Hamilton Road Presbyterian Church A congregation of the Presbyterian Church in Ireland Trustees, Annual Report and Financial Statements for the year ended 31 December 2022 Reglstered with the Charity Commission for Northern Ireland NIC105081
HAMILTON ROAD PRESBYfERIAN CHURCH A congregation of The Presbyterian Church in Ireland TRUSTEES, ANNUAL REPORT The Trustees present their Annual Report and Financial Statements for the year ended 31 December 2022 including a Balance Sheet as at that date. REFERENCE AND ADMINISTRATIVE DETAILS Hamilton Road Presbyterian a congregation of the Presbyterian Church in Ireland Hamilton Road, Bangor, BT20 4LN Registered Charity in Northern Ireland (NIC105081) CHARITY TRUSTEES The Charity Trustees who served during the year or who were trustees at the date of this report were: N M Anketell W N Bennett J l Bingham Iretired 31st March 20221 R P Campbell D Dunne [retired November 20221 Rev. CE Ebbinghaus J Eves S C Hanna S Hardy WPHatty C Killick CLee J MacAfee E l Millen M Moore Iretired 30 June 2022] S Mullan C Mcconaghy A S McDowell B McDowell G Nesbitt C S Petherick G Rutherford J Sheldon V J Steele W Steele S Stevenson T Stevenson G J Thomson S Williams th PRINCIPAL OFFICE BEARERS Senior Minister Rev. Christoph Ebbinghaus Clerk of Session Mr Alan McDowell Honorary Treasurer Mr Dean Russell
HAMILTON ROAD PRESBYfERIAN CHURCH A congregation of The Presbyterian Church in Ireland TRUSTEES, ANNUAL REPORT Icont'd) AUDITOR Muir & Addy Accountants Muir Building 427 Holywood Road Belfast BT4 2LT BANKERS Danske Bank Bloomfield Shopping Centre South Circular Road Bangor BT19 7HB SOLICITORS Nesbitt Solicitors 109 Crega8h Road Belfast BT6 8PZ
HAMILTON ROAD PRESBYfERIAN CHURCH A congregation of The Presbyterian Church in Ireland TRUSTEES, ANNUAL REPORT (cont'd) STRUCTURE AND MANAGEMENT The Kirk Session The charity trustees of the congregation are the members of its Kirk Session. Under the congregation's governing document, The Code, the book of the constitution and government of the Presbyterian Church in Ireland, the Kirk Session It ensures pastoral care is in place in the congregation and seeks to further the contribution of the Church to Christian witness and service in the local community. The Kirk Session has delegated to its Congregational Committee the temporal affairs of the congregation including administer ing all funds and property belonging to the congregation. Members of the Kirk Session are ex- officio members of the Congregational Committee. The Kirk Session consists of the ordained minister and the ruling elders of the congregations. All members are entitled to propose, speak, and exercise equal votes at meetings, except that the Moderator, the minister in active duty in the congregation, has no deliberative but only a casting vote. Stated meetings of the Kirk session are generally held on the 2nd Tuesday of each month from September to June and at other times as required. To be chosen for the office of the eldership in the congregation a person must be a voting member and a regular attendant on its ordinances, The selection of those proposed to be called to the office can be either by the congregation or by the Kirk Session. Presbytery Under the Presbyterian Church in Ireland form of governance the corporate oversight of a congregation is the responsibility of a Presbytery, which superintends generally the spiritual and temporal affairs of the congregations a55igned to it by the General Assembly of the Presbyterian Church in Ireland, Hamilton Road Presbyterian Church has been assigned to the Ards Presbytery of the Presbyterian Church in Ireland. The membership of the Presbytery consists mainly of the active ministers of congregations assigned to it by the General Assembly, minsters who have retired from active duty and an elder appointed by the Kirk Session of each congregation.
HAMILTON ROAD PRESBYfERIAN CHURCH A congregation of The Presbyterian Church in Ireland TRUSTEES, ANNUAL REPORT (cont'd) The General Assembly The General Assembly is the supreme court of the Church, representing in one body the whole Church and acting as its supreme legislative, administration and judicial authority, in dealing with all matters brought before it. The General Assembly is normally constituted during the first week in June for worship and to conduct its business. At the end of business, it is dissolved. The membership of the General Assembly consists mainly of the active ministers of each congregation, retired minsters and a representative elder appointed by the Kirk Session of each congregation. DESCRIPTION AND PURPOSE Hamilton Road Presbyterian Church is a congregation of the Presbyterian Church in Ireland. The Presbyterian Church in Ireland, as a Reformed Church within the wider body of Christ is grounded in the Scriptures and exists to love and honour God through faith in His Son and by the power of His Spirit, and to enable her members to play their part in fulfilling God's mission to our world. The congregation's purpose is 'to see unbelieving people become faithful followe rs of the Lord Jesus Christ., Our vision for our church family, by the grace of God, is to be disciples of Jesus Christ. The congregation aims to live out its purpose and vision as a family of God's people by being: A Covenant Community.. where our relationships are rooted in the promises of God by living faithfully toward Him and toward one another. An Intergenerational Community: where adults intentionally take the lead to engage with, encourage, and nurture younger members to maturity in Christ. An Outward looking Community: where we want the blessin8s of God that belong to us in the gospel to become blessings for others beyond the bounds of our community. As a congregation of the Presbyterian Church in Ireland, we believe that the Bible is the supreme authority over all we do, and that the Westminster Confession of Faith, along with the Larger and Shorter Catechisms set out what we understand the Bible teaches on key matters of Christian faith and practice.
HAMILTON ROAD PRESBYfERIAN CHURCH A congregation of The Presbyterian Church in Ireland TRUSTEE5' ANNUAL REPORT (cont'd) ACTIVITIES AND OBJECTIVES In common with all churches across the UK, the activities of Hamilton Road Presbyterian Church continued to be restricted until the start of April 2022 by the Covid -19 pandemic. Live streaming of services continued throughout and is being retained to facilitate those not able to attend church in person. Hamilton Road Presbyterian Church has a wide range of organisations and groups as listed below. Girls, Brigade Boys, Brigade Connect Connect + Unite Women's Fellowship Men's Football Tots & Co HRPC Globe Crèche Beginners, & Junior and Senior Sunday School Afternoon PW Adult Inclusive Bible Club REAL Women's Ministry {including book clubl Mop5 Coffee & Craft Badminton ACHIEVEMENTS AND PERFORMANCE Worship and prayer The congregation normally meets for worship each Sunday at 11,00am and 6.30pm. This pattern was maintained throughout the year. When covid restritions eased coffee, tea and fellowship after both morning and evenig services has become an important part of our time together as a church family.
HAMILTON ROAD PRESBYfERIAN CHURCH A congregation of The Presbyterian Church In Ireland TRUSTEES, ANNUAL REPORT (cont'd) During a morning service in June 2022 we were delighted to welcome 43 new members into our church family. As well as our regular services during the year we acknowledged God's gift of new life with 7 infant and 3 adult Sacraments of Baptism and gave thanks for faithful services and sought to comfort those who had been bereaved during the year. At 31 December 2022 there were 739 communicant members and 683 families connected with the congregation. Due to relaxing of the covid restrictions our attendance levels have started to come back to an average of 400 weekly with an on average 400 weekly You Tube views. Pastoral care Throughout 2022 elders and staff continued to find innovative ways to provide pastoral care during periods of lockdown. We continue to review and develop our pastoral care to allow us to meet our present and future needs. Each elder is responsible for a district comprising approximately 20 households of church members. During 2022 the elders conducted a review of their districts in an attempt to better connect with the church family. Mission and outreach Mission and outreach events continued to be central to the purpose of the church. The Drop- in facilityin the Welcome Centreclosed during the pandemic and due to reopen January 2023. HRPC Globe, the church's ministry to foreign nationals expanded. Courses such as Christianity Explored and Griefshare also continued and CSSM, a summer programme for children and young people, run by Scripture Union Northern Ireland and facilitated by many young people from the church, was based in our church ha115 in July. Contact was continued with the local business community Wlth over 100 people attending a Christmas reception and buffet in the church at the beginning of December which gave us the opportunity to thank the traders for their faithful contribution to the local community. With the arrival of many seeking sanctuary within our community the church has developed a range of support activitiesto augment the ongoing teaching of English. Sports provision, cooking and craft activities were introduced together with a weekly drop in international cafe.
HAMILTON ROAD PRESBYTERIAN CHURCH A congregation of The Presbyterian Church in Ireland TRUSTEES. ANNUAL REPORT (cont'd) Periodicallythroughout the year, collections of foodstuffs were organised to support the work of Storehouse which supplies food etc. to needy families in the North Down area. The congregation continues to respond generously and willingly when appeals are made for these local charities. The congregation supports the United Appeal for Mission which is a central fund of the Presbyterian Church in Ireland. This fund enables congregations to support the wider mission of the denomination and to do mission and outreach on a denominational basis beyond what the congregation could do on its own. The United Appeal Fund provides financial support for mission personnel at home and overseas, assists congregations with the deployment of locally based staff, enables church planting, provide5 grant support for the upkeep of church premises, assists with the running costs of Union Theological College, the Church's trainiryg college for ministry students, and financially supports the congregation in the areas of worship, discipleship, global mission, outreach, leadership, and pastoral care. The congregation also has a long-standing involvement in, and commitment to, mission, both at home and across the world. There are currently 9 families/couples from the cong regation and 8 other adults (members and associates) serving with various mission agencies in the UK & Ireland as well as in Africa, Asia, North America, Europe, and the Middle East. In addition, there are partnership arrangements with 9 organisations working in the UK & Ireland and in the rest of the world. As well as encouraging prayer support for mission within the congregation, the Missions Committee received donations and other income of £158,846 in 2022 through the Missions Support Fund bank account. A total of £154,528 was disbursed to support the missions family (approximately 73Yo} and partner organisations (approximately 27%). A further total amount of £52,097 was disbursed to the missions family in line with a generous bequest from the estate of a deceased member of the congregation. Presbytery The congregation was represented at the regular meetings of Presbytery by our minister and/or one of the elders. This provides an important link between the congregations and the wider structures of the church. General Assembly
HAMILTON ROAD PRESBYfERIAN CHURCH A congregation of The Presbyterian Church in Ireland The minister and one of our elders were nominated to attend the meeting of the General Assembly of the Presbyterian Church in Ireland held in Assembly Buildings, Belfast, in October. Property There were no major refurbishment projects carried out during the year to the church buildings. TRUSTEES. ANNUAL REPORT (cont'd) Organisations The ful I list of organisati ons is set out above. Our children and young people meet at various times throughout the week during term time, Many attend BB on Monday evenings, GB on Friday evenings and other organisations on Sundays. Around 200 are involved in these. Tots & Co,, our group for preschool aged children and their carers met each Thursday morning during term time. This organisation provides an excellent opportunity for social interaction for young mums and others with responsibility for small children and was particularly welcome following lockdown when it had not been possible for people to spend time with others - an invaluable support network. This group, like many others, adapted their activitie5 as restrictions eased, first meeting outdoors at a local park and gradually moving back to our halls as permitted. Throughout 2022 many adults met in small Discipleship Groups on a fortnightly basis in our church buildings, with others attending prayer meetings, either online or in person, Our Adult Inclusive Bible Club which meets fortnightly, continues to be a wonderful means of providing safe space for adults with intellectual disabilities to spend time together, socialising with others and enjoying time away from their homes. It also gives a little bit of respite to carers who look after these wonderful people, with so much care and love. Groups for women, including Women's Fellowship and PW, met regularly, and were designed to be a balance of learning and social interaction. For the more active in the congregation, a Men's Football Club ran on a Thursday evening and for those with differing interests there is a Craft and Coffee group. Volunteers The Trustees wish to acknowledge their deep appreciation of those who give freely of their time by serving on committees and leading and helping with organisations and other church activities. This amounts to an army of several hundred people.
HAMILTON ROAD PRESBYfERIAN CHURCH A congregation of The Presbyterian Church in Ireland TRUSTEES, ANNUAL REPORT (cont'd) PUBLIC BENEFIT STATEMENT The Presbyterian Church in Ireland meets the public benefit requirement by providing benefit to its members and the public by making known the Christian Gospel of the Lord Jesus Christ through the advancement of religion. The direct benefits which flow from the purposes of the Church include the gaining of an understanding in Christian beliefs as set out in the Bible and in the Church's subordinate standards (the Westminster Confession of Faith and the Shorter and Larger Catechisms) leading to spiritual and moral development and opportunities for response to Bible teaching. In turn, this framework leads to practical expressions of Christian beliefs and standards in the local community such as through the care of those in need (including the sick, disabled, a nd bereaved). The above benefits are delivered locally by congregations and their membersor are facilitated through presbyteries or are organised and delivered centrally. Local delivery is facilitated bv central resources in nearly all cases. Public access is made known using noticeboards, printed material, press advertisement, websites, and social media or in other ways. The benefits are demonstrated through regular evaluation of the services and informal and ad-hoc feedback from members, their families, and members of the public. The purpose does not lead to harm. The only private benefit flowing from our purpose is related to Ministers, Missionaries, Deaconesses, Irish Mission workers and Lay Agents who receive benefits because of their holding office or employment. However, this is incidental and necessary to further our charitable purpose. There are no other private benefits. The beneficiaries of this purpose are members, their families, other individuals that the Presbyterian Church in Ireland is in direct and indirect contact with, the community in which pastoral services are provided and other communities throughout Northern Ireland, the Republic of Ireland, and worldwide which benefit from our engagement with and support for both Christian and other secular organisations, charities, and individual members of the publ ic. 10 101 Page
HAMILTON ROAD PRESBYfERIAN CHURCH A congregation of The Presbyterian Church in Ireland The Kirk Session has had regard to the Charity Commission's public benefit requirement statutory guidance. TRUSTEES, ANNUAL REPORT {cont'd) FINANCIAL REVIEW The congregation's main source of unrestricted income is members, contributions through the Freewill Weekly Offering IFWO). There were 412 contributors during the year (526 in previous yearl donating a total of £342,899 to the unrestricted Freewill Offering {General) Fund (£348,166 in previous year}. An additional amount of £72,579 was received in the form of Gift Aid {£78,456 in previous yearl. Once other unrestricted income is taken into account, the total FWO Fund income was £473,348 compared to £454,017 in the previous year (an increase of £19,331) . However, most of this increase related to a new bequest of £15,000 that is recorded as FWO Fund income but was transferred to the unrestricted Bequest Income Fund at the end of the year. The overall small reduction in members, contributions lor income from specified sources) of £11,024 was more than offset by an increase in income from other sources such as solar panel income and income from the letting of premises. Total income of the congregation for both unrestricted and restricted purposes during the vear was £762,822, compared to £883,288 in the previous year. The total for 2021 included a significant bequest of £130,000 notified and accrued in 2021 and received in 2022. This sustained level of income, aside from the bequest, reflects the continued commitment and generosity of members despite ongoing financial uncertainty for many. Total expenditure through the Freewill Offering Fund was £398,109 of which £245,454, or 62%, related to ministerial and other staff costs. After transfers to other funds totalling £22,854, the net surplus of income over expenditure in the Freewill Offering Fund was £52,385. There was also separate unrestricted expenditure of £27,496 in relation to bequest income received early in the year. 11
HAMILTON ROAD PRESBYTERIAN CHURCH A congregation of The Presbyterian Church in Ireland Total expenditure of the congregation for both unrestricted and restricted purposes during the year increased from £753,817 in the previous year to £805,002 due to increased congregational running costs and the disbursement of restricted and unrestricted bequest income referred to above. TRUSTEES, ANNUAL REPORT (cont'd) RESPONSIBILITIES IN RESPECT OF THE FINANCIAL STATEMENTS The Trustees are responsible for preparing the Annual Report and the financial statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice. The Trustees are required to prepare financial statements for each fiscal year which give a true and fair view of the state of affairs of the congregations and the financial activities for that year, In preparing the financial statements the Trustees are required to.. select suitable accounting policies and then apply them consistently make judgements and estimates that are reasonable and prudent prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Funds will continue in operation. The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the funds transactions and disclose with reasonable accuracy at any time the financial position of the congregations and enable them to ensure that the financial statements comply with the Statement of Recommended Practice "Accounting and Reporting by Charities (l January 20151" They are also responsible for safeguarding the assets of the congregation and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. GOING CONCERN 12
HAMILTON ROAD PRESBYTERIAN CHURCH A congregation of The Presbyterian Church in Ireland The activities of the congregation are dependent on ongoing contributions from its members. The Trustees are of the opinion that the congregation has sufficient resources at the date of approval of these financial statements to meet commitments which will arise in the year from the date of signing this report and subject to the continuing support from members to fund on an ongoing basis the congregation's current activities and other financial commitments. TRUSTEES, ANNUAL REPORT {cont'd) The Trustees have assessed the current position and, considering the cash reserves referred to below, are content that there are sufficient resources available to fund the activities of the congregation and related budgeted financial commitments in the coming year. RESERVES POLICY The Trustees have considered the level of unrestricted reserves that it is appropriate to hold taking account of current and ongoing commitments. It is the policy of the Trustees to hold the equivalent of at least 3 months, normal runnin8 Costs in cash reserves. At the year-end, cash held in the General and Business Investment bank accounts totalled £326,040. This total included cash in relation to restricted funds not held in separate bank accounts. The minimum level of unrestricted reserves has been increased from £IOO,QOO to £120,000 in line with increased costs. RISK REVIEW A review of major risks has been undertaken by the Trustees and systems and procedures implemented to manage identified risks. The principal risks are in relation to the likelihood of reputational damage caused by financial fraud or error and the financial risks associated with the expectation of ongoing financial support from members. These risks are mitigated by the Trustees, and the Congregational Committee, regularly monitoring the various activities of the congregation at stated meeting5, by encouraging members in their regular giving and, by reviewing internal controls. Approved by the Kirk Session and signed on its behalf by: 13
HAMILTON ROAD PRESBYTERIAN CHURCH A congregation of The Presbyterian Church in Ireland -1 lai Alan McDowell Norman Bennett 9th May 2023 9th May 2023 Independent Auditor's Report to the Members of Hamilton Road Presbvterian Church a Congregation of The Presbvterian Church in Ireland Ycar ended 31 December 2022 Opinion We have audited the financial statements of Hamilton Road Presbyterian Church a Congreg7ation oc The Presbyterian C.hurcli in Ireland (the 'charity') for the year ended 31 Deceniber 2022 wljicli comprise the statenient of financial activities. statenient of financidl posilioii, statenieiit of casli flows aiid the related notes, includii)g a sumi]ry of significant accounting policies. The t'inancial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including FRS 102 The Financial Reporting Standard applicable in ihe UK and Republic ot" Ireland (United Kingdom Generally Accepted Accounting Practice). In our opinion the financial statements: give a true and fair view of the statc of the charity's affairs as ai 31 Decembcr 2022 and of its incoming resources and application of resources, including its income and expenditurc. for the year then ended: have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Praclice; have been prepared in accordance with the requirements of the Charities Act (Northem Ireland) 2008. Basis for opinion 14
HAMILTON ROAD PRES8YfERIAN CHURCH A congregation of The Presbyterian Church in Ireland We conducted our audit in accordance with International Standards on Auditing (UK) (ISAS (UK)) and applicable law. Our responsibilities under those standards are furtlicr described in the auditor's responsibilities for the aiidil of the financial statenients section of our report. We are independent of the charity in accordance with ihe ethical requirements that are relevant to our audit of the financial statements in the UK. including the FRC'S Ethical Standard, and the provisions available for small entities, in the circumstances set out below, and we have fult"illed our other ethical rcsponsibilitiC8 in accordance with these requirements. We believc that the audit evidcnce wc havc obtaincd is sufficicnt and appropriate to provide a basis for our opinion. In common with niany other churches our auditors assist with the prepariltion of ihe finaiicial statenients. Independent Audltor'$ Report to the Members of Hamilton Road Presbyterian Church a Congregation of The Presbytcrian Church in Ireland (continued) Year ended 31 December 2022 Conclusions relating to going concern In auditing tlie financial slatements, we have concluded tliat the trustees, use of tlie going concern basis of accounting in the preparation of the financial slatenients is appropriate. Based on ihe work we have perfornied, we have not identified any material uncertainties relating to events or conditionq that, individually or collcctivcly, may cast significant doubt on the charity's ability to continue as a going concern for a period of at least twelve months from when the financial statcments are authori8ed for issue. Our responsibilities and the responsibilities of the trustees with respect to going concern are described in tlie relevant sections of this report. Other information The other infomiation comprises the inforniation included in the annual report, other than the financial statements and our auditor's report thereon. The trustees are responsible for the other inforn]ation. Our opinion on the financial statements does not cover the other infonnation and, except to the extent othenvise explicitly stated in our report, wc do not express any forn] of assurance conclusion thereon. 15 151 Page
HAMILTON ROAD PRESBYTERIAN CHURCH A congregation of The Presbyterian Church in Ireland In connection with our audit of the financial statements. our responsibility is to read the oihcr inforn]ation and, in doing so. consider whether the otlier iiifom]ation is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to b¢ materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to deterniine whether there is a material misstatement in the financial statements or a material misstatement ot the other infom)ation. If. based on the work we have perfornied. we concludc that therc is a material misstatement of this other information, we are rcquircd to report that fact. Wc havc nothing io report in this rcgard. Matters on whlch we are required to report by exceptlon In the light of the knowledge and understanding of the charity and its environment obtained in the course of the audit, we have not identified material misstatenients in the trustees, report. Independent Auditor's Report to the Members of Hamilton Road Presbyterian Church a Congregation of The Presbyterian Church in Ireland (continued) Year ended 31 December 2022 We have nothing to report in respect of the following niatlers in relation to which the Charities Act (Northem Ireland) 2008 requires us to report to yoii if, in our opinion: the inforniation given in the trustees, report is inconsistent in any material respect with the financial statements. or adcquate accounting records have not been kept. or the financial statements are not in agreement with the accounting records and returns; or we have not received all the infomiation and explanations we require for our audit. Responsibilities of trustees As explained more fully in the trustees, responsibilities statement. the trustees are responsible for the preparation of the financial statements and for being satisfied that they give a true and t.air view, and for such internal control as the trustees detem)ine is 16
HAMILTON ROAD PRESBYfERIAN CHURCH A congregation of The Presbyterian Church in Ireland necessary to enable the preparation of financial statements that are free from material niisstatement, wliether due to fraud or error. In preparing the financial statements, the trustees are responsible for assessing the charity's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the tNstees either int¢nd to liquidate the charity or to cease opcrations, or havc no rcalistic alternative but to do so. Independent Auditor's Report to the Members of Hamilton Road Presbyterian Church a Congregation of The Presbyterian Church in Ireland (continued) Year ended 31 December 2022 Auditor's responsibilities for the audit of the financial statements Our objcctives are to obtain reasonable assurancc about whcther thc financial statcincnts as a whole are free from material mi88tatemcnt, whcthcr duc to fraud or error. and to issue an auditor's report that includes our opinion. Rcasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordiiiice with ISAS (UK) will always detect a niaterial misstatement when it exists. Misstatements can arise from fraud or error and are considercd material ir, individually or in the aggregate, they could reasonably be expected io influence the economic decisions of users taken on the basis of these financial statements. Irregularities, including fraud. are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material miqqtatements in respect of iegUlarities, including fraud. The extent 17 171 Page
HAMILTON ROAD PRESBYfERIAN CHURCH A congregation of The Presbyterian Church in Ireland to which our procedures are capabl¢ of detectiiig irregularities. including fraud is detailed below: We discussed laws & regulations and fraud risks during our audit planning procedures. We consider that fraud, if. it were to occur, would most likely involve the misappropriation of income. Audit procedures were planned and perfomied to assess proccsses for record ing the d ifferent sources of income. We remain mindful that fraud. by it8 vcry nature, may be difficult to detect but we have tegted controls in place and consider that our audit has a reasonable chance of detecting a matcrial fraud in this area. As part of an audit in accordarjce with ISAS (UK). we exercise professional judgment and maintain professional skeplicism ihroughout the audit. We also.. Identify and assess the risks of niaterial misstatement of the financial stateinents, whether due to fraud or error, design and perforn] audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk ot not detecting a material misstalement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrcprcscntations, or the ovcrride of internal control. Obtain an undcr8tanding of intemal control rclevant lo the audit in ordcr to dcsign audii proccdurcs that are appropriatc in thc circumstance8. but not for the pury)osc of expressing an opinion on the effectiveness of the internal control. Independent Auditor's Report to the Members of Hamilton Road Presbyt¢rian Church a Congregation of The Presbyterian Church in Ireland (Continued) Year ended 31 December 2022 Evaluate the appropriateness of accounting policics used and the reasonableness of accounting cstimatcs and related disclosures made by the trustces. Conclude on the appropriateness of the trustees, use of the going concern basis of accounting and, based on the audit evidence obtained. whether a material uncertainty exists relaled to events or coiiditions that may cast significant doubt on the cliarity's ability to continue as a going concern. If we conclude that a material uncertainty exists, we are required to draw attention in our auditor's report to the related disclosures in the financial statements or, if such disclosures are inadequate, to modify our opinion. Our conclusions are based on the audit evidence obtained up to the date of our auditor's report. However. future events or conditions may cause the charity to cease to continue as a going concern. 18 181 Page
HAMILTON ROAD PRESBYfERIAN CHURCH A congregation of The Presbyterlan Church in Ireland Evaluate the overall presentation, structure and content of the financial statements, includ ing tlie disclosures, and wheiher tlie financial statements represent the underlying transactions and events in a manner that achieves fair presentation. We communicate with those charged with governance regarding, among other matters, the planned scop¢ and timing of the audit and significant audit findings, including any significant deficiencies in internal control that w¢ identify diiring our audit. Use of our report This rcporl is made solely to the charity's membcrs. as a body, in accordance with seclion 65 of the Charities Act (Northern Ireland} 2008. Our audit work has been undertakeii so that we iniglit state to tlie cliarity's members tliose matters w¢ are required to state to theni iii an auditorfs report and for no other purpose. To the fullest extent perniitted by law, we do nol accept or assume responsibility to anyone other than the charity and ihe charity's menibers as a body, for our audit work, for this report, or for the opinions we have fonmed. Muir & Addy Chartered accountants & statutory audltor 427 Holywood Road Belfast BT4 2LT 23 April 2023 19
HAMILTON ROAD PRESBYfERIAN CHURCH A congregation of The Presbyterian Church In Ireland STATEMENT OF FINANCIAL ACTIVITY for the year ended 31 December 2022 Income from: Donations and legacies Cha ritable activities Other sources 448,694 3,559 35,809 264,022 712,716 3,559 46,547 860,250 2,194 20,844 10,738 Total 488,062 274,760 762,822 883,288 Expend5ture on.. Raising funds Charitable activitie5 467 467 637 753,180 425,138 379,397 804,535 Total 425,605 379,397 805,002 753,817 Net Income / (expendlture) 62,457 (104,637) 142,180) 129,471 Transfers between funds 12 (55,609} 55,609 Net movement In funds 6,848 149,028) (42,180) 129,471 Reconciliation of funds: Total funds brought forward 289,134 1,616,496 1,90S,630 1,776,159 Total funds carried forward 295,982 1,567,468 1,863,450 1,905,630 21
HAMILTON ROAD PRESBYfERIAN CHURCH A congregation of The Presbyterian Church In Ireland BALANCE SHEET As at 31 December 2022 Flxed assets: Tangible assets 1,636 1,464,394 1,466,030 1,508,773 Total fixed assets 1,636 1,464,394 1,466,030 1,508,773 Current assets Debtors and pre-payments Cash at bank and in hand 21,341 295,514 9,215 30,556 403,373 149,749 281,101 10 107,859 Total current assets 316,855 117,074 433,929 430,850 Current Ilabllities: Creditors: Amounts falling due within one year 11 22,509 14,000 36,509 33,993 Net current assets or Ilabilities 294,346 103,074 397,420 396,857 Total assets less current liabilities Creditors.. Amounts falling due after more than one year 295,982 1,567,468 1,863,450 1,905,630 Total net assets or liabilities 295,982 1,567,468 1,863.450 1,905.630 22
HAMILTON ROAD PRESBYfERIAN CHURCH A congregation of The Presbyterian Church In Ireland BALANCE SHEET As at 31 December 2022 Icont'd) 12 Restricted funds 1,567,468 1,567,468 1,616,496 Unrestricted funds 295,982 295,982 289,134 Total funds 295,982 1,567.468 1,863,450 1,905.630 Approved by the Kirk Session and signed on its behalf by: Alan McDowell Norman Bennett 9th May 2023 9th May 2023 23
HAMILTON ROAD PRESBYfERIAN CHURCH A congregation of The Presbyterian Church In Ireland Statement of cashflows Year ended 31 December 2022 2022 2021 Cash flows from operatin8 actlvltles Net income (42,1801 129,471 Adjustments for.. Depreciation of tangible fixed assets 42,743 44,799 Changes in.. Trade and other debtors Trade and other creditors 119,193 2,516 1129,026) 16,202 Cash generated from operations 122,272 61,446 Net cash used in operating activities 122,272 61,446 Cash flows from Investing activltles Purchases of tangible fixed assets (87,874) Net cash from investing activities 187,874} Cash flows from financlng actlvities Proceeds from/ {repayment of} borrowings Net cash from financing activities Net increase/(decrease) in cash and cash equivalents Cash and cash equivalents at beginning of year 122,272 281,100 126,4281 307,528 Cash and cash equivalents at end of year 403,372 281,100 24 241 Page
HAMILTON ROAD PRESBYfERIAN CHURCH A congregation of The Presbyterian Church In Ireland NOTES TO THE ACCOUNTS Year ended 31 December 2022 ACCOUNTING POLICIES BASIS OF FINANCIAL STATEMENTS The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with Financial Reporting Standard applicable in the UK and Ireland IFRS102) {effective l January 2015). The financial statements have been prepared under the historical cost convention except for investment assets, which are shown at market value. The financial statements include all transactions, assets, and liabilities for which the congregation is responsible in law. They do not include the accounts of church groups that owe their affiliation to another body, nor those that are informal gatherings of church members. FUND ACCOUNTING Endowment funds are funds, the capital of which must be retained either permanently or at the congregation's discretion; the income derived from the endowment is to be used either as restricted or unrestricted income funds depending upon the purpose for which the endowment was established in the first place. Restricted funds comprise la) income from endowments which is to be expended only on the restricted purposes intended by the donor and (bl revenue donations or grants for a specific congregational activity intended by the donor. Where these funds have unspent balances, interest on their pooled investment is apportioned to the individual funds on an average balance basis. 25 251 Page
HAMILTON ROAD PRESBYTERIAN CHURCH A congregation of The Presbyterian Church In Ireland Unrestricted funds are income funds which are to be spent on the congregation's general purposes. Designated funds are general funds set aside by the congregation for use in the future. NOTES TO THE ACCOUNTS Year ended 31 December 2022 ACCOUNTING POLICIES (cont'd) INCOMING RESOURCES (l) Recognltlon of Incomlng resources These are included in the Statement of Financial Activities (SOFA) when: the congregation becomes entitled to the resources; the trustees are virtually certain they will receive the resources,. and the monetary value can be measured with sufficient reliably. (li) Incomln8 resources wlth related expenditure Where incoming resources have related expenditure las with fundraising income) the incoming resources and related expenditure are reported gross in the SOFA. (ill} Grants and donations Grants and donations are only included in the SOFA when the congregation has unconditional entitlement to the resources. (iv) Tax reclalms on donatSons and glfts Incoming resources from tax reclaim5 are included in the SOFA at the same time as the gift to which they relate. (v) Contractual income and performance related grants This is only included in the SOFA once the related goods or services have been delivered. (vi) Gifts in kind Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount realised. Gifts in kind for sale or distribution are included in the accounts as gifts 26 261 Page
HAMILTON ROAD PRESBYfERIAN CHURCH A congregatlon of The Presbyterian Church In Ireland only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SOFA as incoming resources when receivable. NOTES TO THE ACCOUNTS Year ended 31 December 2022 ACCOUNTING POLICIES (cont'd) (vii) Donated servlces and facilities These are only included in incoming resources {with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable, and material. The value placed on these resources is the estimated value to the charity of the service or facility received, (viil) Volunteer help The value of any voluntary help received is not included in the accounts but is described in the trustees, annual report, (Ix) Investment Income This is included in the accounts when receivable. (x) Investment 8alns and losses This includes any gain or105s on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year. EXPENDITURE AND LIABILITIES (xi) Liability recognition Liabilities are recognised as soon as there is a legal or constructive obligation committing the congregation to pay out resources. (xii) Governance costs 27
HAMILTON ROAD PRESBYTERIAN CHURCH A congregation of The Presbyterian Church In Ireland These are shown within charitable activities and include the costs of preparation and examination of accounts, the costs of trustee meetings and the costs of any legal advice to trustees on governance or constitutional matters. NOTES TO THE ACCOUNTS Year ended 31 December 2022 ACCOUNTING POLICIES Icont'd) (xlll) Grants wlth performance condltions Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SOFA once the recipient of the grant has provided the specified service or output. Ixlv) Grants payable without performance condltlons These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to the grant which remain in the control of the charity. (xv) Support costs Support costs include central functions and, where appropriate, have been allocated to activity cost categories on a basis consistent with the use of resources, e.g., allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs bv their usage. ASSETS (xvi) Tangible Fixed Assets Tangible fixed assets are capitalised if they can be used for more than one year, and cost at least £2,500. They are valued at cost or, if gifted, at the value on receipt. Depreciation is recorded on all tangible fixed assets other than freehold land, at rates calculated to write off the cost, less estimated residual value, of each asset over its expected usef ul life as fol lows: 28
HAMILTON ROAD PRESBYfERIAN CHURCH A congregation of The Presbyterlan Church In Ireland Buildings: Solar Panels: Fixtures, fittings, and equipment Computers, software and technical equipment over 50 years over 10 years over 5 years over 5 years ()(vii) Investments Investments quoted on a recognised stock exchange are valued at market value at the year- end. Other investment assets are included at trustees, best estimate of market value. NOTES TO THE ACCOUNTS Year ended 31 December 2022 INCOME FROM DONATIONS AND LEGACIES Recorded giving Gift Aid Loose collections Donations and gifts Legacies and bequests 342,899 72,579 2,814 688 29,714 109,979 452,878 470,327 48,460 121,039 123,889 2,814 2,794 105,583 106,271 133,240 29,714 130,000 448,694 264,022 712,716 860,250 INCOME FROM CHARITABLE ACTIVITIES 29 291 Page
HAMILTON ROAD PRESBYTERIAN CHURCH A congregation of The Presbyterian Church In Ireland Charitable activities 3,559 3,559 2,194 Grants 3,559 3,559 2,194 NOTES TO THE ACCOUNTS Year ended 31 December 2022 INCOME FROM OTHER SOURCES Solar panel income Other income {including room hirel 10,225 25,584 10,225 36,322 9,304 11,540 10,738 35,809 10,738 46,547 20,844 EXPENDITURE ON RAISING FUNDS 30
HAMILTON ROAD PRESBYfERIAN CHURCH A congregation of The Presbyterian Church In Ireland FWO envelopes 467 467 637 467 467 637 NOTES TO THE ACCOUNTS Year ended 31 December 2022 EXPENDITURE ON CHARITABLE ACTIVITIES General Assembly Assessments Presbytery fees Ministry and support staff costs Congregational running expenses Other expenditure for restricted purposes Donations to missions and charities Governance/Office costs Depreciation 20,049 1,204 245,454 113,855 20,049 1,204 245,454 113,855 104,854 20,286 1,204 264,121 94,073 20,180 104,854 29,795 14,235 546 232,346 262,141 14,235 42,743 295,504 13,013 44,799 42,197 425,138 379,397 804,535 753,180 EXPENDITURE ON EMPLOYMENT COSTS 31
HAMILTON ROAD PRESBYfERIAN CHURCH A congregation of The Presbyterian Church In Ireland Salaries, wages and ministerial allowances National Insurance contributions Pension contributions 205,802 227,624 18,758 16,769 15,512 15,154 241,329 258,290 NOTES TO THE ACCOUNTS Year ended 31 December 2022 Salaries, wages and ministerial allowances excludes travel, subsistence, training and minister's expenses as well as the Apprenticeship Levy charge. National Insurance contributions are shown as net costs after the Nl employment allowance of £5,000 is taken into account. The Senior Minister's pension contributions are reported here as Employment Costs for disclosure purposes but are otherwise included in General Assembly Assessments under Expenditure on Charitable Activities (note 61. Number of Employees The average number of employees, including ministerial staff, during the year was 10 {11 in 2021). There were no employees in receipt of employee benefits in excess of £60,000. Pension Costs The Senior Minister of the congregation is a member of the Presbyterian Church in Ireland Pension Scheme (20091. This is a scheme operated by the Presbyterian Church in Ireland, a separate registered charity. The congregation pays an assessment to the Presbyterian Church in Ireland equivalent to the employer's pension contribution for the Scheme and based on the stipend paid to the minister. The Presbyterian Church in Ireland Pension Scheme12009) is a funded Scheme of the defined benefit type, providing defined benefits 32
HAMILTON ROAD PRESBYTERIAN CHURCH A congregation of The Presbyterian Church In Ireland based on career average revalued salary. The Scheme has assets held in a separately administered fund managed by 3 board of trustees. The Presbyterian Church and the Scheme Trustees have agreed a funding plan to ensure the Scheme is suffici ently funded to meet current and future obligations. A formal schedule of contributions was drawn up on 25 November 2015 whereby the Presbyterian Church agreed to pay from 31 December 2015 contributions of 24% of pensionable salaries to cover the accrual of benefits for future service, expenses, the cost of insuring death in service benefits and funding the scheme deficit. NOTES TO THE ACCOUNTS Year ended 31 December 2022 The pension contributions of £16,769 made by the congregation durin8 the year were broken down as follows: Pension contributions for Senior Minister Pensior) contributions for other employees 11,288 10,937 5,481 4,217 The congregation operates a defined pension contribution policy for its non-ministerial employees. The scheme and its assets are held by an independent scheme manager. The pension charge represents the contributions due from the congregation during the yea r. 33
HAMILTON ROAD PRESBYTERIAN CHURCH A congregation of The Presbyterian Church In Ireland NOTES TO THE ACCOUNTS Year ended 31 December 2022 TANGIBLE FIXED ASSETS 7) Cost or valuation At start of year Additions 2,378,403 55,957 50,980 42,938 2,528,278 At end of year 2,378.403 55,957 50,980 42,938 2,528,278 Depreciation At start of year Provision for year 921,863 25,979 32,779 5,795 34,207 30,656 1,019,505 5,098 5,871 42,743 At end of year 947,842 38,574 39.305 36,527 1,062,248 34 341 Page
HAMILTON ROAD PRESBYfERIAN CHURCH A congregation of The Presbyterian Church In Ireland Net Book Value At start of year 1,456,540 23,178 16,773 12,282 1,508,773 At end of year 1,430,561 17,383 11,67S 6,411 1.466,030 Land and Freehold Property contains three classes of assets: land, church property and residential property. Residential property is that made available to employees of the church. The only residential property is the manse used by the Senior Minister and the revalued cost of £330,000 is included in the Land and Freehold Property figures. No depreciation has been applied to the value of the property because it is subject to regular maintenance in order to maintain its value. No depreciation is applied to land. NOTES TO THE ACCOUNTS Year ended 31 December 2022 Church property includes the main church building and halls as well as the Welcome Centre extension to the main church building. All church property is used mainly to carry out the activities of the church. The church property, including the land, is under the control of the congregation's trustees (the Kirk Session), but is held in trust for the congregation by Presbytery (the holding trustees) so long as the congregation continues to acknowledge the authority of, and remain in connection with, the General Assembly (per paragraph 55 of The Code). The Welcome Centre extension is included at cost in the balance sheet and depreciated in line with the relevant accounting policy. The Kirk Session undertook to carry out a valuation in 2019 of the main church building and halls, as well as the land, in order report the value of those elements of church property that are currently in use by the congregation but had not previously been included in the balance sheet. The value was reflected as an addition to the opening cost/valuation of land and freehold property in the balance sheet for 2019 and, in line with the agreed depreciated historical cost treatment, the value wa5 fully depreciated by means of an in-year depreciation adjustment. 35
HAMILTON ROAD PRESBYfERIAN CHURCH A congregation of The Presbyterian Church In Ireland NOTES TO THE ACCOUNTS Year ended 31 December 2022 DEBTORS AND PRE-PAYMENTS 2022 2021 Gift Aid recoverable Bequest receivable Other receivables Pre-paid insurance costs 23,918 16,499 0 130,000 2,935 3,703 3,250 30,556 149,749 10. CASH AT BANK AND IN HAND 2022 2021 36
HAMILTON ROAD PRESBYfERIAN CHURCH A congregation of The Presbyterian Church In Ireland General/Business Investment Accounts Youth Committee Account Mission Support Account Property Support Account Benevolent Fund Account Boys, Brigade Account English Corner Account Girls, Brigade Account Men's Fellowship Account Tots and Co. Account Mothers of Pre-schoolers Account Afternoon Presbyterian Women Account Women's Fellowship Account Cash in hand 326,040 201,927 502 34,039 17,514 8,011 6,587 537 9,250 334 856 615 481 32,147 29,53S 4,833 10,818 440 403,373 281,101 NOTES TO THE ACCOUNTS Year ended 31 December 2022 11. CREDITORS: amount falling due within one year 2022 2021 Electricity and electrica I repai rs bills Audit fee Disbursement of 2020 surplus tithe Water rates PCI PW Fund disbursement PCI Moderator's Appeal disbursement 6,586 4,037 2,400 2,400 1,500 1,349 1,340 825 1,881 1,000 7,655 37
HAMILTON ROAD PRESBYfERIAN CHURCH A congregation of The Presbyterian Church In Ireland PCI World Development Appeal disbursement CAP disbursement PCS disbursement PCI Beirut Charity Appeal disbursement PCI United Appeal disbursement PAYE and NI/Pension contributions payable Stipend adjustment Other creditors 3,000 3,000 1,500 1,180 7,000 1,473 4,100 6,525 10,701 1,050 36,509 33,993 NOTES TO THE ACCOUNTS Year ended 31 December 2022 12. FUND BALANCES AND RECONCILIATION OF FUNDS Balance at Income start Expendlture Net income Transfers Balance at end Unrestricted Funds Freewill Offering Bequest Income 159,134 130,000 473,348 1398,109) 75,239 14,714 127,496) {12,782) (22,8541 (32,7551 211,519 84,463 289,134 488,062 {425,605) 62,457 155.609) 295,982 Restricted Funds 38 381 Page
HAMILTON ROAD PRESBYTERIAN CHURCH A congregation of The Presbyterian Church In Ireland Property and Equipment Mission Support Other Missions Kairos Tithe PCI United Appeal PCI World Development Appeal PCI Moderator's Appeal Tearfund Presbyterian Children's Society Christians Against Povertv Other Congregational Funds and Orgs 1525008 35,414 12,521 (42,3601 129,8391 1,495,169 123,503 (176,127 {52,6241 35,343 {30,6471 4,696 0 {25,3551 {25,3551 33,720 {33,0001 720 5,894 (5,7141 180 50,597 33,387 4,696 25,355 77 797 181 27,563 127,531) 32 32 418 71 4,406 6,095 14,000) 19,900) 406 (3,805) 824 266 4,000 625 1,757 11,950) {193} 432 29,526 23,958 122,813) 1,145 1,012 31,683 1616496 274,760 1379.397 (104,637) 55,609 1,567,468 Total Funds 1,905,630 762,822 1805,002 (42,180) 1,863,450 NOTES TO THE ACCOUNTS Year ended 31 December 2022 13. RELATED PARTY TRANSACTIONS The only trustee who directly received any remuneration from the congregation was the Senior Minister, Rev. Christoph Ebbinghaus, who received total additional salary and expenses payments of £495 during the year. The Senior Minister's stipend and other regular salary payments (totalling £64,118 in 20221 are included in note 7 {Expenditure on Employment costs). During the year, the congregation contributed the following amounts to funds of the General Assembly of the Presbyterian Church in Ireland (a separate charity}: £20,049 for congregational assessments 39
HAMILTON ROAD PRESBYfERIAN CHURCH A congregation of The Presbyterian Church In Ireland £33,1)00 towards the United Appeal {accrued figure) £5,714 towards the World Development Appeal (accrued figure) £27,531 towards the Moderator's Appeal (accrued figure) £1,000 towards Union Theological College £1,000 towards the International Meeting Point. The congregation also contributed £1,204 towards Presbytery Assessments during the year. There were no other related party transactions. 40 401 Page