St James Parish, Donemana Trustees, Annual Report and Statements of Receipts and Payments and Assets and Liabilities For the year ended 31 December 2023 Reglstered Charity in Northern Ireland [NIC104866]
St Jame5 Parish, Donemana Annual Report and Financial Statement5 for the year ended 31 December 2023 Contents Page References and Administrative Details of the Charitv Trustees, Annual Report Independent Examiners Report to the Trustees Statement of Receipts and Payments Statement of Assets and Liabi lities Notes to the Financial Statements 8-11
St James Parish, Donemana References and Administrative Details for the year ended 31 December 2023 Charity Name: St James Parish, Donemana Charity Reglstratlon Number: NIC104866 Registered Offlce: Earlsgift Rectory, 33 Longland Road, Donemana, Strabane, County Tyrone, BT82 OPH Trustees The Charity Trustees who served during the year or who were Trustees at the date of this report were: Rev Rlchard Beadle Mr Evan Robinson Mrs Heather Hamilton Mrs Caroline Young Mrs Rhonda Dunn Mr Wesley Ballantlne Mrs Irene McGonigle Mr Andrew Dunn Mr Robert Wade Mrs Caroline Mcmichael Mr Edwln Brown Mrs Sandra Robinson Mr Norman McDonald Mr Freddie Brown Prlnclpal Office-bearers Clergy: Hon. Secretary Hon. Treasurer Rectors Warden Peoples Warden Rev Richard Beadle Mrs Caroline Young Mrs Heather Hamilton Mr Freddie Brown Mr Evan Robinson Independent Examiner Mrs San(fra Allen Treasurer North West Tyrone Credit Union Bankers Danske Bank Donegall Square West, Belfast, BTI 6JS
Stjames Parish, Donemana Trustees, Annual Report for the year ended 31 December 2023 The Trustees, present their Annual Report and Statements of Receipts and Payments and Assets and Liabilities for St James Parish, Donemana for the year ended 31 December 2023. Objectives and Actlvlties The charitable purpose of the Church of Ireland is the advancement of religion. The principal function of St James Parish is to support the advancement of the Christian religion by promoting, through the work of the Parish, the whole mission of the Church, pastoral, evangelistic, social and ecumenic81. Being open to and engaging with society as a whole and offering support for those needing help are fundamental to the practical delivery of the benefits of Christianity. As a result of activity in the pursuit of the advancement of the Christian religion, St James Parish has custody of property and of records, materials and artefacts of signlflcance to the cultural and religious heritage and maintenance of which is undertaken by the Selett Vestry of St James Parlsh. Achievements, Performance and Publlc Benefit5 St James Parish provides services of worship each Sunday and provides the pastoral office as required for Baptisms, Weddings, Funerals and Confirmation. Pastoral care is provided throughout the year. The Parish offers a range of other activities either run directly by the church or through church organisations including: Sunday School for children aged between 4 and 11 on three Sundays per rnonth. Family Service one Sunday per month. Service of Holy Communion one Sunday per month. Confirmation preparation course for those being confirmed. Branch of the Mothers, Union which meet5 on a monthly basis from September to May. Weekly meeting of the Bowls Club from September to April. th Jan 6 Epiphany Open House. Feb 7-8 Songs of Praise. Feb 21st Pancake Night, th th Mar 30th Forever Mine Dra ma. May 7 Coronation Tea. May 16 Mental Health Info th Event. May 17th Family Prayer Walk. May 19 Confirmation Service. May 20 th Mental Health Awareness Fun Day. Sept 21$1 Family Scavenger Hunt. Sept 29 th Haniest Supper Qui2 Night. Nov 16 Country Music Concert. Nov 18th Christmas Craft Fayre. Nov 22nd Family Woodland Walk.
St James Parlsh, Donemana Trustees. Annual Report for the year ended 31 December 20231continued) Achlevements, Performance and Public Beneflts (continued) The Parish 5UPPOrts the work of local and global charities by either making donations or holding special collections or events in respect of the same. St James Parish has mitigated any potential harm from the activities through the implementation of the Church of Ireland Safeguarding Trust Policy. Flnancial Review The Parish is a charitable organisation with their main source of income deriving from members, freewill offerings. The results for the year show a surplus of £10,606 [Deficit £19,206 2022] The Trustees, continue to monltor the level of reserves held by the Parish and are actively taking steps to increase the reserves in order to meet any unforeseen expenditure incurred. Goln8 Concern The Trustees have reviewed the budgets for the year ahead and are satisfied that there are adequate funds in place to ensure that the Parish can continue its activities and the financial statements for the year end 31 December 2023 can be signed off as a going concern. Structure, Governance and Management Governin Document and Constitution o the Chorit Chapter 111 of the Constitution of the Church of Ireland governs Parishes and Parochial Organisation. The Select Vestry members are the Charity Trustees. Recrurtment and A ointment o Selett Vestr Trustees All members of the Church of Ireland who are over the age of 18 and are either resident within the Parish or live elsewhere but have been accustomed members of the congregation for at least three months, may register as members of the General Vestry of the Parish, allowing them to attend and vote at meetings of the General Vestry and to stand for election to the Select Vestry. Meetings of the General Vestry are held at least once a year. The Select Vestry is elected as part of the General Vestry rneeting. The Select Vestry will hold their positions for a period of one year. Select Vestry members may be re-elected annually and there is no limit on the number of terms which may be served.
St James Parish, Donemana Trustees, Annual Report for the year ended 31 December 2023 (continued) Structure, Governance and Management (contlnued) Or unisational Structure The Select Vestry is responsible for the day to day management of the Parish. The Select Vestry consists of the Clergy serving in the Parish, any Curate Assistant, the Churchwardens, the Glebe Wardens and generally not more than twelve other members of the General Vestry elected at the General Vestry. The Select Vestry is chaired by the Clergy. Select Vestry members are responsible for making decisions on matters of general concern and importance to the Parish including deciding how Parish funds are to be applied. The Select Vestry meets at times fixed by the members or by the Diocesan Synod. Special meetings may be convened at any tlme by the Chairperson or the Churchwardens. In 2023 the Select Vestry met 6 times durin8 the year and the average attendance was 77%. Com liance with Public Bene The Parish has given careful consideration to the Charity Commission for Northern Ireland's guidance on public benefit to ensure that the activities entered into during the year have helped to achleve the Parish's objectives and attivities, as well as providing public benefit. Statement of Trustees, Responslbllltles The Trustees are responslble for preparing the Trustees, Report and the Statement of Receipts and Payments and Statement of Assets and Liabilities in accordance with applicable law and regulations. The law applicable to charities in Northern Ireland with income of less than £250,000 requires the Trustees to prepare a Statement of Receipts and Payments and a Statement of Assets and Liabilities for each financial year. The Trustees are responsible for keeping accounting record5 that are sufficient to show and explain the Parish's transactions and disclose with reasonable accuracy at any time the assets and liabilities of the Parish. They are also responsible for safeguarding the assets of the Parish and hence for taking reasonable steps for the prevention and detectlon of fraud and other irregularities. This report was approved by th Trustees, and signed on its behalf by: Rev. Richard Clergy eadle Mrs Heather Hamilton Hon: Treasurer ..2024
St James Parlsh, Donemana Independent Examiners Report to the Trustees of St James Parish Church for the year ended 31 December 2023 I report on the accounts of St James Parish Donemana, for the year ended 31 December 2022, which comprise the Statement of Receipts and Payments, Statement of Assets & Liabilities, and the related notes. Respective Responsibilities of Trustees and Examiner The Charity's Trustees are responsible for the preparation of the accounts in accordance with Section 6413) of the Charities Act (Northern Ireland) 2008. The Charity's Trustees consider that an audit is not required for this year L5nder 5ettion 6512) of the Charities Act {Northern Ireland) 2008 (the Charities Act) and that an independent examinatlon is needed. It is my responsibility to.. examine the accounts under section 65 of the Charities Act (Northern Ireland) 2008,. to follow the procedures laid down in the general Direttions given by the Charity Commission for Northern Ireland under section 6519)Ibl of the Charities Act; and to state whether particular matters have come to my attention. Basis of Independent Examinerfs Report My examination was carried out in accordance with the general Dlrectlons 8lven by the Charity Commission for Northern Ireland. An examinatlon includes a revlew of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view, and the report is limited to those matters set out in the next statement. Independent Examiners, Statement In connection with my examination, no matter has come to my attentlon: l) which gives me reasonable cause to believe that in any material respect the requ1Ments. to keep accounting records in accordance with section 63 of the Charities Act and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act 2008 have not been met. and 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Name: Mrs Sandra Allen Profession: Treasurer North West Tyrone Credit Union Address: 38 Bonds Glen Road, Killaloo, BT47 3ST
St James Parlsh Church Statement of Recelpts and Payment5 for the year ended 31 December 2023 Unrestrlcted Restrlcted Endowment funds lund5 funds Totsl 2ry23 Totsl Receipts Sustentatlon and Plate Col lectlons GiftAid Investment Income Donations Fund Raising Charity Event Legacles Bank and De posit Interest Conacre Fees & Rental of Premlses Grants Refund Derry & Raphoe Vacancy Refund Nl Water Bisho s Appeal Total Recel ts 43,389 37,968 4,903 3,871 3,511 4,573 2.221 3,511 4,573 1221 L794 955 115 120 1,485 120 4,445 4,445 27,163 850 521 97,401 27,163 850 521 97,401 65 213 206 55,437 Payments Diocesan Assessment Church costs Glebe Costs Church Hal I c05tS Adminlstration costs Charitable Donatlon5 Pass Through Collectlon Other Ex enditure Total Pa ments 60,085 1,719 IL303 56,655 1,628 2.337 2,230 4.422 100 1,719 IL303 1206 5,675 871 5,675 871 4,293 86,795 8,252 75,624 Reconclllatlon of Funds Total Funds brought forward Sur lus f or year end 31 Dec 2023 104,488 10,606 I,094 ht fornvard re-stated to Incl ude Snterest on savSn 104.488 123.694 19,206 ICW,488 115,094 NOTE: *Balance brou s account. On behalf of the Trustees Rev. Richard Beadle Clergy Mrs Heather Hamilton Hon: Treasurer
St Jame5 Parish Church Statement of Assets and Liabilities as at 31 December 2023 Unrestrlrted Restrlcted funds funds Endowment funds Total Total Cash Funds Current Accounts Cash in Hand Total Cash Funds U5,094 I,(134 I,488 115,094 I,094 ICW,488 Investment Assets Investments In RCB and CIT UnitTrusts Total Investment Assets 120,753 120,753 i,aC6 Aets retalned for the Porish's own use Glebe House Total Assets retalned for the Parfsh's own use 321,483 321,483 321,483 321,483 Approved by the Trustees, on ... .ko.ILQ.... .2024 and signed on their behalf by: Rev. Richard Beadle Cler8V Mrs Heather Hamilton Hon., Treasurer
St James Parish Church Notes to the financial statements for the year ended 31 Dernber 2023 Accounting policies Set out below are the principal accouiiting policies which have been adopted in the compilation of the Statement of Receipts and Payments and the Statement of Assets and Liabilities. Statement of Receipts and Payments All items of income and expenditure included within the Statement of Receipts and Payments have been accounted for on a cash receipt basis. Statement of Assets and Llabllities Assets retoinedfvr the Parlsh's own use The assets of the Parish, retained for its own use comprise of Land, Church Building and Graveyard, and the Parish Hall. The Church Building and Graveyard are deemed to be herlta8e assets as deflned by the Charities SORP {FRS102). These heritage assets are not Included Sn the Statement of Assets and Liabilities as information on the cost or valuation is not available and such Information cannot be obtained at a cost commensurate with the benefit to the users of the account5 and to the Parish. The Parish Hall was built in the 1900's. There are no reliable records of the cost of this construction and valuation approach for Such a building lacks sufficient reliability. As a result this building is not recognised in the Parish's Statement of Assets and Liabilities. The Glebe House is recognised at deemed cost, being the estimated fair value of the property at £321,483. No depreciation has been provided on the Glebe House as the current estimated residual value 15 not less than its carrying value and the rernaining useful life currently exceeds 50 years. Investments Investments in RCB and CIT Trust are initially recorded at cost and then are subsequently stated at falr value at each year end date.
St James Parlsh Church Notes to the financial statements for the year ended 31 December 2023 (continued) Accounting policies (continued) Fund Accounting Funds are classified as either restricted funds or unrestritted funds, which are defined as follows,, Restricted Funds Restricted funds are funds subject to specific requirements a5 to their use which may be declared by the donor or with their authority or created through legal processes, but still within the wider objectives of the Parish. Unrestricted Funds Unrestricted funds are expendable at the discretion of the Trustees in furtherance of the objective5 of the charity. If parts of the unrestritted funds are earrnarked at the discretion of the Trustee5 for a particular purpose, they are deslgnated as a separate fund. The designation has an administrative purpose only and does not legally restrict the Trustees, discretion to apply the funds. Endowment Funds Endowment funds Is the movement in the value of investments during the year. Preparatlon of accounts on a golng concern basis The Parish generally meets its day to day working capital requirements from its annual income. The Trustees are satisfied that the Parish has resources to provide a reasonable expectation that it can continue to meet its financial obligations as they fall due for the foreseeable future. Therefore these financlal statements have been prepared on a 80in8 concern basis. Reconciliation of Cash Funds Total Total cash fund5 at the beginning of ihe year ReiptS forthe year Payments for the year Totsl cash at the end of the 104.488 97,401 86,795 115,CY34 ear
io St James Parish Church Notes to the financial statement5 for the year ended 31 December 2023 (continued) Movement in Funds Atl January 2023 At31 December 2023 Incomlng Resources Outgoing Galn on Resources Investments Unrestricted Funds Total Unresrrlcted Funds 104,488 ILM,488 97,401 97,401 86,795 86,795 115,094 I,(4 Restricted Funds Endowment Funds RCB CIT Trust Total Endowment Funds 115,406 5,347 5,347 120,753 Total Fu nds 235,847 Pur ose of Unrestricted Funds All funds are to assist with the general running expenses of the Parish and maintenance of the Church Buildings and Property.
St James Parish Church Notes to the financial statements for the year ended 31 December 2023 (continued) Collectlons for Third Partles 2023 2022 Blshops, Appeal Marle Curie CMS Ireland Royal British Le ion Po eal The above amounts have been included in payments for the year under Charltable Donations, Transactions with Trustees One Trustee Mr Norman McDonald received £1,350 for caretaker services rendered during the year. No Trustee or a person related to a Trustee had any personal interest in any contract or transaction entered into by the Charity during the year.