quality of delivery for all operational aspects of the Charity, procedures for authorisation of all transactions and projects have been implemented.
BALLYMACWARD PRE-SCHOOL PLAYGROUP TRUSTEES. REPORT (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023 c. Reserve pollcy The trustees recommend that any deficit for the year be deducted from the fund to which is relates. The truslees will Consider on an ongoing basis the level of reserves that is prudent for the charity to have in line with known fijture developments, liabilities and uncertainties. Structure, governance and management Constitutlon The playgroup has a charitable tax slatus reflecting the social and community work undertaken. The playgroup was registered as a charity with the Charity Commission for Northern Ireland on 25th April 2016. This process clarified the geographic area of benefit within the Playgroup's objectives to include the Lisburn and Belfasl area and its surrounding environs in County Antrim. b. Methods of appolntment of election of Trustees Parents and guardians of those children who attendlattended the Playgroup can apply to become Family Members providing their application is accepted by the Management Committee. These members over the age of eighteen shall be eligible to be nominated for election to the committee. The committee must be made up of at least five members and not more than twelve. Each member of the comrnittee shall hold office for th years, retiring in rotation with the longest serving third to retire at each AGM. Organisational structure and declsion-making policies The management committee are responsible for the running of the charity and all decisions made. Danielle O'Neill, Chair Donna Hughes, Chair Hugh Kennedy. Vice Chair Rachel Mccusker, Trustee Kelly Saunders, Trustee Clara Bird, Trustee Nyree Hogg, Treasurer Valerie McGreevy. Secretary (Appointed 16 January 2023) (Resigned 16 January 2023) (Resigned 16 January 2023) (Appointed 16 January 2023) (Appointed 16 January 2023) The Trustees, report was approved by the Board of Trustees. Danielle O'Neill, Chair Trustee 6 February 2024
BALLYMACWARD PRE-SCHOOL PLAYGROUP INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BALLYMACWARD PRE-SCHOOL PLAYGROUP I report to the Trustees on my examination of the financial ststements of Ballymacward Pre-school Playgroup {the Trust) for the year ended 31 August 2023. Responsibilities and basis of report As the Trustees of the Trust you are responsible lor the preparation of the financial statements in accordance with the requirements of the Charities Act (Northern Ireland) 2008. I report in respect of my examination of the Trust's financial statements carried out in accordance with the Charities Act (Northern Ireland) 2008. In carrying out my examination I have followed all the applicable directions given by the Charity Commission under the Charities Act (Northern Ireland) 2008. Independent examiner's statement Your attention is drawn to the fact that the charity has prepared financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities.. Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn. l understand that this has been done in order for financial statements to provide a true and fairview in accordance with GenerallyAccepted A¢counting Practice effective for reporting periods beginning on or after 1 January 2015. I have completed my examination. I confimi that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respect of the Trust as required by section 130 of the 2011 Act,. or the financial statements do not accord with those records,. or the financial statements do not comply with the applicable requirements ¢oncerning the fomi and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a twe and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached. Jonathan R Bethel Miscampbell & Co 6 Annadale Avenue Belfast BT7 3JH Dated: 6 February 2024
BALLYMACWARD PRE-SCHOOL PLAYGROUP STATEMENT OF FINANCIALACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2023 Unrestricted Restricted funds funds 2023 2023 Total Unrestricted Restricted funds funds 2022 2022 Total 2023 2022 Notes Income from: Charitable activities 54,789 600 55,389 51,043 2,775 53,818 Charitable activities 55,703 55,703 44,790 2,815 47,605 Net (expenditure)fincome for the yearl Net movement in funds (914) 600 (314) 6,253 {40) 6,213 Fund balances at 1 September 2022 10,425 1,000 11,425 4,172 1,040 5,212 Fund balances at 31 August 2023 9,511 1,600 10,425 1,000 11,425 The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
BALLYMACWARD PRE-SCHOOL PLAYGROUP BALANCE SHEET AS AT 31 AUGUST 2023 2023 2022 Notes Fixed assets Tangible assets 1,156 1,241 Current assets Debtors Cash at bank and in hand 1,581 10,115 1,217 10,401 11,696 11.618 Creditors: amounts falling due within one y8ar 10 (1,741) {1,434) Net current assets 9,955 10,184 Total assets less current liabilities 11,111 11,425 Income funds Restricted funds Unrestricted funds 1,600 9,511 1,000 10,425 11,425 The financial statements were approved by the Trustees on 6 February 2024 Danielle O'Neill, Chair Trustee
BALLYMACWARD PRE-SCHOOL PLAYGROUP NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023 Accounting policies Charlty information Ballymacward Pre-school Playgroup is a charity limited by guarantees. The school is registered as a charity in Northern Ireland and has the charity number NIC105193. The registered office address and principal place of business is 22 Rock Road. Lisburn, BT28 3SU. The principal activity of the charity is to be providing the advancement of education. 1.1 Accounting convention The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities= Ststement of Re¢ommended Pra¢li¢e applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) {effective 1 January 20151. the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act (Northern Ireland) 2008. The financial statements are prepared in sterling, which is the functional currency of the Trust. Monetary amounts in these financial statements are rounded to the nearest £. Ballymacward Pre-school Playgroup meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical Cost or transaction value unless otherwise stated in the relevant accounting policy. 1.2 Going concern At the time of approving the financial statements, the Trustees have a reasonable expectation that the Trust has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the financial statements. 1.3 Charitable funds Unrestricted funds are available for use at the discretion of the Trustees in furtherance of their charitable objectives. Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements. Endowment funds are subject to specific conditions by donors that the capital must be maintained by the Trust. 1.4 Income All income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably. Grants are included in the Statement of financial activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevant funds on the Balance sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued.
BALLYMACWARD PRE-SCHOOL PLAYGROUP NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023 Accounting policies (Continued) 1.5 Expenditure Expenditure is recognised once there is a legal or constructive obligation to transfer economi¢ benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking ea¢h activity. Direct ¢osts attributable to a single activity are allocaled directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned beeen those activities on a basis consistent with the use of resour¢es. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset's use. Expenditure on charitable activities is incurred on directly undertaking the activities which ftjrther the Charity's objectives. as well as any associated support costs. All expenditure is inclusive of irrecoverable VAT. 1.6 Tangible fixed assets Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses. Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases: Fixtures and fittings 200h reducing balance The gain or loss arising on the disposal of an asset is determined as the difference beeen the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities. 1.7 Impairment of fixed assets At each reporting end date, the Trust reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indicalion exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any). 1.8 Cash and cash equivalonts Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities. 1.9 Financial instruments The Charity only has financial assets and financial liabilities of a kind that qualify as basi¢ financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method. Baslc financial assets Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
BALLYMACWARD PRE-SCHOOL PLAYGROUP NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023 Accounting policies (Continued) Baslc financial liabilities Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement Can be estimated reliably. Liabilities are recognised at the amount that the Charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide. Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, Ihe provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised in the Statement of financial activities as a finance cost. Derecognition of financlal liabilities Financial liabilities are derecognised when the Trust's contractual obligations expire or are discharged or cancelled. 1.10 Employee benefits The Cost of any unused holiday entitlement is recognised in the period in which the employee's servi¢es are received. Termination benefits are recognised immediately as an expense when the Trust is demonstrably Committed to terminate the employment of an employee or to provide termination benefits. 1.11 Retirement benefits Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due. 1.12 Pensions The Charity operates a defined contribution pension scheme and the pension charge represents the amounts payable by the Charity to the fund in respect of the year. 1.13 Fund accounting General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes. Restricted funds are fund5 which are to be used in a¢¢ordanGe with specifi¢ restrictions imposed by donors or which have been raised by the Charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
BALLYMACWARD PRE-SCHOOL PLAYGROUP NOTES TO THE FINANCIAL STATEMENTS {CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023 Charitable actlvities Charitable Charitable Expenditure Expenditu 2023 2022 Staff costs Depreciation and impairment 41,560 289 36,489 310 41,849 36,799 Share of support costs (see note 41 Share of governance costs (see note 4) 11,393 2,461 8.799 2,007 55,703 47,605 Analysis by fund Unrestricted funds Restricted funds 55,703 44,790 2,815 Support costs Support Governance costs ¢o$ts 2023 Support Governance osts costs 2022 Bank fees Office costs, general, post & stationery Telephone Heat & light Repairs Cleaning Computer Grant spending Insurance Subscriptions 83 83 80 80 1,952 707 1,591 235 117 38 4,004 1,441 1,225 1,952 707 1,591 235 117 38 4.004 1,441 1,225 1,556 830 1.671 948 73 21 1,448 1,053 1,119 1,556 830 1,671 948 73 21 1,448 1,053 1,119 Audit fees Legal and professional 1,496 965 1,496 965 1,250 757 1,250 757 11,393 2,461 13,854 8,799 2.007 10,806 Analysed beeen Charitable activities 11,393 2,461 13,854 8,799 2,007 10,806 Govemance costs includes payments to the auditors of £1.280 (2022- £1,250) for audit fees. 11
BALLYMACWARD PRE-SCHOOL PLAYGROUP NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023 Auditor's remuneration Fees payable to the Trust's auditor and associates: 2023 2022 Audit of the Trust's annual accounts 1,496 1,250 Trustees During the year, no Trustees received any remuneration or other benefits (2022 - £NIL). During the year ended 31 August 2022, no Trustee expenses have been incurred (2022 - £NILJ. Employees The average monthly number of employees during the year was: 2023 Number 2022 Number Employment costs 2023 2022 Wages and salaries Social security costs Other pension costs 40,026 44 1,490 36,031 458 41,560 36,489 There were no employees whose annual remuneration was more than £60,000. 12-
BALLYMACWARD PRE-SCHOOL PLAYGROUP NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023 Tangible fixed assets Fixtures and fittings Cost At 1 September 2022 Additions 4,370 204 At 31 August 2023 4,574 Depreciation and Impairment At 1 September 2022 Depreciation charged in the year 3,129 289 At 31 August 2023 3,418 Carrying amount At 31 August 2023 1,156 At 31 August 2022 1,241 Debtors 2023 2022 Amounts falling due within one year: Prepayments and accrued income 1,581 1,217 10 Credltors: amounts falling due within one year 2023 2022 Accruals and deferred income 1,741 1,434 11 Analysis of net assets between funds Unrestricted Restrictsd funds funds 2023 2023 Total Unrestrlcted Restrlcted funds funds 2022 2022 Totsl 2023 2022 Fund balances at 31 August 2023 are represented by.. Tangible assets Current assetsl(liabilities) 1,028 8,483 128 1,472 1,156 9,955 1,081 9,344 160 840 1,241 10,184 9,511 1,600 11,111 10,425 1,000 11,425 13-
BALLYMACWARD PRE-SCHOOL PLAYGROUP NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023 12 Pension commitments The school operates a defined contribution pension scheme in respect of the employees. The scheme and its assets are held by independent managers. The pension charge represents contributions paid by the company amounted to £1,490 (2022- £458). 13 Related party transactions There were no disclosable related party transactions during the year (2022- none). 14-