CAUSEWAY u3a RECEivfs AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 31sr MARCH 2023 Charity No: NIC 104728
CAUSEWAY u3a RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2023 CONTENTS Page Chairperson's Report Treasurer's Report Trustees, Report Independent Examiner's Report Receipts and Payments Account 10 Statement of Assets and Liabilities 12 Notes to the Accounts 13 Page 2 of 13
CAUSEWAY u3a RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2023 Causeway u3a AGM Chairfs Report for the Year April 2022 to March 2023 It is very hard to believe that l am now at the end of my second year in office as it has slipped th by so quickly. Now in our 29 year we have nearly 1,300 members, an increase of about 100 from last year. We continue to hold our monthly meetings in the Lodge Hotel and they are proving to be very popular with more than 100 members attending in person. John Moore and William Anderson are always on hand to oversee the sound and lighting and thanks to the technical expertise of ourtreasurer, Brendan Mullan, other members were able to access the meetings on zoom. It was a particular pleasure to see the return of our annual Activity Fair in September, the first time we have been able to hold it since 2019. Our links with the Ulster Universty campus remain strong and we were delighted to welcome Professor Malachy O'Neill, the Director of Regional Engagement, to our Christmas lunch. We are very grateful for the facilities made available to our members and for the access to lectures and seminars in the English and Historydepartments. In return many of our members att as surrogate medical patients and as volunteers to allow students in optometry to hone their skills. We remain a useful data resource for researcher5 examining the health and lifestyle of older people. This year our day trips and holidays once again proved popular. Ken Canavan, our vice-chair, organised eight day trips, the highlight being that to Hillsborough in June as part of the celebrations for the late Queen'5 Platinum Jubilee. He also organised an Irish holiday in Kilkenny in the autumn. After working very hard on an international holiday in 2021 that was unable to proceed, Rosalind Pritchard organised a very successful holiday in May to both North and South Cyprus. This was in conjunction with Riviera Travel, from whose financial support, through its generous Affinity scheme, Causeway u3a has greatly benefited. (You can find further details of the scheme on our website.) David Eastwood took a party for a Spanish language and culture experience to Trujilo in September. All these trips and holidays were highly praised and we are indebted to Ken, R05alind and Dave for their hard work. Christmas lunch at the Royal Court was once more a huge success and our gratitude goes to Ken Canavan and Tenia Woods who did most of the 'le8-worV. Members We entertained at a very convivial occasion by the singing of Carnalridge Primary School choir and the playing of Katy Bustard's harpists. Our many and varied activities- we have over 50 options ranging from Art to Yoga - all take place within the philosophy of the wider u3a movement, with members providing their expertise and experience for the benefit of others. Wtthout their input Causeway u3a could not function and we are enormously grateful to our group leaders and activity coordinators, some of whom have been involved for over twenty years. To those relinquishing their roles this year we offer our sincere thanks for their dedication and support. Their retirement reminds us that the continuing success of our u3a depends on members being prepared to Page 3 of 13
CAUSEWAY u3a RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2023 art as group leaders and committee members. Please don't be shy, there is help and support available to assist anyone willing to undertake the roles that are essential to our future and your committee would be delighted to hear from you. Our Support Network {formerly u3a Plus) hosted a very helpful and well-attended seminar on hearing loss in conjunction with the Royal National Institute for Deaf People. One of their local stalwarts. Dr Brian Caul. joined fellow Causeway u3a members Anne Browne and Dr Venie Martin, as recipients of awards in the Queen's Platinum Jubilee Honours. It was my privilege to convey CausewaVs congratulations to Anne and Brian, both of whom became Member5 of the Order of the British Empire, and to Venie on her British Empire Medal. We have ended the year with a short visit from Liz Thackrdy. the National Chair of the u3a. She spent several days in Northern Ireland in March. meeting u3a members in person and not, as she said, always as a face on screen in a zoom meeting. We were asked to demonstrate one of our activities, preferably something different from the predirtable fare offered elsewhere, so we treated her to the delights of the Senior Wine Imbibers Group (SWIG) at a soup and sandwich lunch at the Royal Court. Stuart Pollard introduced this as an ideal example of a u3a activity run by members, educational. social, and fun and Brian McDowell, Ken Ward and Alan Sharp offered a short wine appreciation session (with practical experiences). Brian Peoples told her about Royal Portrush Golf Club and its hostings of the British Open. Fortunately the weather did allow her to see the course from the hotel window but she had to take on trust our assurance that, on some days. you could see Donegall It is impossible to mention everyone who has contributed to the success of Causeway u3a this year but I must acknowledge the work and support of the Committee, with particular thank5 to Ken Canavan, our vice-chair, Brendan Mullan, our treasurer, David Johnston, our membership secretary and Alan Sharp, our secretary. A number of committee members are standing down this year, though Loretto Blackwood will continue to maintain our website and Tom Adair will take over the editorship of our regular Newsletter from Clare Carter, whose efftlrts have kept us so well informed of opportunities and activities throughout the year. Thank you Clare, for your contributions to Causeway. over many years and in various roles. Julia Kempe and Lorna finto, our activity co-ordinators, are also stepping down from the committee this year and will be very much missed for their enthusiastic support and guidance offered to our group leaders. Finally a big 'Thank you, to all of you for your support over the last year. Barbara Foster Chair, Causeway u3a, 2022-2023 Page 4 of 13
CAUSEWAY u3a RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2023 TREASUREIVS REPORT This has been my first year as Treasurer. My thanks to my predecessor Tenia Woods for her advice and assistance in the handover of this role. My thanks also to Nigel Creighton for his assistance in collecting activity fees using Sumup . This method of collecting fees has proved efficient and very popular with our members and activity group leaders. We plan to extend this to the collection of membership fees in the relatively near future. Our finances are in good order. The funds balance at the year end is £39,427 an increase of over £12,000 on last year's balance. There are three factors which account for much of this increase. Firstly, the reduced take up by membersof the Third Age Matters magazine and thus reduction in cost to us. Secondly, a donation from Riviera Travel related to the holidays we book with them. Note that if you advise Riviera Travel that you are a member of Causeway u3a when booking a holiday with them they will donate to us which does not cost you anything. Thirdly we have had an increase in new member5. Some of our income from membership and activity fees relates to the year commencing 1st April 2023 but is included here under the receipts and payments basis. As Causeway u3a is a registered charity our accounts are prepared on a receipts and payments basis, the minimum required by the Charity Commissioners. Thus income is recorded when received and expenditure is recorded when paid. Likewise. there are some expenses still to be invoiced to us which relate to the period to 31st March 2023. These tend to be the same from year to year. Your Committee recognises that our current balance of funds is in excess of that needed to function for the next twelve months and to fulfil all obligations arising in that period. Accordingly a sub-committee will be appointed to determine how this surplus can be best used to benefit members. In conclusion our finances are in very healthy order and for this ason the membership subscription remains unchanged Brendan Mullan Treasurer Page 5 of 13
CAUSEWAY u3a RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2023 TRUSTEES, ANNUAL REPORT The Trustees present their report forthe financial year l April 2022 to 31 March 2023. CHARITABLE OBJEcllvES The Objert5 of Causeway u3a are: to advance the education of the public and in particular the education of older people no longer in full time gainful employment in Causeway Coast and its surrounding locality; and the provision of facilities for leisure time and recreational attivities with the object of improving the condition5 of lrfe for the above persons in the interests of their social welfare. PUBLIC BENEFrr srATEMENr The benefits that flow from the purpose is keeping older minds active and Involved through the acquisition of knowledge or furthering of knowledge in specific areas of interests to the recipient. Causeway u3a provides the older person in its area with educatlonal benefits which they would not otherwise be able to access at a minimal cost. Further benefits that flow from this purpose are improved health awareness of issues related to older people and physical and mental health maintained and/or improved through the uptake of activities provided hence reduction in demand for public health services. Also. the bringing together of isolated people and introducing them to new interests and friends therefore giving them a new outlook on life. This is especially pertinent to the Causeway area where people choose to retire to. The beneficiaries are the current I,OOO+ members of Causeway u3a, who are retired or semi- retired men and women living in the Coleraine, Portstewart and Portrush catchment area. There is no possibility of any harm or possibility of harm outweighing the benefits. ACHIEVEMENTS AND AcfiviTIES These are set out in the Chairperson's Report on page 3. Page 6 of 13
CAUSEWAY u3a RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31sr MARCH 2023 TRUSTEE5' ANNUAL REPORT (Cont'd) Financial performance Almost all our activities have now resumed following the covid epidemic and the credit balance against activities reflects the payment in advance for courses that will run from April until the summer. Balance held at the end of March 2022 was £27,277, balance at the end of March 2023 is £39,427. The accounts are produced on a receipts and payments basis therefore the balance carried forward reflects payments in advance for activities. The Trustees are content that the charity has sufficient resen4es to continue to funttion effectively. It should be noted that all reserve5 are unrestritted. Risk Management The Trustees have assessed the major risks to which the Charity is exposed, in particular those relatingto the finances and operation5 of the Charity and are satisfied that systems and processes are in place to mitigate the exposures to the major risks. Reserves Policy The Trustees aim to ensure that sufficient reserves are maintained for the efficient operation of the charity. All reserves are unrestricted. Reference and Administrative Information Governance and related organi5ations Causeway u3a, charity number 104728, was registered with The Charity Commission for Northem Ireland on 4 March 2016. The charity is a member of the Third Age Trust as an unincorporated association and has a governing constitution which was last formally amended at the AGM on 23 April 2009. Causeway u3a and its property are administered and managed in accordance with its constitution bythe members of the Executive Committee, who are elected from amongst themselves by the membership at the AGM. The roles and responsibilities of the members of the Executive Committee or Trustees are set out in the governing constitution. The Committee typically meets once per month between September and April. At each meeting the Treasurer presents the latest accounts for review and discussion. The meetings provide a forum to: review recent attivities. plan forthcoming events: discuss the development of the charity; and also, received reports from other officers on their areas of responsibility. Further ad hoc meetings are called if required. The Annual Report and Accounts are approved bythe Committee and then presented to the members at the Annual General Meeting No funds are held by Causeway u3A as a custodian trustee. Page 7 of 13
CAUSEWAY u3a RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2023 TRUSTEES, ANNUAL REPORT (Cont'd) Statement of Trustees Responsibilities The Trustees are responsible for preparing the Annual Report and Accounts in accordance with applicable law and with UK Accounting Standard5. The Trustees are also responsible for keeping adequate accounting records that disc105e with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Att. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. In so far as the Trustees are aware." there is no relevant information of which the Charty's Independent Examiner is unaware," and, the Trustees have taken all reasonable steps to make themselves aware of any relevant audit information and to establish that the auditor is aware of that information. Trustees The Trustees of the Charity forthe year were: Barbara Foster Ken Canavan Brendan Mullan Alan Sharp David Johnston Dr David Eastwood Sir Paul Girvan Dr Rosalind Pritchard Mary O'Hare Julla Kempe Lorna Tinto Viny Robinson Loretto Blackwood Barry Williamson Tom Adair Chair Wice-chair Treasurer Secretary Principal Address c/0 Barbara Foster 24 Woodvale Road Portstewart BT55 7JF Bankers HSBC 20-22 Railway Road Coleraine BT521PD Page 8 of 13
CAUSEWAY u3a RECEiiyfs AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2023 TRU5TEES' ANNUAL REPORT (Cont'd) Independent Examiner Dr R I Peters Gallagher OBE FCA Moore (Nl) LLP 32 Lodge Road Coleraine County Londonderry BT52 INB Signed on behalf of the Trustees by: acl Lfo,- aoJ2 Barbara Foster Chair Date: Page 9 of 13
CAUSEWAY u3a RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2023 INDEPENDENT EXAMINERS REPORT Independent examiners report to the tharity trustees of Causeway u3a I report on the accounts of the Charity for the year ended 31 st March 2023. Respective Responsibilities of Charrty Trustees and Examiner As the charity's Trustees you are responsible for the preparation of the attounts in accordance with the Charities Act {Northem Ireland) 2008. It is my responsibilrtyto: Examine the accounts under section 65 of the Charities Act Follow the procedures laid down in the general directions given by the Charity Commi55ion under section 65(9) (b) of the Charitie5 Art State whether particular matters have come to my attention. Basis of Independent Examiner's Report I have examined your charity accounts as required under section 65 of the Charities Act and my examination was carried out in accordance with the general directions given by the Charrty Commission for Northern Ireland under section 65(9)(b) of the Charities Act. My examination included a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also included consideration of any unusual items or disclosures in the accounts and seeking explanations from you as charity trustees concerning any such matters. My role is to state whether any material matters have come to my attention giving me cause to believe= l. That accounting records were not kept in accordance with section 63 of the Charities Act 2. That the accounts do not accord with those accounting records 3. That the accounts do not comply with the accounting requirements of the Charities Act That there is further inforn)ation needed for a proper understanding of the accounts to be ached Independent examinerfs statement I have completed my examination and have no concerns in respect of the matters (l) to {4) listed above and, in connection with following the Directions of the Charity Commission for Northern Ireland,. I have found no matters that require drawing to your attention. Name: Dr R. l. Peters Gallagher OBE, FCA Moore (Nl} LLP, Chartered Accountants 32 Lodge Road Coleraine, BT52 INB Address: Date= Page Ioof 13
CAUSEWAY u3a RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2023 CAUSEWAY u3a Ststement of Receipts and Payments- Year Ended 31 March 2023 Unrestricted Funds Restricted Funds Total 2023 Total 2022 Receipts Voluntary Receipts Donations Grants Refund of deposit (yle 2020) 3.345 246 3.345 246 490 1,800 From Charitsble Activities Membership Fees Activity Fees Outiry 15,117 52.731 45,234 15,117 52.731 45234 13,780 28,039 7,431 Totsl Receipts 116.673 116,673 51,540 Payments Cost of Charitable Activities Governance Costs Third Age Trust 89,559 7,832 5,386 89,559 7.832 5.386 30,402 7,150 7,015 Asset and Investment Purthase Purchase of Equipment 1.746 1,746 2,374 Total Payments 104,523 104.523 46,941 Net Receipts 12,150 12,150 4,599 Transfers to/lfrom funds Surplus for the year 12,150 12.150 4,599 Pagell of 13
CAUSEWAY u3a RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2023 CAUSEWAY u3a Ststernent of Assets and Liabilities - Year Ended 31 March 2023 Unrestricted Fund5 Restricted Fund5 Totsl 2023 Total 2022 Funds Reconciliatlon Cash at bank 31.3.22 27.277 27.277 22,678 Surplus this year end 12,150 12,150 4,599 Cash at bank 31.3.23 39,427 39A27 27,277 Bank Balances No I Current Account No 2 Current Account Multi-currency credit cards 23.469 14,770 1.188 39.427 16,666 10.482 129 27,277 Other Assets (Unrestrfrted Fund) Audio Visual systems (at cost) Table Tennis table {at cost) Table Tennis table (sale proceeds) Inkjet printers (at Cost) Other equipment (at cost) 965 690 -200 475 1457 670 2,127 1,930 Approved by the Trustees 2023 and signed on their behalf by: Barbara Foster Chair Brendan Mullan Treasurer Page 12 of 13
CAUSEWAY u3a RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2023 NOTES TO THE ACCOUNTS l. Related Party Trdnsactions No transactions with related parties or trustees occurred during the year. 2. Trustee Remunerdtion No remuneration was paid to any trustee during the year. 3. Trustee Expenses No expenses were paid to any trustee during the year. 4. Accounting Policies The Charities Act (Northern Ireland) 2008 and The Charities (Accounts and Reports) Regulations {Northern Ireland) 2015 permit a charity to prepare a Receipts and Payments Account and a Statement of Assets and Liabilities where gross income in the financial year does not exceed £250,000. Therefore, Receipts and Payments Accounts and a Statement of Assets and Liabilities have been prepared and presented forthe year ended 31st March 2023. All Income is recorded when received. All Expenditure is recorded when paid. 5. Fixed A55ets Fixed assets are defined as items held for functional use, wrth a useful life longer than one year. and with a value above the capitalisation threshold. For all equipment the threshold is £200. Valuations have been provided for all suth assets on the basis of their cost when acquired. Assets are not depreciated. All equipment is written off within three years of the purchase date. 7. Independent Scrutinv The Charities (Accounts and Reports) Regulations {Northern Ireland) 2015 requires any charity registered in Northern Ireland to have its accounts reviewed or audited. Where gross income in the financial year does not exceed £250,000 the review may be an Independent Examination by and Independent Person. Causeway u3a have chosen to exceed this minimum requirement by engaging a qualified person to undertake the review for the year to March 2023. Page 13 of 13