Private and Confidential BALLYHOLLAND DEVELOPMENT ASSOCIATION LTD Annual Report and Statement of Accounts to the Charity Commission Northern Ireland Year ended 31" March 2023 Ballyholland Development Association Lirnited Page I Private and Confidential Contents Pages Directors Report and Statement of Accounts l. Reference and administration details 2. Objectives and activity of the charity 3. Structure, Governance and management of the Charity 4. Financial Review 5. Future objectives and Vision 6. Independent Examinerfs Report 7. Statement of Accounts for the year ended 31" March 2020 9-11 8. Trustee5 Approval 12 Ballyholland Development Association Limited Page 2 Private and Confidential Ballyholland Development Association Limited Registered Company number: N1617420 Directorfs Annual Report for the year ended 31" March 2023 The directors present their Reports and Accounts for the year ended 31" March 2023 which also comprise the Directors Report Reference and Administrative details The Churity Name The legal number of the charity is-The Ballyholland Development Association Limited The charl￿S orea of openrtion and UK Choritable registration The charity operates in Northern Ireland only is registered with the Charity Commission Nl, registration number 104582 Legalstrurture of the charity Ballyholland Development Association Limited is a company limited by guarantee The princlpal opemting address. telephone number and emailfor the charity Ballyholland Community Centre 11 Betty's Hill Road Ballyholland Newry Co Down BT34 2LY The dlrector5 in office on the dote the report was appmved Kevin Loughran Karen McKevitt Kathleen O'connor Ballyholland Development Association Limited Page 3 Private and Confidential Ballyholland Development Association Limited Registered Company number: N1617420 Dirertorfs Annual Report for the year ended 31" March 2023 The directors who served as Directors in the reporting period were shown as above. There was no change in the reporting period. Objectives and Activities of the Charity The purpose of the charity a5 Set out in Its governing document The principal objective of the company is to benefit the community by managing and operating the new community centre. The facility is now open and caters for a wide range of attivities including a weekly youth club, pensioners activities including lunchtime social gatherings, Indoor bowling, Community flower arranging, historical talks. The centre has been used by the school to host their annual panto and also for PE Activities by the local Primary and Nursery schools. The centre has also been used as a base for a number of other community based activities. The centre hires out its facilities to cover running costs but has a community charging rate for local community groups. In having these objectives the company aims to relieve those in need by reason of age, ill health, disability and social disadvantage by promoting economic activity and reducing dependence on public funds. The company is an exclusively charitable organisation and continues to work promoting the above purpose only. The main ortivitie5 undertaken in relation to those purposes during the year The overriding objective of Ballyholland Development Association is to work for the benefit of the local community- The association provides quality facilities for the use of all groups within society from pre-school, school age, young adults, pensioners, sports groups and those involved in the arts sector. Current users of the facility include:_ l. Little Rascals- this a parent and toddler group who use the facility every Wednesday morning and provides a vital opportunity for parents and toddlers to interact in a safe and local setting 2. Sunshine Club- This is a club open to all those who have retired and are seeking to maintain social contact but also to learn new skills, attend informative talks and share experiences. 3. Ballyholland Traditional Music Group- This group works with all ages and abilities to teach traditional instruments and to learn music. The sessions are relaxed with no pressure and have a strong emphasis on fun and enjoyment. 4. Ballyholland Youth Club- This 15 aimed at girls and boys aEed 8- 16 and it uses the facility on a Tuesday night and for long periods during the school holidays. The club organises activities in sport. art & craft and IT but also invites guest speakers on areas such as substance abuse, anti-social behaviour, policing and suicide prevention. They organise week long summer camps. Ballyholland Development Association Limited Page 4 Private and Confidential Ballyholland Development Association Limited Registered Company number: N1617420 Directorfs Annual Report for the year ended 31" March 2023 5. Down Right Brilliant- This is a registered charity in Newry and Mourne, that provides support & se￿iceS for individuals with Down Syndrome and their families and carers. It meets in the centre on a Friday night. The main artivities undertaken during the year tofvrther the charfrfs purposefor the public benefit The direct benefits that flow from promoting community development are that the Ballyholland Development Association {BDAI facilities are used by a wider range of agencies and local groups. Action Cancer visited to carry out male health checks for the over 405, the PSNI visited to discuss crime prevention and the Electoral Office now uses the centre a5 polling station due to its consideration as a neutral space. There is no private benefit flowing from this purpose a5 the services are free and the beneficiaries are local families and individuals living in or visiting Ballyholland The direct benefits that flow from promoting a recreational charities purpose are that the facilities are used by BDA groups such as the "Sunshine Club" which provides activities for the over 605 including flower arranging, bird box making, health discussions and afternoon tea. This brings isolated pensioners together in a friendly local environment to share activities, stories and enjoy good company. The direct benefits that flow from advancing education, arts and culture are that organised courses in IT, Paired reading and local history have been oversubscribed with positive feedback given to the tutors and plans to deliver the sessions again in 2024. There is no private benefit flowing from this purpose as the beneficiaries are children aged 6 -16 living in or visiting Ballyholland. The direct benefits that flow from promoting community relations is the creation of neutral space that both sides of the community can use and feel comfortable. In the past the local GAA club and Orange Hall were used separately by each community. The new BDA facilities have already been used to host a Christmas play. community Concert and weekly Bingo with a list of attendees demonstrating that the entire community has come together. This has been actively encouraged by the organisers. There is some private benefit flowing from this purpose a5 a small number of those involved in certain events are paid but this is greatly outweighed by the gains for the wider community and those living in or visiting Ballyholland. Resources used in the artivities undertaken during the year All the attivities undertaken during the year took place in the Ballyholland Community Centre The main achievements and perforn?ance of the charity during the year. Increased participation at all events New user groups now working from the centre High level of satisfaction with the facilities available Breakdown of those the charity has helped Sunshine Club Youth Club Parent &Toddler Traditional Music Down Right Brilliant 63 participants 112 participants 31 participants 19 participants 35 participants Ballyholland DevelopmentAssociation Limited Page 5 Private and Confidential Ballyholland Development Association Limited Registered Company number: N1617420 Directorfs Annual Report for the year ended 31" March 2023 The degree to which the achievements and perfomiunces during the year h¢7ve benefited widersociety Ballyholland Development Association has actively engaged with over 650 participants over the last year. The BDA has also promoted a collaborative approach and have worked with the following bodies Newry, Mourne and Down Council PSNI Newry pips Newry & Mourne Co-op Limited Department of the Communities Ballyholland GAC The Commons Hall Silver Band Structure, Governance and management of the Charity The charity is managed by a Board of Directors and additional volunteers who are from the local community and are invited onto the Board due to their unique range of skills and expertise. Annually an audit is carried out of the skills mix and gaps are identified. The facility is managed by a full-time employee who reports to the Board on a monthly basis via the monthly Board meeting both in person and via written reports as required. The charl￿5 relotionship with related parties Bankers Solicitor Ulster Bank Limited Hill Street Newry Casey & Casey Solicitors Catherine Street Newry Financial Review The charl￿S￿nancIal posltlon ut the year ended 31 March 2023 2023£ 2022 £ Net Income £15 496 Unrestricted revenue funds available For general purposes of the chority £18.219 £40,398 Restricted revenuefund5 £0 £0 Totol Funds £18 219 £40 398 Ballyholland Development Association Limited Page 6 Private and Confidential Ballyholland Development Association Limited Registered Company number: N1617420 Directorfs Annual Report for the year ended 31" March 2023 Financial review of the position at the reportlng date. 31 March 2023 The directors consider the financial performance by the charity during the year to have been satisfactory and note the challenges ahead in the coming year which will require careful management and consideration. Policies on reserves The directors consider it is important to retain strong reserves to allow the charity to operate in a consistently changing and difficult environment. As present the company is still in the early stages of development and reserves remain at a low level. The company will endeavour to retain the equivalent of 4 months of its total income as available reserves. This allows for the late receipt of monies from funders and also the loss of current users of the centre. The reserves policy is regularly reviewed by the directors to assess the factors which are likely to have an effect on reserves Avollability and adequacy of Assets The Board of directors are satisfied that the chariws assets are adequate to fulfil its obligations Future Objectives and Wision Short temi objertives 2024/25 Secure addition users for the facility to generate secure income Maintain rental income from the full-time use of the front ofFice Continue to promote the facility to the local community Review the current threats and opportunities which exist for the company Compony Vlsion The vision is to create a self sustaining facility which can offer the entire community a base from which to deliver activities, promote health & wellbeing and encourage all ages to respect the environment and the local area. Company Values The values that underpin the work of Ballyholland Development Association are: Making a difference and having an impact within the local community Delivering 3 high standard professional service for all users of the facility Strong commitment to customers, employee and the entire local community Seeking better and more innovative ways to serve the local community Ballyholland Development Association Limited Page 7 Private and Confidential Independent examiner's report to the charity trustees of the Ballyholland Development Association I report on the accounts of the Ballyholland Development Association for the year ended 31st March 2023 Respective responsibilities of charity trustees and examiner As the charity's trustees you are responsible for the preparation of the accounts in accordance with the Charities Act (Northern Ireland) 2008. It is my responsibility to: examine the accounts under section 65 of the Charities Act follow the procedures laid down in the general Directions given by the Commission under section 65(9)(b) of the Charities Act state whether particular matters have come to my attention. Basis of independent examiner's report I have examined your charity accounts as required under section 65 of the Charities Act and my examination was carried out in accordance with the general Directions given by the Charity Commission for Northern Ireland under section 65(9)(b) of the Charities Act. My examination included a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also included consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as charity trustees concerning any such matters. My role is to state whether any material matters have come to my attention giving me cause to believe: l. That accounting records were not kept in accordance with section 63 of the Charities Act 2. That the accounts do not accord with those accounting records 3. That the accounts do not comply with the accounting requirements of the Charities Act 4. That there is further information needed for a proper understanding of the accounts to be reached. I have completed my examination and have no concerns in respect of the matters (l) to (4) listed above and, in connection with following the Directions of the Charity Commission for Northern Ireland, I have found no matters th uire rawing to your attention. Lia Inn F.C.A. Institute of Chartered Accountants in Ireland Date: 20th January 2024 Ballyholland Development Association Lirnited Page 8 al￿00 ty LD O) O ryityoo (n co A o) Cn ri O Ln o ¢J O r o￿Lnts0 mo¢ co o r c() o mm¢ ko Ln (o O O Ln O O tf) o r*4 mom IN O Ln oomts) ooth tyi ffi Ln o (n tyi r (J J o) Private and Confidential Ballyholland Development Association Bank Reconcilation For the Year ended 31st March 2023 Bank Reconcilation Opening Balance as at 1st April 2022 26,421.15 Deficit of Income over Expenditure 15,496.32 Closing Balance as at 31st March 2023 10,924.83 Loan Reconcilation UCIT Loan Advance at 1st April 2022 1,906.25 UCIT Loan Repayment Loan Interest £387 3,096.00 1,189.75 Ucit Loan Account 31st March 2023 Bounce Bank Loan Reconcilation Ulster Bank Loan 1st April 2022 9,228.37 Loan Repayment Loan Interest £195 12 2,342.64 408.42 Bounce Back Loan Account 31st March 7.294.15 Combined Bank & Loan Balance @ 31st March 2023 £ 18,218.98 Balance per Bank Statement as at 31st March 2023 Balance on Friends of Ballyholland A/c Less Unpresented Cheques 4,318.85 13,900.13 18,218.98 Add unrecorded Lodgements Bank Resources as at 31st March 2023 £ 18,218.98 15. Signature of Trustees. Trustee 1: Date: