Trustees Annual Report 2023 - 24 Reference and AdmRnistratRve DetaRIs Company Name: Ballybot Community Projects Company Number: N1632578 Registered as a chltY in Northern Ireland (NIC104911) Ballybot House, 28 Cornmarket, Newry BT35 8BG Maureen Ruddy (Chairperson) Charity Number: Registered Office: Directors: EMTan Morgan Rosemary Rooney Co. Secretary and CEO: Raymond Jackson Auditors: Malone Accounting, 12 New Street, Newry BT35 6JD. Bank of Ireland, 12 Trevor Hill, Newry Bankers .
Structure, Governance and Management Governing Document Ballybot Community Projects is a cfflnpany ]irnitd by guarantee whichwas incoryx)rdtd on 22 July 2015. The company was a$tablishlnder aMen)rUm of ALatiOn whichestablishalthe obJts &KI POWaB ofthe chItable company and is govemed under its Articles of Association. tn the event of the company being would up memba3 are rquir&J to contiibute an aMot not exceeding one poim(L Management The CoMY is by avo1• ofDith whithis eithl from them&nbership or by the dir. The Both of Direc*or3 a directors of the company under o)mpany law and are also cknity tswtees for thepury)ow ofcharity law. The Board ofDireLth is elect annually fromthememba31llp of the company and Ll)nsists ofup to twdveindividual manbas and notl£qg than tbrea Upto One-thi ofthe directots retire from office at h Annual General meeti those longest in office r&iring firsL Rthring director6 are eligible for rfrelection ifnominatd howev no dirth sl]all Svemore thantwelve conseartive years. Whennew di app)intdto theBo&d t]ye anithionwhichbriefs thememba3 on theirrolas and rnbIlitieS as manbers of the boaffl and company director6 and outlin&s the compangs strategic planning knding affaThgallen pn)iect selection policy, staffing structwe a1 y)]icy wodc All mankn ofthe Board OfD1[S give their lime voluntarAy and receive no b¢fits or Directors ttmnifiDrn AU$t 2023 to July2024 were as follows: Maureen Ruddy, Ewan Morgan, and Rosemary Rooney.
Directors, Responsibilities TheD1ctO alewmIe theD1CtO Rqx)rt anddK financial Statfflts in accordance with applithle law and regulations. Companylaw requires the DI to prepare fit]ancial statanfflts for each financial y&qr. Under that law the DArtOr&haVe dthd to pr4)arethe fmancial statanents in accordance with United Kingdom Genernlly Accepted Accounting Prnctice (Uni1 Kingdom AcUntIng Stand&th and applicable law). Under company law the Director3 mustnot appmve the financi statements unlass they e satisfied that they give atsue and fair view of tlie state of affairs ofthe company and ofthe profit or loss of the company for that year. In preparing these fjnancial statements, the Directors are reqll1r to: se]t suitable accDunting p)lici&s and apply them consistently, state whdher applicable UKAC(xilng Standthshavebea] followd, subject to any material departures disclosed and explain in the financlal statements. prepare the financial statema]ts on the going eoncem basis unless it is inappate to pThllne that the Lx)mpany will continue inbusiness. The Directors are responsible for keeping adequate accounting records that sufficiattto show and explainthe compangs tsansactions axldisc1osewithre)nab1e accuracy at anytimethe financial )sition ofthe company and enable them to &M]re that the fu1¢la1 statem&ts comply with the Compatllas Act 20. They are also responsible for safeguarding the assets ofthe company and hence for taking rea)nable stqis for thepreva]tion and dete£*ion of fiaud and other iegUlarltie& Poltcies and Procedures The company has anUMb ofwlicies and procthres inplace to which Dir&#ors and staff adhere. are review periodically to engure they continue to meet the needs ofthe company and current legislation and include wlicies and pmcedures relating to declaTing confjicts of interests. levels of company reserves, risk managemffl¢ disclosure; frauQ" quality a&su]Ce. equality, healtli and safety. the envin)nmenL finanaal and staffing matters. Risk Management The company WllarlYutakeS an &nelltof]1sks to which it MI1tbne &xposaA. It ha8 a Risk Management Plan in place which identifi&9 and categorises each wtentiaI risk; the IknOd oftheiisk occur& causa8 a7 implications therfand the actions to mitigate the risks. The Directors reviewed atK] appVed the companvs Risk Mallagemt Plan in March 2024. Related Parties The company is a ICrfP/o wholly ownd knding sthsidiary of The Confederation of Community Groups. All three directo of the CoMpY are alsA) of The cOnfeder10ll of Community GUps. The cximpany donatcs its pll)fits to the charityby way of a gitl
Objectives and Activities Objectives The objedives ofthe CoMy. as defindby its govffl]ing documfflt. e. (i) Promote for the public benefit the care, welfare, well-being, interest and advancement of older people in Newry and its environs and the wider region in Northern Ireland and the Republic of Ireland {the "area of benefit") and in particular: (a) relieve isolation and exclusion,. {b) assist older people to live independent and safer lives; {cl support, assist and develop the work of community and voluntary groups and organisations which seek to improve the well-being and quality of life of older people. raise awareness among the general public of the needs and experiences of older people. (dl {21 Advance community development by: {a) pronyoting, informing and raising awareness of volunteering; promoting and providing volunteering opportunities and activities for the benefit of individuals and communities in the area of benefit. {b) (c) delivering training, mentoring and support to organisations and individuals. {d) building the capacity of community and voluntary groups and organisations operatin8 Within the area of benefit and providing them with the necessary training, support, information and services to enable them to pursue or contribute to any charitable purpose. (e) promoting, organising and facilitating co-operation and partnership working between community and voluntary groups and organisations and statutory and other relevant bodies within the area of benefit.
Activities BCP regularly review all activities as part of a strategic planning cycle- we currently have in place a Strategic Plan (extended until March 24) encompassing our stated aims: To advance the cornmunity / voluntary sector agenda through partnership with all sectors in a range of roles and levels Promote Community Development within the Newry, Mourne & Down District Council area with a particular focus on areas I cominunities of disadvantage. Promote and develop community projects / services to meet the needs of communities and social groups. Promote and develop the Coo)orate services of the Confederation of Comrnunity Groups. Public Benefit In plIng &xl dictsng the WO of the company the BoaNI of DirtorS l]&s considffal a1 ekndSknth elements ofthepub]icba]efitrquirement-that is dTrt thaE bfflefits which areidaltifiable and ¥reavailable to thepublicora seLXion of the publio The owanyh&s identifia the benefits for p]e and communtty groups &s: Awareness raising of existing,and emerging needs within communities, the enabling of older people to overcome barrie to services and the idcntification of new serviccs to meet gaps in provision. An improvement in the engagement processes with statutory organisations to help address concerns and to deliver accessible services, a reduction in the fear of crime, the reduction of deprivation and an increase in mental and physical health and well-being of older people. An increase in the number of volunteers and volunteering opportunities, the empowernient of individuals to make a positive contribution to lo&ql community lrfe, an increase in social investment lactivities, a more inclusive society and an enhanced quality of life. An increase in the effectiveness of local charities, community groups and associations and their effective use of charitable resources, an increase in community infrastructure and facilities, an increase in partnership work and increased engagement with statutory bodies The beneficiarlas of the company's servi8 are the Community & Voluntary sector and people living in Newry and its environs and the wider region in Northern IreIand and the Republic of Ireland. Any private benefit is incidental and necessary to ensure the benefit is provided to our beneficiaries. Main Activities, Achievements and Performance During the year wepK)vidd Con]munity Educ10 Training and devdOpMartpDJMrne8 and tnter-4X)nllnunity wodi. We provided ongoing community development support to a range of local community 0UpS. We recruited, trained and supported volunteers within our own projects and with partner agencies and we provided advice, inforniation and sign-posting to individuals and groups.
Fillanclal Review Principal Fundillg Sources l]ie ComplY reLE1V £IO,(KK> findinginthepaiod (Dver&l bythis report. Expenditure on our Older People Community Programme was £1 0,026 resulting in a small deficit of £26 for the period. Reserves Policy Tlr DI have the inm risks to the orwisalion and desig]ata futKls ned to meet th¢xe. They have &blished ap)licy whffebythe unr&sti]ct1 fimds not comn]ittd or invest&l in tangible fixed &ssets held by the chlty should be b&ween the and six months ofthe eXpend1tLe. ExpÉa]diture for the y&w to 31 July 2024 w&s £10,026. Re8eNes currently stand at £630 which is bdow the Uired amounthOweverth4 should be viewal inrelationto CCG The irsffvL% are neded to meet the w0]llg capitsl rwirements ofthe charity, and theDi are o)nfid(artthat atthis levd theywouldbe ableto cx)ntinuetheCLU1t activiti&8 of the chaTity for some tiine in the event of a SIlficallt dTh)p in fijnding. Plans for fi utiire Periods Ballyknt Commw)ity Pryectswm o)ntinueto pm&ide its WO & thcational capacity MIdg supwrt SiCe8 to disadvantagedpex)ple and comuniti&8. Declaration This rwrtW&8 appDVedbydrB0d atitsM0n21,NOVnb 2024 thTh sIgnOnitsbdf ty. Maureai Ri.Iddy Cl]aitwn Ewan Morgan