Company Registration No. N1606396 (Northern Ireland) ids chartered accountants CASTLEROCK COMMUNITY ASSOCIATION ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 IDS Chartered Accountants LLP 23125 Queen Street COLERAINE Co Londonderry BT52 1 BG
CASTLEROCK COMMUNITY ASSOCIATION ids: chartered accountants CONTENTS Page Legal and administrative information Trustees, report Statement of financial achvities Independent examinerfs report Balance sheet Notes to the financial statements 8-14
CASTLEROCK COMMUNITY ASSOCIATION ids. chartered accountants LEGAL AND ADMINISTRATIVE INFORMATION Trustees J Bradley PBCorr S J Hutchinson CJOY G McEwing Caroline Marshall Hannah Davies Charity number 105002 Company number N 6063g6 Registered offlce 2A Circular Road CASTLEROCK Co Londonderry BT514XA Independent examlner IDS Chartered Accountsnts LLP 23125 Queen Street COLERAINE Co Londonderry BT52 1 BG
CASTLEROCK COMMUNITY ASSOCIATION ids. chartered accountants TRUSTEES, REPORT (INCLUDING DIRECTORS, REPORT) FOR THE YEAR ENDED 31 MARCH 2023 The Trustees present their annual report and financial statements for the year ended 31 March 2023. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the Charity's Igoverning documentl, the Companies Act 2006 and "Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 102)" {effective l January 20191. Objectives and activities The Charity's objects are to promote the benefit of the inhabitants of Casllerock and its environs (without distinction} by associating with the statutory authorities, voluntary and community organisations and inhabitants in a common effort to". advance community development by providing resourtss, facilities, support and information for community and voluntary groups and organisalions and encouraging and assisting such organisations to cooperate to achieve their aims., promote culture, arts and heritage., advance education and training and provide infomiation and advice to local inhabitants and to visitors of the area-, promote good community relations, racial harmony, equality and diversity., relieve those in need by reason of youth, age, ill-health, disability or other disadvantage., provide facilities in the interests of social welfare for reoreation and other leisure time occupations with the object of improving the conditions of life for the said residents., advance environmental protection and improvement. advance health and promote participation in healthy recreation in particular cycling, hiking and walking. The Trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the Chanty should undertake. All the directorsllrustees and supporters of the Association are volunteers. Achlevements and performance A new Village Plan for the period 2023-2027 was developed, updating the previous Plan from 2018-23. The Villag Plan was based extensive public consultations with local groups, residents and businesses to identify priorities and opportunities for the community for the next five years. The process was facilitated by Hummingbird Nl following a tendering process. Railway Bridge Following continuous dialogue throughout the year and a meeting with the Chief Executive of Causeway Coast and Glens Borough Council it has been confirmed that the original bridge will be reinstalled in early 2024.
CASTLEROCK COMMUNITY ASSOCIATION ids chartered accountants TRUSTEES. REPORT (INCLUDING DIRECTORS, REPORT) {CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023 Blnevenagh and Coastal Lowlands Landscape Partnerhship Scheme The Association continues to contribute to the ongoing work of Ihe scheme by way of participation in the Project Board. Work has continued to refine the options that comprise the Castlerock Tales and Trails Project-. Railway Station Historic 'Sea Shell. sign Wall Mural Public Ralm Enhancement Project Beach Changing Shelter Public Signage an Interpretation Implementation will take place during 2023-24 c4360 attended Castlerock Community Assoclatlons {CCA) programme of actlvities and servlces over the year. Attendan and feedback remains strong for regular events.. 1. Talks of local interest and local issues 2. Craft Club 3. Book Club 4. Games Night 5. °Drop In. Coffee Mornings 6. Annual Easter Eggstravaganzer 7. Annual Halloween Event 8. Christmas Elf Hunt Castlerock Walkfest celebrated its 12th year and CCA acknowledges the support from the team of Volunteers that make the programme happen each year together with support from the National Trusl, Translink and the Causeway Coast and Glens Heritage Trust. "Castlerock's Maglcal Christmas" is a long tradition in the Village. CCA appreciates the support of Alislair Simpson and Sandra O'Neil in organising of this event and the Volunteers who steward. No matter the weather there is always a great tumout. The organising team of Volunteers really appreciate the support from Hezlett School. 1st Castlerock Scout Group and local businesses. Support for the environmental project "Llve Here, Love Here" whereby familieslindividualslgroups carry out ad-hoc and organised litter picks on the beach and promenade as well as elsewhere in the Village throughout the year. There is a waiting list for The Community Garden project Ihat promotes healthy eatinglimprovements to physical and mental wellbeing and engagement among existing users remains strong. The Vlllage Beautlful project in its 13h year plants up 120 baskets by Volunteers. CCA wishes to acknowledge the support from Causeway Coast and Glens Borough Council for their contribution to the plants and the regular watering from their team. A new event "Winter Warmer" was launched with support from NICHI to provide a warm place in the CCA Community and Visitor Information Centre and provides soup, coffee, tea and biscuits free of charge. The Winter Warmer initiative was a response to the issue of rising fuel costs and other costs. June 2022 saw the celebration of the The Queen's Platlnum Jubilee c1200 people, familles and individuals tumed up to watch the live screening of the concert and to enjoy the variety of food available. MY thanks to Alistair Simpson, Sandra O'Neill and all the Volunteers that were involved in the organisation of the event. Thanks also to local businesses especially the support of Coleraine Plant Hire and the Orange Hall.
CASTLEROCK COMMUNITY ASSOCIATION ids. chartered accountants TRUSTEES, REPORT {INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023 Post COVID, CCA has been reviewing the purpose of The Community and Visitor Informatlon Centre. The reason being that during COVID, enquiries for different services were being directed lo the Directory of Services for the Northern Area which is a very comprehensive guide providing contact details for a huge spectrum of services. The Centre is now open Thursday lo Saturday for general enquiries. Following the new Village Plan there will also be increased opportunities for the entre to be used as a Community Hub for other groups. CCA wishes to formally thank all of the Volunteers that support the Association in its programme of activities and services. Additionally, thanks to local businesses, school, churches and groups that play a vital rde in making things happen and of course those that participate in the events and activities Financial review The principal funding source for CCA continues lo be the Village Draw, which was established in 2012 and contributes towards CCA'S running costs. Where possible CCA reclaims tax through the Gift Aid scheme. CCA was awarded a Community Development Support Grant of £3500 from Causeway Coast and Glens Borough Council. There are no paid staff. The Reserves Policy is reviewed on an annual basis as guided by the Charities Commission Northern Ireland. CCA has a duty to Identify and review the risks to which the charity is exposed and to ensure that appropriate controls are in place to provide reasonable assurance against fraud and error. Controls are regularly reviewed and discussed. Structure, governance and management The Charity is a company limited by guarantee. The Trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were.. J Bradley PBCorr S J Hutchinson CJOY G McEwing W King MrA J McGarvey Caroline Marshall Hannah Davies (Dec&ased 9 JLtne 20231 (Resigned 3 January 2023) None of the Trustees has any beneficial interest in the company. All of the Trustees are members of the company and guarantee lo contribute £1 in the event of a winding up. The Trustees, report was approved by the Board of Trustees. Trustee 18 September 2023
CASTLEROCK COMMUNITY ASSOCIATION ids, chartered accountants INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF CASTLEROCK COMMUNITY ASSOCIATION I report to the Trustees on my examination of the financial statements of Castlerock Community Association (the Charity) for the year ended 31 March 2023. Respective responslbllltles of trustees and examlner As the charity trustees (and also the directors of the company for the purposes of company lawl you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006. Having satisfied myself that the charity is not subject lo audit under company law, and is eligible for independent examination, it is my responsibility to.. examine the accounts under section 65 of the CharitiesAcl (Northern Ireland) 2008., follow the procedures laid down in the general Directions given by the Charity Commission for Northern Iieland under section 65(91{bl of the Charities Act, and slate whether particular matters have come to my attention. Basls of independent examlner's rport I have examined your charity accounts as required under section 65 of the Charities Act and my examination was carried out in accordance with the general Directions given by the Charity Commission for Northem Ireland under section 65{9}Ib} of the Charities Act. The examination included a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as charity trustees concerning any such matters. My role is lo state whether any material matters have come to my attention giving me cause to believe= 1. That accounting records were not kept in accordance with section 386 of the Companies Act 2006 2. That the accounts do not accord with those accounting records 3. That the accounts do not comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Charities Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland 4. That there is furth8r infomation needed for a proper understanding of the accounts to be reached. Independent examlner's statement I have completed my examination and I have no concerns in respect of the matters {1) to14) listed above, and have come across no other matters in connection with the examination lo which attention should be drawn in this report in order to enable a proper understanding of the financial siatements to be reached. Alison Wallace IDS Chartered Accountants LLP 23125 Queen Street COLERAINE Co Londondery BT52 1BG Dated.. 18 September 2023
CASTLEROCK COMMUNITY ASSOCIATION ids. chartered accountants STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2023 Unrestrlcted Restricted funds funds 2023 2023 Total Unrestrlcted Restricted funds funds 2022 2022 Total 2023 2022 Notes Income from: Donations and legacles Other trading activities Investments 4,244 4,375 8,619 9,899 2,506 12,405 5,885 5,885 5,565 23 5,565 23 Total income 10,129 4,375 14,504 15.487 2,506 17,993 Ex enditure on: Raising funds 3,000 3,000 2,295 2,295 Charitable activities 6,405 3,736 10,141 6,654 2,506 9,160 Total expenditure 9,405 3.736 13,141 8,949 2,506 11,455 Net Income for the yearl Net movement in funds 724 639 1,363 6,538 6,538 Fund balanS at 1 April 2022 49,673 49,673 43,135 43,135 Fund balances at 31 March 2023 50,397 639 51,036 49,673 49,673 The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities. The statement of financial activitie5 also complies with the requirements for an income and expenditure account under the Companies Act 2006.
CASTLEROCK COMMUNITY ASSOCIATION ids chartered accountants BALANCE SHEET AS AT 31 MARCH 2023 2023 2022 Notes Current assets Debtors Cash at bank and in hand 10 1,332 49,704 1,499 48,174 51,036 49,673 Net current assets 51,036 49,673 Income funds Restricted funds Unrestricted funds Designated funds General unrestricted funds 639 12 23,334 25,863 23,384 26,309 50,397 49,673 51,036 49,673 The company is entitled to the exemplion from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 March 2023. The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements. The members have not required the company lo obtain an audit of its financial statements for the year in question in accordance with section 476. These financial statements have been prepared in accordance with the provisions applicable lo companies subject to the small companies regime. The financial statements were approved by the Trustees on 18 September 2023 fvfyi Trustee Company Registration No. N1606396
CASTLEROCK COMMUNITY ASSOCIATION ids: chartered accountants NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 Accounting policies Charity information Castlerock Community Association is a private company limited by guarantee incorporated in Northern Ireland. The registered offi'ce is 2A Circular Road, CASTLEROCK, Co Londonderry, BT514XA. 1.1 Accounting convention The financial statements have been prepared in accordance with the Companies Act 2006 and "Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing iheir accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" las amended for accounting periods commencing from 1 January 2016}. The financial statements are prepared in sterling, which is the functional currency of the Charity. Monetary amounts in these financial statements are rounded to the nearest £. 1.2 Golng Concern At the time of approving the financial statements. the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting Lin preparing the financial statement5. 1.3 Charitable funds Unrestricted funds are available for use at the discretion of the Trustees in furtherance of their charitable objectives unless the funds have been designated for other purposes. £23,334 of the unrestricted funds relate to designated funds. These funds were donated to the Charity on behalf of a deceased past Hon. Secretary. Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are sel out in the notes to the financial statements. 1.4 Income Income is recognised when the Charity is legally entitled to it after any performance conditions have been met. the amounts can be measured reliably, and it is probable that income will be received. Cash donations are recognised on receipt. Other donations are recognised once the Charity has been notified of the donation, unless performance condltions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation. Legacies are recognised on receipt or otherwise if the Charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
CASTLEROCK COMMUNITY ASSOCIATION ids. chartered accountants NOTES TO THE FINANCIAL STATEMENTS (CONTINUED FOR THE YEAR ENDED 31 MARCH 2023 Accounting policies IContlnued} 1.6 Expenditure Expenditure is recognised once there is a legal or conslructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of dir1 costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent. and depreciation charges are allocated on the portion of the asset's use. All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. 1.6 Cash and cash equivalents Cash and cash equivalents include cash in hand. deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilits'es. 1.7 Financlal instruments The Charity has elected to apply the provisions of Section 11 'Basic Financial Instruments. and Section 12 'Other Financlal Instruments Issues, ol FRS 102 to all of ils financial instruments. Financial instruments are recognised in the Charity's balance sheet when the Charity becomes party to the contractual provisions of the instrument. Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally @nforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and setde the liability sirnultaneously. Baslc financlal assets Basic fi'nancial assets, which include debtors and cash and bank balances. are initially measured at transaction price including transaction costs and are subsequently carried al amortised cost using the effective interest rnethod unless the arrangement Constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised. Basic flnanclal liabllltles Basic financial liabilities, including creditors and bank loans are initially recognlsed at transaction pri unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised. Debt instruments are subsequently carried at amortised cost, using the effective interest rate method. Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from SL¢ppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.
CASTLEROCK COMMUNITY ASSOCIATION ids. chartered accountants NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023 Accountlng policies (Continued) 1.8 Employee beneflts The cost of any unused holiday enliuemenl is recognised in the period in which the employee's services are received. Termination benefits are recognised immediately as an expense when the Charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits. Crltlcal accounting estimates and Judgements In the application of the Charity's accounting policies, the Trustees are required to make judgements, estimates and assumptions about the carying amount of assets and liabilities Ihal are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered lo be relevant. Actual results may differ from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions lo accounting estimate5 are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods. 10-
ids. chartered accountan
CASTLEROCK COMMUNITY ASSOCIATION ids; chartered accountants NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023 other trading activitles Unrestrlcted Unrestricted funds funds 2023 2022 Fundraising events 5,885 5,565 nvestments Total Unrestricted funds 2023 2022 Interest receivable 23 Charitable activities 2023 2022 Rent and rates Computer and website costs Bank fees Telephone Heat and light General expenses InsuJBnce Donations Legal and professional fees 4,678 308 135 435 534 2,467 825 551 210 3,052 1,320 118 889 959 1,437 760 25 600 10,141 9,160 10,141 9,160 Analysis by fund Unrestricted funds Restricted funds 6,405 3,736 6,654 2,506 10,141 9,160 12-
CASTLEROCK COMMUNITY ASSOCIATION ids. chartered accountants NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023 Ralslng funds 2023 2022 Other fundraising costs 3,000 2,295 3,000 2.295 Trustees None of the Trustees (or any persons connected with them) reGeived any remuneration during the year, but they were reimbursed a total of £64312022 £899) in respect of expenses incurred on behalf of the charity. Taxation The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxationof Chargeable Gains Act 1992 to the extent that these are applied to ils charitable objects. 10 Debtors 2023 2022 Amounts falling due withln one year: other debtors Prepayments and accrued income 865 467 1,038 461 1,332 1,499 11 AnalysSs of net assets between funds Unrestrlcted Restrlcted funds funds 2023 2023 Total Unrestricted Restricted funds funds 2022 2022 Total 2023 2022 Fund balances at 31 March 2023 are represented by- Current assetsl(liabilities} 50,397 639 51,036 49,673 49,673 50,397 639 51036 49,673 49,673 13-
CASTLEROCK COMMUNITY ASSOCIATION ids. chartered accountants NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023 12 Designated funds The income funds of the charity include the following designated funds which have been sel aside out of unrestricled fvnds by the Irustees for specific purposes.. Movement In funds Incoming 8alance at 31 resources March 2023 Balance at 1 April 2022 23,364 (30) 23,334 23,364 130) 23,334 14-