SUMMER MADNESS (NI) LTD IA COMPANY LIMITED BY GUARANTEE) TRUSTEES, REPORT (INCLUDING DIREcfoR'S REPORT) FOR THE YEAR ENDED 31 DECEMBER 2022 The trustees present their annual rewrt and financial 5tatement5 for the year ended 11 December 2022. The financial statement5 have been prepared in accardance with the accounting policies set out in note I to the financial statements and cornply wiih the chariiy's governing document, the Companies Act 2006 and "Accounting and Reportin8 by Charities.. Staiement of Rerurntnended Practice applicable to charities preparin8 theii accounts In arcordanc@ with the Financial Reportln8 Standard applicabl in the UK and Republic ot Ireland (FR5 1021" leffectlve l January 20191. Oblectlves and activltSe5 Summér Madnéss exists to enthuse, equip, and n8a80 th@ youth and youn8 people of Ireland In their Christian faiTh so that thy may bè r?al chan8e-makers In their churches and communities across the Island. The prlnclpal object of rhe cornpani Is organlsing the Summer Madness Christian summer ¢onferen¢e. Our aim is to support y¢unA people as they inteerate life and work faith in ways that bernefit society rnorewidely in irnpfoving their citizenship and social responsibilit5. summer Madness runs Ifeland's largesi Christian youih event. The camp was started by Church of Ireland Youth Oepartment over thirtv years a80 ind now attract5 UP to 2.000 visitars, rnany of whorn camp on site for the duration ol the conference. It lJ5ually takes place on the first weekend of july and runs from Frlday to Tuesday and, for flve year5 has been held at Glenarm Estate, Northern I'eland. In 2020 the tamp was taneélled lor thè first timé due to Covid restrictions In 2021 we organised a very different style of festival with limitations cn numbe15 and activltie5, In this year120221 we re-located to a 51te In Portglernone, 8razlng larmlènd within the boundarles of the conlernplative Cistercian community al Oui Lady o16ethlehpm Abbey111 Ballymena Road, Port8lenone. Ballymena, BT44 8BLI. One ol the siand.our developments ol thls yiar has been the growing relailonshlp wlth the monastery and Brother Aelred, who leads the communlty. The mvtu31 feeling5 are that this 1$ an arran8emenr that may hawe longevity in It. john Kee ha5 teen im¥glning someihing long-term here. Writing thi5 report in 20231 can safely Say ihal thi5 is a direction that will re-appear in next ye3r's ieport. john Kee's mantra for 2022 land as part of his five.year strite8y for lon8.term futufe Madness) was 'Mèke it easler to or8anlse and rnake It easier to attend.. John Is developlng'flat-pack, set-up plans that can be followed by other5, thus not depending as much on h15 experience and nous. He has also been developing ways for agencies and campers to more easily a¢cess ihe festival onllne and in rÈal-life. lrt a world whert leadership VDlunteEiin8 is becomitts morè difficult to maintain or find the aim is to reduce the difficulties foi 810ups In term5 01 supervision, carnpin8, caterin8 and participation in the le5tival. The MadApp 15 a150 part of thi5 proiE55, both at the festival and throu8hout the year. Thls y•ar's Ftstlval rtturned to its pre.pand*rnic shap• liwe nights (Frlday to Tu•sdayl and mostly r•sidtntiil tamplng over thè weekend of school closlDg at the end Of lune. There were tyround 1,500 people parti¢lpating, A5 a new gr¢en-fleld and farmland site there were many ch311en8es- entrances and exils, access for heavy vehicle51 parking. carnpin8. Utilitie5.. the sile crew did ali incredible lob of making it all sèfÈ, accossiblÈ, and a vÈry positive eXpernCe for all who attÈndÈd. ThÈrÈ will be annual imprDvÈments as the yÈars progress. The 2022 theme was Pray With¢ut CeasinE. Two Ihings were èxceptional. Th¢ first Wè5 the ¥bvlous connection with the mpnastery an¢ theli life uf prayer, Father Aelred's cvntrlbution on main5t¥ge on the first ni8ht was very warmly received by the youn8 people. The second was the involvernent of 24..7 Prayer throughout the festival. Their input was enthusiastic and accessible to all. Much appretlation io them. Surnmer Madne55 ha5 alwa¥5 bpen a collaborative entprpri5e and involves a ranEe of 'partner' aEeDcies, whose 5IIPPDrt 3nd encouragemenr make the festival what it 15 today. Our partners who provide venue5, activitie5, programme, and personnel did not hesitète io do whatever they could to bring the Edent togethèr at Portglenone. One much appreciated development on site for the Campers was designating marquees to £roups of groups Form a Diocese or group ol churches. ThEy were then able to a551St the catering and prDvide inter-active times and 5pace5 loi their groups. Thi5 appear5 to have worked well.
SUMMER MADNESS (NI) LTD IA COMPANY LIMITED BY GUARANTEE) TRUSTEES, REPORT (INCLUDING DIREcfoR'S REPORT) (CONTINUED} FOR THE YEAR ENDED 31 DECEMBER 2022 In addition to the youth camp, Summer Madness seeks to provide a range of other opportunities to young people and leaders. Over recent Wears we have developed a number of prolecis such as StreelReach, the Youth Mlnisiry Facebook Group, The 'Time Out, rnagazine publication ol knhn's Gospel and of the Acts of the Apostles whKh has followed up this iiear with an online App that prowides a 521ertion ol Jevotional reflection5 on the book ol P5altns. Over recent years we have iariied out sever?1 fundraising ad advocacy camp8i8ns, IToiler Twinning, Haa5s Hope- Political awarene5sI mobilization, Anti-Traffickin8, Anti-Poverty work etcl. This process has continued and grown throughout 2022. 80th church and statutory networks have been tryin8 OUI the app and have tegun io buy It. Statement ol Cornp15ance The trustÈes havÈ pard duÈ regard to gtsldance issued by the Charlty Commlsslon in declding what attivitiÈs the charity should undertake. ID the Autumn 012022 we have reviewed and UPBraded our Understandi and proce55es ol GDPR. There will now be awzreness Ach1•ments and perlotman¢• We have much evidence over the years of the effectlveness of our work In 5UPPgrtin8younB people as they benefit sle11. ID addition tD running Sutnrner M3dne55, the charitable company has lent Its expertise to ihe development of sirnilar Initiatlves on the vihole ol Irel3nd in partnership with other agencies. As a charity with a small CDre siaff, we make extensive use of volunteÈrs, è reduced number ar the festival this year. The experience of voluntttring wlth Summ•r Madness glvés those volunttèrs skills and •xperltncè whlch thty tak• Inro the r•st ol thtlr Ilvts. Iht Innovatlon ol the year w15 the introductlon of Silver Servers. Th15 is malnly office work and preparatlon for the Festival pro8ramme. A5 the nawe 5Ug8e5t, it 15 targeted at early-retired. A nutnber of peopl- are now working regularly in variou5 part-tirne capacitie5 rhroughout the off-season months. Flnanclal reeW Ihe Financial Statements deal with all the income and expenditure of the charitable company, as well as its financial position at the year end. The result5 for the year and the financlal positlon were wn51dered satisfactory by the trustees. At 31 December 2022, toial Charity funds were £146,20912021.. £282,966). Prlnclp•l fundln8 souru$ and how th•y support l•y obl•ctlts For our Dngoins work we are funded by ticket sales ai tÈstivals, regular mDnthly donors, one-Dff donations, tax refunds on Eift aided donatlons and grant support frorn Public bodies. For special wojÉct5 we seek funding from supportive organisations and Individuals. The charity 15 cuirently In p055ession al Educa1ian Authority Fundin8 in relation tD the MadApp project, the project wa5 originally planned lor 2 years and fiJndin8 was provided on this basis with a repayrnent clause for unspent funds included as part ol the provislons ct the grant. Works have been e%tended Into a third year and the Charity rtmalns In tontact with the Education Authority regarding on extension and we hope that rhe Authodtws SUPPDrt will remain In place for the additional year and the remalnlng funds can continue to e applied to the project.
SUMMER MADNESS (NI) LTD IA COMPANY LIMITED BY GUARANTEE) TRUSTEES, REPORT (INCLUDING DIREcfoR'S REPORT) (CONTINUED} FOR THE YEAR ENDED 31 DECEMBER 2022 Rlsks and uncertalntles The Board ¢oThtlnuos to support the ed for a 'reserve pollc¥. Thlg would also brlng the Company In Ilne wlth the Charities Commissl¢n dvice on reserves. 1115 the policy of the charity that unrestricted funds which have not been de518nated for a specific use should be maintained at a level equivalent tg six rnonth'5 5UPPOrt fQ5t5. The trustee5 consider that reserves at this Ipvel will ensure that, in the event of a si8nificant drop in lundin& they will be able to CDntinue the charity's current activitie5 while consideration isgiven to ways in which additional fiinrlg MAY hg rAl%A R<prwps At 41 nrmr ?n?? amniinipd rn F146.?091?n?1.. FJA?,fifiAI whlp.h In¢lLid< dp%lgnatd fiJnd% of FE,rxi for cost5 in relation to the quest for a p¢rmanent site for the annual festial. Plans lor future péilods The trustee5 plan to keep a light Cortrol of expendilure and continue efforts ¢0 Increase donations, the support base ol the charitable company and the prDmoliorb of the conference 2022. Two flows olthauAht durlng 2022.. Fcr several year5 there ha5 bEen a 5en5e ol needing to consider a permanent Slte foi the le5tival. A variety ol venue5 IDr such a thing have been CDnsidered in a casual way. These discussions and hope5 have continued in 2022. almost exclusively now directed to Port8lenone, the mon35tery. and their leasing affan8ernent with a local Farmer. We ne8Oti3ted Space and time with him for this year'5 festival. The negotlatlons Include longer-term arrangement wrh him and rhe monastery. The aims and gbjects of the cornpany/charity. It ha5 been many years slnce Summer Madnes5 Wa5 Qllicially cgnstituted. There 15 1 8iowin8 feelin8 thal we need to make sure oui ccn5titutlOn 15 fit for purpD5e and that we hèvE 50tne a8reed protoco15 around l. tertns conversatlon5, but thls will become Board buslntss very soon Stru¢ture* governan and mznagement The charity is a compaiiy limited by guarantee and is constituted under a Memorandum of Association dated 24th June 21XJS and is r2CO8nlsed as a charity by HMRC. charlty numberXR83441 and by the Charlty Commlsslon tor Northern Ireland, charity nLmber NIC104975. The trustees, who are also the directors for the purpose of cThmpany law, and who served during the year an(J up to the date ol Signature of ihe financial statement5 were.. Mr D johnston Nfjr N Gilbert IR•slgntd 31 May 20221 Nlr F McM¢irow Re¥ Adrian Mccartney Mr D Wi150n Nfjr5 R Alderdice Mr5 J Russell The Venerable B Forde J Haye5 Mr J Currie (Appointed 8 November 20221 As ruIred on ad hoc basis thÈ trustees discuss tie appointment of potential new trustees for appointment to the Boèrd. Suitable Feople 3re approached and if they are willing to serve on th2 board their nomination5 IS put forward for approv31 by the Board. The trustÈes arÈ appointed for thoe year5 4nd are av)ilable for re-election. Ntiw members re1ve the relevant goveming docJments dnd the annual fillancial repoct. In practice all tr115tees stand for re-election each year at the AGM. The chief executive officer of the charity 15 Mrjohn Kee.
SUMMER MADNESS (NI) LTD IA COMPANY LIMITED BY GUARANTEE) TRUSTEES, REPORT (INCLUDING DIREcfoR'S REPORT) (CONTINUED} FOR THE YEAR ENDED 31 DECEMBER 2022 The Board of Trullees Is iespon5ible lor all aspeffls of corpor*e governance within the chariiable company. It meets a minimum of six timÈs a year to define and agrÈÈ stratÈgic prioritiés for thè charlty, monltor progress and revlèw thÈ resourcès available to sustain thÈ chaniable company. The day to day running ol Ihe ¢harrty Is iarried out bw rhe Lhief Execufive. John Kee. Risk mana8ement The irusiees have assessed the major risks, to which the Charity is eKposecJ, in pariicular those related to the operarions and finances af the charltable company. The rrusteesare satlsfled that SY5terns are In place to mltl83te any exposure to major rlsks. Public Beneflt siatemint Trustees have complied with the duti, to have regard ¢0 the Charity Commi5$1on for Nprthern Ireland'5 5tatutcry guidanceon the publi benefit re4uirement, iSSUeLI ur)der th Charities Act INorthern Irelandl 2008. The trustees, report was 3pprov8d by the Board of Trustees. Rev Adrian Mccartney Chalrman 21 September 2023