Docuslgn Envelope10.' 347DE47E-2A31-4960-BD24-7EDC40094CAA Lagan Valley Vineyard Church REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2023 The Iruslees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the eharity for the year ended 31 August 2023. The trustees have adopted the provisions of Accounting and Reporti'ng by Charities.. Slalemenl of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 leffeclive 1 January 20191. Objectives and activities Objectives and aims We are a lacal church based in the City of Lisburn. we exist trj bring the life of Jesus to every person and every part of Lisburn and the Lagan Valley region. We exist to see those people and places discover and live in the fullness of God's design and destiny for them, joining God in making all things new. Our objects of LW are for public benefit and are restricted lo the following.. a} lo advance the Christian faith in accordance with the Statement of Beliefs lattached as a schedule lo the Articles of Associalionl including but not by way of limitation through the planting of other Vineyard churches in such ways in Lisburn and such parts of the United Kingdom or the world as Trustees from lime to lime think fil., bl to further Christian education in such parts of Lisbvrn. the Unifrd Kingdom and the world as Trustees may from time to lime think fit., cl to relieve sickness, financial hardship, and poverty and to promote and preserve good health by the provision of funds, goods or SeNiS of any kind. including through the provision of counselling. training in life skills and support in such parts of Lisburn, the United Kingdom or the world a5 Trustees may from lime to lime think fil; and dl to further or benefit the residents of Lisburn and the surrounding area wilhoul distinction of sex, sexual orienlalion. ra or of political, religious or other opinions by associating together the said residents and the local aulhorilies. voluntary and other organisations in a common effort to advance education. foster cross community partnerships and lo provide facilities in the interests of social welfare for recreation leisure lime occupations with the objective of improving the conditions of life for the residents. Page 1
DocuSSgn Envelope ID.. 347DE47E-2A31-496D-BD24-7EDC40094CAA Lagan Valley Vineyard Church REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2023 Objgctives and activities Significant activities From September 2022 to June 2023 we began a training journey with our staff team lo become "trauma infomied this was facilitated by two qualified praclilitsners from "connected for life" This training was hugely beneficial in raising awareness, skills and to help our staff team not just care lor others but critically lo look after themselves in dealing with and supporting vulnerable people and difficult individual. family and community issues. October 2022 was the church's lenlh anniversary, we ran a weekend lebratiOn called "Awaken" this was a hugely significant lime for the whole church community lo celebrate, remember and dream about the future. Following Awaken we invited the church to give financially towards the refutbishment and fit out of the 12,000 square fool space adjacent lo our current building. We exceeded our largel and further developed the designs for the upstairs space. Having raised the funds we then submilled a planning application lo the Planning Service to extend our current venue lo incorporate the new space and hope lo begin the worf(s as soon as the relevant statutory permissions have been granted. Sunday attendance continued to grow through the year and we undertook a staff organISation to better serve the mission and ministry of the church. In August 2023 we held a family meeting to share the new structure with the wider body of the church. Our nomial church ministry of small groups, acute pastoral care. weddings and funerals continued as normal this year. Tribes are the place we gather around Ihe table to fellowship through feasting, read the ancient scriptures aloud, pray together and lo practice the sacrament ol communiori through the breaking of bread and the drinking of the cup. The whole lime being open lo the work of the Spirit. There are a range of core groups that meet who follow centrally suggested leaching and discussion points based on the previous Sunday message bul also interest groups (Marriage Course. Fostering & Adoption, Justice. Prayer, Board Games). For the year ended 31 August 2023 we had 26 different Tribe groups running which had over 273 people connecting and growing their faith within them. We also has 4 Tribes for young people with 30 people attending during the year. Our Alpha school's ministry continued to grow from strength to strength with approximately 500 students involved acr¢)ss 4 local schools. We therefore recognised that the growing demands of the schools work could not be sustained by our youth pastor so in February 2023 we employed a part lime schools coordinator to support. It has been a real highlight of the church's ministry over the last couple of years releasing 28 volunteers from across the church into schools across the region several limes a week. Our compassion ministry continues lo develop ils work with two focus periods of work of Love Lagan Valley al Christmas and in the summer. Both projects allow us to partner with multiple agencies across the city and wider region, including the local council and PSNI our annual Christmas partners lunch was a real highlight. We hosted 2 CAP Ichrislians Against Poverty) courses with 24 people and 10 volunteers. We also trained 4 new CAP coaches and began giving monthly to CAP Debt Lisburn. Emma Wilson was appointed as the Trustee sponsor of CAP activities. Our All-Nations programme hosted a monthly shared meal which averaged 60 people per meal from Odober 2022 to August 2023. There were over 100 people on the All-Nalions register, including 9 different languages. For the year over 600 meals were provided and 90 people were taken lo the beach in August 2023 as part of a summer trip. SUCSSful fundraising activity covered the costs of all these aclivilies. We also continue to collect and donate to a local food bank and on average we referred one person every 10 days to the food bank for food support, money advice or other services. The Nua festival held ils second annual festival in June with over 1,500 in attendance, this continues lo be a partnership beeen LW. Emmanuel Church and Centre 61 in Newcastle. The festival was a huge success and we are very much looking forward to next year's festival. Page 2
Docusign Envelope ID.. 347DE47E-2A31-496D-BD24-7EDC40094CAA Lagan Valley Vineyard Church REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2023 Objective8 and activities Public benefit The Charity's purposes for the public benefit are as follows: The worship services are free of charge and open lo all. The promotion of family stability and well-being, and increased ability lo contribute positively lo society for those attending. Provide support and guidance lo those activities of its members that seek to promote, in Lisburn and surrounding areas, an understanding of the Christian beliefs as set out in the church's basis of faith, through practical expression of Christian beliefs and ideals in the local community. Provide support and guidan lo those activities of ils members that seek to further Christian education, in Lisburn and surrounding areas, an understanding of the Christian beliefs as set out in the church's basis of faith, through practical leaching of Christian beliefs and ideals in the local community. The benefit of such support and guidance is lo enable those members to be beller able lo serve in the local community. Carry out acts of social concern lo benefit persons in Lisburn and the surrounding areas. The church runs activities promoting good financial management to alleviate financial hardship and poverty which then further signposts individuals lo receive actual support as well as opportunities lo participate in prayer to relieve sickness. Annual Christmas hamper food give aways and ongoing food provisions to those in need. Providing improved community relations, inlercullural cohesion, and an increase in understanding of cross cultural and mulli-religious views creating a common ground and sense of belonging through our community inilialives and our weekly Sunday Celebrations as well as hosting specific mulli-cullural events. The benefit of such support and guidance is to enable those members to be belter able to serve in the local community. Provide support and guidance lo those activities of ils members that seek lo promote, in Lisburn and surrounding areas. We offer early intervention low level capacity building through befriending, mentoring and short term courses. Partnering willi other chaf1ties and slatulory bodies to provide more joined up thinking and service provision to those in need be that financial, health or relational. All activities discussed above are open to the public without discrimination and aimed mainly within Lisburn and the greater surrounding areas though some elements listed above have worldwide activities. All acts are completely voluntary. Activities are monitored for growth in participation and have opportunities for feedback from members. There is a potential harm of creating a cycle of dependency in relieving financial hardship directly through gifts, however this does not outweigh the public benefit as we also provide additional services for longer term life skills lo educate through these situations. Other than this we would stale that there is no harm pr possibility of ham) that could come from the benefits listed. The only private benefit to Iruslees may arise from our programme of ongoing training in good governance. finance elc. The Charities beneficiaries are-. 1. General Public 2. Pre-school12.5-5 YEAR OLDS) 3. Children15 years- 1 Oyrsl 4. Youlh111-25 YEAR OLDS) 5. Parents 6. Unemployedl Low Income 7. Adult Training 8. Women 9. Volunteers 10. Men 11. Ethnic Minorities Financial review Financial position The results are set out on pages 9 to 12. Total income for the year was £1,048,413, comprising of restricted funds of £569,580 and unrestricted funds of £478,833. The main Sour of unrestricted funds was generated through general donations whereas the main source of restricted funds was generated through donations to our building project. Total expenditure for the year amounted to £530,205 meaning the total net income amounted to £518,208, of which, £457,783 wag unrestricted. At the end of the period the Charitable Company has £780,081 cash at bank, of which £142,000 was unrestricted. 11 is the aim of the Trustees. if possible, lo maintain an unrestricted cash reseNe equivalent to that of tsvo months expenditure. The Charitable Company plans lo continue its activities in forthcoming years. Page 3
Docusign Envelope ID.. 347DE47E-2A31-496D-BD24-7EDC40094CAA Lagan Valley Vineyard Church REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2023 Financial review Going concern The Board of Trustees meet regulady throughout the year, and by careful analysis of management accounts considers if there are any major risks lo the future and to ensure that the Charitable Company is a going concern. The Board of Trustees have assessed the major risks to which the Charitable Company is exposed, in particular those related lo the operations and finances of the Charitable Company and are satisfied that systems are in place to mitigate any exposure, for example. internal control risks are minimised by the implemenlalion of procedures outlined in our Finance Policy including authorisalions for payments and segregation of duties. The Board of Trustees have considered the following.. Can the charitable company continue ils core activities for the next 12 months? Is there adequate management information to enable good decision-rnaking? Are there sufficient cash flow lo fund core aclivilies? Are there sufficient unrestricted cash reserves available if general donations significantly reduce? The board of trustees have taken into consideration all available information and are comfortable that the charitable company can continue as a going concern. The following factors have supported this as5essmenl, and coming to this conclusion.. There has been a small but steady increase in general giving across the year, even when excluding significant one-off unreslricled donations. Total income for the year was £1,048,413, comprising of restricted funds of £569,580 and unreslricled funds of £478.833. We mel our fundraising largel for the future building project which included additional contingency funding in case of price rises. A healthy cash balan has been maintained throughout the year. At the end of the period the charitable company has £780,081 cash at bank, of which £142.000 was unrestricted. 11 is the aim of the trustees, if possible, lo maintain an unrestricted cash reserve equivalent lo that of two months expenditure. The charitable company has no dependence on public sector funding. The charitable company has no bank loans or other long-lerm liabilities. Policies and procedures are in place lo ensure Complian with health and safety of staff. volunteers, and visitors. The board of trustees are aware of no material uncertainties related to events or conditions that cast signrficant doubt on the charitable company's ability lo continue as a going concern. Future plans Our plan is to continually seek lo move forward with the objectives we have sel out. Alongside the continued growih of our ministries and mission, the major piece of work for the nexi year will be the refurbishment of the extension. We hope lo begin that work by Christmas and have il completed by the summer. We have also been exploring a partnership with Bryson Care's education programme being based in the new spa. Page 4
Do¢uSSgn Envelope ID.. 347DE47E-2A31-496D-B024-7EDC40094CAA Lagan Vallèy Vineyard Church REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2023 Structure, governance and management Governing document Lagan Valley Vineyard ILWI is a registered Charity with the Charity Commission for Northern Ireland ICCNII and is governed by its Articles of Association. Registered and approved with the Charity Commission Northern Ireland under NIC10475. Registered and approved by Compariies House as a private limited company under number. N1619487. The Trustees, who are also directors for the purpose of Company law and who served during the year ended 31 August 2023 and up lo the dale of signature of the financial statements were.. Mr JM Wilkinson . Mr ARJ Masters . Mrs E W11son . Mr AP Wilson . Mrs RH Major Mr SJ Bradley (resigned 16 June 20231 Mr SD Tiernan {resigned 23 August 20231 Mrs HR Lewis (appointed 29 February 20241 The board of trustees meet regularly throughout the year, and by careful analysis of management accounts considers if there are any major risks to the future and lo ensure that the charitable company is a going concern. The board of trustees have assessed the major risks lo which the charitable company is exposed, in particular those related to the operations and finances of the charitable company and are satisfied that systems are in place lo mitigate any exposure, for example. internal control risks are minimised by the implementation of procedures outlined in our finance policy including aulhofisalions for payments and segregation of duties. Policies and procedures are also in place to ensure compliance with health and safety of staff, volunteers, and visitors. These are reviewed periodically (at least annually) to ensure they continue to meet the needs of the charitable company. Regarding the appoir)tment of trustees, suitable candidates are considered on the basis of their skills, experien and involvement with the church. These candidates are discussed and agreed al a board meeting in advan of being invited lo join. New Trustees receive appropriate induction and relevant training. Following a training webinar hosted by Northern Ireland Council for Voluntary Action {NICVA) on Good Governance and Charity Regulation for Faith Organisalions, the board of trustees agreed lo complete the Code of Good Governance Health Check - this was undertaken and completed on 28 June 2023 during a regular board meeting. This step-by-step assessment provided a practical and evidence-based way to encourage and facililale better governance and accountability on an ongoing basis. This health check helped identify areas where we wanted lo make changes or improvements. Reference and administrative detsils Registered Company number N1619487 (Northern Ireland) Registered Charity number 104751 Registered office 39 Church Street Ballynahinch Down BT24 8AF Trustees Mrs H R Lewis (appointed 29 February 20241 Mrs R H Major A R J Masters J M Wilkinson Mrs E Wilson A P Wilson Page 5
Docuslgn Enve5ope ID.. 347DE47E-2A31-4960-BD24-7EDC40094CAA Lagan Valley Vineyard Church REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2023 Reference and adminlstrative detsils Auditors Moore IN.I.I LLP Donegall House 7 Donegall Square North Belfast Northern Ireland BT1 5GB Solicitors McFarland Graham Mccomb Solicitors 41-43 Batchelors Walk Lisburn BT28 1XN Accountants Ivan Shannon & Co 39 Church Street Ballynahinch BT24 8AF Statement of trustees, responsibilities The Iruslees (who are also the directors of Lagan Valley Vineyard Church for the purposes of company law) are responsible for preparing the Report of the Trustees and the financial statements in accordan with applicable law and United Kingdom Accounting Standards (United Kingdom GeneralSy Accepted A¢¢ounling Practice). Company law requires the trustees to prepare financial slalemenls for each financial year which give a true and fair view of the slate of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure. of the charitable company for that period. In preparing those financial slalements. the trustees are required lo select suitable accounting policies and then apply them consistently. observe the methods and principles in the Charity SORP,. make judgements and eslimales that are reasonable and prudent-, prepare the financial statements on the going concern basis unless it is inappropriate lo presume that the charitable company will continue in business. The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any lime the financial position of the charitable company and to enable them lo ensure that the financial slalements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hen for taking reasonable steps for the prevention and detection of fraud and other irregularities. In so far as the trustees are aware.. there is no relevant audit infomialion of which the charitable company's auditors are unaware., and the Iruslees have taken all steps that they ought lo have taken to make themselves aware of any relevant audit information and to establish that the auditors are aware of that information. Auditors The auditors, Moore IN.1.) LLP, will be proposed for re-appointment al the forthcoming Annual General Meeting. Approved by order of the board ol trustees on 28 June 2024 and signed on its behalf by.. DacvslgD by- Inson ruslee Page 6