SUMMER MADNESS (NI) LTD IA COMPANY LIMITED BY GUARANTEE) TRUSTEES, REPORT (INCLUDING DIREcfoRS' REPORT) FOR THE YEAR ENDED 31 DECEMBER 2023 The trustees present their annual rewrt and financial 5tatement5 for the year ended 11 December 2023. The financial statement5 have been prepared in accardance with the accounting policies set out in note I to the financial statements and cornply wiih the chariiy's governing document, the Companies Act 2006 and "Accounting and Reportin8 by Charities.. Staiement of Rerurntnended Practice applicable to charities preparin8 theii accounts In arcordanc@ with the Financial Reportln8 Standard applicabl in the UK and Republic ot Ireland (FR5 1021" leffectlve l January 20191. Oblectlves and activltSe5 Summer Madness exisis io enihuse, equip, and en8a8e the youth and young people of Ireland in their Chrisrian faith so that they may be rRal chan8e-makers in their churches and cornrnunities across the island. The principal object ol rhe compan'i 15 or83ni51n8 the Sutnmer Madness Christlan summer conferÈnte. Our alm Is to suppori young people as they InteErate Ilfe and work faith In ways that beneflt society morewidely in improving their Citizenship and social spOnsibl11t¥. Surnmer Madness iuns Ifeland's largest Christian youth ewent. The camp was started by Church of Ireland Youth Department over thirty years a81> Ind now aflratt5 UP to 2,QOO v151tor5, rnany of whorn camp on 51te lor ihe duralion of the conference. It Usually take5 place on the first weekend of July and runs frorn Friday to Tuesday and, for five year5 has been held at Glenarm Estate. Northern l-eland. In 2020 the camp w35 cancelled lor the first bme due ro Covld restricriDns. In 2021 we Drganlsed a very different styl@ of festival wlth Ilmitatlons cn numbers and attlviti&. In 2022 we re.located to a sitt In Port¢lenoNe, Arazing farmland within the beundariès ol thè contemplatlve Cistercian coTnmunity at Our Lady of 3ethlehem Abbey111 B-llymena Po8d, Portglenone, Ballymena, BT44 86LI. In 2023 we reiurned to the monastery grounds In Portglenone and are beginnin8 to feel very much èt home there. The 8rowin8 r21ationship wlth tht monasttry and Brothtr A*lrtd (soon To bt Dom A•lredl, who lèads is already preeiobs enough to btlleve therè uld be a fjod-purp05e at work here. 'Make it easier to or anise and make it easier ro attend. This 15 John Kee's mantra for hi5 five-vear plan. We are about two years in. There have been si8nificant developtnents in 2023. The Board members all have detlnable roles through 1he year and at the festlval. The team leaders are all.year-rounLI Involved and are adoptlnÉ processes for recrultlng and repla¢lng themselves (when It happensl. The 'silver 5erver5': a growing bènd of 5erni- or lully retired volunteer5 8ivin8 of their expert15e frorn theii working lives. They are making a huge contribution to adrnin, management, or8ani5ation,108isrics, 3ThJ getting the work done. Madapps is now a signillcanr resource to camper$ before, durlnl and alier the festival, Youth groups may also use the app cgrporètely. The Ooard and Team Leader5 a150 have acce55 to relevant area5 of pollcy, rotas, guldeline5 and tralnlTr8. Much credlt is duE to the sma I team who develop and maintain tpis diÉital resouiie. Finance/fund-raising conlinues to be challenging. The Pancake Parlez la pancake breakfast in Vicryn, 1005ely around Shrove Tuesday) created a buzz among potentlal funder5 and other Yourh Ministry le?ders, Thls will become an annuil eveni. sharin8 the vision and the opportunities. The financial statement reflects some of the income that came directly from that event. We are one year closer to tfre end ot thè lease on the ground we now use. Sprlng 2025 is the iarget. Conversatlons wlth the mon8Stery and the farmer are slow but Boing in the best direction. The ftr5tlvol camping infra5trutture continued t¥ ¥row In term5 of the eampers. Gatherfn8 8r¢ups Into >ubeamps wlth Bathtrring and caterin8 facilities has drarnatically irnproved the campin8 pa55ibilities lor many 8roups. This can only get better ènd more used by groups ol grDUPS. The Constitution has been r•.examin•d fer thè first tlmt sinct w• bttamé a company120061. A refresh on the otsj•cts to brln8 US in line with other youth ministries and ¢harities will be presenied to the Charities Commission in Z024. The aim is to keep our5elve5 true to the original vision whilE a150 keeping the company described in lan8uage that relect5 a Ihangin8 culture ol church and strcioiy.
SUMMER MADNESS (NI) LTD IA COMPANY LIMITED BY GUARANTEE) TRUSTEES, REPORT (INCLUDING DIREcfoRS' REPORT) (CONTINUED} FOR THE YEAR ENDED 31 DECEMBER 2023 There are negatives that we should have the coura8e to mention as well. There arè alternativè carnpslfÈstivals appèaring In thé summèr talÈndar. DelieatÈ discussions have h2ppened btst are from ovèr. Some team leaders have expressed their time may be drawing to a close. • P05t<ovid volunteering ha5 alfected many charitie5 and churches. Finding the correct number of leaders for a carnping group 15 difficult for many 8roups. Summer maclness is not independent from their pro8re55 and re-growth. Carnpin8 15 not "cool. In every youth leader's experience or pro8ramrne. Thu5, the need far u5 to make it"ea5ier to attend" Statement of Complianee The tru5tpe5 have paid due re8ard to guidance issued by the Charitv Commi55ion in deciding what activitlES the charity shauld undertake. Achlevements and performance This year's Festival was our second Year p05t-pandemic and saw the ongoing development of the Portglenone 51te. Accessto and around the site before, durln8 and after the festlval have been improved. Lane surfaces have been stoned, 8ates widened, one-w3¥ systems In Flace and better s18na8e. Summer Madne55 has r?-located a few times In the past, sowe know about measured and lonler-terrn developmenl and resour¢es. The lo¢atlon ¢f the Villa8e, the tlig Topi caterfng. toilets. and car parking have 811 been improved, although we reali5e there 15 always an element ol ready, aim, lire...and then re35sess, Numbers a150 increased again taking the festival to closer to 2,000 people partlcipatin8. The Festival theme was Power To Change. As 3lw3VS there are dlfferent perspective5 that we hope our 5pe3kers wlll develop- power tD èe ¢hanÉed and pow•r to bè change-makers. The Mainstage speaktrs were Pippa Baker Ion Hope Prolectl, Rathel Gardner IYoulhscaF)el, Esther Swallield Ilnternational Justiie Ministri&l, Ind Ken Coster Iwoodvale Church). We also had rapper Guvno B biingin8 hi5 Dwn take on the life ol faith in a challengin8 world5cape. eroader reflections., The festival has a dlrect Impact Dn Indlvlduèl lives., and that15 at the hearrof what we do fgr Sure. But il's not rhe whole story. We hsve come to recoAnise Ihai Madness can act a5 someihing of a beacon or catalysi wiihin our socieiyl comfflunities and the Church at laige..,providing a Sign ol God'5 activity in the world and a svrnbol of hgpe lor the nex¢ generation. We are not the end, but rather one of the means. We are here to support rhe local church and loc31 VOLlth gr(MJps that reach Dut to young people throughout the year. Wle can see how thurches and youth 8roups are Invigorated and renewed rhrough Ma(Jness. The chiirrh 15 (Indoijbtpdly th hopp of thp world, hLJt a chLltch wiihoiit a vibrant yo(Jth Mirtistr¥ is iinlikply to erowirte artd mLiltiplyine, mmer Madness really doe5 oper3te on the basis of partnerships with many or8anisations and agencie5 and has built up the rÈlationships amongst thE Youth ministry community. We have a huge input and support from Youth For Christ, Crown Jesus Mlnlstries, the Hub Chaplalncy, TearfuThd, IJM, Youth Llnk, 24-7 Prayer, Street Pastors, Salt Factory 5port5 and the Bl8 House. Fln•n¢lal r•W Ihe Financial Statement5 deal with all the incorne and expenditure of the charitable cornpany, a5 well a5 its financial p051tion at the year end. The results for the year and the financlal posltlon were considered satisfactory by the trusteÈs. Af 31 0ecet))ber 2023, 10131 tharity tunds were £72,96612022'. £146,2091. Prlnrlpal fundlng 50urres and hDW they support key objecllves For our ongoin8 work we are funded by ticker sale5 ai fe5tiva15, regular mDnthly donors, one-off donation5, tax refijnds on 8ilt aided donatlons and grant supporr from Publlt bodlÈs. For special woiects we sèek fundin8 from SUPPDrtive org3nisations and Individuals. In previous years the charity received Education Authority Funding in relation to the MadApp. As agreed with the Authority unspent monies received totallin8 É66,726 WOS returned duiin8 the year to the Education Authority. This has been released and accounted lor in the financial 4ratÈmÈnts.
SUMMER MADNESS (NI) LTD IA COMPANY LIMITED BY GUARANTEE) TRUSTEES, REPORT (INCLUDING DIREcfoRS' REPORT) (CONTINUED} FOR THE YEAR ENDED 31 DECEMBER 2023 Rlsks and uncertalntles The Board ¢oThtlnuos to support the ed for a 'reserve pollc¥. Thlg would also brlng the Company In Ilne wlth the Charities Commissl¢n dvice on reserves. 1115 the policy of the charity that unrestricted funds which have not been de518nated for a specific use should be maintained at a level equivalent tg six rnonth'5 5UPPOrt fQ5t5. The trustee5 consider that reserves at this Ipvel will ensure that, in the event of a si8nificant drop in lundin& they will be able to CDntinue the charity's current activitie5 while consideration isgiven to ways in which additional fiinrlg MAY hg rAl%A R<prwps At 41 nrmr ?n?4 amniinipd rn F7?.9661?n??. F14A,?nqi whlrh IncliJdp% dp%lEnarpd Flind% rjf F4.flrxi for cost5 in relation to the quest for a p¢rmanent site for the annual festial. Plans lor future péilods Over the past four decades the Surnrner Madness Board have navigated many Opportunities and threats in pursuins their mis&ion to pass on the fèith to the next generation. Through times of real community confli£r, Seral re-locations, a massive reduttion in £hurch *tÉndance, a Alobal pandemic and major cultural shifts In attitude5, thinking and worfdviews the'annual 5unYller festlval, has remaln?d faithful and very effeclive tool in reaching young people and inviEor8ting church youth ministry across the country. The lon -term Our 8oal 15 ro rnake Summer Madnes5 easier to organise ind easier ro corne to, 50 that the next generation5 can avail of 5irnilar cpportunities to encounter Chrlst and 8fDW In their falth. There is no dDubt that the landscape ha5 5hifted ma$5ively post-covld wi(h groups struggling to raise up sirnilar cohoit5 olvolunteers is efore and 8enerational expectations around ciealure comfort5- even in the ionleKt ol carnpin8. year. Thls could facllltaie youth outreath pro8raNmes, men's minisrrles, 818 Church Oay Out. style events ènl host Inltlatives that wlll tuild up the (hurch and encourage groups to work together for the sake of the kingdom. The 5U5tainability o15uch project5 becomes mole attainable through 3n appropliate perrnanent inlrsslructure and pluB'n play facilitie5 that awoid the need to re nvent the wheel each year. More next timel siru<turè, 8ovérnanc• and mana8•menf The chaiity is a cornpany limited by 8uarantee and 15 constituted under a Mernorandum of As50ciation dated 24th June 2005 and is rpcognised as a charity by HMRC, charity numberXR83441 and by the Charity Commission tor Northern Ireland, charity nLmber NIC104975. The trustees, who are also the d1CtorS fgr the purp95e of cc¥Mpany law, and wh9 served durinB the ye•r and up to the dote ol signature of Ihe financial 5tatetnent5 were.. Mr D lohn51on IRe51Ened 215eptetnbEr 20231 Mr F Mcmorrow Rev Adrian Mccartney Mr O Wi150n Mr5 R Alderdice The Venerable B Forde Mr J Hayes Mr C Lockhart (Appointed l Novernber 20231
SUMMER MADNESS (NI) LTD IA COMPANY LIMITED BY GUARANTEE) TRUSTEES, REPORT (INCLUDING DIREcfoRS' REPORT) (CONTINUED} FOR THE YEAR ENDED 31 DECEMBER 2023 As required on ad hoc ba51S the trustees discuss iie appointment of potential new trustees for appointment to the Board. Suitable reoplÈ are approached and If they ar willing to serve on thÈ board thÈir nomlnations is ptst forward for approval by the Board. ThÈ trustee$ are appoinied for three years and are available for re-election. Ntiw members re1ve the relevant goveming docJments and the annual financial repoft. In practic all trustees Stand lor re-election each year at the AGM. Board development Conor Lockhart Was pfopDsed and agreed as a new Board rnember. He cones arnong us as a former camper ald volunteer at the fpsrival. Hi< profssional tontribLltion wlll be derlvAd Irom his work 38 è b)rrl<ter Wltom. fonor. The chlef executlve oflicer of the charlty 15 Mr john Kee, Choir ol the board of Trustee5 Is Rev A M¢Cartney and Honoiary Treasurer Is Mr J Haves. The Board ol Trusi••$1s r•sptsnsibl• lor all aspeffls of Corpor* g•v•rnanc• wllhln rh• eharlTabl• Company. It m••ts a minin)um of SIK times a year lo define and a8ree strategic priorities for the charity. monitor pro8ress and review the resources available to sustain the charitable company, The day to day running DI the char((v 15 carried out by the Chief Executive. John Kee. Risk management The trustees have assessed the major risks, to which the Charity is exposed, in particular those related to the operations and finance5 of the charitablè company. The trust&Èsare satisfied that systerns are in place to mitigate any exposure to major risks. Publ1¢ Benefit slaternent Tr114teè5 liavÈ comDlipd with thÈ dLltI' ttr havÈ reEard to thÈ Charity Commi5sithn for Ntsrthern Irèland's Statutorv euidancÈon thÈ piiblic tenefit requlrement, Issued under the Charities Act INorthem Irelandl 2008. Closln¥ comrThents me people just cannot be overlooked and should be named leven thou8h they will hate rhisl. Oarren Wilson ènd his work in developing the 51te. There Is no obst¥le that cannot be moved or re-shaped. Along5ice hlm, when It comes to ralslng the-.ent5 and building the ¢amp, Stephen McKinty is uneoualled. And back, hidden away in the ollice, the voice of an angel on that phone constantly- Anne Shield5 As you continue in thi5 report you will come to the financi31 report. prepaied lor us by Alan Moore of Mooie Braniff. Alan's annual commenr io u5 annually Is that James Hayes prepares the a¢counrs beautifully and accuratelyl On top ol all DI them we need to a8èin thank John for vision. drive, ener8y. creativity and the simple commitrnent to keep doin8 this year afier year. You are all much appreciated and admired. There 15 a phalanx ol volunteers, te?m leaders, Board members, yuuth leaders..th¢r¢ Is no Summer Madne55 festival withc)ut all ol them. Thank you. Ar our last AGM In 202315tared rny Inrentlon to step back from the Board and the role of Chalr. Avoldln6 wririn8 my own eulogy here, let me say if has been a great ¥vee journey wlth you lor many years. And don't pani¢, I wlll still be In'siafl catering,. The trusiees. report was approved by the Board of Trustees. Rev Adrian Mccartney holrman 26 Septembei 2024