Fpm $r.lL IrrL T# r.1 t.Y.fJO) AN AAB GROUP COMPANY 'D.ryrw i fpmil(It).com l jiifo clf pmiliib.coni PLAYBOARD NORTHERN IRELAND Company Llmited by Guarantee Financial Statements Year Ended 31 March 2023 Company No.. N130225 Charlty No.. NIC104724 Awcircl IVinnin(J Advice... CHARTERED IFtEL 11)() ILQ21W VA". 49 1 .,kNfA
PLAYBOARD NORTHERN IRELAND Company Limited by Guarantee Table of Contents Year Ended 31 March 2023 Page Company Infomiation Report of the Trustees Independent Auditors Reporl lo Ihe members 17 Statement of Financial Activities 20 Balance Sheet 21 Cash flow staternenl 22 Notes to the Financial Statements 23-29
PLAYBOARD NORTHERN IRELAND Company Limited by Guarantee statement of Financial Activities (incorporating an income and expenditure account) Year Ended 31 MarGh 2023 Total Funds Total Funds 2023 2022 Unrestricted Restricted Notes Income and èndowments from: Charitable Activities 131,743 800,913 932.656 918,573 Investments 636 636 164 Total Income and endowments 132.379 800.913 933,292 918,737 Expenditure on: Charitable Activities 1150,591) 1814.7441 (965,3351 {948,903) Total Expenditure (150.5911 (814,744) (965,335) (948,903) Net expenditure for the year before transfers 18.212 13,831 32,043 30,166 Transfers beeen funds 113,8311 13,831 Net movement in funds {32,043) (32.043) (30,166) Re¢on¢iliation of funds: Total funds brought fomard 1.592.396 1,592,396 1,622,562 Total Funds Carried FoThvard 14115 1,560,353 1.560.353 1,592,396 All income derives from continuing activitie5, therefore no statement of recognised gains or losses is given. The notes on pages 23 10 29 fomi part of these financial statements. 20
PLAYBOARD NORTHERN IRELAND Company Limited by Guarantee Balance Sheet as at 31 March 2023 Note 2023 2022 Fixed Assets Tangible assets 10 904.392 937,070 Current Assets Debtors Cash at bank and in hand 11 261.464 410,906 672.370 178.543 524,634 703.177 Creditors: amounts falling due wthin one year 12 16.409 47.851 NET CURRENT ASSETS 655,961 655.326 NET ASSETS 1,560,353 1,592,396 Repsented by: Unrestricted Funds 14 1,560,353 1.592.396 Restricted Funds 15 1.560.353 1,592,396 These financial statements were approved by the members of the committee and aulhorised for issue on the and are signed on their behalf by.. Stuart Buchanan Trustee Company Reglstration Number N1030225 The notes on pages 23 to 29 frjmi part of these financial stalemenls. 21
PLAYBOARD NORTHERN IRELAND Company Limited by Guarantee Statement of Cashflow as at 31 March 2023 Note 2023 2022 Cash (used) received in operaling activitlos 17 {112,979) 180,7731 Cash flows from invgsting 8¢tivities Payments to acquire fixed assets 749 8,553 Net cash flow from investing activities (749) (8,553) Increase (decrease) in cash and cash equivalenls in the year 113.728 89,326 Cash and cash equivalents at beginning of period 524.634 613,960 Cash and ¢ash equivalents at end of period 410,906 524,634 The notes on pages 23 to 29 form part of these financial statements. 22
PLAYBOARD NORTHERN IRELAND Company Llmited by Guarantee Notes to the Financial Statements for the period ended 31 March 2023 1 ACCOUNTING POLICIES The principal accounting policies adopted, judgements and key sources of eslimalion uncertainty in the preparation of the financial statements are as follows- a) Basis of preparation The financial 5talemenls have been Ppad in accordance with Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 102) leffeclive 1 January 2019)- (Charities SORP (FRS 10211. the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 and the Companies Act 2006. Playboard Northem Ireland meets the definition of a public benefit entity under FRS 102. b) Preparation of the accounts on a going concern basis The activities of the charity were impacted slightly by the effects of Covid in the financial year ended 31 Mah 2023. However. the trustees are of the view that they have responded pro-actively throughout and the measures taken during the year to reduce costs and continue lo secure future funding has meant that the charity has been well placed to manage the uncertainty going forward. The trustees believe that sufficient resources and future funding will be available to support the charivs ability lo continue as a going concem, even with the uncertainty of 8 functioning Executive and local Assembly impacting significantly on both service funding and policy development, PlayBoard have ensured that there are appropriate levels of reserves lo enable il to deal with an expected reduction of income or unforeseen circumstances. c) Fund Accounting General funds are unrestricted fvnds which are available for use at the discretion of the Trus18es in furtheran of the general objectives of the Charity and which have not been designated for other General funds may be transferred to designated funds where Trustees wtsh to use these funds for a specific purpose. Such funds may be transferred back lo general funds once the criteria for the designation have been met or a no longer applicable. Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of restricted funds is set out in the notes lo the financial statements. Restricted funds may only be transferred to general or designated funds once the criteria for restriction have been discharged or no longer apply. dl Income R¢cognition Policies Items of income are recognised and included in the accounts when all of the following criteria are mel.. The charity has enlillement to the funds.. any performance conditions attached to the item of income has been mel or are fully within the control of the charity. there is sufficient certainty that receipt of the income is considered probable,. and the amount can be rneasured reliably e) Donated services and facilities In accordance with the Charities SORP {FRS 1021. the general volunteer time of supporters is not recognised. 23
PLAYBOARD NORTHERN IRELAND Company Limlted by Guarantee Notes to the Financial Statements for the period ended 31 March 2023 1 ACCOUNTING POLICIES (continued) fj Interest Receivable Interest on funds held on deposit is induded when receivable and the amount can been measured reliably. h) Exp•nditure and irrecoverable VAT Expenditure is recognised once there is a legal or constructive obligation to make a paymenl to a third party, it is probable that settlement will be required and the amount ol the obligation can be measured reliably. Expenditure is classified under the followng activity heading5.' Expenditure on charitable activities includes the costs of activities undertaken to further the purposes of the charity and their associated support costs Irrecoverable VAT is charged as 8 cost against the activity for which the expenditure wa5 incurred. 1> Allocation of support costs Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Support costs include back office costs, finance. personnel, payroll and govemance costs which support the charitys programmes and activities. These costs have been allocated to expenditure on charitable activities. j) Cash at bank and in hand Cash at bank and eash in hand includes cash and short lemi highly liquid investments with a short maturity of three rnonlhs or less from the date of acquisition or opening the deposit or similar account. k) Tangible Flxed Assets Individual fixed assets are capilalised at cost and are depreciated over their estimated useful economic lives on a straight line basis as follows.. Asset Category: Freehold Propety Fixtures, fittings and equipment Annual Rate 2V. The carrying values of tangible fixed assets are reviewed for impaiment when events or circumstances indicate the carrying value may not be recoverable l) Debtors Trade and other debtors are recogni5ed at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid after taking account of any trade discount due. m) Creditors and Provisions Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that probably result in the transfer of funds lo a third party and the amount due lo settle the obligation can be measured or estimated reliably. Creditors and provisions a nomially recognised at their settlement amount after allowing for any trade discounts due. n) Financial instruments The Charity has elected lo apply the provisions of Section 11 'Basi¢ Financial Inslrijments, and Section 12 Other Financial Instruments Issues. of FRS 102 to all of its financial inslrumenls. Financial 24
PLAYBOARD NORTHERN IRELAND Company Llmited by Guarantee Notes to the Financial Statements for the period ended 31 March 2023 1 ACCOUNTING POLICIES {continuedl n} Financial instruments {continuedl instruments are recognised in the Charills balance sheet when the Charity becomes party to the conlraclu81 provisions of the instrument. Financial assets and liabilities are offset. the nel amounts are presented in the financial statements, when there is a legally enforceable right to sel off the recognised amounts and there is an intention to settle on a net basis of to realise the asset and settle the liability simultaneously. Basic financial assets Basic financial assets. which include debtors, cash and bank balances, are initially measured al transaction price including transaction costs and are subsequently carried al amortised cost using the effective interest method unless the arrangernent conslilutes a financing transaction. where the transaction is measured at the present value of the future receipts discounted at a market rale of interest. Financial assets classified as receivable within one year are not arnortised. Basic financial liabilities Basic financial liabilities. including creditors and bank loans are initially recognised al transaction price unless the arrangement conslilutes a financing transaction, where the debt instruments is measured at the present value of the future payrnents discounted at a market rale of interest. Financial liabilities classified as payable within one year are not amortised. Debt instruments are subsequently carried al amortised cost, using the effective interest rate method. Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not. they are presented as non current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured 8t amortised cost using the effective interest method. Derecognition of financial liabilities Financial liabilities are derecognised when the Charivs contractual obligations expire or are discharged or cancelled. o) Penslons The company operates a defined contribution pension scheme. Contributions are charged in the statement of financial activities as they become payable in accordance with the rules of the scheme. pl Taxation The company is a registered charity and the charitable lax exemptions are therefore being ctaimed to the extent that incorne andlor gains are applicable and applied to charitable purposes only. These exemptions will remain in place as long as income and expenditure is applied to charitable purposes only. q) Critical accounting estirnates and judgements In the application of the Charit¥s accounting policies, the Trustees are required to make judgements. estimates and assumptions about the carrwng amount of assets and liabilities that 8re not readily apparent from other Sour5. The estimates and associated 8Ssumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates. The estimates and underlyng assumptions are reviewed on an ongoing basis. Revisions lo accounting eslimales are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods. 25
PLAYBOARD NORTHERN IRELAND Cornpany Limited by Guarantee Note5 to the Financial Ststements for the period ended 31 March 2023 2 In¢omè from Charitable Actlvltles Totsl Funds Total Funds 2023 2022 Unrestricted Restrlcted Education Authority Education Authority- Youth Positive Playgrounds Sa1&5 Play Delivery child¢a Partnership HSCB. Bright Start Grant Peace IV- Our Generation Department of Education 91.527 191.852 6.445 1,182 89.607 96.409 180,948 192,211 68.392 Play and PYP 107,548 107,548 2,250 1,491 125.541 62.461 120,000 245,756 267.609 2.250 1,491 125.541 2.461 60.000 120,000 245,756 267.609 131,743 800.913 932,656 918.573 The 2022 balance of £918,573 vrds split between restricted funds of £784.930 and unrestricted funds of £133.643. 3 Investment Income Total Funds Total Funds 2023 2022 Unrestricted Restricted Bank Int8re5t Re¢eNable 636 636 164 636 636 164 The 2022 balance of £164 was all unStrICted lunds. 4 Results forthe year The results for the year has been arriv8d al after charging the following.. 2023 2022 Staff Pension Contributions Depreciation Auditors Remuneration 53,299 33.427 5,580 92,306 51,096 34.103 5,040 90.241 S Analy515 of expendlture on charitable activities: Total Funds 2023 Total Funds 2022 Unrestricted Restricted Thematic Support School Aged Children Workforce and Play Developrnent Youth @ Play Our Generation Department of Education Support Costs Isee Note 61 Govemance Costs Ise8 Nole 61 35,920 27.306 32,605 35,920 91,593 180,000 207.306 208,402 72.000 104.605 110.757 101,155 101.155 182,614 226,964 226,964 184.228 192.127 192,127 63,329 48.597 39.737 88,334 68,103 6,163 2.761 8,924 39.877 150.591 814.744 965.335 948.903 The 2022 balance of £948.903 wa5 Split betsveen restricted fund5 of £786,052 and unreslricled funds of £162,851. 26
PLAYBOARD NORTHERN IRELAND Cornpany Limited by Guaranteo Notes to the Financial Statements for the period ended 31 March 2023 6 Analysis of governance and 5UPPOrt costs: The charity initially identifies the costs ol ils support functions. It then identifies those costs %%fiich relate to the govemanc8 function. Govemance costs and other support costs are apportioned separately between the charit8ble activity undertaken in the period. Refer lo the table below for the basis lor apportionment and analysis of support and govemancè costs. Genèral Support Governance Function Unrestricted Restricted Unre5trict8d Restricted Total Funds Total Funds 2023 2022 Themalic Support School Ageis Children Workforce and Play Developmenl Youth Play Department of Educatson Our Generation 14,370 14,392 19,835 2.332 1.213 2,618 16,702 15.605 22.453 16.332 4.112 22,054 30,649 52.094 10,056 5,063 10,118 15,479 3,939 20.319 853 173 1,735 48.597 39.737 6.163 2,761 97.258 107,980 7 Analysis of staff costs: 2023 2022 Salaries and W8ge8 Ernployers National Insurance Other Pension Costs 660.586 64,858 27.032 752.476 678,151 66.303 25,324 769.778 No 8mployees ha¢J emojuments linrjuding ernployers eonlributionsl b&en £70.00£80,0O0.(2O22.. None) No employees had emoluments linduding ernployers conlributionsl beiwe8n £60,000-£70.000.12022.. One} The key rnanagement personnel of the charity cornprise the Trustees, the Chair, the Chief ExecutSve Officer, the director of Corporate Services & Finance and the DI¢10r of Serwic8 Delivery & Oevelopmenl. Tha total employee benefits of the key management personnel of the charity were £179,45612022'. £202,246). 8 Staff Numbers The average monthly number of employees during the year was.. 2023 Number 17 2022 Number 16 Nurnber of Project Staff Number of Adminislralive Staff Number of sènior managernent staff Nurnber of finance staff 23 23 TRUSTEES. EMOLUMENTS The charity Trusleps were not P8id or received any other beneffls frorn employment wlh the charity in th8 year12022.' £nill neither were they reirnbursed expenses during the year12022.' £nill. No charity Truslee received payment for professional or other service5 supplied to the ¢harity12022'. £nill. 27
PLAYBOARD NORTHERN IRELAND Company Limlted by Guarantee Notes to the Financial Statements for the eriod ended 31 March 2023 9 Related Party Transactions The charity was under the control of the board of trustees through out the year. There are no related paty transactions lo dis¢iose under FRS 102. None of the Trustees receive remuneration or other benefit from their work with the charity. Any connection between a Trustee or senior manager of the charity with organisalions the charity works with musl be disclosed to the full Board of Trustees in the same way as any other conlraclual relationship with a related party. During the period Play8oard Northern Ireland did not enler into any transactions wilh lated parties. 10 Tangible Fixed Assets Freehold Fixtures & Property Fittings Total Cost: As at 1 April 2022 Additions Disposals As al 31 March 2023 1,215,249 132.076 749 1.347,325 749 1.215,249 132,825 1.348.074 Depreciation: As 811 April 2022 Charge for the year Depn on disposal As at 31 March 2023 291.919 24,404 118,336 9.023 410,255 33.427 316.323 127.359 443,682 Net Book Value As at 31 March 2022 923,330 13,740 937,070 As at 31 March 2023 898,926 5,466 904.392 11 Debtors 2023 2.022 Trade Debtors Grants Receivable Prepayments and accrued income 589 260.875 2,200 173,718 2.625 178.543 261.464 12 Creditors; amounts falling due within one year 2023 2.022 Trade Creditors Accruals and Deferred Income 3,266 13,143 16.409 4,870 42,981 47,851 28
PLAYBOARD NORTHERN IRELAND Company Limited by Guarantee Note5 to the Financial Statements for the period ended 31 March 2023 13 Credilors.. amounts falllng due within One year Movernenl in deferred in As at 1 April 2022 Resources ¢Jeferred during Ihe year Amounts released from previous years As al 31 M?h 2023 31,608 7,563 31.608 7.563 14 Analysls of Movements ift Unrestrict8d Funds Opening Balance A5at31 March 2023 Income Expenditure Transfers Unrestricted funds General funds- all funds Designated Funds 436,205 1,156,191 132.379 1126,1871 124.4041 113.8311 428.566 1,131.787 Total 1.592,396 132,379 150,591 13.831 1,560,353 15 Analysis of Movernents In R¢$lrl¢ted Funds Opening 8alanco Asat31 Mar¢h 2023 Incom• Expènditure Transfers Childcare Partnerships Education Authority Department ol Education HSCB Bright Start Peace IV- Our Generation Total 60,000 107.548 267,609 120.000 245.756 800.913 160,0001 1117.4871 1268,2391 1120,0001 249.018 814,744 9,939 630 3.262 13,831 16 Analysls of net assèts between funds Tanyibl• Fixed Assets Net Current Assets Total Unrestricted Funds: General Fund5 08signated Funds Total Unrestricted Funds 5.466 898.926 904,392 423.100 232,861 655.961 428.566 1,131,787 1.560.353 Total Restrlcted Funds Total 904,392 655,961 1.560.353 17 R•eonciliation of net cash movement in funds to net cash IEOW from operatlng acllvltles 2023 2022 Net movernent in funds DepCIatIon charge Decrease lincreasel in debtors Increase Idecreasel in creditors 132,0431 33,427 182,9211 31,442 130,1661 34,103 3,095 87.805 Net cash lusedl recewed in operating activiti83 112,979 80.773 29