ids. Company Registration No. NI606396 {Northern Ireland) chartered accountants CASTLEROCK COMMUNITY ASSOCIATION ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 IDS Chartered Accountants LLP 23125 Queen Street COLERAINE Co Londonderry BT52 1 BG
CASTLEROCK COMMUNITY ASSOCIATION ids. chartered accountants CONTENTS Page Legal and administrative information Trustees, report Independent examiner's report Statement of financial activities Balance sheet Notes to the financial statements 9-14
CASTLEROCK COMMUNITY ASSOCIATION ids. chartered accountants LEGAL AND ADMINISTRATIVE INFORMATION Trustees J Bradley PBCorr S J Hutchinson CJOY G McEwing H Davies Ms A Chapman Charlty number 105002 Company number N1606396 Registered office 2A Circular Road CASTLEROCK Co Londonderry BT514XA Independent examiner IDS Chartered Accountants LLP 23125 Queen Street COLERAINE Co Londonderry BT52 1 BG
CASTLEROCK COMMUNITY ASSOCIATION ids. chartered accountants TRUSTEES, REPORT (INCLUDING DIRECTOR'S REPORT) FOR THE YEAR ENDED 31 MARCH 2024 The Trustees present their annual report and financial statements for the year ended 31 March 2024. The financial statements have been prepared in accordance with the accounting policies set out in note I to the financial statements and comply with the Charity's Igoverning documentl, the Companies Act 2006 and "Accounting and Reporting by Charities.. Slalement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 1021 (effective 1 January 2019). Objectives and activitles The Charity's objects are to promote the benefit of the inhabitants of Castlerock and its environs {without distinction) by associating with the statutory authorities, voluntary and community organisations and inhabitants in a common effort lo.. Advance community development by providing resources, facilities, support and information for community and voluntary groups and organisations and encouraging and assisting such organisalions to cooperate to achieve their aims Promote culture, arts and heritage Advance education and training and provide information and advice to local inhabitants and to visitors of the area Promote good community relations, racial harmony, equality and diversity Relieve those in need by reason of youth, age, ill-health, disability or other disadvantage Provide facilities in the interests of social welfare for recreation and other leisure time occupations with the object of improving the conditions of life for said residents Advance environmental protection and improvement Advance health and promote participation in healthy re¢realion in particular Cycling, hiking and walking All the directorsltrustees and supporters of the Association are volunteers. Achievements and perfomiance The Charity aim5 have been rnet through the delivery of the Village Plan The Village Plan 202>2027 can be located on its website WWN. strategic direction. kni. and is the framework for CCA'S The progress against each of the three headings in the past year is as follows.. Goal 1- Castlerock's environment and infrastructure Reinstall and maintain the historic railway brldge Regular interface and updates received from CC&GBC Officers and Council Members. Council have undertaken a protracted period of liaising with Translink to agree the technical specification and requirements for the refurbishment and installation of the bridge. A public tendering process for the necessary works was undertaken in September 2024 and Council are evaluating the submissions with the intention of taking a report to a service committee in October or November
CASTLEROCK COMMUNITY ASSOCIATION ids. chartered accountants TRUSTEES, REPORT (INCLUDING DIRECTOR'S REPORT) ICONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Ensure safe road crosslng by Hezlett Prlmary School After losing the lollipop manlcrossing patrol officer for Hezletl Primary School {funding CLttsl members of the CCA actively engaged local councillors and local media to raise awareness of the issue. Subsequently the EA changed the policy and a new colleague was employed in 2024 Improve facilities in the Village In partnership with the Landscape Partnership Scheme the Moorlands Grazing Project achieved a successful reduction of bracken in ils first year. The refurbishment was completed on the sea front amenity area on Main Street. Castlerock Trails and Tails Projecl-comprising a wall mur31, restoration of "sea shell" railway station sign, establishment of walking trails in and around the Village were also completed. Goal 2-Enhance and protect Castlerock's natural environment Village Beautlful The annual hanging of c 120 basketsltubs. CCA is grateful to CC&GBC for the planting of the tubs and regular watering throughout the Summer. A huge Ihanks also to the Volunteers who assist with the hanging up and taking down. Thanks also lo the Volunteers who maintain the entrance to the Village throughout the year. For the year of reporting CCA took the decision to buy perennial plants to provide all year-round cover at the entrance and other locations throughout the Village. Environmental project-Live Here, Love Here. Familiesllndividuals of all ages who are looking to maintain some physicallwellbeing alongside tFE opportunity lo care for the Village carry out regular litter picking alongside regular beach clean ups Goal 3-Support people and the wider COTfsrnunity-programme of activitieslservices provlded between 1st April 2023 and 31st March 2024 Deliver Inclusive programme of events Community garden project. CCA owned polytunnel provide5 plots at Hezletl House to enable people to grow vegetableslfruits with the added bonus of improving health and wellbeing. There is a waiting list for when plots do become available Staffing of the Community and visitor Information Centre, dealing with enquiries from residents and visitors to the Centre Easter activities-treasure hunt and picture Gompetition Castlerock's Magical Christmas Weekend, including the Christmas Light Switch on and Elf Hunt. Thank you to CC&GBC for granting an award of £2230 towards this event A cross community event where CCA works with the local school, playgroup, scout group and businesses. Craft Club, which is held on a monthly basis Games Night also held on a monthly basis W31kfest, in ils 15th year continues to attract fami1ieslindividuals who are keen to explore the Village and surrounding areas. Many thanks to Translink, National Trust and the dedicated team that continue to make this event a success
CASTLEROCK COMMUNITY ASSOCIATION ids. chartered accountants TRUSTEES, REPORT (INCLUDING DIRECTOR'S REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 'Winter Warmer"_the Community and Information Centre provides a warm place for people to meet and enjoy a cup of coffeeltea and bowl of soup. The original concept was born as one of the consequences of post covid to provide a welcoming place and encourage social interaction. Castlerock's Kings Coronation Celebration. Thank you to the National Lottery who awarded a grant of £3680. CCA worked alongside the local scout group to co-ordinate this event with support from local businesses. CCA was able offer volunteer opportunities for a young person working towards his Duke of Edinburgh Award The total number of participants for the above was c2110 this does not include footfall into the Centre c780 Communication and Information Sharing to promote good relatlons CCA maintains a lively facebook and Instagram feeds, sharing information about local events and activities Enhance use of the Community and Visitor Information Centre CCA supports a number of other groups that use the Community and Visitor Information Centre on a regular basis for example, book club, creative writing club, French club and the Royal British Legion Enhance Polltlcal Engagement Facilitating Networks hosting regular meetings with local Councillors and Senior Council OffirS on issues of concerns such as the return of the historic railway bridge, traffic management and recreation facilities. See also above result re lobbying for the replacement of traffic warden officer. Hosting of clinics in the Community and Visitor InforFnation Centre so that community members can interact with elected representatives from all parties to raise issues14 Clinics) CCA wishes to formally thank all the Volunteers that support the Association in its programme of activities and services. Additionally, thanks to local businesses, school, churches and groups that play a vital role in rnaking things happen and of course all those that participate in the events and activities. Flnancial review The principal funding source for the Association continues lo be the Village Draw, which was established in 2012 and contributes towards the Associations running costs. Where possible the Association reclaims tax through the Gift Aid scheme. The AssoGialion is also grateful for the £3500 Community Development Support Grant from Causeway Coast and Glens Borough Coun¢il. There are no paid staff. Reserves Policy is reviewed on an annual basis as guided by the Charities Commission Northem Ireland. The Association is fully compliant with the policy, The Association has a duty lo identify principal risks and uncertainty affecting the Charity and review the risks to which the charity is exposed and to ensure that appropriate controls are in place to provide a reasonable assurance against fraud and error. Controls are regularly reviewed and discussed. The going concern is how to strengthen volunteering and engagement. A policy briefing paper at the request of Volunteer Now by Queen's University Belfast titled 'Exp5oring Posl-Pandemic Trends in Volunteer Participation and Wellbeing" addresses this key risk. CCA will review its recommendations. structure, governance and management The Charity is a company limited by guarantee.
CASTLEROCK COMMUNITY ASSOCIATION ids. chartered accountants TRUSTEES, REPORT {INCLUDING DIRECTOR'S REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 The Trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were.. J Bradley PBCorr S J Hutchinson CJOY G McEwing Caroline Marshall H Davies Mr William King Ms A Chapman (Resigned 26 February 2024) (Resigned 9 June 2023} Recmitmgnt and appointment of trustees None of the Trustees has any beneficial interest in the company. All of the Truslees are members of the company and guarantee to contribute £1 in the event of a winding up. The Trustees, report was approved by the Board ofTrLtstees. Tr stee 3 December 24
CASTLEROCK COMMUNITY ASSOCIATION ids. chartered accountants INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF CASTLEROCK COMMUNITY ASSOCIATION I report lo the Trustees on my examination of the financial statements of Castlerock Community Association (the Gharity) for the year ended 31 March 2024. Respectlve responslbilities of trustees and examiner As the charity trustees (and also the directors of the company for the purposes of company lawl you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006. Having satisfied myself that the charity is not subject to audit under company law, and is eligible for independent examination, it is my responsibility to.. examine the accounts under seclion 65 of the Charities Act {Northem Ireland) 2008.. follow the procedures laid down in the general Directions given by the Charity Commission for Northern Ireland under section 65191{b) of the Charities Act., and state whether particular matters have come lo my attention. Basis of independent examiner's rport I have examined your charity accounts as required under section 65 of the Charities Act and my examination w85 carried out in accordance with the general Directions given by the Charity Commission for Northern Ireland under section 6519)(b) of the Charities Act. The examination included a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as charity trustees concerning any Such matters. My role is to stale whether any material matters have come to my attention giving me cause lo believe.. 1. That accounting records were not kept in accordance with section 386 of the Companies Act 2006 2. That the accoun15 do not accord with those accounting records 3. That the accounts do not comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Charities Statement of Recommended Practice applicalje to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland 4. That there is further information needed for a proper understanding of the accounts to be reached. Independent examiner's statement I have completed my examination and I have no concerns in respect of the mallers11110141 listed above, and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached. Alison Wallace IDS Chartered Accountants LLP 23125 Queen Street COLERAINE Co Londonderry BT52 1 BG Dated.. 3 December 2024
CASTLEROCK COMMUNITY ASSOCIATION ids. chartered accountants STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2024 Unrestricted Restricted funds funds 2024 2024 Total Unrestricted Restricted funds funds 2023 2023 Totsl 2024 2023 Notes Income from: Donations and legacies Other trading activities 2,240 6,198 9,023 11,263 6,198 4,244 5,885 4,375 8,619 5,885 Total income 8,438 9,023 17,461 10,129 4,375 14,504 Expenditure on: Raising funds Charitable activities 4,568 12,362 5,343 3,680 9,911 16,042 3,000 6,405 3,000 10,141 3,736 Total expenditure 16,930 9,023 25,953 9,405 3,736 13,141 Net Incomellexpenditure) and movement in funds (8,4921 (8,492) 724 639 1,363 Reconciliation of funds.. Fund balances at 1 April 2023 50,397 839 51,036 49,673 49,673 Fund balances at 31 March 2024 41,905 639 42,544 50,397 639 51,036 The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
CASTLEROCK COMMUNITY ASSOCIATION ids. chartered accountants BALANCE SHEET AS AT 31 MARCH 2024 2024 2023 Notes Current assets Debtors Cash at bank and in hand 1,872 41.149 1,332 49,704 43,021 51,036 Net current assets 43,021 51,036 Creditors: amounts falling due after more than one year {4771 Net assets excluding pension Ilability 42,544 51,036 Net assets 42,544 51.036 The funds of the Charity Restricted income funds Unrestricted funds 11 639 41,905 639 50,397 42,544 51,036 The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 March 2024. The director acknowledges her responsibilities for complying with the requirernents of the Companies Act 2006 with respect to accounting records and the preparation of financial statements. The members have not required Ihe company to obtain an audit of it5 financial statements for the y ear in question in accordance with section 476. These financial statements have been prepared in accordan with the provisions applicable to companies subject lo the small companies regime. The financi I slalements were approved by the Trustees on 3 December 2024 Trust Compa registratio number N 06396 (Northern Ireland)
CASTLEROCK COMMUNITY ASSOCIATION ids. Chartered accountants NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Accounting policies Charity information Castlerock Community Association is a privale company limited by guarantee incorporated in Northern Ireland. The registered office is 2A Circular Road, CASTLEROCK, Co Londonderry, BT514XA. 1.1 Accounting convention The financial statements have been prepared in accordance with the Companies Act 2006 and "Accounting and Reporting by Charities.. Statement of Recommended Practice applicable lo Charities preparing their accounts in accordance with Ihe Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 102)" (as amended for accounting periods commencing from 1 January 20161. The financial statements are prepared in sterling, which is Ihe funGlional currency of the Charity. Monetary amounts in these financial statements are rounded to the nearest £. 1.2 Golng concern Al the time of approving the financial statements, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the financial statements. 1.3 Charitable funds Unrestricted funds are available for use at the discretion of the Trustees in furtherance of their charitable objectives unless the funds have been designated for other purposes. £23,334 of the unrestricted funds relate to designated funds. These funds were donated to the Charity on behalf of a deceased past Hon. Secretary. Restricted funds are subject to specific conditions by donors or grantors as lo how they may be used. The purposes and uses of the restricted funds are set out in the noles to the financial statements. 1.4 Income Income is recognised when the Charity is legally entitled to it arter any performance conditions have been met, the amounts can be measured reliably, and it is probable that income wi15 be received. Cash rjonations are recognised on receipt. Other donations are recognised once the Charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation. Legacies are recognised on receipt or otherwise if the Charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount 15 riot known, the legacy is treated as a contingent asset. 1.5 Expenditure Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably. Expenditure is classified by aclivily. The costs of each activity are made up of the total of dIrt costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset's use. All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs reSated to the category.
CASTLEROCK COMMUNITY ASSOCIATION ids. chartered accountants NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Accounting policies Icontlnuedl 1.6 Cash and cash equivalents Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments Wlth original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities. 1.7 Financial instruments The Charity has elected to apply the provisions of Section 11 'Basic Financial Instruments, ar)d Section 12 'Other Financial Instruments Issues, of FRS 102 to all of its financial instruments. Financial instruments are recognised in the Charity's balance sheet when the Charity becomes party to the contractual provisions of the instrument. Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to sel off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously. Basic financial assets Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless Ihe arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted al a market rate of interest. Financial assets classified as receivable within one year are not amortised. Basic financial liabilities Basic financial liabilities, including creditors and bank loans are initially recognised at Iransactiors price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised. Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, Ihey are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method. 1.8 Employee benefits The cost of any unused holiday enlillement is recognised in the period in which the employee's services are received. Termination benefits are recognised immediately as an expense when the Charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits. Critical accounting estlmates and judgements In the application of Ihe Charity's accounting policies, the Trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities thal are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods. 10
CASTLEROCK COMMUNITY ASSOCIATION ids. chartered accountants NOTES TO THE FINANCIAL STATEMENTS (CONTINUED} FOR THE YEAR ENDED 31 MARCH 2024 Income from donations and legacies Unrestricted Restricted funds fund5 2024 2024 Total Unrestrlcted Restricted funds funds 2023 2023 Total 2024 2023 Donations and gifts Grants receivable 2,240 2.240 9.023 4,244 4,244 4,375 9,023 4,375 2,240 9,023 11,263 4,244 4,375 8.619 Income from other tradlng activities Unrestricted Unrestricted funds funds 2024 2023 Fundraising events 6,198 5,885 Expenditure on raising funds Unrestricted Restricted funds funds 2024 2024 Total Unrestricted Restricted funds funds 2023 2023 Total 2024 2023 Fundralslng and publlclty Other fundraising Gosts 4,568 5,343 9,911 3,000 3,000 11
CASTLEROCK COMMUNITY ASSOCIATION ids. chartered accountants NOTES TO THE FINANCIAL STATEMENTS {CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Expenditure on charitable activities 2024 2023 Direct costs Rent and rates Cornputer and website costs Bank fees Telephone Heat and light General expenses Insurance Donations Accountancy Legal and professional fees 6,333 157 152 1,075 1,150 3,739 873 403 660 1,500 4,676 308 135 435 534 2,467 825 551 210 16.042 10.141 Analysis by fund Unrestricted funds - general Restricted funds 12.362 3.680 6.405 3,736 16,042 10,141 Trustees None of the Trustees {or any persons connected with them) received any remuneration during the year. but they were reimbursed a total of £258 (2023 £643) in respect of expenses incurred on behalf of the charity. Taxation The charity is exempt from taxation on ils activities because all its income is applied for charitable purposes. Debtors 2024 2023 Amounts falling due within one year: Other debtors Prepayment5 and accrued income 1,455 417 865 467 1,872 1,332 10 Deferred In¢ome 2024 2023 Other deferred income 477 12
CASTLEROCK COMMUNITY ASSOCIATION ids. chartered accountants NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 11 Restricted funds The restricted funds of the charity comprise the unexpended balance5 of donations and grants held on trust subject to specific conditions by donors as lo how they may be used. At 1 April 2023 Incoming resources Resources At 31 March expended 2024 639 9,023 19,023) 639 Previous year: At 1 Aprll 2022 Incomlng resources Resources At 31 March expended 2023 4,375 13,736) 639 12 Unrestricted funds The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as lo how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes. At 1 April 2023 Incoming resources Resources At 31 March expended 2024 Designated funds General funds 23,364 27,033 3,000 5,438 26,364 15,541 (16,930) 50,397 8,438 (16,9301 41,905 Previous year: At 1 April 2022 Incoming resources Resources At 31 March expended 2023 Designated funds General funds 23,364 26,309 23,364 27,033 10,129 (9,4051 49,673 10,129 (9,4051 50,397
CASTLEROCK COMMUNITY ASSOCIATION ids. chartered accountants NOTES TO THE FINANCIAL STATEMENTS {CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 13 Analysis of net assets beeen funds Unrestricted funds 2024 Restricted funds 2024 Total 2024 At 31 March 2024: Current asselsllliabilities} Long term liabilities 42,382 1477} 639 43,021 (4771 41,905 639 42,544 Unrestrlcted funds 2023 Restrlcted funds 2023 Total 2023 At 31 March 2023.. Current assetsllliabilitiesl 50,397 639 51,036 50,397 639 51,036 14-