Company registration number: Nl 050839 Charity registration number. NIC 104536 South Antrim Community Transport (A ¢ompany limited by suorants¢) Amiual Report and Financial Ststements for the Year Ended 31 Ma￿h 2023 TB Millar & Co Chartered Ac￿untant & Regi$t¢red Auditor 6 Doagh Road Ballyclare Co Antrim BT39 9BG South Antrim Community Transport Contents Reference and Administrative Detai 2to5 Statement of Tn￿ceS. ReSponSi￿111t1es Independent Auditors. Re￿rt 71010 Statement of Financial Activities Ilto12 Ba]ance Sheet 13 Statement of C&8h Flows 14 Notes to the Financial Statements 15to26 South Antrim Community TraDSPOrt Reference and Adminlstrative Details Secretsry Mrs H C Hendry Prineipal 0￿1¢¢ Unit 30 Dennison Industrial Estate Mill Road Ballyclare Co Antritn BT39 9EB The ¢harity is incoTPOrnted in Northern Ireland. NI 050839 Company Registration Number Charlty Reglstratffion Number NIC 104536 Bankers Danske Bank Bal]y¢lare 18 The Square Baltyclare BT39 9BB Auditor TB Millar & Co Chartered Ae¢ountant & Registered Auditor 6 Doagh Road Ballyclare Co Antrim BT39 9BG South Antrim Communlty Transport Trustees, Report The trustees, who are diredors for the purpose$ of cornpany law. present the annual report together with the financial ststements of the charitable company for the year ended 31 March 2023. Trustees Mr H Marroty Chairnian Mrs E A Bell MBE. Treasurer Mr R Arn)our Mrs M P Bogle Mr J M A Farquhar Mr H Gribbin Mr J Greer Mrs H C Hendry Mr V Robinson Mrs D Hopper Objectlves and actlvltles Our charitys purpose as set out in the objects contained in the companys memorandum of association is lo: Reduce social isolation by providing a communlty transport service for such of the inhabitants of South Antrim and its environs ("the area of benefit") who are in need of such a service be￿use of age, sickness or disability (menlal or physi¢al), or poverty, or because of a lack of availability of adequate and SAfe publi¢ passenger services, without distinction of se& ra¢e or politi¢Jl, religious or other opinion as set out in Section 75 of the Northern Ireland Art 1988 We review our aims. objectives and ￿tIvItieS each year. This review looks at what w¢ achievel and th¢ outcome of our work in the previou$ 12 months. The review looks at the success of each key activity and the benefits they have broughi to those individuals and groups of people we are set UP io help. The r¢vi¢w also helps us ensure our aim, objectives and activities remained focused on our ststed Purpo￿$. We have referred to the guidanrx contained in the Charity Commission's general 8uidan¢e on publi¢ b¢n¢fit when reviewing our aim and objectives and in planning our future activities. Our main objfxtives for the year continue to be the provision of a¢¢egsible and affordable transport in th¢ South Antrim area to individuals and groups livin8 in South Antrim and its environs ('the aru of benefit.), particularly people with reduced mobility. How our A¢tlvltles dellver publle benefit Our main activities and who we ty to help are des¢ribed below. All our charitable activities focus on the provision of accessible and affordable transport in the South Antrim area to individuals and groups living in South Antrim and its environs {"the area of benefit"), particularly people with reduced mobility. Page 2 South Antrim Community Transport Trnstees, Report South Antrim Community Transport is a membership only organisation which provides an affordable. accessible transport service to individuals and groups from within ow designated area that have difficulty a¢￿Ssing ¢onv¢ntiona] forn￿ of transpo For the year Aprfl 2022 to Mar¢h 2023. South Antrim Community Transport provided the following service8: - Dial-a-lift seThi¢e for our individual services. - Cornmunity Wheels service. allowing individuals lo travel outside the operalional area. - Group Transport Service - Door-tO-Door s¢rvice on behalf of Disabllity Action in the urban towns of Antrirn and Larne. We achieved this with the fmancial services from Deparknent of Infr￿trUCtUre (DFI), the Departsnent of Agriculture, Environrnent and Rural Affairs (DAERA), Disability Action (DA), and The National Lottery Community Fund for Northern Ireland. During the financial year. we provided th¢se services with the assistance of volunteer drivers who have r¢gi$t¢red with us to provide transport for our clients. Equal access to our services is an important issue for us. We have monitored access to our services by recording gender. disability, maritsl status, elhnicity. sexual orientation and religion of our Clients. We believe equal access lo our services is vitsl to our success. All information provided by our Clients is ¢ov¢red by the Data Protection Act J988. Flnan¢lal Revlew Our continued success in the w year has been due to the Continued sound financial management and the support of both staff and volunteers. The dlre¢tors are responsible for keeping adequate ￿coUnting records that are sufficient to show and explain the company's transactions and disclose with reasonable accuracy at any time the financial position of the ¢ornpany and enable them to ensure that the financial ststements comply with the Companies A¢t 2006. They are responsible for safeguarding the assets of the company and hen¢e for taking reasonable steps for the prevention of fraud and other irregularities. The directors have $￿ured new funding for the year 2023 - 2024 as outlined below. The directors can confimi the Deparknent for Infrastructure grant has been used solely for the purposes for whi¢h it was provided. Aside frorn the income genernted by our Group Transport Service provlsion, the Directors have secured fiulding from the Department for Infrastructure until June 2023. In addition to this, fundlng has also been secured from Disability Action, a subsidy from the Department of Agriculture Envlromnent and Rural Affairs (DAERA). Again, this funding has only been secured until June 2023. We also recelve funding from The National Lottery Community Fund for Northern Ireland, and we have a new fimding strearn from Motability UK from July 2023 to June 2026. The Management Committee has examined the charitys requirements for T￿grY¢S in light of the main risks to the organisation. It has established a policy whereby the unrestricted funds not committed or inv¢sted in tangible fixed assets held by the charity should be 3 months. These reserves are needed to meet the working Capilal requirements of the clwity and the Management Committee is confident that at this level they would be able to ntinue the cumt activities of the charity in the event of a significant drop in fundin& The reserves required in March 2024 are £281,109. Ow net assets on 3 1st March 2023 are £377,235. Pag¢ 3 South Antrim Community Transport Trustees, Report Plan$ for the Future South Antrim Community Transport aims to conlinue providing an affordable, accessible transport service to individuals and wups from the South Antrim area and its environs ("the area of benefit.) that have difficulty cessin8 conventional forn)s of transport. To achieve these alms we propose the following goals In order to adapt our services to meet the Changes that Challenge us all, while Continuing to provide a valuable service to our ¢urrent members. For the year April 2023 to March 2024 South Antrim Community Transport will again provide a Dial-A-Lift service on behalf of the DFI and DAERA through the smart pass scheme (funding has only been agreed up to 30 Jun¢ 2023). The Community wheels project is funded by the National Lottery Imtil June 2025. We have succes￿1]Y b¢en awarded funding from Motability UK from June 2023 lo June 2026 which will increase our service provision for persons with a disability throughout our s¢h¢mes. Other Servi￿5 to be provided include Group Servlces for members and South Antrim Comrnunity Transport have a service level agreement with Disability A¢tlon to provlde an urban 'Door to Door Service. for the Antrim Struetureg goverDanee gDd management Th¢ organisation is a charitsble company limited by guarantee, incorporated on 3rd June 2004 and recognised as a registered charity by HM Revenue and Customs. The company was ¢5tablish¢d under a Memorandum of Association which estsblished the objects and powers of the charitabl¢ ¢ompany and ts governed under Its Articles of Association. If upon windin8-up or dissolution of the Company there remains, after the satisfaction of all its debts and liabilities. any propety whatsoever. the same shall not be paid to or distributed amon8 the members of the company. but shall be given or transferred to some other charitable institutions having objects similar to the objects of the Company. and which shall prohibit the distribution of its or their income and property to the extent at least as great as is imposed on the Company under or by vI￿e of Clause 5 hereof, su¢h institution or institutions to be detern)ined by the members of the Company at or before the time of dissolutio￿ and insofar effert ¢anDOt b¢ giv¢n to 8u¢h provision, then to some other charilable objecL The directors of the cornpany are also ¢harity trustees for the purpose of ¢lwity law and under the Company's Articles are known as members of the Management Committee. Under the requirements of the Memorandum and Articles of Association the members of the Management Committee are elected to serve for a period of three years after which one third of the directors shall retire from office but can put themselves forward for re-election on a rotational basis. All members of the Management Committee give their time voluntarily and received no benefits from the charity. Any expenses reclaimed from the charity ar¢ Set out in note 10 to the Trustee Induction and Train Most trustees are already familiar with the practical work of the charity. Additionally. new In￿tee$ are invited and en¢ouraged to attend a short governance training to familiarise themselves with the charity and the context within which it operates. Page 4 South Antrim Community Transport Trustees, Report anisational Structure The Management Committee of l O members meets bi-monthly and is responsible for the strategic direction and policy of the charity. At present the committee has ten members from a variety of professional backgrounds Televanl to the work of the charity. The secreiary also sits on the committee. A scheme of delegation is in place and day to day responsibility for the provision of the services rest with Manager. The Manager is responsible for ensuring that the chariiy delivers th¢ services specified and that key perfomance indicators are rnet. The Manager is responsible for the day to day management of the Service, individual supervision of the staff leam and also ensuring thai the team continues to develop their skills and working prdclic¢s in line with good prdctice. Risk Mana ement The Management Committee conducted a review and updated the risk assessments for the otTice premises and drivers. Re8ppointment ofauditor In accordance with section 485 of ihe Companies Act 2006, a resolution for the re-appointment of TB Millar & Co as audilors of the charity is to be proposed al the forthcoming Annual General Meeting. Sm811 companies provision statemenl Tl)i5 report has been pr¢par¢d in accordance with the small companies regime under the Companies Act 2006. The annual report was approved by the trusi¢cs of the charity on 25 May 2023 and signed on its behalf by: Mr H Marro Trustee Page 5 South Antrim Conjmunity Transport Statement of Trustees, Responsibilities The truslees (who are also the directors of South Antrim Community Transport for the purposes of company law) are responsible for Preparing the trusiees, report and the financial statements in accordance with applicable law and United Kingdom Accounting Sthndards (Uniled Kingdom Generally Accepted Accounting Practice). including FRS 102 "The Financial Reponing Sthndard applicable in the UK and Republic of Ireland" The report and accounts have been prepared in accordance with the provisions in the Companies Act 2006 relating to small companie5. Company law requires the trustees to prepare financial Statements for each financial year. Under company law the trustees must not approve the financial slalements unless ihey ar¢ satisfied that ihey give a true and fair view of the State of affairs of the charitable company and of the incoming resources and application of resource5, including ils income and expendilure. of the charitable company for that period. In preparing these financial slalements. the trustees are required to: select suitable accounting policies and apply them consistently: observe the methods and principles in the Charitie5 SORP; make judgemenls and estimates thal are reasonable and prudenl; state whether applicable accounling standards, comprising FRS 102 have been followed, subject to any material departures disclosed and explained in the financial slaiements- and prepare the financial statements on ihe going concern basis unless it 15 inappropriate lo presume that the haritable company will continue in business. The trustees are responsible for keeping proper accounting records thal can disclose with reasonable accuracy at any lime the financial position of the charitable company and enable them to ensure that the financial slatements comply with the Companies Aci 2006. They are also responsible for safeguarding the assets of the Charitable ompany and hence for taking reasonable sleps for the prevenlion and detection of fraud and other irregularilies. The trustees are responsible for the mainienance and inlegrity of the corporate and financial inforniation included on the charitable CoMpan￿S website. Legislation governing the preparation and dissemination of financial statemenls may differ from legislation in other jurisdictions. Approved by the trustees of the charity on 25 May 2023 and signed on its behalf by: Mr H Marr Trustee Page 6 South Antrim Community Transport Independent Auditor's Report to the Members of South Antrim Community Trnnsport Opinion We have audited the financial slatements of South Antrim Community Transport (the 'charityy for the year ended 31 March 2023, which comprise the Statement of Financial Activities, Balance Sheet, Statement of Cash Flow5, and Notes to th¢ Financial Statements, including a summary of significant acwunting policies. The financial reporting framework that has been applied in their prepuation is United Kingdom Accounting Standards, comprising Charities SORP - FRS 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland, and applicable law (United Kingdom Generally Accepted Accounting Practice). In our opinion the financial statements: give a true and fair view of the state of the ¢harity's affalrs as at 31 March 2023 and of its results for the year then ended; hav¢ been properly prepared in ac¢ordance with United Klngdom Generally Accepted A¢¢ounting Pra¢ti¢¢; have been prepared in accordance with the requirements of the Companies Act 2006. Basts for opinion We conducted our audit in accordance with International Standards on Auditing (UK) (ISAS (UK)) and applicable law. Our responsibilities under those standards are further described in the auditor Tesponsibilities for the audit of the finan¢ial statements section of our report. We are independent of th¢ ¢harity in a¢¢ordanrx with the ethical requirements that ore relevant to our audit of the financial ststements in the UK including the FRC'S Ethical stand￿ and the provisions available for small entities, in the CircUn￿tan¢cS set out in note to the fmancial ststements, and we have fulfilled our other ethical responsibilities in accordance with these rquirements. We believe that the audit evidence we have obtsined is sufficient and appropriate to provide a basis for our opinion. Coneluslons relatlng to golng concern In auditing the financlal statements, we have concluded that the trustees use of the going concern basis of a¢counting in the preparntion of the financial statements is appropriate. Based on the work we have perfonned, we have not identified any material uncertainties relating to events or conditions thal individually or collectively* May cast significant doubt on the charity's ability to continue as a going concern for a period of at least twelve months from when the original financial statements were authorised for issue. Our responsibilities and the re4)onsibilities of the t￿￿¢¢$ with respect to going concern are described in the relevant 5ectioM of this report. Otber Informatlon The trustees are responslble for the other inforn￿tion. The other Inforn￿tIon comprises the inforniation included in the annual repor4 other than the financial statements and our auditor's report thereon. Our opinion on the financial ststem¢nts does not Cover the other inforniation except to the extent otherwise explicitly stated in our repor¢ we do not express any forni of assurance concluslon thereon. In connection with our audit of the financial statements, our responsibility 1$ to read th¢ other infonnation an in doing so, consider whether the other infomthtion is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misststements, we are requlred to det¢rniin¢ whether there is a material misststement in the financial statements or a material misstatement of the other infonnation. If, based on the work we have perf0rnie￿ we Conclude that there 1$ a malerial misstatement of this other infornwtion, we are required to report that facL W¢ have nothing to report in this regard. Page 7 South Antrim Community Transport Independent Auditor's Report to the Members of South Antrim Community Transport Oplnlon on other matter prescrlbed by the Companles Aet 20Q6 In our opinion. based on the work undertaken in the ¢ourse of the audit: the Inforn￿tiOn given in the Tn￿ees, Report for the financial year for which the financial ststements are prepared is consistent with the fmancial slatements; and the Trustees, Report has been prepared in accordance with applicable legal requsrements. Matters on whieh we are requlred to report by exeeptloD In the light of our knowledge and undersLgnding of the charity and its environment obtained in the ¢ours¢ of the audiL we have not identified material misstatements in the Truste￿, Report. We have nothing to report in respect of the following matters where the Companies Act 2006 requtres us to report to you if, in our opinion: adequate ￿COunting records have not been kepl or returns adeq￿te for our audit have not been received from branches not visited by us; or the financial statements are not in a8reement with th¢ accountin8 records and returns; or certaln dis¢losures of trustees remuneration specified by law are not made: or w¢ have not received all the infornmtion and explanations we require for our audit. Responslbllltl¢g of trust¢e8 As explained more fully in the Statement of Trustees, Responsibilities (set out on pa8e 6), the trustees are responsible for the preparation of the fman¢ial slalements and for being sAti$fied that they give a Inie and fair vlew, and for such internal control as the trustees d¢tern)ine is necessary to enable the preparation of fmancial statements that are free from material misslatemenL whether due to fraud or error. In preparing the financial statements, the tn￿teeS are responsible for assessing the charity's ability to continue as a going concern, disclosin& as applicable. matters related to going concern and using the going concern basis of accounting unless the tsustees either intend to liquidate the charity or to cease operations. or have no realistic 8lternative but to do so. Audltor responslbllltlej for the audlt of the flDanclal statements Our objectives are to obtsin reasonoble &8surance about whether the financial statements as a whole are free from material misststemenl whether due to fraud or error. and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance. but is not a guarantee that an audit conducted in ac¢ordan¢e with ISAS (UK) wlll alwayy detect a material mlsststement when It exists. Mlsstatements can arise from fraud or error and are considered rnaterial if, individually or in the aggregate. they could reasonably be expected to influence the economic decisions of users taken the basis of these financial statements. The extent to whi¢h our pro¢edures are ¢apable of detectin8 iTregularitie4 including fraud is detsiled below: Page 8 South Antrlm Community Transport Independent Auditorls Report to the Members of South Antrim Community Trnnsport W¢ ¢onsidered the Opport￿ltIeS and incentives that may exist within the Charity for fraud and identified the greatest potential for fraud ID relation to revenue re¢ognition and payment of amounts from the Charity. In common with all audits under ISAS IUK). we ar¢ also required to perforni spe¢ifi¢ procedures to respond to the risk of management ov¢rride. We also obtained an understanding of the legal and regulatory frameworks that the Charity operates focusing on provisions of those Jaws and regulations that had a direct efftct on the deterniination of material amounts and disclosures in the financial stslements. The key laws and regulations we considered in this context ineluded Companies Art 2006, Charities Act (ND 2008 and guidance provided by the Charity Commission for Northern eland. In addition. we ¢on8idered provisions of relevant laws and regulations that do not have a direct effect on the financial ststements but compliance with which may be fundamentsl to the Charity's ability to operate or to avoid a material penalty. Our procedures to respond to risks identified in¢luded the followin8: reviewing the financial statement disclosures and testing to supporting documentation to assess compllance with provisions of relevant laws and regulations described &8 having a direct effect on the financial ststements; - enquiring of management regarding aetual and potential litigation and claims. - perforniing analytical procedur¢s to id¢ntify any unusual or unexpected relationshlps that may indicate risks of material mis$tstement due to fiEud: - reading minut¢s of m¢¢tin8s of those charged with gov¢rnan¢e and reviewing regulatory ￿rreSponden¢¢ with the Charity Commission for Northern Ireland: in addresslng the risk of fraud through management overrlde of controls we, tested the appropriateness of journal entries and other adjustments; assessed whether the judgements made in making accounting estimates are indicative of a potential bias: evaluated the business rational¢ of any SI￿]ficant transactions; and where possible obtained direct confirniation of balances independently from the relevant party. We also comrnunlcated relevant identified laws and regulations and potential fraud risks to all engagement team members. and remained alert to any indications of fraud or non-compliance with laws and regulations throughout the audit. Because of the inherent limitations of an audiL there is a risk that we will nos detect all irregulariti￿, in¢luding those leading to a Material misststement in the finan¢ial ststements or non-complian¢e with regulation. Thls risk increases the more that ¢ompliance with a law or regulalion is removed from the events and transactions reflected in the financial statements. &8 we will be less likely to becorne aware of instances of nonook value At 31 March 2023 3J75 123,814 l27,189 At 31 March 2022 673 129.139 l29.812 15 Debtors 2023 2022 Trade debtorJ 13.026 7239 4,987 2.626 7280 3J73 3.021 VAT recoverable Other debtors 13.679 27.878 16 Cash and equivalents 2023 2022 Cash on hand Cash at bank Short.terni dep)sits 2.397 259.843 48.019 1.397 163.897 139.556 310259 304,850 South Antrim Community TraDSPOrt Notes to the FiDan¢ial Statsments for the Year Ended 31 March 2023 17 Creditors: amounts falllnz due wlthln one year 21123 2022 Hire purchase and finan¢¢ l¢& Other tamtion and social security A¢¢rua]s 18.900 2J57 15J12 1173 13.772 36.569 15.945 18 Credltors: amounts f*lJlng due after one year 2023 Hire purchase and finance leases 37.650 19 Obllgatlons under leases and hlre purclwe contraets The total value of futu￿ minimum I¢￿e PAyments was gs follows: 2023 Within one year In two to five years (18,900) 37.650 56,550 20 Commitments Capital Commitments The Company had no capital comrnitments at 31 March 2￿23 (2022 - £Nil). The total amount contracted for but not provided in the fmancial statements was £Nil (2022 - £Nil). South Antrlm Communlty Transport Notes to the Financial Statements for the Year Ended 31 March 2023 21 Fund$ Balance at I April 2022 Incomlng resources Resources ¢xp¢Dd Balance at 31 March 2023 Unrestricted funds General Unrestricted 246.546 38.268 (38.607) 246207 R¢strlet¢d fund$ Department of Infizstn Departhient of Infizstructure - capital ARTS DALS fares Depathent of Communities Disability Action Lottery Fwid Community Wheeb ANBC Grants Halifax Grant 117,871 (117,871) 129,145 (43,045) (27,092) (4211) (4266) (4.805) (105,320) (5.168) (315) (J,000) 86.100 27,092 4,211 4266 4,805 76,382 5,168 950 3,01)0 70,904 41.966 635 2,000 Total restrleted funds 200,049 243.745 (313,093) 130,701 Total funds 446.595 282.013 (351.700) 376.908 Page 25 South Antrim Communlty Transport Notes to the Flnanelal Statements for the Year Ended 31 March 2023 Balan¢e at I Aprll 2021 Incoming resourtts Resources expended Balance al 31 Mareh 2022 Unrestrlcted funda General Unrestricted 214.947 31,823 (224) 246,546 Restrlcted Departsnent of Infrastructure Deparknent of InfrastN¢ture . capitsl ARTS DALS fares Departsnent of Communities Disability Action Lottery Fund Community Wheels JRS 181,859 (181.859) 172.190 36.917 6.042 3.521 (43,045) (36,917) (6,042) (3,521) (1,112) (28.563) (9.705) 7.004 129,145 11,674 87,793 9,705 70,904 Total restrl¢ted funds 506,143 317768 200.049 Total funds 226.621 537 966 317,992 446,595 The Company purchased a 15 seater electrlc bus in April 2021. The cost was fully funded by the DFI under the Blue Green Infrastructure fund. The total cost was £172.190 which included the instsllation of a chargin8 polnt. The purchase has been detsiled as Department of Infrastructure capltsl fimd. The fund will be amorttsed in thll over 4 years. 22 Analysls of net ag8ets between fund$ Unrutrleled fund$ General Total funds at 31 March 2023 ReJtrl¢t¢d rund$ Tangible fixed assets 38,463 275.916 (30.522) 37,650 88.726 48.022 (6,047) 127,189 323,938 (36,569) 37.650 Current liabilities Creditors over l year Total net ￿Sets 246207 130.701 376 908 Unrestrl¢ted funds G¢n¢ral Total funds al 31 Mareh 2022 Restrlcted funds Tangible fixed assets Current assets Curr¢nt liabilities 676 258.833 12.963 129,136 73.895 2.982 129,812 332,728 15,945 Total net assets 246,546 200,049 446,595 Page 26