Banbridge Special Olympics Club Contents Page Charity Information Trustee's Annual Report 24 Independent Examiner's Report to the Trustees Statement of Receipts and Payments Statement of Assets and Liabilltles Notes to the Financial Statements io-ii Banbrfdge Spedal Olympics Club Annual Report and Receipts and Payments Account For the perlod 1st October 2018 to 30th September 2019 Northem Ireland Charltles Number: 104787 Banbrfdge Speclal Olympic5 aub Referentes and admlnlstratlve detsils Charity Name: Banbridge Special Olympics Club 104787 Charity Registration Number". Contact Address: 31 Terryhoogan Road Scarva Co Arma8h BT63 6NJ Trustees: Carolyn Martin Joan Ross Charmalne Patton Thoma5 Patton Mlchael Tomlinson Independent Examlner: S.M. Vint & Co 8 Newry Road Banbridge BT32 3HN Bankers: Bank of Ireland BANBRIDGE SPECIAL OLYMPICS CLUB TRUSTEES REPORT 2018 2019 Mana ement Commttt Carolyn Martin Joan R05S Charmalne Patton Thomas Patton Michael Tomllnson Chalrperson (Actlngl: Corotyn Martln Secretary: Joan Ross Treasurer: Carotyn Martin ent Thomas Vlnt FCCA S. M. Vint & CornpaThy Chartered certifi￿ Accountants 8 Newry Road Banbridge County Down BT32 3HN Bank¢rs Bank of Ireland, Banbrid8e. The Trustee5 present the Annual Report of Banbridge Special Olymplc5 aub for the year endlng September 2019. ectlves and Activitles lal The charitable purpose of Banbridge Special Olympics Club is to provide a safe environment for Special Olympics athlete5 and members to particlpate In Special Olympics actlvities and to provlde year-round training opportunities to assist Special Olympic5 athletes to improve their ski115 With a view to attendlng Speclal Olympics competttion5. Ib) To offer to Speclal Olympics athletes and volunteers opportunlries to access recreation, social and educational artlvitles to encourage their wider involvement in the communlty. Achlevements Performance and Publlc Bene To provide a safe environment for Special Ofympics athletes and volunteer5 to participate In Special Olymplcs artivities by providing year-round training opportunitie5 and to as51St Special Olympics athletes to improve thelr skills wlth a vlew to attendin8 Special Olymplts Competitlons. The dirett beneflts whlch flow from purpose (a) include athletes and volunteers being more involved in thelr community and developing friendships through partlcipatlng in sport. Athletes will also have Improved physiol and mental health from partlclpatlng re8ularly In 5pofL and as a result of more people partlcipatlng In amateur sport, the sports themselve5 will develop and grow In the local communlty. These benefits are demonstrated throu8h volunteers communicating wlth athletss and their families on a re8ular bas15 and feedlng back any notsble comments to the committee. The club also produce5 an annual report at its AGM, 5ummarlsin8the dub's achievements over the prevtous 12 months. aub Mana ement Re ort from Annual General Meetin At the 2018 AGM there was a major change in personnel. We had 6 members Stepplng down from thelr committee roles. 5 of these also stopped volunteerln8 at the dub whlch left a large hole In our volunteer numbers. So, the new commlttee that was elected ortainty had some thallenges to face. A smaller more focused committee was establlshed with just 7 members. The 5.0 rules state that the committee must have a mlnimum of6 member5 with defined roles. Over the course of rhe year the commlttee met on 10 occasions. Thls year Is the 4th year of the Olympic cyde. Whlle we had a lot of athlete5 who got a Gold rnedal at the All-lreland Games we were once agaln unlucky not to secure a spot at the World Games. As a result. there was little competltion for our athletes. We entered 2 teams In the Bocce 7's League. The Braves fin15hed In 3rd place in their Lea8ue and all played very well. The BSOCS team won thelr dlvi51on In great Style. They went on to the U15ter Play-offs and flnlshed in 4 place overall. As we approach 2020, we see the start of the Re8lonal adVan￿rnent games whlch are the first step on the path to the All-lreland Games. Whlle It Wa5 a quiet year on the sportlng front the commlttee took the opportunity to beef up the volunteer tralning. 13 11 There wa5 over 35 maln days of trainlng throu8hout the year. 9 volunteers took the first ald course, 16 volunteets dkl safe-guardlng tralnln& 3 volunteers took the designated offlcertrainln& 4 dld the AEO traini￿ 3 dld Introduction to coachlng prattises, 3 did GDPR tralning. Joan and Chamialne passed the Level i Bocce course which wa5 3 full day5 with a lot of homework thrown In. We now have a full requirement of level I coaches for Boc￿, Aquatlcs and Table Tennis. We also have a level 2 coach for aquatlc& Thls level of coathing is now a requirement for us to compete at SO events. We are indebted to have so many coaches and volunteers willlng to give up their weekends for training purposes. However, we need a level I coach for athletics and so far, we have been unsuccessful In recrulting someone. Michael did a 2day Asslstant Athletics Coaching course. but we need a coach with a level I qualification. With such a hi gh level of tralnin& we have left the dub in a very good posttlon. Of course, any new volunteers will be offered the opportunity of tralning. The soclal slde of the clubbs aly) very important. We attended the Panto In Armagh last December followed by a meal in Molvs Mlll. We a150 revamped the end of year awards ceremonyto celebrate the success of our athletes thlsyear. Back In August we had a nl8ht of bowling In L15burn and some food In McDonalds. On the fundralsln8 51de we had the most successful coffee morni￿¥ ever. It ralsed over twlce as much as the pre¥lou5 year. We were also lucky er￿Ugh to get a bag-pack slot In Tesco at Xmas. Our most recent event was on Saturday 2 November when three athletes attended an Athkte Leadershlp Programme vAth mentors Charmalne and Angela. They leamed all about the athlete leadershlp programme, partlclpated In a first ald course arKI some yoga. An enloyable day was had bv all. Amy mentored by Clalre wlll also be tsklng part In the programme. All the athletes will have the opportunity to complete thelr 8ron2e Sll¥er and Gold awards and hopefully they wlll be able to fulfil thelr task5 to achleve these along wlth thelr mentors. Can I lust tske thls opportunlty to thank the outgoln8 commlttee rnembers for thelr hard work over the past year, their hard work Is much appreciated. There Is a massive commltment from a team of dedicated volunteer5 who work very hard wtth our athletes SO that our Athletes get the best out of thelr sport. We a￿ lucky to have a group of very enthusiastlc volunteers that the club could slmply not do without. I would also Ilke to thank the famllles who brfng thelr athletes to the varlous venues and to trainlng each week. Your support Is much appreciated. Flnally, I have to thank the athletes, IYS great to see so many of you tumSn8 up to the club each week and working so hard at your sporL Reported by Carolyn Martin on 13 November 2019. Financlal Revlew Income foryear. £6638 EXpendItu￿." £ 7271 Balance1301091191 £11324 Overspend of É633 The Trustees have reviewed the budgets and are satisfied that Banbridge Special Olymplcs has adequate money to rnn its programme for the year ahead. The financial statements can now be signed off. There Is no reserve poljcy. Structure Governa Governing document and constltutlon of the tharlty. Banbrld8e Special Olympics Club has a management team governed by a constitution. Recrultment and Appolntment of Trustees Trustees are recrulted at the Annual General Meeting from the members of Banbrldge Speclal Olymplcs Club. Pay and Remuneratlon No Trustee or Committee member received any pay or remuneration during the year. Or8anlsatlonal Strurture Banbridge Special Olympics aub is governed and managed by a management committee nder the directlon of a chair. Tracy Davis at year end of 2018 was the elerted Chairperson/ Trustee. She stepped down from ChairpersonnnJstee in September 2019. Carolyn Martin Arted as Chair until the year end September 2019. Com Ilance with Public Ben The club has given careful consideration to the Charity Commission for Northern Ireland's guidance on public benefit to ensure the 3Ctlvities entered into during the year have helped to achieve the Clubs objectives and activities, as well as providing public benefit. flt ststement of Trustee5 Re The Trustees are responsible for preparln8 the Trustees Report and the statement of recÈlpts and payments and statement of assets and liabilities in accordance with appllcable law and regulations. The law applicable to charities In Northern Ireland with income less than £250,000 requires the trustees to prepare a statement of receipts and payments and a statement of assets and Ilabilities for each flnancial year. The Trustees are responsible for keepln8 accountln8 records that are sufficient to show and explain the club's transactions and dlsclose with reasonable accuracy at any tlme the assets and liabllltles of the dub. They are also responsible for safeguardin8 the assets of the club and hence for takln8 reasonable steps for the prevention and detection of fraud and other irre8ularities. nslbllltles Signed on Behalf of the Trustees Trustee I: Trustee 2: 2011112019 Banbridge Special Olympics Club Statement of Receipts & Payments for the period ended 30th September 2019 Unrestricted Restricted Note fiinds funds Prior year Totsl funds totsl funds Income and endowments from: Admissions Donations Grants Fundralsin8 Total income 2,584 2.584 2.349 1,238 5,432 3.652 12,671 125 3,245 6,638 125 3,245 6,638 Expendlture on.. Ralsing Funds Charltable Activities Total expendlture Net Income / (expendfture) resources 349 6,922 7.271 33 349 6,922 7,271 -633 233 11,435 11,668 1,003 Independent Examiner's Report to Banbridge Speclal Olympics Club I report on the accounts of the charity for the period ended 30th September 2019 whlch are set out on pages 8-9. Re5pertlve responslbl4tles of Trnstees and Examlner As the charlvs trustee5 you are responsible forthe preparation of the accounts in accordance with the Charities Act {Northern Ireland) 2CU. Itls my re5ponslblllty to: exam5ne the accounts under section 65 of the Charities Atr, follow the procedures laid down In the general Dirertion5 given by the Charlty Commission for Northern Ireland under sectlon 6519llbl of the Charities Art- and state whether particular matters have come to my attentlon. Basls of Independent EMamlnerf$ report I have examlned your tharfty aco)unts as required under section 65 of the Charltles Act and mv examlnation was carried out In accordan￿ wlth the 8enerdl Dlrections given by the Charlty Cornm155lon for Northern Ireland under sectlon 65{91{b) of the Charlties ACL My examlnatlon Included a review of the accountlng records kept by the charlry and a comparison of the accounts presented vAth those records. tt also Included consideratlon of any unusual items ordlsclosures In the accounts, and seeklng explanatlons from you as charlty trustees concernin8 any such matters. My role is to 5tste whether any materfal matters have come to my attentlon givin8 me cause to belleve: l. That accountlng records were not kept In accordance wlth sectlon 63 of the Charltles Act 2. That the accounts do not accord with those accounting records 3. That the accounts do not eomply wlth the accounting requlrements ofthe Charities Act 4. That there15 further informatSon needed for a pmper understsndin8 of the accounts to be readled. Independent exarnlner's statement I have completed my examlnation and have no concems in respect of the matter$111 to141 Ilsted above and, in connertlon with followlng the Dlrectsons of the Charity Comml55ion for Northern Ireland, I have found no matters that requlre drawln8 to your attentlon. Thomas Vlnt FCCA For and behalfof S.M. Vlnt& Co Chartered Certified Accountsnts & Registered Auditofs 8 Newry Road 8anbrldge BT32 3HN Banbridge Speaal Olympics Club ststement of Assets & Liabilitie5- Period Ended 30th September 2019 2019 2018 Recondllation of lunds at 30.09.19 Total fund5 brought fonvard Surplus/(deficit) this year end Total funds carried forward 11,957 -633 11,324 10954 1,003 11,957 Bank & Cash Balances Cash at bank and in hand 11,324 11,324 11957 11,957 Represented by Unrestrlcted funds Restrlcted funds Total Funds 11,324 11,957 11.324 11,957 Notes on pages 10 to 11 are an Inte8ral part of these financlal statements. The financial statements on pages 8 to 9 were approved by the 8oard of Trustees on 20th November 2019 and slgned on its behalf by". Carolyn Martin Charmalne Patton Banbrldge Special Olympic5 aub Notes to the financial statements for the perlod ended 30th September 2019 l. Accountlng pollcles The prlncipal actounting policies adopted, judgements and key Sou￿5 of estimation Un￿rtaInty in the preparation of the financial statements are as follows: al Preparatlon of arxounts on a going concern basts The charity generally meets its day to day working capital requlrements from Its annual income. The Trustees have obtained and reviewed cash flow forecasts for the coming year and based on these are satisfied that the charity has resources to provide a reasonable expectation that it can contlnue to meet its financial obligations as they fall due for the foreseeable future. Therefore these financial statements have been prepared on going concern basls b) Income Incomels accounted for on a cash recelpts bas15 as the amount Is collerted and are allocated as either restricted or unrestricted funds according to the teTms of the donation. cl Expenditure Expendlture Is recognlsed on a cash payments bas1& d) Cash and cash equlvalents Cash and cash equlvalents Include5 cash In hand, deposrts held at call wlth banks, other short-term hlghty Ilquld investments with or5glnal maturkies of three months or less and bank overdrafts. e) Fufflds Funds are classlfled as elther restrlcted funds or unrestrlrted funds, defined a5 follows: Restrlcted funds are funds subject to spedfic requlrements as to their use whlch may be declared by the donor or with thelr authorlty or created through legal processes. but still within the wider ob}erts of the Club. Unrestrlrted funds are expendable at the dlsuetion of the trustees In furtherance of the oblerts of the charity. If parts of the unrestrlcted fund5 are earmarked at the dlscretlon of the trustee5 for a partlcular purpose, they are deslgnated as a separate fund. Thi5 deslgnatlon has an admlnlstrative purpose only and does not le8ally restrlct the tru5tees' dlscretlon to apply the fund. 2. Fundralslng Unrestrlrted Restrfrted Total 2019 Totsl 2018 Admlsslons 2349 Donatlons 1,238 Grants 41VC Small Grants 4BC Council Jdl Community Award 432 1,000 4.Otx) 5.432 125 125 125 125 jther Fundraising 3a8 Packing -offee Morning & Raffle -harity Night Dromore 928 2.317 928 2.317 2,107 1,160 385 3,652 3.245 3.245 11671 3. Analysls of Expendlture Unrestricted Re5trirted T¢)tal 2019 Ralslng Fund5 Fundraising costs Postage & Stationary Bank Fees Totsi 2018 156 113 349 62 55 116 233 156 113 349 Charftable Artlvltle$ Coachin8 Trainin8 Rent Transport Travel Expenses Accountancy Entry Fees SOU Afflllatlon Awards Equipment Entertalnment Klt Expenses Reglstration Other Expenses ABC Council grant due back 990 427 1.641 780 410 1.064 320 398 300 427 1.641 103 103 50 420 310 127 1,576 50 420 310 127 1,576 30 80 326 202 6,922 240 154 610 260 io 166 619 11,435 80 326 202 6.922 Totsi Expendlture 7271 7.271 11,668 4. Analys1$ of trustee r•muneratlon and expense& Trustees re￿IVed £103.68 (2018-£222.581 in relatlon to travel expertses at a rate of 36p per mlle. Trustees were reimbursed £526.91 (2018-£447.32) In relation to expenses Incurred on behalf ofthe dub.